HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS …...2014/12/02 · month. They encouraged every to...

HUMBLE INDEPENDENT SCHOOL DISTRICT “FOCUS ON LEARNING”

REGULAR MEETING OF THE BOARD OF TRUSTEES

Notice is hereby given that a regular meeting of the Board of Trustees will be held on Tuesday, February 14, 2012 at 6:00 p.m. The meeting will be held in the Board Room at 20200 Eastway Village, Humble, Texas. The subjects to be discussed or considered or upon which any formal action might be taken are as follows: Call to order – 6:00 p.m. 6:00 p.m. Public Hearing In compliance with Texas Education Code Chapter 39 this public hearing is being held for public discussion of the annual report that includes the AEIS report, campus performance objectives, a report of violent or criminal incidents and information received under Texas Education Code 54.403(e) from the Texas Higher Education Coordinating Board. Adjourn Public Hearing Adjourn to Closed Session

Section 551.071 Consultation with Attorney for legal advice, opinion and recommendations.

Section 551.074 Personnel – Deliberate appointment, employment, evaluation, re-assignment, duties, discipline or dismissal of a public employee. Section 551.082 Student Expulsions If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 et. seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 – 551.084, inclusive, of the Open Meetings Act Reconvene Regular Session – 7:00 p.m. • Welcome and introduction of Board and Administration • Pledge of Allegiance • Salute to the Texas flag • Moment of Silence

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• Commendations and Recognitions • Questions and comments by patrons or employees of the district regarding agenda

items or any other matters • Comments by individual Board Members

(may include, but are not limited to, expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; reminders about an upcoming event organized or sponsored by the District; and/or information regarding a social, ceremonial, or community event that was attended or is scheduled to be attended by a Trustee or a member of the District)

• Comments by the Administration

• Superintendent regarding student issues, staff issues, facilities issues, funding issues, safe and secure campus issues and Board and district events

• Cabinet Members

Cecilia Hawkins: Deputy Superintendent (HHS Vertical Team, KPHS Vertical Team International Baccalaureate)

Paula Almond: Associate Superintendent (AHS Vertical Team, KHS Vertical Team, AVID, High Schools of the Future Task Force)

Janet Orth Learning Support Services (Academics, Professional Development, Instructional Coaching, Science Grant, Kingwood College partnership planning)

Carol Atwood: Data Quality, Accountability, Evaluation and Research (Demographic Study Update, Needs Assessment, Process Mapping, Systems Review and Student Information Services)

Janet Griffin: Human Resources (Employee Retention and Recruitment, Retire-Rehire program) Lynn Lynn: Finance Services (Budget Development, Process Mapping and Systems Review, FIRST Accountability)

Martha Buckner: Support Services (Facilities Planning and Maintenance, Transportation Services, Safety, and Child Nutrition Services and Police Department)

Mike Drachenberg: Technology Services (Process Mapping and Systems Review, Instructional Technology training and enhancements)

Jerri Monbaron: Community Development (Learning support resources)

Karen Collier: Public Information (Communications and Teacher of the Year program)

Stephanie Rosenberg General Counsel, (Contract Review, Legal Counsel)

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BOARD ACTION AGENDA

Action: Closed session

Consideration of and action on items addressed in closed session a) Approval of personnel recommendations b) Consideration student expulsions

Action: Minutes

Consideration of minutes for the regular Board meeting held on January 10, 2012. Consideration of minutes for the special Board workshop held on January 24, 2012.

Action: Consent Agenda

Consideration of items placed on the consent agenda

1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES

A. Action: Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite

Consideration of Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with Region 10 Education Service Center for purchase of Eduphoria School Objects: Aware Premium Suite

2. GOVERNANCE REPORTS AND CONSIDERATIONS

A. Action: Calendar for School Year 2012-2013

Consideration of the School Calendar for 2012-2013 ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the School Calendar for 2012-2013.

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B. Action: Naming of the Kingwood Park Athletic Complex

Consideration of Naming of the Kingwood Park Athletic Complex ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the Naming of the Kingwood Park Athletic Complex, “Larry Cooper Athletic Complex”.

