Assignment: - Mid Tem Assignment – HR Documentation

Course: - HRM

Program: - MBA (Professional) 3rd

Submitted To

Sir. Muneeb

Under Taken By

M. Zeeshan Khan Roll # 12101

Usama Basharat Roll # 12149

M. Azam Roll # 12131

Samar Javed Roll # 12158

Shoaib Rasheed Roll # 12114

Khalid Hussain Roll # 12117

Superior University

Lahore

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Table of Contents

Job Analysis Form..............................................................................................................................................5

Interview Evaluation Form................................................................................................................................9

HR Requisition Form.......................................................................................................................................12

Job Application Form.......................................................................................................................................13

Training Design................................................................................................................................................15

Training Feedback Form..................................................................................................................................17

Analysis of Effective and Ineffective Ads.......................................................................................................19

New Jobs Ad....................................................................................................................................................22

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PAKISTAN COORPORATION(MULTI WASTE SOLUTIONS)

WE WORK FOR FUTURE

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Introduction:

PK .CO is a recent start up initiative founded by mangers of company who through intense R&D efforts in

chemical applications founded an innovative and proprietary method and process to regenerate vulcanized

rubber in the quest to help solve one of the world's most eminent environmental concern: how to safely and

intelligently dispose of vulcanized rubber, a compound that is present in many of the products that we as

consumers use on a daily basis; the most visible of which is the tire industry that wastes more than 1 billion

tires a year.

PK.CO developed a new reclaiming process which is not using added oils or chemicals and it's able to

reclaim end of life tires of any kind. PK.CO use Pyrolysis process it is a process of decomposing organic

materials and we recycle and decompose tires with a certain pressure and then get different products in raw

material form like Carbon black, Steel wires, fuel, gas etc.

This recycling technology is based on the implementation of pyrolysis on waste tires. PK.CO is a reliable

supplier and quality is constantly checked for both raw materials and end products. Production capacity is

12000 kg per year.

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Job Analysis Form

EMPLOYEE INDUCTION

Name: ____________________________________ Designation: ____________________________

Immediate Supervision: ______________________ Reports To: _____________________________

Date of Appointment: _______________________ Work Experience: ________________________

Department: _______________________________ Previous Employment Experience: ________

Date: _____________________________________ Qualification: ___________________________

PURPOSE OF THE POSITION

Basic Function and Scope of Job

Kindly give a brief summary of the main

purpose of the job and the main reason of

this job. (provide quantitative data if

possible)

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AUTHORITY

(Number of employees under your supervision.)

No one 1

1 – 2 employees 2

3 – 4 employees 3

5 – 6 employees 4

7 – 8 employees 5

9 – 10 employees 6

More than 10 employees 7

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DUTIES PERFORMED ON JOB (Detail)

Main Duties

Assistance

in work

(Y/N)

Task performed Frequency

(Daily, weekly,

monthly)

Time

ConsumedPercentage of

self-done

Percentage

of assistance

ADDITIONAL TASKS

Main Duties

Assistance

in work

(Y/N)

Task performed Frequency

(Daily, weekly,

monthly)

Time

ConsumedPercentage of

self-done

Percentage

of assistance

EMPLOYEE SKILLS

What special skills do you have to do this work? (please specify with respect to your job description)

Technical skills .........................................................................................................................................

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Computer skills .........................................................................................................................................

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Other skills .........................................................................................................................................

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How much free time do you have in a day (Except break time)?

Less than 1 hour 5 – 6 hours

1 – 2 hours More than 4 hours

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3 – 4 hours No free time

PROBLEMS IN WORKING

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FUTURE OBJECTIVES (Growth Chances)

What is your future objective in the next five year?

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EDUCATION OR TRAININGS REQUIRED

Titles Time required for

training

Importance %

REQUIREMENTS OF POST

Necessaries of the post which are essential to do job?

Minimum education required

Minimum experience required

Languages required

Other requirements

AUTHORIZATION & SIGNATURES

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_________________ __________________ Departmental Head Employee

Date: _________________ Date: _________________

_________________________________________

HR DEPARTMENT

Comments: _____________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

FOR OFFICE USE ONLY

Job Analysis Interview Conducted. Preparation of Job Description & Job Specification.

_________________ __________________ Job Analyst Senior Manager HR

Date: _________________ Date: ________________

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Interview Evaluation Form

Interviewee Name: ____________________________ Qualification: _________________

Post: ________________________________________ Department: __________________

Scoring:

Interview evaluation forms are to be completed by the interviewer to rank the candidate’s overall

qualifications for the position to which he/she has applied. Under each heading the interviewer should give the

candidate a numerical rating and write specific job-related comments in the space provided. The numerical system is

based on the following:

