HowTo_Use_XLR_88_India.pdf

SAP Business One How-To Guide

PUBLIC

How to Use XL Reporter

Applicable Releases:

SAP Business One 2007 B

SAP Business One 8.8

India

English

July 2009

Table of Contents

Introduction..................................................................................................................................... 2

Daily Stock Account Report (RG-1 Report) ................................................................................. 2 Daily Stock Account Report Fields ........................................................................................ 2

ER-1 Report..................................................................................................................................... 2 ER-1 Report Fields ................................................................................................................ 2

RG23A Part II Report ...................................................................................................................... 2 RG23A Part II Report Fields.................................................................................................. 2

RG23C Part II Report ...................................................................................................................... 2 RG23C Part II Report Fields.................................................................................................. 2

PLA Report...................................................................................................................................... 2 PLA Report Fields.................................................................................................................. 2

RG23A Part I Report ....................................................................................................................... 2

Purchase Register Report ............................................................................................................. 2 Purchase Register Fields ...................................................................................................... 2

Sales Register Report .................................................................................................................... 2 Sales Register Fields............................................................................................................. 2

DVAT 16 Report .............................................................................................................................. 2 Enhanced New Fields in DVAT 16 Repot ............................................................................. 2

Service Tax Return (ST-3) Report ................................................................................................. 2 Service Tax Return (ST-3) Report Fields .............................................................................. 2

Authorizations ................................................................................................................................ 2

Copyrights, Trademarks, and Disclaimers .................................................................................. 2

© SAP AG 2009 2


Introduction This document contains information on the latest enhancements to the following reports in the Indian localization:

• Daily Stock Account (RG-1)

• ER-1

• RG23A Part II

• RG23C Part II

• PLA

• RG23A Part I

• Purchase Register

• Sales Register

• DVAT 16

• Service Tax Return (ST-3)

The Higher and Secondary Cess tax type was imposed to separate it from the existing tax types in the Service Tax and Cess for Excise Duty (CENVAT) categories.

The following new tax types are defined by default in Administration → Setup → Financials → Tax → Tax Types:

Tax Type Name Tax Category

HSCess CENVAT

HSCess_ST Service Tax

CVD CENVAT

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Daily Stock Account Report (RG-1 Report) This report maintains goods manufactured, cleared, and in stock.

Use this report to check the production of excisable items and their removal, with or without payment of duty, from manufacturing locations.

Prerequisites

You have installed SAP Business One and have the SAP Business One installation CD.

Procedures

To view this report: ...

1. Insert the installation CD into the CD-drive.

2. From the SAP Business One menu bar, choose Tools → XL Reporter.

3. Right-click anywhere on the interface and from the menu, choose Import.

4. In the Import window, select the DSA.ixr file from CD: \Packages\Country-Specific Content\IndianLegalReport.

Daily Stock Account Report Fields No. Field Name Activity / Description

Date Displays the following values:

• Excise Ref Date of the outgoing excise invoice

• Closing Date of the production order

• Posting Date of other documents

Opening Balance Displays the opening balance of the day

Quantity Manufactured Displays the quantity manufactured so far

Total Quantity Displays the opening balance plus the quantity manufactured

Quantity Displays the quantity removed for other purposes, such as captive consumption, goods issue, and so on

Assessable Value Displays in outgoing excise invoices the result of assessable value*quantity for the document considered

Rate of Duty BED Displays in outgoing excise invoices the rate of duty for the BED tax type of the CENVAT category

Amount of Duty BED Displays in outgoing excise invoices the amount of duty for the BED tax type of the CENVAT category

Amount of Duty Cess @2%

Displays in outgoing excise invoices the amount of duty for the cess @ 2% tax type

Amount of Duty Higher Education Cess @1%

Displays in outgoing excise invoices the amount of duty for the higher education cess @ 1% tax type

Amount of Duty AED Displays in outgoing excise invoices the amount of duty for the AED tax type

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No. Field Name Activity / Description

Other Duties Displays in outgoing excise invoices the amount of duty for all the other CENVAT category tax types

Closing Balance Displays the closing balance of the day

Document Type Displays the document type

Document No. Displays the document number

Posting Date Displays the posting date

Customer Name Displays the customer name

Other Documents Displays the quantity from all other transactions

Abstract

1.1 Opening Balance Displays the quantity of opening balance for all items

1.2 Add: Goods Manufactured

Displays the manufactured quantity for all items

1.3 Total Displays the result of 1.1 + 1.2

1.4 Less: Goods removed for home consumption with payment of duty

Displays the sum amount of the column “Quantity and value of goods removed for home consumption on which duty is required to be paid”

1.5 Less: Goods removed for export with payment of duty

Displays the sum amount of the column “Quantity and value of goods removed for export on which duty is required to be paid”

1.6 Less: Goods removed for export under bond without payment of duty

Displays the sum amount of the column “Quantity and value of goods removed for export on which duty is required to be paid”

1.7 Less: Goods removed for other warehouse without payment of duty

Displays the sum amount of the column ”Quantity and value of goods delivered from the factory without payment of duty for export”

1.8 Less: Goods removed for other purpose

Displays the sum amount of the column “Quantity and value of goods delivered from the factory without payment of duty to other warehouses”

1.9 Closing Balance Displays the result of 1.3 – 1.4 – 1.5 – 1.6 – 1.7 – 1.8

2.0 Basic Excise Duty Displays the sum amount of the column “Excise Duty / Amount of Duty BED”

2.1 Cess @ 2% Displays the sum amount of the column “Excise Duty / Amount of Duty Cess@2%”

2.2 Higher Education Cess@1%

Displays the sum amount of the column “Excise Duty / Amount of Duty Higher Education Cess@1%”

2.3 Other Duties Displays the sum amount of the column “Excise Duty / Amount of other Duties”

2.4 Total Duties Displays the result of 2.0 + 2.1 + 2.2 + 2.3


ER-1 Report This report displays data for the production and removal of goods, as well as the relevant tax payable and paid details.

Use this report to maintain and file monthly data for manufacturing locations.

Prerequisites


Procedures ...