C. Action: New Policy EG (Local)

Consideration of New Policy EG (Local) ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees adopt Policy EG (Local) in relation to the Curriculum Management Audit

D. Action: New Policy EK (Local)

Consideration of New Policy EK (Local) ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees adopt Policy EK (Local) in relation to the Curriculum Management Audit

E. Action: Policy EIA (Local)

Consideration of Proposed Revisions to Policy EIA (Local)

ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees adopt the proposed revisions to Policy EIA (Local) as related to end-of-course examinations requirements.

F. Report: Revision of Policy BQ (Local)

Report on Revision of Policy BQ (Local)

G. Report: Revision of Policy BQA (Local)

Report on Revision of Policy BQA (Local)

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H. Report: Revision of Policy BQB (Local)

Report on Revision of Policy BQB (Local)

I. Report: Annual Performance Report

Report on the Annual Performance for the 2012-2011 School Year

3. FINANCIAL SERVICES REPORTS, CONSIDERATIONS AND PURCHASES

A. Action: Tax Refunds

Consideration of Petitions for Refunds in Excess of $500 ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds.

B. Action: Budgetary Amendments

Consideration of Budgetary Amendments

ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve budgetary amendments.

C. Report: Financial Services Reports – Information Only:

Tax Collection Report

4. SUPPORT SERVICES REPORTS. CONSIDERATIONS AND PURCHASES

A. Action: Interlocal Agreement for Purchasing Solutions Alliance Membership

Consideration of Interlocal Agreement for Purchasing Solutions Alliance Membership

ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with the Brazos Valley Council of Governments for membership in the Purchasing Solutions Alliance cooperative purchasing program.

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B. Action: Large Kitchen Equipment

Consideration of Selection of Vendors for Large Kitchen Equipment ADMINISTRATION RECOMMENDATION

The Superintendent recommends that the Board of Trustees approve the selection of multiple vendors for the purchase of large kitchen equipment.

C. Action: Architect Selection for EOC

Consideration of Architect Selection for Emergency Operations Center (EOC) ADMINISTRATION RECOMMENDATION The Superintendent recommends that the Board of Trustees approve the section of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC).

5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES

A. Update: Associations and Committees

• Audit Committee • Board and Superintendent Evaluation Process & Goals Committee • Building and Planning Committee • Finance Committee • Legislative Committee

B. Future Board business

Consideration of and action on topics for future Board business: a) Posted agenda items requiring Board action b) Posted agenda items for information, with no action required c) Written reports, with no posting or discussion planned d) Appointment of Board committees or representatives

Adjournment

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This notice is given pursuant to Section 551.001 et.seq.of the Government Code. Dated: February 9, 2012 s/ _______________________________________

Brent Engelage, Board Secretary

Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

HUMBLE INDEPENDENT SCHOOL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES

The Humble Board of Trustees held the regular meeting on January 10, 2012 at 6:00 p.m. in the Board Room, 20200 Eastway Village Drive, Humble, Texas. Board Members Present: Bonnie Longnion Charles Cunningham

Brent Engelage Dave Martin

Robert Scarfo Keith Lapeze

Board Member Absent: Robert Sitton Staff Members Present: Guy Sconzo, Peggy Young, Cecilia Hawkins, Paula Almond, Janet Orth, Lynn Lynn, Martha Buckner, Carol Atwood, Mike Drachenberg, Stephanie Rosenberg, Janice Himpele, Marilyn Farrell, Jennifer Eaton, Shelley Vineyard, Deborah Yocham, Allan Griffin, Ted Landry, Shawn Facaine, Troy Kite, Terri Ved epo, Lorrie Dabbs, Nancy Cozad, David Bishop, Jr., Anne Blake, Judith Davies, Amanda Dennard, Stephanie Dye, Alison Pierce, Solomon Cook The Board met at 6:09 p.m. and adjourned to hear items posted for closed session at 6:10 p.m. The regular meeting was called back to order at 7:00 p.m. by Dr. Longnion. COMMENDATIONS AND RECOGNITIONS Judith Davies – Pine Forest Elementary – National Board Certification Amanda Dennard – Atascocita High School – National Board Certification Stephanie Dye – Pine Forest Elementary – National Board Certification Alison Pierce – Curriculum and Instruction – National Board Certification QUESTIONS AND COMMENTS BY PATRONS OR EMPLOYEES OF THE DISTRICT

