Hoyle AA 11e Guide

8/9/2019 Hoyle AA 11e Guide

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EXCEL TEMPLATES

OPERATIONS GUIDE

EXCEL TEMPLATES were developed by McGraw-Hill/Irwin to accompany ADVANCED

ACCOUNTING, 11th Edition, by Hoyle, Sh!e"e# !nd Do$%ni&' It is designed to provideyou, the student, with experience in using microcomputers in accounting by working selectedproblems at the end of chapters, using spreadsheet templates developed for xcel! "he purposeof this guide is to provide general software operating instructions as well as to provide specifichelp in completing xcel "emplate problems! "he guide is divided into five sections#

U(in) E*el+"his section is an abbreviated guide to using xcel spreadsheetsoftware! It is not meant to be a comprehensive user$s manual% rather, it is anintroduction to the terminology, features, and keystrokes necessary to work withxcel "emplates!

In(t!ll!tion !nd Con"i)$#!tion+"his section will lead you through the stepsnecessary to copy xcel "emplate problems on your computer&s hard drive!

U(in) E*el Te%l!te(+"his section will provide information on the generaloperating conventions of the software! It will detail the use of specific keys onthe computer keyboard and point out features that are common to all screens anddata input routines!

Ste%-by-Ste% E*!%le+ In this section, you will have the opportunity to workthrough a representative problem to develop a feel for using the software!'lthough the problem may cover areas of accounting not yet learned, it is

suggested that this exercise be completed to familiari(e you with the softwarerather than trying to understand the specific accounting concepts!

G$ide to Indi.id$!l P#oble(+ "his section will outline individual differencesor special procedures of which you should be aware!

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USING EXCEL

/HAT IS AN EXCEL SPREADSHEET

'n xcel spreadsheet is a grid of )*,+ rows and .* columns that allow you to enter and

manipulate numbers and text and to create graphs!

SCREEN TERMINOLOG0 01efer to 2igure )!3

Toolb!# - ey 21

"he row of buttons below the menu bar of the application window gives 4uick access tocommands and tools such as bold, italic, and formatting!

3o#$l! 4!# - ey 25

"he location below the toolbar where text, values and formulas are displayed as they areentered and edited!

Do$ent /indo6 - ey 27

xcel allows more than one document to be open simultaneously! "herefore, eachdocument appears in its own document window! 5se the /indow menu on the menu barto see a list of the current open documents!

Ro6( - ey 28

1ows are designated by a number along the left side of the document window! "he rowsare numbered from ) through )*,+!

Col$n( - ey 29

6olumns are designated by letters across the top of the document window! "here are .*columns labeled ' through 7, '' through '7, 8' through 87, etc! through I9!

Cell( - ey 2:

"he intersection of a column and a row forms a cell! ach cell has an address composed

of the column letter and the row number! It is displayed on the left side of the formulabar! 2or example, cell 6 is located at column 6, row !

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R!n)e(

' range is one or more contiguous cells that have been selected! It is identified by theupper left and lower right cell addresses separated by a colon! 2or example, ')#2) isthe rectangular block of cells covered by this address range! Many features in xcelre4uire that a range of cells be selected before performing an action!

Ati.e Cell - ey 2;

:ata can only be entered into one cell at a time! "his cell is referred to as the active cell,recogni(able by a heavy border surrounding it! "he mouse, arrow keys, and various keycombinations move the active cell around the spreadsheet! "he active cell$s address is

displayed on the left side of the formula bar!

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6lick and drag the mouse to select a range of cells!

6lick on the letter at the top of each column to select the entire column! 6lick and drag across theletters to select more than one column!

6lick on the number along the left side of the document window to select the entire row! 6lickand drag up or down the numbers to select more than one row!

Hold the 6trl key and click on various cells, column letters, or row numbers to activate non-contiguous cells or cell ranges!

"o select a contiguous range of cells, click on the upper left cell of the range! >ext, press the=hift key while clicking in the lower right corner of the range!

"o move to a particular cell in the spreadsheet, choose Edit Goto or press the 2 function key tobring up the Goto dialog box, and enter the desired cell address in the Reference box!

CELL POINTER MOVEMENT USING THE E04OARD

In addition to using a mouse, you may also use the keyboard to move around the spreadsheet0refer to "able )3!

T!ble 1- 6ommon @eyboard Movement

Excel ACTION

8or 9Arrow Moves the cellpointer up or down one cell.

7or 6Arrow Moves the cellpointer left or right one cell.

Ctrl-7,6,8,9 Moves the cellpointer to the intersection of a blank and nonblank cell.

Home Moves to column A of the current row.

Ctrl-Home Moves to the first cell of the sheet (usually A!.

Ctrl-"nd Moves to the last nonblank cell of the sheet.