To view the report: ...


2. From the SAP Business One menu bar choose Tools → XL Reporter.

3. Right-click anywhere on the interface and choose Import.

4. In the Import window, select the ER-1.ixr file from CD: \Packages\Country-Specific Content\IndianLegalReport.

ER-1 Report Fields

No. Field / Sub Field Activity / Description Source in SAP

Business One

1 Registration Number Displays the registration number

2 Name of the Assessee

Displays the name of the assessee

Location of the Assessee

Displays the location of the assessee

3 Details of the Manufacture, Clearance and Duty Payable

(1) CETSH No. Displays the Chapter ID value of the item

(2A) Description of Goods / Item Code

Displays the item code of the finished product

(2B) Description of Goods / Item Description

Displays the item description of the finished product

(3) Unit of Qty Displays the inventory UOM of the item

(4) Opening Balance Displays the opening balance at the start of the date

Opening balance

(5) Quantity Manufactured

Displays the quantity produced

(6) Quantity Cleared Displays the quantity removed of an item

(7) Closing Balance Displays the closing balance at the end of the period

Closing balance = Opening balance + Quantity manufactured – Quantity cleared

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Business One

(8) Assessable Value Displays the sum on which excise was levied

(9) Type of Duty Displays the type of duty separately for each tax type of the CENVAT category

(10) Notification Availed Displays Export under Bond for exports without payment of duty, and Inventory Transfer without Duty for inventory transfers without payment of duty

(11) Sr No. in Notification Displays the serial number from the Notification Availed value of an item

(12) Rate of Duty Displays the rate of duty for only the BED tax type

Tax code in outgoing excise invoice

(13) Duty Payable BED Displays the duty payable for the BED tax type Tax Payment Wizard – Components Payable Amount – BED

(14) Duty Payable Cess@2%

Displays the duty payable for the cess tax type Tax Payment Wizard – Components Payable Amount – Cess

(15) Duty Payable Education Cess@1%

Displays the duty payable for the HSC Cess tax type

Tax Payment Wizard – Components Payable Amount – HSC Cess

(16) Duty Payable (Other Duties)

Displays the duty payable for tax(es) other than BED, cess, and HSC Cess

Tax Payment Wizard – Components Payable Amount – Other than BED, Cess, HSC

(17) Provisional Assessment Number (If any)

Displays the provisional assessment number, if there is any

6 Details Of Duty Paid on Excisable Goods

(1) Duty Code Displays separately the types of duty for all tax components of the CENVAT category

(2) Credit Account (Rs.) Displays separately the amount adjusted by using Credit Available from raw material, capital goods, and service tax for all tax components of the CENVAT category

(3) Account Current (Rs.)

Displays separately the amount adjusted by using Credit Available from PLA for all tax components of the CENVAT category

(4A) Challan No. Displays the Challan number in the PLA deposit


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Business One

(4B) Challan Date Displays the Challan date in the PLA deposit

(5) BSR Code Displays the BSR code in the PLA deposit

(6) Total Duty Paid (Rs.) (2+3)

Displays the result of (2) + (3)

7 Abstract of Account – Current (Cash Payment)

1.1 Opening Balance Displays the opening balance Opening balance

1.2 Add: TR-6/GAR-7 Challan payments made in the month (in Aggregate)

Displays the amount of duty paid/settled in TPW for BED, cess, HSCess, other duties, and total respectively

Duty deposit in PLA

1.3 Add: Adjustment of the excess duty paid during previous period under subrule (2) of rule 12 BB (incase of LT)

Displays the adjustment, if there is any for BED, Cess, HSCess, other duties, and total respectively

Manual input

1.4 Total Amount Available

Displays the result of 1.1 + 1.2 for BED, cess, HSCess, other duties, and total respectively

1.5 Less: Utilization towards Payment of duties on excisable goods during the month (vide Details furnished under col no3 in sl.no (6) of the return)

Displays the utilization towards payment of duties on excisable goods for BED, cess, HSCess, other duties, and total respectively

1.6 Less: Utilization towards Other Payment made during the month (vide Details furnished under sl.no (9) of the return)

Displays the utilization towards other payment for BED, cess, HSCess, other duties, and total respectively

Manual input

1.7 Closing Balance Displays the closing balance: the result of 1.4 – 1.5 – 1.6 for BED, cess, HSCess, other duties, and total respectively

8 Details of CENVAT Credit Availed and Utilized

(1) Details of Credit Displays the details of the credit

(2) BED Displays details of the BED tax type of the CENVAT tax category

(3) AED Displays details of the AED tax type of the CENVAT tax category


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Business One

(4) SED Displays details of the SED tax type of the CENVAT tax category

(5) NCCD Displays details of the NCCD tax type of the CENVAT tax category

(6) ADE lived under clause 85 of Finance Act,2005 (Rs.)

Manual input

(6) Additional duty of customs levied under section 3 (5) of the Customs Tariff Act,1975

Other Taxes Displays details of all other tax types of the CENVAT tax category not shown in other columns

(7) Education Cess on excisable goods (Rs.)

Displays details of the cess tax of the CENVAT tax category

(8) Service Tax RS Displays details of the service tax of the Service Tax category

(9) Education Cess on taxable services (Rs.)

Displays details of the cess tax of the Service Tax category

Opening Balance Displays the credit opening balance for all tax types of the CENVAT and Service Tax categories

Credit availed on inputs on invoices issued by manufacturers

Displays the CENVAT availed from the manufacturer or the manufacturer's Depot/Consignment agent - raw material purchase

Credit availed on Sales Return

Displays the CENVAT availed on sales returns

Credit availed on inputs on invoices issued by I or II stage dealers

Displays the CENVAT availed from I and II stage dealers - raw material purchase

Credit taken on imported inputs

Displays the CENVAT availed from importers - raw material purchase

Credit taken on capital goods on invoices issued by manufacturers or by I or II stage dealers

Displays the CENVAT availed from manufacturers, I or II stage dealers - capital goods purchase


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Business One

Credit taken on imported capital goods

Displays the CENVAT availed from importers - capital goods purchase

Credit availed on input services

Displays the CENVAT availed from service tax invoices

Credit utilized for payment of duty on goods

Displays the CENVAT utilized in the tax payment wizard for normal sales

Credit utilized when inputs or capital goods are removed as such

Displays the CENVAT utilized in the tax payment wizard for normal purchase returns

Credit utilised for payment of amount in terms of Rule 6 of CENVAT Credit Rules 2004

Manual input

Credit utilised for other payment

Displays the credit utilized for other payment Manual input

Credit utilized for payment of duty on services

Displays the CENVAT utilized in the tax payment wizard for normal service tax adjustments

Closing balance Displays the result of Opening balance plus Total credit availed less Total credit utilized


RG23A Part II Report This report is primarily for reporting the CENVAT credit availed at the time of receipt of raw materials and finished goods or input, and the excise duty paid at the time of dispatch of raw materials and finished goods or products.