B. Petty – SB 100 T. Hendrix – Invitation to Humble ISD Livestock Show A. Pollak – Engineering Projects

Student

Approved

COMMENTS BY INDIVIDUAL BOARD MEMBERS

The Trustees were very appreciative and thanked everyone for the support and gratitude shown to the Board during the month of January which is Board appreciation month. They encouraged every to support the FFA students during the Livestock Show and Rodeo. Ms. Jerri Monbaron was welcomed as this was her first Board meeting in her new role. And the Board is very proud of all the National Board Certification recipients. COMMENTS BY THE SUPERINTENDENT

Dr. Sconzo recognized that January is Board Appreciation month and stated how he very much appreciates the Trustees and how it is an honor to work for them and with them. Dr. Sconzo thanked the Trustees for their service to the students of Humble ISD. Foster Elementary students, staff and parents presented an appreciative performance to the Board for their service to all Humble ISD students. ACTION ITEMS FROM CLOSED SESSION

Proposed Settlement Agreement with R. Pakkala A motion was made by Mr. Scarfo that the Board of Trustees authorize the Superintendent to take any and all actions necessary to negotiate, finalize and execute an agreement with R. Pakkala under the materials terms discussed in closed session without the necessity of seeking further Board approval. The motion was seconded by Mr. Cunningham. The motion passed unanimously. Personnel A motion was made by Mr. Scarfo that the Board of Trustees approve the Administration’s Personnel recommendation as presented. The motion was seconded by Mr. Lapeze. The motion passed unanimously.

Please see next page for Personnel Recommendations

HUMBLE INDEPENDENT SCHOOL DISTRICT PERSONNEL RECOMMENDATIONS

January 10, 2012

RETIREMENT Campus Assignment Eff. Date Beasley Walt Humble High Campus Athletic Coordinator June 15, 2012 Harrington Henry Humble High Special Education December 12, 2011 McLean Wanda Whispering Pines Elem Registrar June 7, 2012 RESIGNATIONS Campus Assignment Reason Eff. Date Ainsworth Jill Maplebrook Elementary Special Education Personal June 4, 2012 Briles Wendy North Belt Elementary 3rd grade Family Circumstances Dec. 12, 2011 Fryar Peggy Woodcreek Middle Math ALT Took a New Position Jan. 16, 2012 Kolesnikov Tatiana Kingwood Park High Counselor Moving from District Jan. 5, 2012 Landry Casey Kingwood High English (part-time) Family Circumstances Dec. 13, 2011 RECOMMENDATIONS FOR PROFESSIONAL EMPLOYMENT Degree Certification Assignment Exp. Eff. Date Previous Emp. Humble High 001 Stallworth, Dana M.Ed/Grand Canyon University Out of State-MS Business 5 years Jan. 2, 2012 Pascagoula School (MS) Webster, Robert B.S./Texas Lutheran University Science (8-12) Science 4 years Jan. 4, 2012 New Caney ISD Kingwood High 002 Page, Paige B.A./University of Houston ELAR (8-12) English (part-time) 7 years Jan. 2, 2012 Humble ISD Substitute Siragusa, Chelsea B.S./Sam Houston State University Mathematics (8-12) Math None Jan. 2, 2012 Recent Graduate Atascocita High 008 Glowacki, Brandon B.S./Texas A&M University Science (8-12) Science None Jan. 2, 2012 Private Industry Stapley, Shamber B.S./University of Houston Mathematics (8-12) Math None Jan. 2, 2012 Recent Graduate Stump, Craig M.Ed/Tulane University Physical Ed. (EC-12) Athletic Coordinator 22 years Jan. 11, 2012 Beaumont ISD Summer Creek High 014 Hanson, Julie M.Ed./Sam Houston State Univ. Mathematics (8-12) Math 5 years Jan. 2, 2012 Conroe ISD Henley, Sarah M.S./University of Houston Mathematics (6-12) Math 7 years Jan. 2, 2012 Ponca City Schools (OK)

