How to use Google Drive

By: May Frances Elgario ShresthaAdequate Vi r tual Profess ional (AVP)

Type “drive.google.com on your Browser

There is another way…

If you already Sign-in in Gmail

On the right side on the top

Click the Cube Bar

Then Click Drive

Now, your Google Drive page will appear

In Left side “My Drive”

You will found all your Documents

Click “NEW” Bar on the Top – Left side

Choose the type of Documents you want to

Create

Google Docs just like Word Documents

Google Sheets just like Spread Microsoft Excel

Google Slide for Presentation just like

PowerPoint

Click More

Google Form to create just like Survey

Google Drawing

Google Maps

Now, Let’s start to Create Word Document

Click Google Docs

New tab will appear on Screen

A Screen where you can compose your

Document

As you see it looks similar to Microsoft

Word

On the top left-side

Click and Enter the Document Title

You will notice here there's no “SAVE”

Button

Automatically it will save itself

On the top you will see the formatting

features

“How to Use Revision History”

For Example your power Cut off

Or Your laptop Shutdown right away

Click “File”

Then, Click “Revision History”

The Purpose is to avoid Data Lost

Revision Enables you to Revert Back the documents

Click arrow on the top-left side

To go back to document

“Purpose and How to use Comments”

High light the word you want to comment

Then, right click

Then, click Comment

Type your comment

They are able to reply on it

Click “Resolve” if the issue is Resolve

Click On the top-right side “Comment”

To see the old Comments

“How to share with permission”

Click Share on the top-right side

Enter the Account of a person you want to

share

Remember:Only the Person with the Gmail Account

Click on the right a Drop – down menu

You will see the Edit Permission

“can edit” - person able to make changes

in Document

“can edit” – enables to see and use Revision

History

“can comments”- a person able to view the

file

Able to comment, not to make Changes

“can view” – can view documents

But NOT able to Comments and make

changes

Enable to add notes on it

Then Click the send Button below

Close the tab if your done

You will see your documents on your Drive

“How to Adjust the Document View”

Click on the Top – right side

In List View

Enable to see the Owner of Documents

The Last modified

The File Size

Enable to see that this Documents has been

Shared

Enable to get the Link of Documents

Anyone with the Link can view

Your able to Change that..

Click Below “sharing settings”

Click “Advanced”

Click “Change”

Choose the option of sharing you want

Then, Click “Save” button

Another way to share your Documents

Click the person w/ + symbols

Click the Eye symbol for Document Preview

Click Trash symbol to deleted the Document

Left side trash are all deleted Documents

There is also button for more Options

Click the Round Button

You will see the Activity/details on your

Drive

If you Click on Specific file

You will see the activity details of File

“How to use Google Sheets”

Click “NEW” button

Click “Google Sheets”

New Page will appear for Spread sheets

Enter the Title of Spread sheets

As you see its look similar to Excel

Formula and Features

Comments and Share button just like Google Docs

Enables to create a sheets on the button

Close the Google sheets when your done

Automatically it will save on your Drive

On the left side of documents

You will see the kind of documents you

save

Save by “PDF”

Save by “Normal Documents”

Save by “Spread Sheets

On the left side of the Google Drive

“Shared with me”

Here will found the documents shared with you

“Google photos” for uploaded photos

“Recent” the most Recently Change/edit

Documents

How to attach Google Docs as a Microsoft

Words

Open the documents you want to attach

Click “File”

Click “Email as Attachment”

Pop up will appear

Choose the format “Microsoft word”

Enter the Email to whom you want to send

Your composeMessages

Send copy to yourself

Then click “Send” if your Done

How to open Microsoft word as a Google Docs

Example by uploading Documents from your

computer

Click “new” on your Google Drive

Click “File upload”

Choose the files that want to upload

Wait until the Document completely

uploaded

Now you will notice file is “W”

It means its Microsoft word format

Right Click this Microsoft Word

Documents

Click Open with Google Docs

New page will in Google Docs Format

Go back to Google Drive

You will see your Word Documents in Google

Docs

You can remove word documents

Rename the Documents

You can automatically converted to Google

drive format

Or you can upload from Microsoft Word

format

Open the “settings” on the right side

Click “settings” below

Click to Check the box to Convert upload

“How to create folder in Google Drive”

Click “NEW” Button

Click on “Folder”

Name the Folder

You will see your documents in your

Drive

Just click the documents and drag in

the folder

Or right click the documents

Then Click move to the folder

I know this tools will help you a lot…

Either your in Business,

organizations or a Professionals!!!

Always Remember….