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HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

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HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT
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Page 1: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

HR Reporting BOXI-HR Update

HR Forum

June 2011

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Page 2: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

What is a BOXI?

A BOX (or Store) of Information• Data Warehouse

• Aka reporting or business intelligence • SAP’s Business Objects toolset

BOXI-HR: NTG HR Reporting Solution

Page 3: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Nearly there: PIPS/Core HR

• People, position, organisation, salary

Underway: Figtree

• Occupational Health & Safety

• Workers Comp

On Hold pending other projects:

• Recruitment

• Training and qualifications

BOXI-HR: Where are we now?

Page 4: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR Updated Project Plan

A phased approach….

Release 1 • Broad suite of flexible pre-formatted reports• Feedback to improve and refine the reports• Core HR: August OH&S: September

Release 2 • Advanced functionality for power users• Visual and interactive Dashboards• ETA: October

Page 5: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR: Interface

Release 1

• Web based • Familiar windows feel • Easy navigation • Instant access • Self Service • Extract to excel/word/PDF

Page 6: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR: Features

Release 1 Release 2

• Summary views

• Drill to Detail

• Filter and Sort

• Exception Reporting

• Dashboards

• Graphical summaries

• Delivery via email

Page 7: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR: Who will it service?

Release 1 Release 2

DBE HR Reporting Staff Fast delivery, advanced design and a broad set of accessible information.

HR Practitioners Whole of Agency, self service

NT Agency Managers A common set of reports for managing people

Power Users Ability to build reports and query subsets of HR data

Executives and Strategists Executive summaries, graphical display and trending

Page 8: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

People

• Program / Structure

• Employment flags

• Salary levels

• Length of Service

• Supervisors

• Remote Locality

• Ochre Cards

• Visa Holders

• Security Items

Organisation

• Structure

• Positions

• Occupants

FTE

• Summary trends

• Details

Turnover and Retention

• By demographics

Page 9: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - FTE

Page 10: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

Recruitment

• Probations

• Expected Separations

• Temp Contracts

• Temp Transfers (inc HDA)

• New, internal & Rehires

EEO Statistics

• Respondents

• Declarations

Movement• New Starters• Separations• Transfer between agencies• Transfer within agency

Demographics• Age • Classification• Gender• Employment status• Location

Page 11: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report – EEO @ Agency

Page 12: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Sample Dashboards

Page 13: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

Payments• Payday reports• Payment Details• Monthly summaries• Advances/Recoveries

Allowances• Novated Leases• First Aid• HDA• Industry allowance• Other Allowances

Leave• Balances• Utilised Leave• Planned leave• Parental Leave• Long Term Leave• Absenteeism

Overtime

• Summary hours• Details• payments

Page 14: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - Payday Summary

Payment Type   Jul Aug Sep

Description Number 201001 201002 201003 201004 201005 201006 201007

Salary Payment 1 $44,713.80 $41,143.54 $42,483.97 $42,760.22 $45,432.91 $43,767.10 $40,375.65

Higher Duties Allowance 2 $933.46 $1,027.94 $780.12 $601.07 $671.58 $601.07 $431.96

Leave Loading Payment 3   $2,076.72          

Northern Territory Allowance 4 $121.62 $121.84 $66.63 $66.63 $77.68 $103.44 $103.44

Other Allowance 5 $135.35 $5.15 $5.15 $42.35 $5.15 $5.15 $23.75

Other Allowance - R 5              

Overtime Payment 10              

Rec Leave Fares EBA 95 13              

Non LSL Advance Payment 14              

Recreation Leave In Lieu 16     $5,585.32        

Long Service Leave In Lieu (CHA Only) 17              

Recovery Of Non LSL Advance 19     ($3,869.32)        

Non LSL Separate Payment 20     $3,869.32        

Recreation Leave Absence 21 $4,094.81 $7,780.24 $6,468.60 $6,235.74 $2,776.92 $5,519.55 $6,116.54

Long Service Leave Absence - CHA Only 22             $638.67

GBD Internal Super 27 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65

External Super Fund 28 $2,562.55 $2,612.70 $2,567.65 $2,555.44 $2,492.01 $2,584.91 $2,374.14

Sep Payment LSL 48              

LSL Recovery 49              

Salary Sacrifice NonFBT Items 64              

Salary Sacrifice Vol Super 65 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70

  Totals $54,723.94 $56,930.48 $60,119.79 $54,423.80 $53,618.60 $54,743.57 $52,226.50

Page 15: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - Leave Balances

Operative Staff            

           Rec Leave Balance Sick Leave Balance

1**DDDDisney

Services

11111111 Daffy P AO7 033 Days 00 Hours 34 Minutes 042 Weeks 0006 Hours 24 Minutes

22222222 Goofy P AO4 085 Days 00 Hours 00 Minutes 029 Weeks 0032 Hours 01 Minutes

33333333 Scrooge P AO4 002 Days 07 Hours 03 Minutes 020 Weeks 0005 Hours 57 Minutes

44444444 Huey P AO5 009 Days 04 Hours 24 Minutes 001 Weeks 0015 Hours 48 Minutes

5555555 Dewy P AO4 037 Days 02 Hours 00 Minutes 001 Weeks 0009 Hours 34 Minutes

66666666 Louie P AO4 034 Days 01 Hours 39 Minutes 006 Weeks 0017 Hours 36 Minutes

77777777 Donald P AO4 031 Days 01 Hours 38 Minutes 003 Weeks 0032 Hours 17 Minutes

88888888 Minnie P AO5 023 Days 00 Hours 39 Minutes 012 Weeks 0014 Hours 02 Minutes

99999999 Micky P AO5 015 Days 00 Hours 00 Minutes 007 Weeks 0001 Hours 49 Minutes

               

Inoperative Staff            

           Rec Leave Balance Sick Leave Balance

1**DDDDisney

Services 1313131313 Snow White P AO4 002 Days 07 Hours 04 Minutes 000 Weeks 0004 Hours 37 Minutes

Page 16: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Project Steps Completed

• Data Warehouse is scoped and designed

• Data Warehouse base is built

• Security Model is built

• 20 years of people/organisation data loaded

• 2 years of payment data loaded

• Nightly PIPS updates built and are being tested

• Universe Builds 95% complete

• Draft reports 80% complete

Page 17: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Project: Next Steps

• Address some data quality issues at source

• Test Security model

• Performance Testing

• Publish Draft Reports for test consumption

• User Acceptance Testing / Feedback

• Publish Production Reports

• Reschedule Power User Testing

• Reschedule Training for power & end users

• Rollout

Page 18: HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT.

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Further Questions?

Dale Howard

Director, Corporate Reporting

Shared Services Division

Department of Business and Employment

Ph: 8999 1550


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