HRM Software Integrated Solution to manage complete HR and Payroll Cycle for your Organization

Proposal By Variance Technologies

Merging of HR and Information technology

Principal areas of HR functionalities • HR management module

• payroll module

• time and labour management module

• benefit administration module

OBJECTIVES… • EFFECTIVE UTILISATION OF HUMAN

RESOURCES

• ORGANISATIONAL STRUCTURE OF

RELATIONSHIP

• DEVELOPMENT OF HUMAN RESOURCES

• REWARDS

• COMPATIBILITY OF INDIVIDUAL GOALS WITH

THOSE OF AN ORGANISTION

• MAINTAIN HIGH MORAL..

Create Strategic Onboarding

Successfully integrating a new employee into the

organization is critical to ensuring long-term

engagement and retention. Recruiters and hiring

managers know firsthand what research and

conventional wisdom have long held true—that the

majority of employees have, at most, 90 days to prove

themselves in a new role. Acclimating the new recruit

quickly to new job requirements, cultural norms, and

performance expectations will ultimately determine how

quickly the employee can successfully contribute to the

organization.

The four building blocks of proactive and effective

onboarding—compliance, clarification, culture and

connection—should be thoughtfully organized and

carefully implemented for a successful onboarding

practice.

Deliverables HRM is designed to help you streamline your employee resources and improve inner workings of your

organization, by providing your HR staff a fast and effective HRM solution. Module based architecture is the

highly advanced features of software development to enhance the HRM functionality with improved and highly

user friendly interface. Based on requirement, core features of HRM includes..

Dashboard Administration Personal

Information

Management

Leave

Management

Time sheet

and Attendance

Payroll

Management E-Training

Asset

Management

E-Reports Employee Self

Service

Policies &

Notification

Management

Performance &

Appraisal

Management

Administration and Settings Module

The Admin user (Administrator) has the permission to access the Administration Module and Settings module.

Company Structure creation, Master data for company HR Management activities can be created/updated by

these modules.

To create the company structure and master data for the company HR Management activities followings features

of Administration module and Settings modules are used.

• Company Information

• Division

• Department

• Job Titles

• Benefits

• End User Standard Devices

• HR Forms

Employee can:

• Modules

• Roles

• Users

• Reminders

• Notifications

Personal Information Management

This module is used to maintain all employees in a given company, including personal information, job details,

emergency contacts, etc. This is the most important (and beneficial) module of HRM which includes the features

of define an employee, search an employee, Terminate an employee, Define a eligibility for rehire for the

terminated employee, Remove an employee.

The Administrator can:

• Add Employee

• Personal Details

• Contact Details

• Job Location/Title

• Add an Emergency Contact

Employee Info Management

The Employee can:

• Personal Details

• Contact Details

• Add an Emergency Contact

Leave Management

Leave module with extensive possibilities of defining leave types and to track the leave request from the employee.

When logged in, each employee can request a leave and this request are sent to the administrator via email. The

functionality of the leave module differs depending on the rights of the user. The Leave module will be described

from the perspective of an Administrator and Employee.

The Administrator can:

Define Leave Types

View Leave summary for each employee

Manage the leave request

The Employee can:

Apply for the Leave

View the personal leave summary

Time Sheet and Attendance

Attendance information can be input manually or via a biometric device

Timesheet feature allows employees to enter and then submit timesheets containing the number of

hours they have worked on specific projects and activities

This module assist HR head, when making strategic decisions to improve employee productivity

and efficiency, and ultimately reduce waste and minimize loss due to employee downtime.

Track shift in shift out track record for each employee, integration with leave module to keep HR

person free from calculating and managing attendance and leave details of employees.

Travel & Asset Management

Travel module with extensive possibilities of defining travel types, travel mode and to track the travel request

from the employee. When logged in, each employee can request a travel and this request are sent to the

administrator via email. The functionality of the travel module differs depending on the rights of the user. The

Travel module will be described from the perspective of an Administrator and Employee

The Administrator can:

• Define Travel Mode, Travel Type

• Manage the Travel request

• View Travel summary for all the employee

The Employee can:

• Apply for the Travel

• View the personal travel summary

• Expense submission

Asset Management

All company owned resources assigned to employees are tracked.

Attach documents such as word, excel, pdf’s to assets.

Maintenance and history record

E-Training

• Highly interactive application for better knowledge sharing like

o Drag and drop facilities for building quick training sessions

o Highly customized templates to make the training session more interactive

o File/audio/video sharing capabilities (optional not included in current price)

• Easy to schedule and co-ordinate training programs with automated processes

• Evaluation templates for career progressions of employees and the organizational resource/skill pool

• Centralized training repository to ensure quick access for ongoing training and learning activities

E-Training process is the fastest and highly economical modern way to learn/ train. This helps organization to

create their own pool of skilled resources at a minimum cost.

Payroll Management

Generate Monthly pay slips for all employees just at one click Stay in complete control of all deductions from your salary against loans or salary advances taken from the

company with detailed loan schedule report. Automatic Tax Management System as per the rules defined in the system Generate salary register, TDS sheet, consolidated salary summary for all employees, department wise salary

statement, etc. Reports -- View and compare your annual salary statements and income tax statements for multiple years.

Online Performance Management

Managing Objectives Tracking Targets Performance Reviews Maintaining Job Descriptions/Appraisal Management

Performance & Appraisal Management

Communicate your vision and business priorities to your team. Simple, powerful performance management tools for managers

Track milestones and manage objective data for all team members in one easy to access, on-demand location

Manage performance against target for each team member looking at historical trends to better understand your business climate and provide appropriate assistance

Controlled employee appraisals and standardized review process ensures timely and effective reviews which meet company guidelines and team member expectations

Create and maintain accurate job descriptions for use in compensation and performance reviews and employee development

Policies & Notification Management

HR Admin can share the company policies and notifications with employee’s

Daily circulars can be sent across organization or selected employee’s periodically

Employee Self Service

Allow employees to log-in to the system and update their personal information independently

The ESS users will have limited access within the system as a security measure

The application comprises a holiday management module, the leave application and the approval from their supervisor can be performed from the system itself

An employee may view their leave summary to keep track of their leave entitlements, leave taken and leave carried forward

Employee self-service is a powerful tool providing employees of the company with the ability to view relevant information such as personal information‚ updating personal information with web-enabled PC without the assistance of HR staff.. The functionality of this module spans through the entire system‚ making information available anywhere‚ anytime. Of course all information is subject to company defined security policy‚ where employees can only view the information he / she is authorized to. Time and cost saving effects from this solution are tremendous.

Featu

res

E-Reports

Age

Profile

Company properties

Employee

Salary

Employment Status

Gender

Profile

Joining

Dates

Leave

Summary

Phone

numbers

Travel

Summary

Upcoming birthday

Custom

Reports

This report module produces easy to use reports to meet your needs. Also the graphical plotting report

provides the more advanced reporting features for HR. Multiple reports are available in the application.

Thank you

www.variancetechnologies.in +91-999-090-1048 +91-996-866-9955

E: Vcare@variancetechnologies.in