Human Resource Is

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Human ResourceInformationSystems

Submitted by:-Devanshu Kashyap

MBA 2nd SEM


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Contents

IntroductionHRIS- ObjectivesHRIS- Stages of Development

HRIS- Advantage &DisadvantageConclusion


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HRM- introduction

Human Resources is an organizational functionthat deals with issues such as recruitment and

selection, training, appraisal, compensation and

performance management of the employee.

Human beings are also considered to be resources

because itis the ability of humans that helps to

change the gifts of nature into valuable resources.


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Information System

A system, whether automated or manual, that

comprises people, machines, and/or methods

organized to collect, process, transmit, and

disseminate data that representuser information.


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The Evolution of the HRIS

First, paper files were located in the Personnel

department.

Then, punched card and magnetic media files

werelocated in IS. Government legislation in the 1960s and

70seventually called management's attention

to theimportance of HR data.

In the late 1970's the concept of an HRIS was born.


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HRIS -Introduction

Human Resource Information System (HRIS) is asystematic way of storing data and information for each

individual employee to aid planning, decision making, and

submitting of returns and reports to the external agencies.

It merges HRM as a discipline and in particular its basic HR

activities and processes with the information technology

field.

It can be used to maintain details such as employee profiles,

absence reports, salary admin. and various kinds of reports.


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HRIS Track

Personal Records

Medical

records

Health &

safety

HR planning Trng & Dev. CompensationBenefits

Employee

Relation

Pension

Admistration

SalaryAdministration

Employmenteuity

Recruitment &Selection

People

positionjob


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Objectives Of HRIS

Effective Planning and Policy Formulation:-HRIS provides support for future planning and also

for policy formulations, both at micro and macro levels.

Monitoring And Evaluation:-HRIS facilitates monitoring of human resources demand and

supply imbalances and evaluation of the policy n

development and utilization of human resource.


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continued

Providing Inputs to Strategic Decisions:-HRIS provides required inputs to enterprise wide strategic

decisions, like redundancy, rightsizing. Also HRIS helps to

automate employee related information, cost minimization

and faster response to employee related services


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HRIS-Stages Of Development

Nature and types of HRIS depend on the level and easeof use.

Primary Level- The organization is interested in automating

processing of routine information. Its focus is on data,storage, processing and information flows at operational

level of organization. In HRIS it is called Electronic Data

Processing (EDP) which facilitates data and files storage.


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Second Level-The focus is shifted from EDP level to management

information systems (MIS)level with more inquiry and report

generation flexibility. This is intended for middle level

managers to control operation, matching budget orprojection.

For eg. :- Overshooting of expenses on overtime, its extent

and magnitude.


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ADVANTAGES OF HRIS

The basic advantage of a Human Resource Information System (HRIS)

is not only to computerize employee records and databases but to

maintain an up-to-date account of the decisions that have been made or

that need to be made as part of a human resource management plan.

The four principal areas of HR that are affected by the HumanResource Information System (HRIS) include;

PAYROLL

TIME AND LABOUR MANAGEMENT

EMPLOYES BENEFITS AND

HR MANAGEMENT


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Payroll

The advantage of a Human Resource Information System

(HRIS) in payroll is that it automates the

entire payroll process by gathering and updating employee

payroll data on a regular basis. It also gathers information such

as employee attendance ,

calculating various deductions and taxes on salaries, generatingautomatic periodic paychecks and handling employee tax

reports. With updated

information this system makes the job of the human resource

department very easy and simple as everything is available on a24x7 basis, and all the information is just a click away


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Time and Labor Management

In time and labor management a HumanResource Information System (HRIS) is advantageous

because it lets human resource personnel apply

new technologies to effectively gather and appraise

employee time and work information. It lets an employee's

information be easily tracked so that it can be assessed on a

more scientific level whether an employee is performing to

their full potential or not, and if there are any improvements

that can be made to make an employee feel more secure.


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Employee Benefits

Employee benefits are very crucialbecause they help to motivate an employee to work harder.

By using a Human Resource Information System(HRIS) in

employee benefits, the human

resource department is able to keep better track of which

benefits are being availed by which employee and how each

employee is profiting from the benefits provided.


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HR Management.

A Human Resource Information System(HRIS) also hasadvantages in HR management because it curtails time and

cost consuming activities leading to a more efficient HR

department.

Higher Speed of retrieval and processing of data.

Reduction in duplication of efforts leading to reduced cost.

Ease in classifying and reclassifying data.

Better analysis leading to more effective decision making.


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Disadvantages

Although the system is efficient, but sometimes we face theproblems like system slowdown or higher downtimes and if

there is some particular limitation in module than work

suffers, some HR people are not comfortable in using system

efficiently so time is to be given in training for the system.

It can be expensive in terms of finance and manpower.

It can be threatening and inconvenient.

Thorough understanding of what constitutes quality

information for the user.

Computer cannot substitute human beings


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Conclusion

A Human Resource Information System(HRIS) refers tothe systems and processes at the intersection between human

resource management (HRM) and information technology.

The importance of the human resource function and the

human resources information system is increasing day by

day and it seems to benefit in future.


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Thankyou

Date post:	05-Apr-2018
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Human Resource Is

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