APPEARANCE Superior Good Average Fair Poor

Dress 5 4 3 2 1

Grooming 5 4 3 2 1

Body Language 5 4 3 2 1

Eye Contact 5 4 3 2 1

CHARACTERISTICS Superior Good Average Fair Poor

Assertive 5 4 3 2 1

Achievement-oriented 5 4 3 2 1

Cooperative 5 4 3 2 1

Responsible 5 4 3 2 1

Outgoing 5 4 3 2 1

Open 5 4 3 2 1

Dedicated 5 4 3 2 1

Self-assurance 5 4 3 2 1

Maturity 5 4 3 2 1

Professional 5 4 3 2 1

Verbal/Persuasive 5 4 3 2 1

Ability to Discover 5 4 3 2 1

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GOALS/PERCEPTION OF SELF Superior Good Average Fair Poor

Realistic appraisal of self 5 4 3 2 1

Reason for interest in field 5 4 3 2 1

Realistic career goals 5 4 3 2 1

QUALIFICATIONS Superior Good Average Fair Poor

Education/Training 5 4 3 2 1

Accomplishments 5 4 3 2 1

Skills 5 4 3 2 1

Relevant Experience 5 4 3 2 1

Potential 5 4 3 2 1

DECISION MAKING/PROBLEM SOLVING Superior Good Average Fair Poor

Creativity 5 4 3 2 1

Logic 5 4 3 2 1

REASONS FOR SELECTING PARTICULAR

ORGANIZATIONSuperior Good Average Fair Poor

Commitment 5 4 3 2 1

Knowledge of Organization 5 4 3 2 1

Knowledge of Industry 5 4 3 2 1

JOB EXPECTATIONS Superior Good Average Fair Poor

Realistic 5 4 3 2 1

Match employer's needs 5 4 3 2 1

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LONG TERM OBJECTIVES Superior Good Average Fair Poor

Realistic 5 4 3 2 1

Potential to grow 5 4 3 2 1

OVERALL Superior Good Average Fair Poor

Evaluation 5 4 3 2 1

Notes:

Total Score: ___________________

Determination Scale:

Definitely Hire Hire Maybe Probably Not Definitely Not

5 4 3 2 1

Interviewer Signature: _____________________________________

Date: _____________________________________

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HR Requisition Form

On Request of Mr/Ms: _____________________ Designation: __________________

Department: _____________________________ Date: __________________

Purpose of Requisition:

(Please specify the purpose of your request)

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Job Title: __________________________ Number of employees: _________________

Department: ________________________ Salary Range (Approx.): _________________

Position Status:

New or Replacement

Full Time or Part Time

Regular or Temporary

___________________________________ _________________________________

Requested by Approved by

___________________________________ _________________________________

Date Date

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Job Application Form

Position Applied For: ________________

Applicant’s Profile: __________________

Personal Information:

First Name: _____________________________

Middle Name: ___________________________

Last Name: _____________________________

Present Address: ________________________________________________________________________

Permanent Address:

Phone No (Res): Office:

Mobile: Date of Birth (dd/mm/yy): ______

Email address: NIC No.

Marital Status: No. of Dependent:

Qualifications:

Present Employer: Current Position:

Experience in position being applied for:

Present Salary: Expected Salary:

Willing to serve anywhere in Pakistan: Yes No

Educational Qualification:

Degree Institution Major Subject Passing Year

Masters

Graduation

Intermediate

Matric

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Employment History:

Organization Position Major Responsibilities From To

1)

Achievement/s:

Organization Position Major Responsibilities From To

2)

Achievement/s:

Why we prefer you for the position being applied for:

References:

Name/Title Address Phone

_________________________________________________________________

_________________________________________________________________

I certify that information contained in this application is true and complete. I understand that false information may be grounds for not hiring me or for immediate termination of employment at any point in the future if I am hired. I authorize the verification of any or all information listed above.

Signature______________________________

Date__________________________________

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Training Design

Improve the students writing skills.DETERMINING THE OBJECTIVE.

LESSON PLAN.

The first consideration in planning the body is how to organize the main points, but organization of sub-points is also important. Arrangement of the main points and sub-points of a lesson will help both the instructor and the students-the instructor in teach about the writing skills of the students it and the students in get complete writing skills. They can serve as teaching guides during lessons and as references for other instructors who may teach for us in emergencies. They also serve as convenient records of an instructor's planning techniques and methods of writing skills for the students. One of the most practical functions of lesson plans is that they serve as step-by-step guides for instructors in developing teaching and learning about the students writing skills of activities.

ORGANIZE THE LESSON PLAN.

Arrangement of the main points and sub-points of a lesson will help both the instructor and the students-the instructor in teaching about the writing skills it and the students in learn very sharply. Most lessons, regardless of their length, divide nicely into from two to five main points. The typical ways of organizing main or sub-points of a lesson are by the patterns of time, space, cause-effect, problem-solution, pro-con, or topic. Furthermore, certain strategies can be used with each pattern from known to unknown, for instance, or from simple to complex. Now we are included the main points in the lesson plan is that how to we teaches writing skills to the students through the acquire material, through trainer and their exceptional methods.

ACQUIRE MATERIAL.

Handouts Homework as assignments Writing assignments Supporting documents Actual instructional aids Class text

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SELECT TRAINER.