#g$p Moves up one screen.

#g%n Moves down one screen.

Alt-#g$p Moves left one screen.

Alt-#g%n Moves right one screen.

LAUNCHING THE PROGRAM


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3i)$#e 5

6lick the =tart button, point to Programs, and then click on the Microsoft xcel program icon!

MENUS

M!in Men$

"o access a Menu, click on the menuitem with the mouse! >ext click on thedesired option in the menu to activate it0refer to 2igure .!3

Aith the keyboard, you may access themain menus by pressing the 'lt key andthe underlined letter of the menu item0e!g!, 'lt-2 will display the 3ile menu3!"hen use the up and down arrow keys

to highlight the desired option andpress B>"1C to activate it, orpress the underlined letter of the option!

Di!lo) 4o*e(

Items on a menu followed by ellipses 0!!!3 will display a dialog box where more actionmust be taken to complete the option! Items without ellipses will execute immediately!

Aithin a dialog box there may bemany options from which to

choose 0refer to 2igure +!3 5se themouse to select a particular optionor press the "ab key to move fromone area of the dialog box toanother! Ahen the changes arecomplete, click on the ?@ button

or press B>"1C to accept thechanges! "o keep the prior setting,click on the 6ancel button or

press the sc key!

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Sho#t$t Men$(

6licking the right mouse button accessesshortcut menus! "hese menus provideconvenient and efficient means of making

changes in the spreadsheet! =hortcutmenus combine the most commonformatting and editing options into asingle menu!

6lick the right mouse button while a cellor range of cells is selected in a worksheet!"he shortcut menu opens as shown in2igure !

6lick the right mouse button on the

toolbar to 4uickly open, close or customi(e toolbars! 2or more information, refer to thexcel user manual!

3ORMATTING CELLS

=elect the cell or range of cells to be formatted! 6hoose 2ormat, 6ells!!! to bring up the 2ormat6ells dialog box 0refer to 2igure +!3 ;ou may also click the right mouse button while you haveselected a cell or range of cells to bring up a shortcut menu 0refer to 2igure !3 6lick on 2ormat6ells!!! on this menu and the 2ormat 6ells dialog box will appear! 6lick on the >umber "ab! "heleft side of the box lists the various numeric format categories while the right side of the box listsany formatting options! =croll through the options and double click on the desired format toapply it to the selected cells! "able . includes examples of numeric formatting#

T!ble 5- >umeric 6ell 2ormats

DISPLAY FORMAT

&.' or )*+ eneral (default!

,)*'. /umber, & decimal places, comma selected

0'.1* Currency, & decimal places, dollar sign selected

).)2 #ercent, decimal place

+3+31) %ate

*.')"4 5cientific, & decimal places

*'+. /umber, decimal, comma not selected

NOTE#


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numbers! xcel assumes entries such as -).). or EDF-).+ are text unless an operator,such as an e4ual sign 03, is placed in front of the entry!

CONTENTS O3 A CELL

6ells may contain values, formulas, functions or text!

V!l$e(

9alues are usually entered as numbers! Ahen entered into a cell, values are right ustifiedby default! "his data can be used in mathematical calculations!

"o enter a numeric value, select a cell or range of cells, type the number, then press

B>"1C! >umeric formatting in xcel is applied to a cell or range of cells rather thanto the data itself! Ahen a value is placed in a cell, it will be shown with the current cellformatting! If you want the number ).+ in a cell to represent dollars, type 1234 and

press B>"1C, then apply formatting to the cell 0refer to "able . in the 2ormatting6ells section above!3

NOTE# ;ou need not enter (eros after the decimal point! xcel will handle this foryou based on the number of decimal places specified when setting thenumeric format for the cell!

3o#$l!(

2ormulas perform mathematical calculations on the numerical contents of a cell or rangeof cells! 'll formulas must start with an e4ual sign 03! 8elow, "able + lists the

mathematical operators that can be used in a formula#

T!ble 7- Mathematical ?perators

OPERATOR OPERATION

6 "7ponentiation

4 Addition

- 5ubtraction

8 Multiplication

3 %ivision

9 %ivision, integer result

"he standard precedence for arithmetic calculation is multiplication and division beforeaddition and subtraction unless there are parentheses, in which case, the calculations


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Coon 3$ntion(

>SUM?list@

5se# 'dds the values in the given list of cells!

xample# =5M0')#'3

Aill total the values in cells ') through '!

xample# =5M0')#',8).,6D#6)3

Aill total the values in the listed cells!

>AVERAGE?list@

5se# 6alculates the mean average of a group of numbers! "hisfunction interprets any cell containing text as a (ero value andignores blank cells!

xample# '91'G0')#'3

Aill average the values in cells ') through '!