Jamison, Jordan B.S./University of Oklahoma Life Sciences (8-12) Science 1 year Jan. 2, 2012 Grand Prairie ISD Roberson, Amanda B.S./Baylor University History (8-12) World Geography 5 years Jan. 2, 2012 Sheldon ISD Community Learning Center 022 Cleary, Denise B.S./Molloy College (NY) License Registered Nurse 11 years Jan. 2, 2012 Humble ISD Substitute Kingwood Middle 042 Campbell, Courtney B.A./Harding University Generalist (4-8) Math None Jan. 2, 2012 Private Industry Creekwood Middle 043 Aguirre, Lisa B.S./Texas A&M University Generalist (4-8) Math/Coach 2 years Jan. 2, 2012 Cypress Fairbanks ISD Bell, Rebecca M.A./Sam Houston State Univ. Counselor (PK-12) Counselor 12 years Jan. 5, 2012 Humble ISD Substitute Timberwood Middle 046 Collins, Dalila B.A./University of Houston ELAR (4-8) RELA 2 years Jan. 2, 2012 Humble ISD Poindexter, Beverly B.A./University of Texas-Dallas Generalist (4-8) RELA None Jan. 2, 2012 Humble ISD Substitute Sibley, Lynn B.A./University of Houston Special Education (EC-12) Special Education None Jan. 2, 2012 Humble ISD - Para Woodcreek Middle 048 Mittelstedt, Joanie B.S./Texas A&M University ELAR (4-8) RELA None Jan. 2, 2012 Recent Graduate North Belt Elementary 103 Navaira, Jessica B.A./University of Houston Generalist (EC-6) 3rd grade None Jan. 2, 2012 New Caney ISD-Para Foster Elementary 104 Robinson, Emily B.S./East Texas Baptist University Special Ed. Supp. (EC-8) Special Education None Jan. 2, 2012 New Caney ISD-Para Hidden Hollow Elementary 115 Segura, Monica M.Ed/Texas State University Self-Contained (PK-6) Kindergarten 11 years Jan. 2, 2012 Judson ISD Oak Forest Elementary 118 Hughes, Mary B.A./University of Houston Generalist (EC-6) Kindergarten None Jan. 2, 2012 Recent Graduate Maplebrook Elementary 119 Erigan, Nadine B.S./Sam Houston State University Generalist (EC-6) 1st grade None Jan. 2, 2012 Recent Graduate Little, Alyssa M.S./University of Louisiana License Speech Language Pathologist 3 years Jan. 2, 2012 Spring Hill ISD Park Lakes Elementary 122 Kimmons, Angela B.A./University of Houston Generalist (EC-6) 4th grade None Jan. 2, 2012 Recent Graduate River Pines Elementary 123 Chevalier, Laressia B.A./University of Houston Generalist (EC-6) 1st grade None Jan. 5, 2012 Humble ISD-Para

STUDENT EXPULSIONS A motion was made by Mr. Scarfo that the Board of Trustees approve the student placement in an alternative education program as presented by the Superintendent as follows: A.L. effective 11-29-11. The motion was seconded by Mr. Lapeze. The motion passed unanimously. MINUTES FROM THE PREVIOUS MEETING

A motion was made by Mr. Scarfo to approve the minutes for the regular Board meeting held on December 13, 2011. The motion was seconded by Mr. Cunningham. The motion passed unanimously. CONSENT AGENDA

After review, a motion was made by Mr. Scarfo to approve the following Board items by consent: Governance: A; Financial Services: A, B & C and Support Services: B. The motion was seconded by Mr. Engelage. The motion passed unanimously. 1. LEARNING REPORTS, CONSIDERATIONS AND PURCHASES

A. Software Application for Career Investigation and PSAT/SAT/ACT Test Preparation

Consideration of Software Application for Career Investigation and PSAT/SAT/ACT Test Preparation

A motion was made by Mr. Martin to accept the Superintendent’s recommendation that the Board of Trustees approve the selection of Bridges Transitions Co to provide a middle and high school software application for career investigation and college readiness test preparation. The motion was seconded by Mr. Engelage. The motion passed unanimously.

2. GOVERNANCE REPORTS, CONSIDERATIONS AND PURCHASES

A. Policy Update 92

Consideration of Texas Association of School Boards (TASB) Policy Update 92

The Superintendent recommends the Board of Trustees adopt the revisions proposed in TASB Update 92. Approved by consent.

3. FINANCIAL REPORTS, CONSIDERATIONS AND PURCHASES A. Tax Refunds

Consideration of Petitions for Refunds in Excess of $500

The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds. Approved by consent.

