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HR Business Office Forum November 19, 2015. Agenda HR Updates Records and Retention Schedule ...

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HR Business Office Forum November 19, 2015 Be CNM
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Page 1: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

HR Business Office Forum

November 19, 2015

Be CNM

Page 2: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Agenda

HR UpdatesRecords and Retention ScheduleBenefits UpdateHR Webpage updateTalent Management UpdateCNM Emergency Alerts

Be Caring

Page 3: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

HR Updates

Michael BrownDirector, Talent Management

and HR Consulting

Be Ethical

Page 4: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

2015 Winter Break Deadlines

Pertain to deadlines for posting and hires during winter break

Available on the HR Website at http://www.cnm.edu/depts/hr/2015WinterBreakDeadlines.pdf

Be Inspiring

Page 5: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Upcoming Changes

Degree Verify through National Student Clearing House

Updated Workers’ Compensation policy and procedures

New tools to help with Family Medical Leave

Be CNM

Page 6: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Records and Retention Schedule

Rebecca TurnerManager, Records and

Property Control

Be Courageous

Page 7: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Records Retention Schedule

Give an update on the new Retention Schedule and answer any questions that you may have

Be Connected

Page 8: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

What is a Public Record?

Means all books, papers, maps, photographs or other documentary materials, regardless of physical form or characteristics, made or received by any agency in pursuance of law or in connection with the transaction of public business and preserved, or appropriate for preservation, by the agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government or because of the informational and historical value of data contained therein.

Public Records Act Section 14‐3‐2 NMSA 1978Be Exceptional

Page 9: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

What is a non‐record?

Blank forms Extra copies Drafts

Be CNM

Page 10: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

New Retention Schedule

The Functional Records Retention and Disposition Schedules (FRRDS 1.21.2.1) provides classification of records by function

A RRDS defines the timeframe a record shall be retained to meet all legal, fiscal, administrative, and historical requirements

Be Caring

Page 11: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Determining Official Copy of Record

The official copy of record is the single record determined to be official for the purposes of fulfilling the retention requirements as outlined in the record retention and disposition schedule.

Must determine if your records are the official copies

Department Purchase Order - Official Record Holder is Purchasing

Department Personnel Folder – Official Record Holder is Human Resources

Be Ethical

Page 12: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Classification Tool

http://164.64.110.239/FRRDS/FRRDS_Classification_Tool.htmlMaster Categories 900 – Public Safety Services 800 - Public Health and Social Services 700 - Natural Resource Management 600 - Legal and Judiciary 400 - Governance and Compliance 300 - Financial and Accounting 200 - Employee Services 100 - Administration

Be Inspiring

Page 13: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Employee Personnel File

200 – Employee Services 04 Personnel Management

233 – Personnel Files Contributing Retention – destroy 50 years from date file

created

Be Courageous

Page 14: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Records Procedures

Follow same process of sending records to Records Retention for storage and destruction Contact at [email protected] (Rebecca Turner) or at 224-4617

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Page 15: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

HR Benefit Updates

Be Exceptional

Page 16: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Annual Employee Health and Wellness Fair

2015 Attendees: 222 Attendees with 100 arriving between 10

and 11. Vendors: 48 Flu Shots: 119 Mammograms: 32 Pulmonary Function: 35 studies performed by 5 students. Bone Density ~60 Diabetes Screens – 70 Blood Donations - 7

Page 17: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Great American Smoke OutThursday, November 19

Be CNM

Page 18: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Why Quit?Tobacco use causes far more illnesses and death than all other addicting drugs combined. One out of every six deaths in the United States is a result of smoking. The good news is that you can break the addiction and quit tobacco for good!

Be Caring

Page 19: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Now is the time to update personal information:

AddressesEmergency contactsTelephone numbersBeneficiaries (Life and

Retirement)Update status (domestic

partner/marriage)Be Ethical

Page 20: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

The New 1095-C Tax Form is Coming!

The ACA includes both an individual and employer mandate.

Employees will receive a new 1095-C tax form for the first time in January 2016.

You will need information on the form to prepare your 2015 taxes.

Be Inspiring

Page 21: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

The New 1095-C Tax Form is Coming!

Watch for an email in December to remind you to log on to MyCNM and give consent to receive your 1095 electronically.

Be Courageous

Page 22: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Benefit Questions?

Contact:

Lori Bennison Karen Hughes 224-4649 224- 4000 ext. [email protected] [email protected]

Be Connected

Page 23: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

HR Webpage Updates

Be Exceptional

Page 25: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Webpage Questions?

Contact:

Angel Porras Evan Sandoval224-4623 224-4651

[email protected] [email protected]

Be CNM

Page 26: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Talent Management System

(TMS) – Employee Learning Cloud

Be Caring

Page 27: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Talent Management System (TMS)

CNM’s TMS maximizes workforce effectiveness

Implementing in stages:– Employee Learning– Recruiting– Onboarding– Performance Management

Be Ethical

Page 28: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Went live: August 31, 2015

Approach to implementation:

• New users for Mandatory Training

• Existing users

What’s next in Employee Learning cloud:

• Compliance Reporting

Be Inspiring

Page 29: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

System benefits:– Streamline training process– Instant access to reporting for Managers– Managers assign training as necessary

Enhancements include:– Simple approval process– Instant access to your transcript– Mandatory training automatically

assigned– Instant access to your employee’s

transcripts

Be Courageous

Page 30: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Emergency Alerts

Be Connected

Page 31: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Emergency Alerts

Sign up for Attention CNM through your myCNM account. You can provide a cell phone number and alternate email addresses. Please encourage other

employees and students to sign up.

CNM only texts you in the event of an emergency or college closure.

Currently an opt-in system, may go to opt-out to ensure the campus community gets critical

notifications.

Be Exceptional

Page 32: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.
Page 33: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Employee Training Questions?

Contact:

Trish Heaton Jonathon Bartlett224-3139 224-3190

[email protected] [email protected]

Be CNM

Page 34: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

CNM Talent Management System

(TMS) – Onboarding/Recruitin

g

Be Caring

Page 35: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Next Stage: Recruiting/Onboarding

Current step: Discovery phase

Kickoff: November 4, 2015

Be Ethical

Page 36: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Core team includes:• Staff• Faculty• Student Employment• Departmental representatives

Be Inspiring

Page 37: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Onboarding/Recruiting

Questions?

Contact:

Mike Brown Rayleen Valencia224-4553 224-4602

[email protected] [email protected]

Be Courageous

Page 38: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Questions?

Be Connected

Page 39: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Hands ondemonstration

EmployeeLearning Cloud

HR RoadshowMain Campus

this Friday1:30 – 2:30

or 2:30 – 3:30 p.m.

Register on Talent Management

SystemBe Exceptional

Page 40: HR Business Office Forum November 19, 2015. Agenda  HR Updates  Records and Retention Schedule  Benefits Update  HR Webpage update  Talent Management.

Any questions contact your HR Consultant.

Academic Affairs: Karen Montoya

Lori Nawman

President’s Office/Finance & Operations: Alma Aguilar

Student Services: Miguel (Angel) Porras

Be Ethical


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