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Air Force Small Business Solutions Center

Ms. Renee Wesley-CaseDirector, AFSBSC

10 June 09

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Headquarters U.S. Air Force

The Air Force Outreach Program Office performed its roles in Small Business Education, Outreach to the Defense industry and Small Business and Technical Assistance , Media Marketing and Communication duties for SAF/SB from 1998 through 2008 from Brooks City-Base.

On 1 Oct 2008, the organization was renamed to the Air Force Small Business Solutions Center. Our new taskings included Market Research and Assessment, Data Analysis and Risk Assessment in support of Air Force Strategic Sourcing initiatives.

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Transition From AFOPO To AFSBSC

Strategic Sourcing: A Definition

“Strategic Sourcing is the collaborative and structured process of critically analyzing an organization’s spending and using to make business decisions about acquiring commodities and services more effectively and efficiently.”

An overall strategy to obtain better value by obtaining Cheaper pricing More favorable terms and conditions and /or increased

realization of socio-economic goals while maintaining or improving levels of quality, service and technology

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As of: 4I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Benefiting from Strategic Sourcing

Strategic Sourcing Benefits

Reduction of Total Cost of Ownership

Pricing Improvements• Lower unit price• Volume rebates• Payment term discounts

Supply Chain Savings• Cost of capital/Inventory• Warehousing costs• Transportation costs

Reduced Lifecycle Costs• Maintenance costs• Operating costs• Disposition costs

Improved Operating Efficiency

Reduced Operating Expense• PR Processing• Accounts Payable• Receipt/Warehousing• Standardized procurement process• Other non-procurement

related operating efficiencies

Performance Monitoring• Structured metrics and periodic review of contractor

performance

Management of Consumption

Demand Management• Eliminate demand• Reduce consumption• Encourage substitution• Change product mix

Specification Review• Eliminate “gold-plating”• Simplify specifications• Alternative products• Determine industry

standards

Improved Focus on Socio-

Economic Goals

Socio-economic Goals • Structured analysis of

small/disadvantaged business opportunities

• Better understanding of small business spend and market

Source: Censeo Consulting and AQCA

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Small Business Solution Center Roles

The Small Business Solution Center (SBSC) supports domestic AF procurement initiatives in commodities and services.SBSC is a vital component of early Strategic Sourcing efforts to answer:

How AF funds are being spentWhat Small Businesses can support requirementWhat business risks existCan acquisition be set aside for SBs

The Small Business Solution Center (SBSC) supports domestic AF procurement initiatives in commodities and services.

SBSC is a vital component of early Strategic Sourcing efforts to answer: How AF funds are being spent What Small Businesses can support requirement What business risks exist Can acquisition be set aside for SBs

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Small Business Solution Center Roles

As of: 7I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Advantages Of Strategic Level Market Research And Data Analysis

Provides a new set of eyes on the marketplace for goods and services

Provides a standardized, comprehensive approach to Data Analysis

Offers an independent and impartial review of procurement alternatives.

Saves manpower over distributed approaches

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What Makes A Small Business Attractive In AF Procurement?

Sufficient data in the Central Contractor Registration and other government data repositories for comparison

Strong procurement history in DoD and other federal contracts

Experience in same or similar contracts

Minimal business risk

SBSC Experience to Date

Integrated Solid Waste Management for AETC

Bldg 171 Furniture for AFCEE

Custodial / Grounds Maintenance for AETC

(now in abeyance) Air Force Wide and Major Command Spend

analyses On review team for AF strategic sourcing training

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DOCUMENTPROCESSDATAEXTRACT

GENERAL DATA ANALYSIS PROCESS FLOW

PRIMARY SOURCES:

FPDS-NG CCR DUN & BRADSTREET CBIS CPARS

PRIMARY TOOLS:

QUERIES EXPORT ACCESS DB EXCEL SS

SORT DATAFILTER DATACOMBINE DATA (“OR, “AND”)

ANALYZE DATA PREPARE CHARTS GENERATE REPORTS

MARKET RESEARCH

SBSC Data Analysis Processes

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Company Risk Analysis

SBSC uses company profile information available online through Dun and Bradstreet to assess company business strength

Past performance is reviewed through the Contractor Performance Assessment Review System (CPARS) and using telephone or email inquiries to contracting and program management personnel on past contracts.

Slide #12

Sample Performance Risk AssessmentOverall Assessment

High Risk Moderate Risk Low Risk

Financial Composi te Index

1(Low)

2

3

4

5(high)

1 2 3 4 5 6 7 8 9 10Weighted Performance Criteria

= Large Business

= Small Business

AB

C

D

E

FG

H

JK

M

N

O

P

L

1

18

142325

21

43

2

26

22

15

5

30

11 31 17

28

12

10

3227

3316 20

296719

24348

9

13

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How SBSC Helps Small Business

Objectivity helps remove potential bias towards large business.

Comprehensive data analysis and market research ensures viable small businesses are not lost in the shuffle.

Opportunities for small business teaming are readily identified.

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How Small Businesses Can Help Themselves

Make sure all entries in CCR and other government databases are up to date.

Use the SBA, Small Business Specialists and Procurement Technical Assistance Centers to maximum advantage

Be aware of all government training and assistance programs (SBIR, Mentor Protégé, etc)

Be alert to teaming opportunities!

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Summary

In our experience, Strategic Sourcing has shown itself to be receptive to Small Business participation in AF contracting initiatives.

Focused and fair Market Research and Data Analysis creates additional opportunities for Small Business.

QUESTIONS?

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Points of Contact

Air Force Small Business Solutions CenterAir Force Small Business Solutions Center Renee Wesley-CaseRenee Wesley-Case DirectorDirector

(210) 536-1317(210) 536-1317

Renee.Wesley-Case@brooks.af.mil

Sathedia BushSathedia Bush

Damon OakesDamon Oakes

Phillip RothPhillip Roth

Jessica SantosJessica Santos