B. Budgetary Amendments

Consideration of Budgetary Amendments

The Superintendent recommends that the Board of Trustees approve budgetary amendments. Approved by consent.

C. 2011-12 Corrected Hiring Schedule

Consideration of Adoption of the Corrected 2011-12 Hiring Schedule for Teachers, Nurses (BSRN), Librarians, and Speech Therapy Assistants

The Superintendent recommends that the Board of Trustees adopt the corrected 2011-12 Hiring Schedule for Teachers, Nurses (BSRN), Librarians, and Speech Therapy Assistants which will correct typographical errors in the salary amounts for employees with Doctorate degrees. Approved by consent.

D. Financial Services Reports – Information Only:

There was no discussion regarding the following report:

• Tax Collection Report 4. SUPPORT SERVICES REPORTS, CONSIDERATIONS AND PURCHASES

A. Construction Method of Delivery for Elementary No. 27 Consideration of Competitive Sealed Proposal Construction Method of Delivery for Elementary No. 27

A motion was made by Mr. Engelage to accept the Superintendent’s recommendation that the Board of Trustees approve the Competitive Sealed Proposal Construction Method of Delivery for the Construction of Elementary No. 27. The motion was seconded by Mr. Lapeze. The motion passed with the vote five (5) for and one (1) against. Mr. Scarfo voted against.

B. Construction Method of Delivery for CNS Kitchen Renovations Summer 2012

Consideration of Construction Method of Delivery for CNS Kitchen Renovations during Summer 2012 The Superintendent recommends that the Board of Trustees approve the Competitive Sealed Proposal Construction Method of Delivery for the CNS Kitchen Renovations Summer 2012. Approved by consent.

5. BOARD REPORTS, CONSIDERATIONS AND PURCHASES A. Associations and Committees

• Audit Committee – No report. • Board and Superintendent Evaluation Process & Goals Committee – No report. • Building and Planning Committee – No report. • Finance Committee – No report. • Legislative Committee – No report.

There being no further business, the meeting adjourned at 7:50 p.m. ______________________________ _________________________________ Secretary President Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us.

HUMBLE INDEPENDENT SCHOOL DISTRICT SPECIAL WORKSHOP OF

THE BOARD OF TRUSTEES The Humble Board of Trustees held a special workshop on January 24, 2012 at 6:00 p.m. in the Board Room, 20200 Eastway Village Drive, Humble, Texas. Board Members Present: Bonnie Longnion

Charles Cunningham Brent Engelage Robert Scarfo Dave Martin Robert Sitton

Board Members Absent: Keith Lapeze Staff Members Present: Guy Sconzo, Peggy Young, Ted Landry, Lynn, Lynn, Janet Orth, Martha Buckner, Carol Atwood, Mike Drachenberg, Stephanie Rosenberg, Marie Flynn, Troy Kite, Trey Kraemer, Debbie Davis, Lisa Drabbing Mary Kay Gianoutsos, Becky Hunt, Sally LaRue, David Hays, Marilyn Farrell, Sherri Wasilewski, Glenda Holder, Terri Vedepo, Kathy Fontenot, Greg Joseph, Sara Smith-Frings, Laura Allen, Penne Liefer, Dani Rovegno, Warren Roane, Walt Winicki, Deborah Yocham.

WORKSHOP Dr. Longnion called the workshop to order at 6:14 p.m. The Board and staff continued their work on the Curriculum Management Audit. Board Policies EG (Local), EK (Local) and EIA (Local) were presented to the Trustees as the first read and will be submitted to the Board at a later meeting for Board approval. The Board will hold their next Curriculum Audit Workshop on February 28, 2012 at 6:00 p.m. The workshop adjourned at 7:30 p.m. ______________________________ _________________________________ Secretary President Note: Copies of attachments and other documentation may be requested from Peggy Young in the Superintendent’s Office at 281-641-8001. Full documentation of the items considered by the Board may be viewed on the Humble ISD web site on the day following the Board meeting at www.humble.k12.tx.us

Student

Approved

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Meeting Date: February 14, 2012

Occasion: Regular Meeting

Special Meeting

/Workshop

Agenda Placement Learning Considerations Governance Considerations Financial Svcs. Considerations Support Svcs. Considerations