The RG23A Part II report modifications let you do the following:

• Filter reports by location

• Map Higher and Secondary Education Cess for CENVAT

• Map Higher and Secondary Education Cess for Service Tax

The report also shows the cross-duty utilization of Service Tax and CENVAT.

Prerequisites


Procedures

To generate the report: ... ...

1. Insert the SAP Business One installation CD into the CD-drive.


3. In Report Organizer, right-click any blank area on the interface and choose Import.

4. In the Import window, from CD: \Packages\Country-Specific Content\ IndianLegalReport, select the RG23A2.ixr file.

5. Right-click the report and choose Generate Report...

6. In the Enter Parameters window, set the relevant parameters.

7. Choose the OK button. The RG23A Part II report is generated in Microsoft Excel.

RG23A Part II Report Fields

No. Field / Sub Field Field Description Source in SAP

Business One

Report header

Company Name Displays the company name System initialization

Company Address Displays the company address System initialization

Report body

1 Serial Number Displays the IEI (incoming excise invoice) excise register number

2 Date Displays the posting date, in the dd/mm/yyyy format, of the excise invoice or the service tax invoice

3 Item Code and Description

Displays the item code and description

Item code and description are to be separated by a comma (“,”).

Item master data

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Business One

4 BP Code, Name and Address

Displays BP code, name and address

BP code, name and address are to be separated by a comma (“,”).

BP master data

5(a) Opening Balance of duty in credit / BED/CVD

Displays the opening credit balance for BED/CVD on the starting date of the user-selected period

5(b) Opening Balance of duty in credit / Other Duties (Specify)

Displays the opening credit balance for other duties on the starting date of the user-selected period

5(b) Opening Balance of duty in credit / Service Tax

Displays the opening credit balance for service tax on the starting date of the user-selected period

6(a) Invoice/other approved document Bill of Entry No. and Date

Displays the number and date of the incoming excise invoice or the service tax invoice

6(b) Excise Control Code No. of Supplier

Displays the vendor (Pay-to) or customer (Ship-to) excise control code

7 Range/Division/Customs House from where received

Displays the range, division, and customs house of the vendor (Pay-to) or customer (Ship-to) from which the goods are received

8 Folio and Entry No. in Part I

Displays the IEI excise register number for quantity

9(a) Excise Duty Displays by line item the amount of the BED (basic excise duty) value in the incoming excise invoice

9(b) Additional Duty of Customs equivalent to BED

Displays by line item the amount of CVD (countervailing duty) for imports in the incoming excise invoice – proportioned for quantity received

9(c) Other Duties (Specify) Displays all the other duties

9(c) Service Tax Displays the service tax

10(a) Total Credit available / BED/CVD

Displays the total amount of credit available for BED/CVD

10(b) Total Credit available / Other Duties (Specify)

Displays the total amount of credit available for all other duties

10(b) Total Credit available / Service Tax

Displays the total amount of credit available for the service tax


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Business One

11(a) AR1/Invoice/other approved Document No. and Date

Displays the excise register number of the tax payment and the date for the excise value

The date format is dd/mm/yyyy.

11(b) CET Heading/Subheading Number

Specify the chapter ID.

11(c) Excise Control Code Number of Buyer

Specify the excise control code of the vendor (Pay-to) or customer (Ship-to) to whom the goods have been sold.

12 Excise Duty After you run the tax payment wizard, displays the credit utilized

13 Debit / Other Duties (Specify)

Displays the debit for all other duties

13 Debit / Service Tax Displays the debit for the service tax

14(a) Balance of Credit / BED/CVD

Displays the balance of credit for BED/CVD

14(b) Balance of Credit / Other Duties (Specify)

Displays the balance of credit for all other duties

14(b) Balance of Credit / Service Tax

Displays the balance of credit for the service tax

15 Central Excise Officer’s Initials

Holds the signature of the central excise officer

16 Remarks Holds any remarks of the central excise officer

Abstract

Opening Balance Displays the opening balance of basic duty, cess, education cess, and other duties respectively

Credit Availed for the Month

Displays the credit availed of basic duty, cess, education cess, and other duties respectively

Total Displays the result of Opening balance plus Credit availed of basic duty, cess, education cess, and other duties respectively

Credit Utilised for the Month

Displays the credit utilised of basic duty, cess, education cess, and other duties respectively

Closing Balance Displays the result of Total less Credit utilized of basic duty, cess, education cess, and other duties respectively


RG23C Part II Report This report is primarily for reporting all the excise duty credits availed at the time of receipt and the duty paid at the time of dispatch of capital goods.

The RG23C Part II report modifications let you do the following:




Prerequisites


Procedures





4. In the Import window, from CD: \Packages\Country-Specific Content\ IndianLegalReport, select the RG23C2.ixr file.



7. Choose the OK button. The RG23C Part II report is generated in Microsoft Excel.

RG23C Part II Report Fields

No. Field Name Field Description Source in SAP

Business One

Report header

Company Name Displays the company name System initialization

Company Address Displays the company address System initialization

Report body

1 Serial Number Displays the IEI (incoming excise invoice) excise register number

2 Date Displays the posting date, in the dd/mm/yyyy format, of the excise invoice or the service tax invoice

3 Item Code and Description

Displays the item code and description

Item code and description are to be separated by a comma (“,”).