>COUNT?list@

5se# 6ounts the number of cells in a range! 6ells containing textor blank cells are not counted!

xample# 6?5>"0G+#@+3

6ounts how many numbers are in cells G+ through @+!

>PMT?rate,nper,pv,fv,type @

5se# Gives the periodic payment for an annuity! "he argumentsfvand typeare not mandatory!

xample#


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B>"1C!

EDITING CELL CONTENTS

1e-entering the data in a cell is one way to edit a cell! ;ou may also select the desired cell and

click inside the 2ormula bar to place your cursor in the cell contents! In addition, you may pressthe edit function key 02.3, or double-click on the cell to edit data directly in the cell!"able * shows keyboard movement that assists with editing#

T!ble :- diting @eys

KEY ACTION

6or 7 Moves the cursor character left or right.

C=>?- 6 Moves to the ne7t word or reference.

C=>?- 7 Moves to the previous word or reference.

"nd Moves the cursor to the end of the edit line.

"5C "nds the edit mode.

Home Moves to the beginning of the edit line.

@ns =oggles between insert and typeover mode.

;ackspace %eletes character to the left.

%"? %eletes character to the right.

'fter making desired changes to the cell contents, press B>"1C! If you have made a changeand decide you do not want it, press =6 to return to the ready mode!

COP0ING CELL CONTENTS

Co%yin) "#o One Cell to Anothe# Cell

=elect the source cell 0the cell you want to copy3 and choose Edit, Copy or you may click

on the 6opy button on the toolbar! ' mar4uee will appear around the cell! =elect thedestination cell 0the cell you want to copy to3 and choose Edit, Paste or you may click on

the


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Co%yin) "#o One Cell to M!ny Cell(

=elect the source cell and choose Edit, Copy, or you may click on the 6opy button on thetoolbar! ' mar4uee will then appear around the cell! =elect the destination range andchoose Edit, Paste, or click on the


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INSERTING COLUMNS AND RO/S

5se Insert to add blank cells, ranges of cells or entire blank rows or columns! xcel shifts theother cells of the worksheet to make room and adusts references in formulas to reflect the newlocations! xcel applies appropriate formats to the inserted cells if the surrounding cells have

formatting! 1ows are inserted above the active cell0s3 and columns are inserted to the left of theactive cell0s3!

In(e#t !n Enti#e Ro6 o# Col$n

=elect a cell or range of cells below 0or to the right3 where the row0s3 or column0s3 is tobe inserted! 6lick Insert, then 6olumn or 1ow! xcel will insert an entire blank row orcolumn in the worksheet! If more than one cell was selected across a row or down acolumn then a corresponding number of rows or columns will be inserted!

In(e#t ! P!#ti!l Ro6 o# Col$n

=elect a cell or range of cells below 0or to the right3 where the partial row0s3 or column0s3is to be inserted! 6lick on Insert, 6ells! "he Insert :ialog box will appear! 6lick on =hift6ells :own to insert a partial row or =hift 6ells 1ight to insert a partial column and clickon ?@! If more than one cell was selected across a row or down a column then acorresponding number of cells will be inserted!

Note+;ou may also access the Insert command from the shortcut menu by pressing theright mouse button inside the selected range of cells!

SORTING

=orting is used to rearrange data in the worksheetusing sort keys! "he first sort key sorts all of the data,the second and third sort keys sort within the previouskey! "o sort rows using up to three columns as yoursort keys, select a cell in the list to be sorted! 6hoose=ort!!! from the :ata menu! "he sort dialog box willappear 0see 2igure *!3! xcel automatically highlightsthe contiguous data cells, and uses them as the list tobe sorted! Indicate whether your list has header rowsby clicking the correct option at the bottom of thedialog box! >ext, select the first sort key from the=ort 8y dropdown menu! If you want to sort on morethan one key, make your desired selections from oneor both of the "hen 8y dropdown menus!

"o sort lists with headings positioned to the left of the data, you will click ?ptions from the =ortdialog box, then choose =ort Reft to 1ight from the ?rientation options! 6lick ?@, and then

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P!)e Set$%

5nless changed, the default page setupincludes portrait orientation, alignmentwith the top and left margin, a header that

centers the filename at the top, and afooter that centers the page number! "ochange these within your worksheet,choose 3ile,


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6lick on the column letter at the top of the worksheet, then click on Insert,


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SAVING A 3ILE

"o save a file the first time, choose 3ile, Save 0or=ave As3 and the =ave 's dialog box will appear0see 2igure ))3! "ype a filename and click on ?@

or press B>"1C! xcel will automaticallyadd the extension !SR=, the default file extension!

If the file already has a filename, when youchoose 3ile, Save, the file will be savedautomatically using the existing filename! "hisalso occurs if you click on the =ave button on thetoolbar!

