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HR Business Office Forum
November 19, 2015
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Agenda
HR UpdatesRecords and Retention ScheduleBenefits UpdateHR Webpage updateTalent Management UpdateCNM Emergency Alerts
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HR Updates
Michael BrownDirector, Talent Management
and HR Consulting
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2015 Winter Break Deadlines
Pertain to deadlines for posting and hires during winter break
Available on the HR Website at http://www.cnm.edu/depts/hr/2015WinterBreakDeadlines.pdf
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Upcoming Changes
Degree Verify through National Student Clearing House
Updated Workers’ Compensation policy and procedures
New tools to help with Family Medical Leave
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Records and Retention Schedule
Rebecca TurnerManager, Records and
Property Control
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Records Retention Schedule
Give an update on the new Retention Schedule and answer any questions that you may have
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What is a Public Record?
Means all books, papers, maps, photographs or other documentary materials, regardless of physical form or characteristics, made or received by any agency in pursuance of law or in connection with the transaction of public business and preserved, or appropriate for preservation, by the agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government or because of the informational and historical value of data contained therein.
Public Records Act Section 14‐3‐2 NMSA 1978Be Exceptional
What is a non‐record?
Blank forms Extra copies Drafts
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New Retention Schedule
The Functional Records Retention and Disposition Schedules (FRRDS 1.21.2.1) provides classification of records by function
A RRDS defines the timeframe a record shall be retained to meet all legal, fiscal, administrative, and historical requirements
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Determining Official Copy of Record
The official copy of record is the single record determined to be official for the purposes of fulfilling the retention requirements as outlined in the record retention and disposition schedule.
Must determine if your records are the official copies
Department Purchase Order - Official Record Holder is Purchasing
Department Personnel Folder – Official Record Holder is Human Resources
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Classification Tool
http://164.64.110.239/FRRDS/FRRDS_Classification_Tool.htmlMaster Categories 900 – Public Safety Services 800 - Public Health and Social Services 700 - Natural Resource Management 600 - Legal and Judiciary 400 - Governance and Compliance 300 - Financial and Accounting 200 - Employee Services 100 - Administration
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Employee Personnel File
200 – Employee Services 04 Personnel Management
233 – Personnel Files Contributing Retention – destroy 50 years from date file
created
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Records Procedures
Follow same process of sending records to Records Retention for storage and destruction Contact at [email protected] (Rebecca Turner) or at 224-4617
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HR Benefit Updates
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CNM Annual Employee Health and Wellness Fair
2015 Attendees: 222 Attendees with 100 arriving between 10
and 11. Vendors: 48 Flu Shots: 119 Mammograms: 32 Pulmonary Function: 35 studies performed by 5 students. Bone Density ~60 Diabetes Screens – 70 Blood Donations - 7
Great American Smoke OutThursday, November 19
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Why Quit?Tobacco use causes far more illnesses and death than all other addicting drugs combined. One out of every six deaths in the United States is a result of smoking. The good news is that you can break the addiction and quit tobacco for good!
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Now is the time to update personal information:
AddressesEmergency contactsTelephone numbersBeneficiaries (Life and
Retirement)Update status (domestic
partner/marriage)Be Ethical
The New 1095-C Tax Form is Coming!
The ACA includes both an individual and employer mandate.
Employees will receive a new 1095-C tax form for the first time in January 2016.
You will need information on the form to prepare your 2015 taxes.
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The New 1095-C Tax Form is Coming!
Watch for an email in December to remind you to log on to MyCNM and give consent to receive your 1095 electronically.
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Benefit Questions?
Contact:
Lori Bennison Karen Hughes 224-4649 224- 4000 ext. [email protected] [email protected]
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HR Webpage Updates
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Webpage Questions?
Contact:
Angel Porras Evan Sandoval224-4623 224-4651
[email protected] [email protected]
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CNM Talent Management System
(TMS) – Employee Learning Cloud
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CNM Talent Management System (TMS)
CNM’s TMS maximizes workforce effectiveness
Implementing in stages:– Employee Learning– Recruiting– Onboarding– Performance Management
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Went live: August 31, 2015
Approach to implementation:
• New users for Mandatory Training
• Existing users
What’s next in Employee Learning cloud:
• Compliance Reporting
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System benefits:– Streamline training process– Instant access to reporting for Managers– Managers assign training as necessary
Enhancements include:– Simple approval process– Instant access to your transcript– Mandatory training automatically
assigned– Instant access to your employee’s
transcripts
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CNM Emergency Alerts
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CNM Emergency Alerts
Sign up for Attention CNM through your myCNM account. You can provide a cell phone number and alternate email addresses. Please encourage other
employees and students to sign up.
CNM only texts you in the event of an emergency or college closure.
Currently an opt-in system, may go to opt-out to ensure the campus community gets critical
notifications.
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Employee Training Questions?
Contact:
Trish Heaton Jonathon Bartlett224-3139 224-3190
[email protected] [email protected]
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CNM Talent Management System
(TMS) – Onboarding/Recruitin
g
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Next Stage: Recruiting/Onboarding
Current step: Discovery phase
Kickoff: November 4, 2015
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Core team includes:• Staff• Faculty• Student Employment• Departmental representatives
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Onboarding/Recruiting
Questions?
Contact:
Mike Brown Rayleen Valencia224-4553 224-4602
[email protected] [email protected]
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Questions?
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Hands ondemonstration
EmployeeLearning Cloud
HR RoadshowMain Campus
this Friday1:30 – 2:30
or 2:30 – 3:30 p.m.
Register on Talent Management
SystemBe Exceptional
Any questions contact your HR Consultant.
Academic Affairs: Karen Montoya
Lori Nawman
President’s Office/Finance & Operations: Alma Aguilar
Student Services: Miguel (Angel) Porras
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