Item master data

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Business One

4 BP Code, Name and Address

Displays BP code, name and address

BP code, name and address are to be separated by a comma (“,”).

BP master data

5 Opening Balance of duty in credit

Displays by line item the opening credit balance on the starting date of the user-selected period

6(a) Invoice/Other approved document. Bill of Entry No. and Date

Displays the incoming excise invoice number and date

6(b) Excise Control Code No. of Supplier

Displays the vendor (Pay-to) or customer (Ship-to) excise control code

7 Range / Division Customs House from where received

Displays the range, division, and customs house of the vendor (Pay-to) or customer (Ship-to) from which the goods are received

8 Folio and Entry No. in Part I

Displays the IEI excise register number for quantity

9(a) Excise Duty Displays the amount of BED in the incoming excise invoice

9(b) Additional Duty of Customs equivalent to BED

Displays by line item the amount of CVD for imports in the incoming excise invoice – apportioned for the quantity received

Service Tax Displays the service tax

10 Total Credit available Displays the total amount of available credit

11(a) AR1/Invoice/other approved Document No. and Date

Displays the excise register number of the tax payment and the date for the excise value

The date format is dd/mm/yyyy.

11(b) CET Heading / Subheading Number

Specify the CET heading or subheading of the item in the outgoing excise invoice, by line item.

11(c) Excise Control Code Number of Buyer

Specify the excise control code of the vendor (Pay-to) or customer (Ship-to) to whom the goods have been sold.

12 Excise Duty After you run the tax payment wizard, displays the credit utilized for capital goods

12 Balance of Credit Displays the balance of credit

12 Central Excise Officer’s Initials

Holds the signature of the central excise officer


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Business One

13 Remarks Holds any comments by the central excise officer

Abstract


Credit Availed for the Month

Displays the credit availed of basic duty, cess, education cess, and other duties respectively

Total Displays the result of Opening balance plus Credit availed of basic duty, cess, education cess, and other duties respectively



Closing Balance Displays the result of Total less Credit utilized of basic duty, cess, education cess, and other duties respectively


PLA Report This report deals with the personal ledger account (PLA), which is maintained by all companies and is used to pay the excise duty to the excise authorities.

The PLA report modifications let you do the following:




Prerequisites


Procedures





4. In the Import window, from CD: \Packages\Country-Specific Content\ IndianLegalReport, select the RG23PLA.ixr file.



7. Choose the OK button. The PLA report is generated in Microsoft Excel.

PLA Report Fields No. Field Name Field Description

Header Name of the Factory Displays the name of the plant

Header Address Displays the address of the plant

Header Registration Displays the excise registration number of the plant

Header EC Code No. Displays the excise control code number of the plant

Header Commissionerate Displays the name of the commissionerate to which this excise authority (excise group) belongs

Header Division Displays the name of the division to which this excise authority (excise group) belongs

Header Range Displays the name of the range to which this excise authority (excise group) belongs

1(a) Date Displays the posting date, in dd/mm/yyyy format, of the deposit or tax payment

1(b) SI. No Specify the serial number of the entry.

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No. Field Name Field Description

2 Particulars of Credit/ Debit Documents

Displays any remarks concerning the PLA deposit

For tax payments, this field is blank.

3 Doc. No. & Date Displays the Challan number/Challan date for PLA deposit or the tax payment number/posting date for tax payment

4 Central Excise Tariff Subheading Number

Specify the subheading number.

5 EC Code of the Buyer Specify the excise control code of the customer (Ship-to) or vendor (Pay-to) to whom the goods have been sold.

6(a) Basic Excise Duty Credit Displays the credit of the basic excise duty for the BED tax type, if the document is a credit document

For the first row of the BED tax type, the report displays the opening balance of the basic excise duty for the selection starting date.

6(b) Basic Excise Duty Debit Displays the debit of the basic excise duty for the BED tax type, if the document is a debit document

6(c) Basic Excise Duty Balance Displays the closing balance for the BED tax type after the credit/debit is entered into this account

7 (a) Additional Excise Duty Credit

Displays the credit of the additional excise duty for the AED tax type, if the document is a credit document

For the first row of the AED tax type, the report displays the opening balance of the additional excise duty for the selection starting date.

7(b) Additional Excise Duty Debit

Displays the debit of the additional excise duty for the AED tax type, if the document is a debit document

7(c) Additional Excise Duty Balance

Displays the closing balance for the AED tax type after the credit/debit is entered into this account

8(a) Special Excise Duty Credit Displays the credit of the special excise duty for the SED tax type, if the document is a credit document

For the first row of the SED tax type, the report displays the opening balance of the special excise duty for the selection starting date.

8(b) Special Excise Duty Debit Displays the debit of the special excise duty for the SED tax type, if the document is a debit document

8(c) Special Excise Duty Balance

Displays the closing balance for the SED tax type after the credit/debit is entered into this account

9(a) Cess on Commodities Credit

Displays the credit of cess for the cess tax type, if the document is a credit document

For the first row of the cess tax type, the report displays the opening balance of cess for the selection starting date.


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9(b) Cess on Commodities Debit

Displays the debit of cess for the cess tax type, if the document is a debit document

9(c) Cess on Commodities Balance

Displays the closing balance for the cess tax type after the credit/debit is entered into this account

10(a) High & Secondary CESS on Commodities Credit

Displays the credit of cess for the HSC tax type, if the document is a credit document

For the first row of the HSC tax type, the report displays the opening balance of cess for the selection starting date.

10(b) High & Secondary CESS on Commodities Debit

Displays the debit of cess for the HSC tax type, if the document is a debit document

10(c) High & Secondary CESS on Commodities Balance

Displays the closing balance for the HSC tax type after the credit/debit is entered into this account

11(a) Miscellaneous Credit Displays any miscellaneous credit for a credit document

Miscellaneous credit refers to the duties that do not fall under the above-mentioned duties.