HASEEB KHAN IMRAN ABBAS KASHIF HANEEF

SELECT METHOD.Our method is very simple for the students to evaluate their writing skills.

Such as. Test items Record of student performance on test items Statistical analysis Record of test item revisions Through paragraph writing

Through comprehension

SCHEDULE THE PROGRAM.Monday to Friday.

TIME ACTIVITIES TRAINER8:00 am Introduction Imran abbas9:00 am Notes on delivery techniques Haseeb khan10:00 am Main teaching points or task steps Kashif haneef11:00 am Writing assignments Imran abbas12:00 pm Over view of every lecture All instructor

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Training Feedback Form

Name: ____________________________________ Designation: ____________________________

Department: _______________________________ Date: _________________________________

Trainer Name: ______________________________ Training Topic: _________________________

Scale Key.

SA = Strongly Agree A = Agree

N = Neutral D = Disagree SD = Strongly Disagree

Please let me know that to what extent do you agree or disagree with the following statements?

Statements SA A N D SD

I will be able to apply the knowledge learned 5 4 3 2 1

The training objectives for each topic were identified and followed 5 4 3 2 1

The content of training was organized and easy to follow 5 4 3 2 1

The materials distributed were related to the training 5 4 3 2 1

The trainer was knowledgeable 5 4 3 2 1

The quality of instruction was good 5 4 3 2 1

The trainer met the training objectives 5 4 3 2 1

You got the training with the peace of mind 5 4 3 2 1

Adequate time was provided for questions and discussion 5 4 3 2 1

The training met your expectations 5 4 3 2 1

The venue of training was comfortable 5 4 3 2 1

The training hand-outs supported the presentation 5 4 3 2 1

The training was well placed 5 4 3 2 1

You have learned a lot of things from this training 5 4 3 2 1

Your confidence to work has built after this training 5 4 3 2 1

This training is helpful to achieve organizational goals 5 4 3 2 1

This training is helpful to future growth of the organization 5 4 3 2 1

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What did you like or dislike the most in the training?

Likes Dislikes

Trainer’s knowledge 1 Trainer knowledge 1

Trainer’s personality 2 Trainer’s personality 2

Trainer’s communication style 3 Trainer’s communication style 3

Trainer’s enthusiasm 4 Trainer’s enthusiasm 4

Handouts 5 Handouts 5

Activities 6 Activities 6

Facilitators 7 Facilitators 7

Other (please specify _____________) [ ] Other (please specify _____________) [ ]

Nothing 8 Nothing 8

Kindly rate the training. (10 is the highest rating and 1 is the lowest rating)

10 9 8 7 6 5 4 3 2 1

What aspects of the training should be improved?

Improvement Areas

Content

Hand-outs

Activities

Facilitators

Others

Would you like to recommend this training to your colleagues?

Yes 1 No 2

Thank you for your participation!

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Analysis of Effective and Ineffective Ads

Effective Ads:

1st Ad.

2nd Ad.

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Ineffective Ads

1st Ad.

2nd Ad.

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Analysis:

Before analyzing and finding differentiation between effective and ineffective job ads we must have adequate knowledge about effective ads. Following are some of the characteristics of efficient and effective job advertisement.

An effective add should be clear cut and proper. Have all considerations which are important for applicant Have brief introduction about the relevant company Concise, brief and scattered should not take large dimensions.

Effective Ad:These above mentioned ads selected as an effective ads because of their proper contents. Like if we talk about first one Ghazi brother’s required technical sales officer and product manager. At first they mentioned their logo which shows the company identity and status, and then they clearly mentioned job position and other requirements. Secondly Joyland private limited also mention its name clearly. While both of ineffective job ads have no proper identification of their companies. On the other hand ghazi brother and joyland ltd precisely gave all requirements relevant to the applicants as well as mentioned salary package and benefits as well. Effective ads required this type of clear cut information which is convenient for applicants and properly demonstrate the company demand and requirements.

Ineffective Ad:These above given ineffective ads stated as ineffectual because they have no proper description about the relevant company from whom this add is published. When the applicant did not find suitable knowledge about the company he gives less attention towards it.Secondly there is no proper arrangement of address as well as job description, so these types of ads left a negative stance for applicant.

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New Jobs Ad

Career OpportunityPAKISTAN COORPORATION(Multi Waste Solutions)We are a leading recycling company working on waste solutions.

Post Requirements

Marketing Executive

Qualification: MBA (Marketing) with 1 years’ experience or Bachelor Degree holders having minimum 3 years’ experience of marketing field.

Experience: 3 years’ experience of related fieldAge: Max 30 years

Manager Accounts

Qualification: MBA (Finance), M.Com, ACCA, ACMA or other accounts related degrees.

Experience: 6 years’ experience of accounts fieldAge: Max 30 years

Closing date: 31-Oct-2012 (Wednesday) till 4 pm. (late submission will not be accepted)

Contact

Postal Address: 28-A Kamalia road Jhang.Tel : +92-42-35647845Email: contact@pakistancoorporation.comWeb : www.pakistancoorporation.com.pk

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