How to Use Your StadiumRoar Website

For Facility Schedulers

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Table of Contents

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Page 3 – Login and Get StartedPage 4 – Facility SchedulerPage 5 – Adding Your LocationsPage 6 – Adding Your ProgramsPage 7 – Booking Time SlotsPage 8 – Option 1 – Booking Time Slots YourselfPage 9 – Option 2 – Receiving RequestsPage 10 – Your StadiumRoar SitePage 11 – Request SendersPage 12 – Accepting or Denying RequestsPage 13 – Your SchedulePage 14 – Showing Your Schedules to Others

Now that you’ve signed up it’s important to know all the benefits of using your StadiumRoar website.

You can log-in anytime by visiting www.stadiumroar.com. Enter your email address and password and click the green “LOGIN” button.

Login and Get Started

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Facility Scheduler

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Once you login, you’ll see five silver buttons at the top of the page that are private only to you; click the “Facility Scheduler” button.

Adding Your Locations

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Once you’re in your “Facility Scheduler” area, the first thing you want to do is enter the names of the facilities you coordinate. It’s recommended you be as specific as possible. For example, if you manage three different courts at Gym A, add “Gym A – Court 1”, “Gym A – Court 2” and “Gym A –Court 3” as three separate entries.

Adding Your Programs

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The second thing you want to do is add the names of the programs that play at your facilities (teams, camps, clubs, etc).

Booking Time Slots

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Once you have your locations and programs inputted, you’re ready to begin booking time slots at your locations (ex: Club A booked at Location X every Tuesday from 3 PM – 5 PM in the month of June). There are two ways you can book a time slot; you can use each independently or do a combination of both. You can click the “Book Time Slots” button to schedule a time slot whenever you want (Option 1). You can also have people send you requests for facility usage, and schedule time slots by accepting or denying requests (Option 2). As you book time slots, StadiumRoar will make sure you never “double book” a location.

Option 2 Option 1

Option 1 – Booking Time Slots Yourself

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To book time slots yourself, all you need to do is select the location to be booked and the program that will be using it. You then simply select the dates and times the location will be booked.

Option 2 – Receiving Requests

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To receive online requests for time slots, you need to make a website with StadiumRoar; people can then visit the site, browse your locations and send you requests for location use.

To make a site, open your “My Sites” section and click the “Create Organization Site” button; it takes less than 10 seconds to get a site and no technical experience is needed.

Your StadiumRoar SiteOnce you have a site, please log into the site as an admin and open the “Facilities” button. Please then click the “Location Requests” button and follow the simple steps for receiving location requests.

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Request SendersFor people to send you requests, all they need to do is (1) visit your StadiumRoar site (2) click the “Facilities” button and (3) Click the “Location Requests” button.

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Accepting or Denying RequestsAs people send you requests, they’ll automatically appear in the “Time Slot Requests Sent to Me” tab within your “Facility Scheduler” section. Click “Accept” or “Deny” buttons to confirm or reject a request with one click.

If you accept a request, it will instantly be booked as part of your schedule; in addition, the person that made the request will automatically receive an email confirmation. If you deny a request, it will not be saved to your schedule, and the requestor will receive an email alerting that the request has been denied.

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Your ScheduleAs time slots are confirmed, they will automatically be added to your schedule. There are many convenient views of your schedule; view by location, view by program, view individual entries or all at once, view by day, week or month.

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Showing Your Schedules to OthersThere are two ways you can show your facility schedules to other people: you can post them online on your StadiumRoar website or you can email them to people.

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Click the “Display” box next to your name to display your schedules on your site

Click the “Email” button in the upper right corner of your schedule to email time slots

Post Schedules Online Email Schedules

Get Started Today!

Visit http://www.stadiumroar.com

Contact us with any questions:communications@stadiumroar.com | 908-591-5448

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