11(b) Miscellaneous Debit Displays any miscellaneous debit for a debit document

11(c) Miscellaneous Balance Displays the closing balance after this credit/ debit is entered into this account

22 Signature of the Assessee or his agent

Holds the signature of the assessee or the designated agent

Abstract


Amount Deposited during the Month

Displays the amount deposited of basic duty, cess, education cess, and other duties respectively

Total Displays the total: the result of Opening balance plus Amount deposited of basic duty, cess, education cess, and other duties respectively



Closing Balance Displays the closing balance: the result of Total less Credit utilised of basic duty, cess, education cess, and other duties respectively


RG23A Part I Report This report is primarily for reporting the quantities of all the excisable raw material receipts or input.

Previously, when the inventory method was set to FIFO or LIFO, the RG23A Part I report displayed one line per item. The report was modified to fix this display issue.

Prerequisites


Procedures





4. In the Import window, from CD: \Packages\Country-Specific Content\ IndianLegalReport, select the RG23A1.ixr file.



7. Choose the OK button. The RG23A Part I report is generated in Microsoft Excel.

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Purchase Register Report This report displays the sales taxes related to purchase transactions.

You can use it for various state-specific sales tax reports in India.

Prerequisites


Procedures

To view the report: ... ...




4. In the Import window, select the PurchaseRegister.ixr file from CD: \Packages\Country-Specific Content\IndianLegalReport.

Purchase Register Fields Field / Sub-Field Activity / Description

Serial No. Displays an automatically incremented system number

Document No. (Invoice No.) Displays the document number

Date Displays the posting date of the document

Registration No. of Purchasing Dealer Displays the LST/VAT number in the document

Purchase Value (Document) Displays the total of the document before VAT/LST and CST taxes are levied

VAT Paid Displays the total tax amount in the document from the VAT/LST and CST tax categories

Material Type Displays the material type according to the item category defined in the item master data

Item Category Defined As Displays

Fixed Asset Capital input

Not Fixed Asset Input Quantity Displays the quantity in the Row field

Purchase Value (Row) Displays the base amount in the VAT/CST/LST tax amount row

VAT/LST and CST taxes are levied on this value.

Tax Rate (1%) Displays the tax amount in the row holding the VAT/CST/LST tax category when the tax rate is 1%

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Field / Sub-Field Activity / Description


Tax Rate (12.5%) Displays the tax amount in the row holding the VAT/CST/LST tax category when the tax rate is 12.5%


Other Tax Rates with (%) Displays the tax amount in the row holding the VAT/CST/LST tax category when the tax rate is not 0%, 1%, 4%, 12.5% or 20%

Exempt Displays the base amount in the row holding the VAT/CST/LST tax category

The VAT/LST and CST taxes are levied on this value; the tax rate is 0%.

Stock Transfer/Consignment Displays the total of inventory transfer documents marked as VAT

Import Displays the base amount in the row holding the VAT/CST/LST tax category

This is the value on which VAT/LST and CST taxes are levied, and the document is flagged as Import.

Transaction Category Displays the transaction category used in the transactions

Form No. Displays the form number with the transaction category used in the transaction

From State Displays the state of the business partner referenced in the Pay-To Address field of the document

Tax Type Displays the tax type in the row holding the VAT/CST/LST tax category


Sales Register Report This report displays sales taxes related to sales transactions.

You can use it for various state-specific sales tax reports in India.

Prerequisites


Procedures

To view this report: ... ...




4. In the Import window, select the SalesRegister.ixr file from CD: \Packages\Country-Specific Content\IndianLegalReport.

Sales Register Fields Field / Sub-Field Activity / Description

Serial No. Displays an automatically incremented system number

Document No. (Invoice No.) Displays the document number

Date Displays the posting date of the document

Registration No. of selling dealer Displays the LST/VAT number in the document

Sales Value (Document) Displays the total of the document before VAT/LST and CST taxes are levied

VAT Paid Displays the tax amount total in the document that belongs to the VAT/LST and CST tax categories

Quantity Displays the quantity in the Row field

Sales Value (Row) Displays the base amount in the row holding the VAT/CST/LST tax category

The VAT/LST and CST taxes are levied on this value.

Tax Rate (1%) Displays the tax amount in the row holding the VAT/CST/LST tax category, when the tax rate is 1%


Tax Rate (12.5%) Displays the tax amount in the row holding the VAT/CST/LST tax category, when the tax rate is 12.5%

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Other Tax Rates with (%) Displays the tax amount in the row holding the VAT/CST/LST tax category when the tax rate is not 0%, 1%, 4%, 12.5%, or 20%

Exempt Displays the base amount in the row holding the VAT/CST/LST tax category

The VAT/LST and CST taxes are levied on this value; the tax rate is 0%.

Stock Transfer/Consignment Displays the total of inventory transfer documents marked as VAT

Export Displays the base amount in the row holding the VAT/CST/LST tax category

The VAT/LST and CST taxes are levied on this value; these documents are flagged as Export.

Transaction Category Displays the transaction category used in the transactions

Form No. Displays the form number with the transaction category used in the transaction

To State Displays the state of the business partner referenced in the Ship-To Address field of the document

Tax Type Displays the tax type in the row holding the VAT/CST/LST tax category


DVAT 16 Report Use this report to show various sales tax-related transactions for the state of Delhi in India.

Prerequisites


Procedures

To view this report: ... ...




4. In the Import window, from CD: \Packages\Country-Specific Content\IndianLegalReport, select the VATReturn.ixr file.

Enhanced New Fields in DVAT 16 Repot Field / Sub-Field Activity / Description

Registration No/ TIN Displays the TIN number of the selected location

Full Name of Dealer Displays the name of the selected location

Address Displays the address of the selected location

Top 3 items you deal in Displays item descriptions of your top three items, based on their quantity in the A/R invoice

Goods taxable at 1% In an A/R invoice, displays the Base Amount value and Tax Amount value in the row holding the VAT tax category, when the tax rate is 1%


Goods taxable at 12.5% In an A/R invoice, displays the Base Amount value and Tax Amount value in the row holding the VAT tax category, when the tax rate is 12.5%


Exempt Sales In an A/R invoice, displays the Base Amount value and Tax Amount value in the row holding the VAT tax category, when the tax rate is 0%

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Purchases of capital goods in Delhi In an A/R invoice, displays the Base Amount value and Tax Amount value in the row holding the VAT tax category

The item category defined in the item master data is Fixed Asset, which is considered capital input.

