HR TechnologyWorkday, Saba and VERN

July 2018

Background

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• AFSC was acquired by Magellan in 2016 with very little integration

activity

• In order to take advantage of Magellan shared services and synergies, AFSC will be integrated into Magellan’s HR systems by the end

of 2018 which include its HCM, Workday, Learning Management System (LMS), SABA and HR service delivery platform, VERN (ServiceNow)

• There will be some changes to processes and programs as a result of this transition – the goal is to minimize disruption as much as possible

• You will have access to Magellan’s communication portals,

Magellan HUB and collaboration tools

Overview

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Magellan Hub

SSO access to Magellan applications

All HR systems will be accessed through Okta which is a cloud-based platform that provides single sign-on for all your Magellan applications. Because it is accessed through the web, it is mobile-enabled as an app on your smartphone or tablet.

Overview

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Magellan Hub

SSO access to Magellan applications

MagellanNOW

Collaboration Tools

• Workplace = Facebook at Work• Magellan NOW is our formal

communication channel• Zoom is for video and screen

sharing, replaces teleconference lines

Overview

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Magellan Hub

SSO access to Magellan applications

MagellanNOW

Human Capital Management

Collaboration Tools

Workday becomes the system of record for employee data, payroll, onboarding new hires, enrolling in

benefits, compensation, recruiting, and managing employee status changes such as leaves and

terminations.

Overview

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Magellan Hub

SSO access to Magellan applications

MagellanNOW

Learning Management System

Human Capital Management

Collaboration Tools

Saba becomes your learning management system replacing SkillSoft through which you can access internally-created content, required training, and professional and personal development curricula.

Overview

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Magellan Hub

SSO access to Magellan applications

MagellanNOW

Learning Management System

Human Capital Management

HR Service Delivery

Collaboration Tools

VERN (Virtual Employee Resource Network) is your single point of entry for HR information and answers to frequently asked questions. You can search a knowledge base and initiate contact with HR subject matter experts by creating a case in VERN.

Overview

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Magellan Hub

SSO access to Magellan applications

MagellanNOW

Learning Management System

Human Capital Management

HR Service DeliveryMagellanPulse Survey Platform

Collaboration Tools

Employee Surveys

Why Workday?

• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of

PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri

− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today

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Why Workday?

• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of

PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri

− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today

• When Magellan needed to replace our multiple HR systems, we wanted. . . .− To have a fully integrated suite of HR applications

− To have real-time analytics

− To have self-service capabilities that would empower our employees and managers

− To eliminate reliance on in-house applications

− To manage our contingent workforce

− To bring benefits enrollment/administration in-house

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Why Workday?

• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of

PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri

− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today

• When Magellan needed to replace our multiple HR systems, we wanted. . . .− To have a fully integrated suite of HR applications

− To have real-time analytics

− To have self-service capabilities that would empower our employees and managers

− To eliminate reliance on in-house applications

− To manage our contingent workforce

− To bring benefits enrollment/administration in-house

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• How Workday is different− It is different by design – it is not a database but instead is millions

of metadata definitions which means that its logic can be changed without coding or recompiling code – why does that matter?

− Speed – developers can rapidly change WD applications

− Security – developers and customers can’t access the database –it’s encrypted and is accessed only by application server

− Insight – reporting can be quickly presented because of this architecture

− Change – it mimics consumer technology, other ERP technologies are not nimble enough to change quickly because of their structure

Why Workday?

• Some history. . . .− Workday was founded in 2005 and launched in 2006 by David Duffield, founder and former CEO of

PeopleSoft and former PeopleSoft chief strategist, Aneel Bhusri

− The launch followed Oracle’s hostile takeover of PeopleSoft. Since 2006, WD has grown rapidly with over 8,000 employees today

• What we wanted. . . .− To have a fully integrated suite of HR applications

− To have real-time analytics

− To have self-service capabilities that would empower our employees and managers

− To eliminate reliance on in-house applications

− To manage our contingent workforce

− To bring benefits enrollment/administration in-house

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• How Workday is different− It is different by design – it is not a database but instead is millions

of metadata definitions which means that its logic can be changed without coding or recompiling code – why does that matter?

− Speed – developers can rapidly change WD applications

− Security – developers and customers can’t access the database –it’s encrypted and is accessed only by application server

− Insight – reporting can be quickly presented because of this architecture

− Change – it mimics consumer technology, other ERP technologies are not nimble enough to change quickly because of their structure

Gov’t contractors who use Workday (49 of the top 150)

• United Technologies• Booz Allen• Centene Corp.• AECOM• CACI International• Accenture• IBM• Space Exploration Technologies• ManTech International• Sanofi• MAXIMUS, Inc.• Johnson Controls• Boeing

Workday EcoSystem Provides Full Spectrum of HR Modules

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• AFSC was acquired by Magellan in 2016 with very little integration activity

ABSENCE

SUCCESSION

PAYROLLCOMPENSATION

ORGANIZATIONS

CAREER &

DEVELOPMENT

BENEFITSGOALS &

PERFORMANCE

ACTIONABLE

ANALYTICS

MOBILE

COLLABORATIONCONSUMER UI GLOBAL

AT THE CORE

ADAPTIVE FOUNDATION

TECHNOLOGY FOUNDATION EMBEDDED SERVICES

MULTI-TENANT

OBJECT ORIENTED

IN MEMORY

SECURITY

INTEGRATION CLOUD CONFIGURABLE BUSINESS PROCESSES

REPORTING & WORKTAGS

SETTLEMENT ENGINE

GOVERNANCE & COMPLIANCE

ONBOARDING

RECRUITING

Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.

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Workday

Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.

Managers will use Workday to submit job changes, requisitions for vacant positions, compensation actions, reports to manage their teams.

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Workday

Everyone will use Workday to complete Onboarding Tasks (confirm personal and contact information, enroll in benefits, set up direct deposit, attest to legally required documents), view pay statements, and view directory and org information.

Managers will use Workday to submit job changes, requisitions for vacant positions, compensation actions, reports to manage their teams.

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Workday

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Workday

Worklets for completing

transactional tasks

Profile for personal information and

preferences

Search for employees by name

and for reports

SABA - Learning Management System

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Assigned Courses

Navigation Bar

SABA – Employee Training Center

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Links to more information,

videos, pdfs, etc.

Navigate to more pages

Virtual Employee Resource Network for HR Information

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Instead of Siri, Alexa, or Google, you can “Turn to

VERN”

Use VERN to find Answers

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Type in what you are

looking for

View status of Open Cases

VERN Search Results/Knowledge Article

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View attachments

Read article

Give feedback

VERN Search Results/Knowledge Article

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Create a Case for Employee

Relations Create a Case for HR Rep to research and

reply via VERN

Communications and Information Resources

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All communications will be sent to your AFSC.com email address. This includes integration updates and invitations to webinars so be sure to monitor it often.

• We have launched a website, Information Station, that will serve as the source of information about integration activities.