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HR Information Session
ADJUNCT HIRING AND PROCESSING IN
SEMESTERS
Key Issues and RecommendationsMaximum WorkloadNew requirements for Adjunct payments – course and
work typeNew requirements for Adjunct payments – work hoursNew functionality
AGENDA
Key Issues1. Compliance with the Affordable Care Act (ACA)2. Pay determination for contracts3. Compliance with RIT policy E1.0 (maximum workload for Adjuncts)
Recommendations for Credit Hours and Work Hours For standard credit bearing courses :
EAF would require the credit hours for the course HR will calculate work hours at 3 hours of work for every 1 credit hour
(this should accommodate approximately 80% of the Adjunct contracts). For non-standard courses that do not have associated credit hours
OR for courses that require work hours in excess of the 3:1 ratio: The department will determine the excess work hours on a weekly basis. EAF would include “Other work hours” per week in addition to any credit
hours that are assigned to the course (0 for non-credit bearing courses) For any non-course related work, the department would provide
the anticipated total hours worked for the appointment period EAF would include “total work hours” for the full appointment period
KEY ISSUES AND RECOMMENDATIONS
The maximum workload as defi ned in policy E1.0 states “The annualized load may not exceed 50% of the full-time load
as defined by the dean of the college.”The total work hours worked by an Adjunct must be less
than 1000 hours in a calendar year. For those cases where a full time faculty member retires or
terminates and is asked to return as an adjunct, all of their time worked in the calendar year would count towards the annual maximum. (typically it will be 840 hours for Intersession and Spring semester)
Colleges will be responsible for monitoring the total hours in a calendar year for compliance with the cap. They will need to adjust contracts where necessary. HR will provide a manager self-serve report with total hours for
any given time period for all adjunct jobs across the university.
MAXIMUM WORKLOAD
An individual course number or specific work type (for non-course payments) is required for all payments Course numbers come directly from People Soft SIS and are
up to date Work types include – course development, tutors, coach or
assistant coach, writing consultant, guest lecturer, mentor, etc.
Payments must be entered as one payment per course or work type Lab payments can no longer be added together, each
payment must be separate. Exceptions to this must be submitted to Julie Hawk for
approval prior to submitting the payment
NEW REQUIREMENTS FOR ADJUNCT PAYMENTS – COURSE AND WORK
TYPE
Credit bearing courses will have work hours calculated at 3 hours of work for every credit hour. This includes prep time, grading, offi ce hours etc. ex. 9 hours work for a 3 credit hour course
Other work hours for courses outside of the credit hour calculation such as additional class time must be entered for each payment
If a course does not have credit hours the total work hours per week must be entered including class time, prep time, grading, offi ce hours, etc.
Work hours for non-course work types must be entered as a total for the semester or contract period Each department will need to estimate the total work hours for
the semester. Many factors may impact the total work hours. Please contact your HR Services Manager for guidance.
NEW REQUIREMENTS FOR ADJUNCT PAYMENTS – WORK HOURS
WORK HOURS – EXAMPLES
Course Type Credit Hours Other Work Hours
Total Work Hours
3 credit lecture – meets 5 hours per week 3 2 11=(3x3)+2
1 credit lab – meets 1 hour per week 1 0 3=3x1
0 credit lecture – meets 3 hours per week 0 9 9
4 credit lecture/lab – meets 6 hours per week 4 2 14=(4x3)+2
4 credit independent study – no class hours 4 0 12=4x3
0 credit recitation – meets 1 hour per week with no additional time for prep etc
0 1 1
0 credit studio – meets 1 hour per week with 3 hours additional prep time
0 4 4
ORACLE SCREENS – SEMESTER PAYMENTS
Enter number of credit hours from SIS, enter 0 if no credit hours
Enter any additional work hours PER WEEK not already accounted for with credit hoursEnter 0 if no other work hours
Enter total anticipated work hours for the term
Adjunct Other payment type Used when the contract period is different than the
full semester Can be used when crossing semesters or when the
period is shorter than a semester The start and end date must be entered The start date cannot be earlier than the current fiscal
year start (7/1) Should use pay period start and end dates
For all payment types, Oracle will calculate the correct per pay period amount based on the total contract amount entered
NEW FUNCTIONALITY
ORACLE SCREEN ADJUNCT – OTHER TERM
Same information needed as for semester payments.
Enter start date and then uncheck the box labeled “Ongoing” to enter the end date
HR website Communications Page http://
www.rit.edu/fa/humanresources/content/communications
Manager Self Serve website https://www.rit.edu/fa/controller/node/160
Academic Aff airs Faculty/Staff policies website http://www.rit.edu/provost/fac_staff_resources
Julie Hawk [email protected] x5-2427
HR Services Managers http://www.rit.edu/fa/humanresources/content/hr-services
RESOURCES
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QUESTIONS?