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HUMANITARIAN DASHBOARD. COORDINATED ASSESSMENT APPROACH PHASE III. What Are We Aiming For. Increase the evidence base for humanitarian strategies and appeals Improve monitoring to the point it can inform coordination, decision making and humanitarian funding. Key Actions. - PowerPoint PPT Presentation

Coordinate Assessment Approach Phase III

HUMANITARIAN DASHBOARDCOORDINATED ASSESSMENT APPROACHPHASE III1) The approach of consolidating and analyzing information is in principle the same during phase 1, 2 and 3. The main difference in phase 3 is that response capacities are established, in many cases clusters will be activated, a strategic plan has been developed and objectives have been set that require monitoring. 1What Are We Aiming ForIncrease the evidence base for humanitarian strategies and appeals

Improve monitoring to the point it can inform coordination, decision making and humanitarian funding

Key ActionsReview systematically secondary information and identify information gapsIdentify and measure an agreed set of indicators (tip: start with 2 or 3 indicators only)Ensure geographical and temporal synchronisation of assessmentsEstablish a process for collating data from multiple assessmentsEstablish a process for conducting a shared analysis of dataMethods and ToolsCommon Operational Data SetSurvey of surveysHumanitarian DashboardWhat Is the Humanitarian Dashboard A platform to systematically consolidate data from cluster leads and other sources (primary and secondary data)A process to facilitate cross-sectoral analysis and a shared understanding of the humanitarian situation.A tool to highlight information gaps and monitor CAP/programme cycles (against indicators and humanitarian caseloads)This leads to an output called (for now) Humanitarian DashboardImportant: All this is owned by the IASC. OCHAs role is to facilitate this processThis slide features the main take-aways of this session.

The dashboard is three things: A platform, a process, and a toolThese three components/aspects lead to an output called Humanitarian Dashboard. Important: The Dashboard is not an OCHA only tool. It is an IASC tool, developed and agreed to by the global clusters.

5Platform ComponentsInter-sectoral Analysis(overview/cover pages)Comprehensive overview (outlook, most affected groups and regions, main drivers). Key figuresPriority needs (as defined by HCT)Chart: Needs, target and coverage Response overview (against commitment/ targets)Analysis: Gaps and trendsReference indicators (baseline)Operational ConstraintsSectoral analyses(dashboard matrix) Data collection form (Excel) Sectoral analysis completed by each cluster lead:Quantitative information: caseloads, planning figures, coverage (vs. reached), indicatorsQualitative information: Priority needs, analysis (affected groups, priority areas, trend, , risks, gaps, challenges), information gaps, assessment planning Visualisation components: cross-sectral needs/coverage chart, trend chart, baseline analysis, historic trend chart.Somalia: Component of the Single Reporting FormatThis slide gives an overview of the various components of the dashboard. Basically, the dashboard consists of sectoral sheets (for each cluster) and an intersectoral overview. The template for the sectoral sheets is currently in excel format (to allow for more systematic data collection and enable the automatic production of graphs). In addition there is an intersectoral sheet (also in excell) that pulls together all the hard data from the sectoral sheet combined with the sectoral sheets this forms the underbelly of the dashboard, or also referred to as the dashboard matrixNote: The dashboard combines quantitative information and qualitative information.The next slides show the example for Somalia

6Sectoral Page 3 Components1. AnalysisHighlight any changes in needs since the CAP 2012 document(E.g. higher rates of malnutrition among people in famine affected regions)PRIORITY NEEDSSECTOR ANALYSIS- most affected groups,- most affected areas, - trend (of needs), - main challenges (of - risks, - gaps (related to caseloads and indicators).Elaborate on the points listed on the left and highlight changes since the CAP 2012 document2. Caseload Tracking

3. Monitoring

Overview Page

ProcessCOMMON REQUEST FORMINTER-SECTORAL LEVEL:DATA GATHERING(from clusters/sectors)CONSOLIDATIONANALYSISby ICCMOUTPUTFTS OPSCODs / FODs(humanitarian profile)Needs assments(Assessment registry)ANALYTICAL FRAMEWORKInter-sectoral analysis and clearance of draft by HCT/ICCM