"o save a file using a different filename, choose 3ile, =ave As, and you will be prompted for afilename in the =ave 's dialog box! "ype the desired filename and click on ?@ or press

B>"1C!

OPENING AN EXISTING 3ILE

6hoose 3ile, Open and the 2ile?pen dialog box will appear 0see2igure ).!3 ' list of files in thecurrent directory will be displayed!5se the scroll bar if necessary tobring the desired filename into viewand double click on it to open it!

NOTE+ If you have a fileopen already, xcelwill simply openanother documentwindow with the newfile in it!

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USING EXCEL TEMPLATES

3OLLO/ING THE GUIDE TO INDIVIDUAL PRO4LEMS

"he Guide to Individual


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a! ?n the "ools menu, click ?ptions, and then click the 9iew tab!b! 5nder 6omments, click 6omment indicator only! 6lick on or arrow to the celland begin to type!

8' P#int 0o$# Sol$tion

ote that when you close the document orexit xcel, you will be prompted to save the document if it has been changed but has not beensaved! 6lick on 0es to save your file!

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STEP-40-STEP EXAMPLE

)! 6hoose ?pen from the 2ile menu! Rocate the file =tep!xls, select it and 6lick on B?@C!

.! =elect cell 8.! "ype in your name and press B>"1C!

! 5se the scroll bar or arrow keys to position the problem on your screen!

! >ote that 6ell 8)+ has a oent indi!to#!


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)D! >ote that 6ell '+F has a oent indi!to#! et Income for Zuneand press B>"1C!

.)! =elect cell 8+)! =ince the net income amount already appears in the income statement,

you can use a formula to reflect this entry! "ype 6.+ and press B>"1C!

..! =elect cell '+.! "1C!

.+! =elect cell 8+.! "ype 8+FN8+) and press B>"1C!

.! =elect cell '++! "1C!

.! =elect cell 8++! "ype ).FFF and press B>"1C!

.*! =elect cell 8+! "ype 8+.-8++ and press B>"1C! 6ell 6+ should read# 6orrectW!If it reads# "ry 'gainW, check your entries in cells 8+F through 8 +!

.D! 6hoose =ave from the 2ile menu!

.! 6lick in cell '.! ' dialog box appears that instructs that you are to select an accountfrom a drop-down list! ' down arrow is on the right side of the cell!

Ve#i"i!tionX In this example, if your answer is incorrect, a message will appear in cell:. warning you that this is the wrong account! If your answer is correct, no messagewill appear in cell :.!

.E! >ote that 6ell 6. has a oent indi!to#!


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Ve#i"i!tionX In this example, a warning displays when your entry results in an incorrectvalue! ;ou are asked if you want to 6ontinueYV "his is followed by ;es, >o, and 6ancelbuttons! "he ;es button enters the invalid data in the cell! "he >o button returns to thecell for further editing! "he 6ancel button restores the previous value to the cell! ;oushould only click on the ;es button if you are willing to enter an incorrect entry! 8e sure

to return to any such cell to correct your solution!

+F! =elect cell '.! 6lick the down arrow, then click on U6ash!V

+)! =elect cell 6.! "ype .FFFF and press B>"1C!

+.! =elect cell '+! 6lick the down arrow, then click on URand!V

++! =elect cell 6+! "ype FFF and press B>"1C!

+! =elect cell '! 6lick the down arrow, then click on U"otal 'ssets!V

+! =elect cell 6! "ype =5M06.#6+3 and press B>"1C!

+*! =elect cell '! 6lick the down arrow, then click on U 'ccounts payable!V

+D! =elect cell 6! "ype D*FF and press B>"1C!

+! =elect cell 'F! 6lick the down arrow, then click on U 6apital =tock!V

+E! =elect cell 8F! "ype ))FFF and press B>"1C!

F! =elect cell ')! 6lick the down arrow, then click on U!!1etained arnings!V

)! =elect cell 8)! =ince the retained earnings amount already appears in the 1etainedarnings =tatement, you can use a formula to reflect this entry! "ype 8+

.! =elect cell '.! 6lick the down arrow, then click on U"otal =tockholders$ 4uity!V

+! =elect cell 6. "ype =5M08F#8)3 and press B>"1C!

! =elect cell '+! 6lick the down arrow, then click on U"otal Riabilities and =tockholders$4uity!V

! =elect cell 6+! "ype =5M06#6.3 and press B>"1C!

*! 6hoose =ave from the 2ile menu!

D! "o print the problem, choose


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! "his completes the =tep-by-=tep problem! 6hoose 6lose from the 2ile menu to exit thedocument!

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CHAPTER EXCEL TEMPLATES

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CHAPTER EXCEL TEMPLATES

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