In the Home State field, select the state of the business partner displayed in the Pay To Address field.

Purchases of other goods in Delhi In an A/R invoice, displays the Base Amount value and the Tax Amount value in the row holding the VAT tax category

The item category defined in item master data is Fixed Asset, which is considered input.

In the Home State field, select the state of the business partner displayed in the Pay To Address field.

Stock Transfer outside Delhi Displays the total of the stock transfer document marked as VAT

Note The From WH field is the location for sales and the To WH field is the location for purchases.

Against C Forms Displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax categories, when the transaction type is Form C

Against D Forms Leave this field blank.

Against H Forms Displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax categories, when the transaction type is Form H

Against any other Forms Displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax categories, when the transaction type is NOT Form C or Form H

Capital goods Displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax categories

The item category defined in item master data is Fixed Asset, which is considered capital input.


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Exports to/ Imports from outside India Displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax categories, when the document is defined as Import or Export

Total net increase / (decrease) in Output Tax Displays the total amount of the net increase (decrease) in output tax, positive (+) or negative (-)

Goods purchased returned or rejected [Section 10(1)]

In an A/P credit memo, displays the Base Amount value and the Tax Amount value in the row holding the VAT/LST and CST tax category

Total net increase / (decrease) in Tax Credits Displays the total amount of the net increase (decrease) in the tax credits, positive (+) or (-) negative


Service Tax Return (ST-3) Report You generate the Service Tax Return (ST-3) report for a service tax claim. This report has been modified to show the details of service tax and CENVAT credit cross utilization.

The application provides the following report templates:

• Monthly

• Quarterly

• Half yearly

Prerequisites

• You have installed SAP Business One and have the SAP Business One installation CD.

• You have defined the Service Nature field on the General tab of the Accounting Data window under Administration → Company Details.

Procedures ... ...




4. In the Import window, from CD: \Packages\Country-Specific Content\ IndianLegalReport, select ST-3-month.ixr or ST-3-quarter.ixr or ST-3-halfyear.ixr.

5. Right-click the report and choose Generate Report.

6. In the Enter Parameters window, set the following parameters:

Fields Activity / Description

Location Filter reports by location.

Service Nature Select one of the following options:

• D: Service Distributor

• P: Service Provider

Custom HSCess Tax Type Map Higher and Secondary Education Cess for CENVAT.

The default type is HSCess. You can map your own tax type defined in Administration → Setup → Financials → Tax → Tax Types.

Custom HSCess_ST Tax Type Map Higher and Secondary Education Cess for Service Tax.

The default type is HSCess_ST. You can map your own tax type defined in Administration → Setup → Financials → Tax → Tax Types.

First Month Specify the first month for the report.

7. Choose the OK button. The ST-3 report is generated in Microsoft Excel.

Note Part 4 and Part 5 of the report are executed only for service providers.

Part 6 of the report is executed only for service distributors.

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Service Tax Return (ST-3) Report Fields No. Field Name Field Description

1A Has the Assessee opted to operate as Large Taxpayer (Y/N)

Specify ‘Y’ for yes or ‘N’ for no.

1B If reply to column ‘1A’ is ‘yes’, name of Large Taxpayer Unit (LTU) opted for (Name of city)

Specify the name of the city where the LTU is located.

2A Name of the Assessee Displays the company name

2B STC No. Displays the service tax registration number

2C Premises Code No. Specify a code number for the premises.

A premises code is issued to an assessee under S. No. 5 of the Certificate of Registration (Form ST-2).

2D Constitution of Assessee Specify the category of the assessee.

3 Computation of Service Tax Enter a separate value for each taxable service on which the assessee must pay a service tax.

3 A1 Name of Taxable service Displays the Service Nature value selected in the Enter Parameters window

3 A2 Assessee is liable to pay service tax on this taxable service as:

(i) a service provider, or

(ii) a service receiver liable to make payment of service tax

Displays the selected Service Nature value

3 B Sub-clause No. of clause (105) of section 65

Specify the sub-clause number.

3 C1 Has the assessee availed benefits of any exemption notification (Y/N)


3 C2 If reply to column ’C1’ is ’yes’, please furnish notification Nos.

Specify the details of the notification in the format NN-YYYY (NN=notification number and YYYY=year of issue).

3 D If abatement is claimed as per notification No.1/2006-ST, please furnish Sr. No. in the notification under which such abatement is claimed

If case abatement is available under notification No.1/2006-ST, specify the relevant Sr. No. of this notification.

3 E1 Whether provisionally assessed (Y/N)


3 E2 Prov. Assessment order No. (if any)

Specify the order number for the provisional assessment.

3 F Value of taxable service, service tax payable, and gross amount charged

3 F (I) Service tax payable

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3 F (I) (a) Gross amount received/(paid) in money

3 F (I) (a) (i)

Against service provided Displays the base amount received against the service provider (or paid, in the case of a service receiver)

3 F (I) (a) (ii)

In advance for service to be provided

Displays the base amount received in advance (or paid, in the case of a service receiver)

3 F (I) (b) Money equivalent of consideration received/(paid) in a form other than money

Specify the value of consideration received (or paid, in the case of a service provider).

3 F (I) (c) Value on which service tax is exempt/not payable

3 F (I) (c) (i)

Amount received against export for service

Displays the amount of A/P or A/R invoices and credit memos with the Export checkbox selected (fully paid/partially paid only)

3 F (I) (c) (ii)

Amount received/(paid) towards exempted service

Displays the amount of A/P or A/R invoices and credit memos with a 0% service tax (fully paid/partially paid only)

3 F (I) (c) (iii)

Amount received as/(paid to) pure agent

Specify the amount. The term "pure agent" may be understood as defined in Explanation 1 to rule 5 of the Service Tax (Determination of Value) Rules document.