(in other words: a discussion based on the information consolidated through sectoral sheets and the inter-sectoral template )Product creation(Sequencing and alignment with other OCHA outputs and productOther sources3WSECTORAL DATA COLLECTION PRIMARY DATA (sectoral assessments) REVIEW OF SECONDARY DATA MONITORING SystemsSECTORAL LEVEL:SECTORAL CONSOLIDATION AND DATA VETTINGSECTORAL ANALYSIS by cluster leadsSTAKEHOLDERS CLUSTERS OCHA (HAO, IMO) UNDAC (in certain cases) Other (Governments, online communities, crowd sourcing)OCHA (IMO)HCTHCOCHA (HoO, HAO, IMO)HCOCHA (HAO, IMO, IPO)CAP 2012 DocumentsCross-sectoral overview pages developed for:Afg CDI NigerCAR DRC DjiboutiCHAD Haiti LiberiaoPT Somalia YemenPhilipinnes Zimbabwe KenyaS-Sudan SudanCONSOLIDATIONANALYSISOUTPUTDATA COLLECTIONIMPLEMENTATION CAP CYCLE 2012Dashboard Updates MYR Dashboard Updates CAP 2013DocumentsIdeally 3 updates to inform midyear review (3 data points allow for better trend analysis and illustration)Dashboard updates should inform midyear review (continuious monitoring of situation, indicators, progress towards objectives)To monitor progress since MYR Dashboard updates should inform development of CAP 2013 Documents This slide illustrates the main stakeholders in the dashboard processIt also illustrate the dashboard process over the programme cycel 2012:It lists all the countries that have a dashboard included in the CAP (which is all CAP countries)In order to inform the mid-year review in a meaningful manner the dashboard should be updated 3 times (this will provide us with 3 data points which allows us to establish first trends)Updates should continue after the MYR in order to inform the next CAP cyclePls note: The frequency of updates depends on how dynamic the humanitarian situation. Ultimately it is a decision of the HCT though.

15What Does That Mean for Our Colleagues in the Field?Cluster Leads are requested to update their sectoral analysis of the needs, response and operational priorities. Cluster leads should:Conduct a review of secondary information and identify information gapsPromote consistency among Cluster Members in the collection, sharing and reporting of data, as well as on terminology usage (affected, reached, covered see below)Log the cluster objectives and indicators from the CAP in to the Dashboard Matrix and highlight any changes that have occurred since the beginning of the CAP cycleLog caseloads and number of people covered (per main activity, e.g. provision of sustainable water), highlighting any changes that have occurred since the beginning of the CAP cycleFacilitate an analysis of needs and the response, based on this data. Cluster Leads are encouraged to reserve 15 minutes at Cluster meetings to review/update their sectoral analysis with their membersSubmit agreed sectoral analysis to OCHA by the agreed cut-off dateIt will be important to promote consistency among Cluster members in the reporting of all data and to discuss/agree with partners on key terms (affected, in need, reached, covered).Again, the frequency and process will need to be considered on the basis of the capacities/needs of the Cluster members. It is also understood that the schedule for contributing data should reflect the frequency of issuing the Dashboard (but data can be provided more frequently if desired.)The recommendation is that every cluster meeting involve at 15 minute review of the situation changes in needs, progress of response, existing gaps and operational challenges to be addressed.Maintenance of the Inter-Sectoral Overview Maintenance of the Inter-Sectoral Overview (OCHA and ICCT)The Inter-Cluster coordinator will work regularly with Cluster coordinators to review the sectoral needs, response and gaps/operational priorities:OCHA will coordinate the process for maintaining the DashboardOCHA will support the ICCT in undertaking the routine analysis of the data in the DashboardOCHA will submit the completed and vetted Dashboard to the HCTOCHA will publish the Dashboard, on behalf of the HCOCHA will issue the templates, timelines and instructions as required for the sectoral page, and will consolidate all the sectoral pages. It will also compile an initial version of the inter-sectoral page, including with data from the sectoral pages. This will be a joint effort between the IMU (on data updating) and the ICCU (on analysis).ICCT members will acquaint themselves with the sectoral overviews, input into the inter-sectoral overview, and conduct a shared analysis of trends, key areas for action, and decision-making.OCHA will ensure that the Dashboard serves to facilitate HCT dialogue, analysis and strategic planning. Once cleared by the HCT, the Dashboard will be submitted to the HC for publication.This will be done on the OCHA Afghanistan web page, as well as on Relief Web (tagged: assessments).Consistent TerminologyAffected people include all people impacted by the crisis in one way or the other. Not all affected people are in need of humanitarian assistance.People in need (caseload) is a sub-group of the affected people. They require humanitarian assistance in one form or the other.People targeted (beneficiaries) includes all people that the cluster system is trying to assist. This will most likely be a sub-group of the people in need taking into consideration that many are being assisted by actors not-participating in the cluster system.People reached include those that have received some form of assistance from a cluster member. This figure says nothing about how

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