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8/13/2018 1 HUD Standards for Success Pilot AASC Conference August 2018
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HUDStandards for Success
Pilot
AASC Conference
August 2018
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Standards for Success
Federal laws and regulations:– 42 USC 3535(r)(1) charges HUD with “…evaluating and monitoring of all such programs
(including all aspects of the public housing and section 202 programs) and collecting and maintaining data for such purposes.”
– 2 CFR 200.328 Monitoring and reporting program performance.(b) Non-construction performance reports. The Federal awarding agency must use standard, OMB-approved data elements for collection of performance information…(1) The non-Federal entity must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Intervals must be no less frequent than annually…(2) The non-Federal entity must submit performance reports using OMB-approved governmentwide standard information collections when providing performance information…
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Standards for Success
Federal laws and regulations:• §200.301 Performance measurement.
– The Federal awarding agency must require the recipient to use OMB-approved standard information collections when providing financial and performance information. As appropriate and in accordance with above mentioned information collections, the Federal awarding agency must require the recipient to relate financial data to performance accomplishments of the Federal award. Also, in accordance with above mentioned standard information collections, and when applicable, recipients must also provide cost information to demonstrate cost effective practices (e.g., through unit cost data). The recipient's performance should be measured in a way that will help the Federal awarding agency and other non-Federal entities to improve program outcomes, share lessons learned, and spread the adoption of promising practices. The Federal awarding agency should provide recipients with clear performance goals, indicators, and milestones as described in §200.210 Information contained in a Federal award. Performance reporting frequency and content should be established to not only allow the Federal awarding agency to understand the recipient progress but also to facilitate identification of promising practices among recipients and build the evidence upon which the Federal awarding agency's program and performance decisions are made.
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Standards for Success
Impact of 2 CFR Part 200Heightened focus on outcomes and continuous program improvements
• Performance Management:
– Provides more robust guidance to capture performance
– Demands that Federal agencies measure performance to help all stakeholders to improve program outcomes, share lessons learned, and spread the adoption of promising practices
– Recipients must relate financial data to performance accomplishments and provide cost information to demonstrate cost effective practices
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Standards for Success
Necessity for Standards for Success:– Better manage and assess the effectiveness of its discretionary grant awards– Ensure HUD discretionary grant awards are clearly focused on outcomes and
efforts to continually improve these outcomes while ensuring comparability of data through the standardization of data element definitions and data collection requirements
– Reporting requirements align with goals and objectives identified in the Notices of Funding Availability used to award the Department’s discretionary grants
– Lack of standardization in data collection greatly limits HUD’s ability to make the most effective use of grantee data for reporting on the progress of programs to senior officials, the White House, Congress, and taxpayers
– In years past, oversight agencies have questioned the validity and comparability of data reported by HUD to Congress
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Standards for Success
Purpose of Standards for Success:– Provide meaningful program and performance information to stakeholders
including taxpayers, Congress, advocacy groups, and others– Continuously improve the quality, effectiveness, and efficiency of HUD
programs– Provide management information for use in Federal program
administration and oversight, including the monitoring of grant-specific participation, services, and outcomes
– At program’s discretion, administer incentives, sanctions or other actions to grantees for outcomes that exceed or fall short of performance targets
– To measure compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act
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Standards for Success
Summary of Standards for Success
– HUD’s newly developed standardized reporting framework for its discretionary grant programs
– The framework’s main tenants are:
1.standardization of data elements, measures, definitions, metrics, and reporting periods across HUD programs
2.alignment of programmatic data elements and measures with higher-level agency priority goals and objectives
3.utilization of record-level reports for greater analysis and responsiveness of programs
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Standards for Success
• Reporting cycle follows the Federal Fiscal Year (10/1 – 9/30)
• Report submission date: 10/30
• For new enrollees in January 2019, reporting period start date will be 1/1/2019
– Reporting period end date will be same: 9/30
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DATA
“…data is better than it has ever been, and public agencies have an incredible opportunity to institute the data-related reforms that will help them deliver more equitable, sustainable, and efficient communities [and programs].”
Source: https://www.brookings.edu/research/modernizing-approach-to-data/
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Using Data to Answer Key Questions…
The SCMF program is for our residents…for purpose of sustainability we must answer some key question…
– Who is receiving services? – What are the characteristics of residents who receive successful outcomes?– Is the program making an impact?– Is the program operating with fidelity? – What are key partnerships at local levels?
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…Key Question
Is the program fostering a housing plus supportive service environment that will allow elderly persons to live independently and age in place by establishing strategic programmatic practices to…
➢ Shift away from the “refer and link” approach
➢Coordinate the provision of supportive services to help all residents continue to age in place and delay or avoid the need for higher levels care
➢Establish strong local partnerships to help residents to identify and address their preventative health and social service needs;
➢Create and sustain partnerships with hospitals, service providers and other community partners
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Why We Collecting the Information
• Ongoing monitoring and reporting of program accomplishments, particularly progress toward pre-established goals
• Refine the program as evidenced by the data• Improve accountability • Direct limited resources to greatest needs• Discover trends and patterns• Faster, better decision making. (Support what works and fix what
doesn’t)
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SfS Case Study
Implementing SfS with 1,600 properties
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Easier than Semi Annual:
• Due only once a year – not twice
• 1 Report Per Property – Not per SC
• SCs don’t have to turn in report for previous SCs
• No more Administrative Task Tracking!
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Sections 8-14 of the Semi Annual are no longer required for SfS annual performance reports
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Semi Annual Performance Report – Aggregate Data and SC Based
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Standards for Success – Participant/Resident Level Data
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Example of Standards for Success Data Elements
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Examples of SfS Data Elements: ADLs/IADLs – Same Variables but Individual vs. Aggregate
SfS – Individual Data
Semi Annual – Aggregate Data
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Examples of SfS Data Elements: Services - Individual vs. Aggregate
Semi Annual – Aggregate Data
SfS – Individual Data Per Resident
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Sample Overview of Compiled Standards for Success Data
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Standards for Success New MFSC Overview Report – Coming this year!