3 F (I) (d) Abatement amount claimed Specify the abatement amount. The term "abatement" refers to the portion of the value of taxable service that is exempt from notification.

3 F (I) (e) Taxable value =(a+b) minus (c+d) Displays the calculation result of (a+b)-(c+d)

3 F (I) (f) Service tax rate wise break-up of taxable value =(e)

3 F (I) (f) (i)

Value on which service tax is payable @ 5%

Displays the amount of A/P or A/R invoices and credit memos with a service tax rate of 5%

3 F (I) (f) (ii)



3 F (I) (f) (iii)



3 F (I) (f) (iv)



3 F (I) (f) (v)

Other rate, if any Displays the amount of A/P or A/R invoices and credit memos with a service tax rate other than those covered above

3 F (I) (g) Service tax payable Displays the result of the following calculation:

5% of f(i) + 8% of f(ii) + 10% of f(iii) + 12% of f(iv) + f(v)*other rate

3 F (I) (h) Education cess payable (@2% of Service Tax)

Displays the result of the following calculation:

g * rate for cess, as defined in the Tax Code field


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3 F (I) (i) Secondary and higher education cess payable (@1% of Service Tax)

Displays the result of the following calculation:

g * rate for secondary and higher cess, as defined in the Tax Code field

3 F (II) Taxable amount charged

3 F (II) (j) Gross amount for which bills/invoices/challans are issued relating to service provided/ to be provided

Displays the base amount of A/R invoices and credit memos, excluding the Service Tax, Cess, and HSCess amounts

3 F (II) (k) Money equivalent of other consideration charged, if any, in a form other than money

Specify the value of consideration charged (or paid, in the case of service receivers).

3 F (II) (l) Amount charged for exported service provided/ to be provided

Displays the amount of A/R invoices and credit memos with the Export checkbox selected (fully paid/partially paid only)

3 F (II) (m)

Amount charged for exempted service provided/ to be provided (other than export of service given at (l) above)

Displays the amount of A/R invoices and credit memos with a 0% service tax (fully paid/partially paid only)

3 F (II) (n) Amount charged as pure agent Specify the amount. The term "pure agent" may be understood as defined in Explanation 1 to rule 5 of the Service Tax (Determination of Value) Rules document.

3 F (II) (o) Amount claimed as abatement Specify the abatement amount. The term "abatement" refers to the portion of the value of taxable service that is exempt from notification.

3 F (II) (p) Net taxable amount charged Displays the calculation result of (j+k)-(l+m+n+o)

4A Service Tax, education cess, and other amounts paid (Not by Service Distributor)

4A (I) Service Tax, education cess, and secondary and higher education cess paid

4A (I) (a) Service Tax paid

4A (I) (a) (i)

In cash Displays the amount of the outgoing payments involving direct payment through the tax payment wizard for the service tax portion only

4A (I) (a) (ii)

By CENVAT credit Displays the amount of the tax payment wizard JE that utilized CENVAT credit for service tax payment for the service tax portion only

4A (I) (a) (iii)

By adjustment of excess amount paid earlier and adjusted in this period under Rule 6(3) of ST Rules

Displays the amount of the credit memos based on A/R reserve invoices for the service tax portion only


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4A (I) (a) (iv)

By adjustment of excess amount paid earlier and adjusted in this period under Rule 6(4A) of ST Rules

Specify the service tax amount paid in the preceding months or quarter that is in excess of the service tax liability for such months or quarter.

4A (I) (b) Education cess paid

4A (I) (b) (i)

In cash Displays the amount of outgoing payments involving direct payment through the tax payment wizard for the education cess portion only

4A (I) (b) (ii)

By CENVAT credit Displays the amount of the tax payment wizard JE that utilized CENVAT credit for service tax payment for the education cess portion only

4A (I) (b) (iii)


Displays the amount of credit memos based on A/R reserve invoices for the education cess portion only

4A (I) (b) (iv)


Specify the education cess amount paid in the preceding months or quarter that is in excess of the service tax liability for such months or quarter.

4A (I) (c) Secondary and higher education cess paid

4A (I) (c) (i)

In cash Displays the amount of outgoing payments involving direct payment through the tax payment wizard for the secondary and higher education cess portion only

4A (I) (c) (ii)

By CENVAT credit Displays the amount of the tax payment wizard JE that utilized CENVAT credit for service tax payment for the secondary and higher education cess portion only

4A (I) (c) (iii)


Displays the amount of the credit memos based on A/R reserve invoices for the secondary and higher education cess portion only

4A (I) (c) (iv)


Specify the secondary and higher education cess amount paid in the preceding months or quarter that is in excess of the service tax liability for such months or quarter.

4A (I) (d) Other amounts paid

4A (I) (d) (i)

Arrears of revenue paid in cash Specify the arrears of revenue paid in cash.

4A (I) (d) (ii)

Arrears of revenue paid by credit Specify the arrears of revenue paid by credit.

4A (I) (d) (iii)

Arrears of education cess paid in cash

Specify the arrears of education cess paid in cash.


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4A (I) (d) (iv)

Arrears of education cess paid by credit

Specify the arrears of education cess paid by credit.

4A (I) (d) (v)

Arrears of Sec & higher edu cess paid in cash

Specify the arrears of secondary and higher education cess paid in cash.

4A (I) (d) (vi)

Arrears of Sec & higher edu cess paid by credit

Specify the arrears of secondary and higher education cess paid by credit.

4A (I) (d) (vii)

Interest paid Specify the amount of any interest paid.

4A (I) (d) (viii)

Penalty Paid Specify the amount of any penalty paid.

4A (I) (d) (ix)

Section 73A amount paid Specify the amount paid in terms of Section 73A.

4A (I) (d) (x)

Any other amount, if any Specify any other amount paid.

4A (II) Details of Challan (Vide which service tax, education cess, secondary and higher education cess, and other amounts paid in cash)

4A (II) (a) Challan Nos. Displays the Challan numbers

4A (II) (b) Challan Dates Displays the Challan dates

4B Source documents details for entries at column 4A(I)(a)(iii), 4A(I)(a)(iv), 4A(I)(b)(iii),4A(I)(b)(iv),4A(I)(c)(iii), 4A(I)(c)(iv), 4A(I)(d)(i) to (viii)

Specify the source document details.

4C Details of amount of service tax payable but not paid as on the last day of the period for which return is filed

Specify the S.No value. If the service tax liability is not discharged in full during the period of return, you may indicate the short payment details against this S.No.

5 Details of input stage CENVAT credit

5A Whether the assessee providing exempted/non taxable service or exempted goods

Specify the values in the table.

(a) Are you providing any exempted or non-taxable service?(Y/N)

(b) Are you manufacturing any exempted goods? (Y/N)

(c) If any of the above is yes, indicate whether you are maintaining a separate account for the receipt or consumption of input services and input goods.

5B CENVAT Credit taken and utilized

5B (I) CENVAT Credit of Service Tax and Central Excise Duty

5B (I) (a) Opening balance Displays the opening balance

5B (I) (b) Credit taken


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5B (I) (b) (i)

On inputs Displays the credit availed on inputs: tax payment wizard for raw material

5B (I) (b) (ii)

On capital goods Displays the credit availed on capital goods: tax payment wizard for capital goods

5B (I) (b) (iii)

On input services received directly

Displays the credit availed on input services received directly by the assessee: invoices for service tax

5B (I) (b) (iv)

As received from input service distributor

Displays the credit received from the input service distributor: JE with the service tax code used for distribution

5B (I) (b) (v)

For inter unit transfer by a LTU To be filled only by those classified as large taxpayers

Total credit taken Displays the sum of i+ii+iii+iv+v

5B (I) (c) Credit utilized

5B (I) (c) (i)

For payment of service tax Displays the credit utilized for the payment of the service tax

5B (I) (c) (ii)

For payment of education cess on taxable service

Displays the credit utilized for the payment of the education cess and the secondary and higher education cess

5B (I) (c) (iii)

For payment of excise or any other duty

Displays the credit utilized for the payment of excise duty (CENVAT)

5B (I) (c) (iv)

Towards clearance of input goods and capital goods removed as such

Specify the credit utilized towards the clearance of input goods and any capital goods removed under that category.

5B (I) (c) (v)

Towards inter unit transfer of LTU To be filled only by those classified as large taxpayers

Total credit utilized Displays the sum of i+ii+iii+iv+v

5B (I) (d) Closing balance of CENVAT credit

Displays the result of (a)+(b)-(c)

5B (II) CENVAT credit of Education Cess and Secondary and Higher Education Cess

5B (II) (a) Opening balance Displays the opening balance

5B (II) (b) Credit of education cess and secondary and higher education cess taken

5B (II) (b) (i)

On inputs Displays the credit availed on inputs: tax payment wizard for raw material

5B (II) (b) (ii)

On capital goods Displays the credit availed on capital goods: tax payment wizard for capital goods

5B (II) (b) (iii)

On input services received directly

Displays the credit availed on input services received directly by the assessee: invoices for service tax

5B (II) (b) (iv)

As received from input service distributor

Displays the credit received from the input service distributor: JE with the service tax code used for distribution


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5B (II) (b) (v)

For inter unit transfer by LTU To be filled only by those classified as large taxpayers

Total credit of education cess and secondary and higher education cess taken

Displays the sum of i+ii+iii+iv+v

5B (II) (c) Credit of education cess and secondary and higher education cess utilized

5B (II) (c) (i)

For payment of education cess and secondary and higher education cess on services

Displays the credit utilized for the payment of the education cess and the secondary and higher education cess on services

5B (II) (c) (ii)

For payment of education cess and secondary and higher education cess on goods

Displays the credit utilized for the payment of the education cess and the secondary and higher education cess on goods

5B (II) (c) (iii)

Towards payment of education cess and secondary and higher education cess on clearance of input goods and capital goods removed as such

Specify the credit utilized towards the clearance of input goods and any capital goods removed under that category.

5B (II) (c) (iv)

Towards inter unit transfer of LTU To be filled only by those classified as large taxpayers

Total credit of education cess and secondary and higher education cess utilized

Displays the sum of i+ii+iii+iv

5B (II) (d) Closing Balance of Education cess and secondary and higher education cess credit

Displays the result of (a)+(b)-(c)

6 Credit details for input service distributor (Only by Service Distributor)

6 (I) CENVAT Credit of Service Tax and Central Excise Duty

6 (I) (a) Opening Balance of CENVAT Credit

Displays the opening balance

6 (I) (b) Credit taken (for distribution) on input services

Displays the credit availed on inputs and capital goods: tax payment wizard for raw material/capital goods

6 (I) (c) Credit distributed Displays the credit distributed: JE with the service tax code used for distribution

6 (I) (d) Credit not eligible for distribution Specify the credit not eligible for distribution.

6 (I) (e) Closing balance Displays the result of (a)+(b)-(c)-(d)

6 (II) CENVAT credit of education cess and secondary and higher education cess credit

6 (II) (a) Opening balance of education cess and secondary and higher education cess credit

Displays the opening balance


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6 (II) (b) Credit of education cess and secondary and higher education cess taken (for distribution) on input service

Displays the credit availed on inputs and capital goods: tax payment wizard for raw materials or capital goods, for the education cess, and the secondary and higher education cess

6 (II) (c) Credit of education cess and secondary and higher education cess distributed

Displays the credit distributed: JE with the service tax code used for distribution

6 (II) (d) Credit of education cess and secondary and higher education cess not eligible for distribution

Specify the credit not eligible for distribution.

6 (II) (e) Closing balance Displays the result of (a)+(b)-(c)-(d)


Authorizations For information about the authorizations required for using XL reporter, see the online help as well as the document How to Define Authorizations, which you can download from the documentation area of SAP Business One Customer Portal at http://service.sap.com/smb/sbocustomer/documentation.

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Copyrights, Trademarks, and Disclaimers © Copyright 2009 SAP AG. All rights reserved.

The current version of the copyrights, trademarks, and disclaimers at http://service.sap.com/smb/sbocustomer/documentation is valid for this document.

© SAP AG 2009 38

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