Agenda Item Type Administrative Report Action Item Information

/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings Item Plan for Our Future is Planned to be Presented: Maximize Our Financial Resources This Agenda Only Develop and Retain Our People Other, Explain:

Title: Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite

Consideration of Interlocal Agreement for Eduphoria School Objects: Aware Premium Suite Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with Region 10 Education Service Center for purchase of Eduphoria School Objects: Aware Premium Suite Background/Impact Information: In Spring 2011, Humble ISD conducted a Curriculum Management System Audit through Phi Delta Kappa. The audit report cited areas of deficiency and outlined nine recommendations for district improvement. Recommendation 4 calls for the District to develop, document, and implement a comprehensive curriculum management plan, which includes revision of curriculum to improve quality, ensure deep alignment and streamline documents that guide instruction and assessment. Execution of this plan requires a management system that includes components that link curriculum documents, assessments and data analysis, professional development and personnel evaluation. Eduphoria School Objects: Aware Premium Suite is a web-based system that includes modules for each of these components. The personnel evaluation module was implemented by the Human Resources Department in Spring 2011 and was used for all staff evaluations. Purchase of the entire suite will also provide teachers, administrators and central office staff access to curriculum documents, assessment development and data reports, and professional development offerings and participation reports. Purchase of this product will provide the systematized structure needed to meet the standards of the audit recommendation. Training on the system is included in the purchase price. Additionally, this system will eliminate the need for our current assessment and data reporting system (Campus On Line) and our current professional development system (EscWorks). The prorated subscription for the remainder of the 2011-12 fiscal year will be provided with designated funds approved by the Board in response to the recommendation from the Curriculum Management Audit.

Board of Trustees Agenda Item

Student

Approved

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Fiscal Impact Statement: Funding for 2011-12 will be provided with funds assigned from Fund Balance for expenditures related to the Curriculum Audit. This assignment was approved by the Board on September 13, 2011 in response to the recommendations from the Curriculum Management Audit. The total cost for 2012-13 is $90,150. Funds currently expended for Campus On-Line and EscWorks in the amount of $79,000 will be redirected to fund Eduphoria. The balance of $11,150 will be submitted as an unavoidable request for 2012-13. Budgetary Codes: Cost : $35,687.50

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:

Bond Funds (Specify): Amendment Required? Yes No

Other Funds ( Specify):

Fund

Func Object Sub-Obj.

Org Prog. Activity Source Project

199 13 6239 00 830 99 A005 830

Attachments: Interlocal Agreement Campus/Department Submitting Form: Assistant Superintendent for Learning Date Submitted: January 25, 2012 Resource Personnel: Janet Orth, (281) 641-8116, [email protected]

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INTERLOCAL AGREEMENT

between REGION 10 ESC

and HUMBLE INDEPENDENT SCHOOL DISTRICT

Pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, the Region 10 Educational Service Center (“Region 10 ESC”), a cooperative local education agency at 400 E. Spring Valley Rd. Richardson, Texas 75081, and the Humble Independent School District (“HISD”), an independent school district and political subdivision of the state of Texas with administrative offices located at 20200 Eastway Village Dr. Humble, Texas 77338, presently enter into an InterlocalAgreement (“Agreement”) for the purpose of performing governmental functions and services and to state the terms, rights, and duties of the parties.

RECITALS

WHEREAS, HISD seeks to increase the functionality and efficiency of its administrative and educational operations by utilizing integrated software technology in the areas of curriculum development and analysis, coordinated student assessment, professional development reporting and monitoring, technology support, and document management, among other functionalities. WHEREAS, HISD has reviewed and seeks to implement a comprehensive software product produced by eduphoria! Inc., which offers the functionality and efficiency that HISD seeks for its administrative and educational operations.

WHEREAS, Region 10 ESC has entered into an agreement dated July 1, 2011 with

edupohoria! Inc. (“eduphoria!”) granting Region 10 ESC the right to provide Texas school districts with certain eduphoria! software product subscriptions and related service, support and training for the products (“Program Agreement”).

NOW, THEREFORE, in consideration of the mutual covenants, representations and

warranties set out in this Agreement and other good and valuable consideration, the parties agree as follows:

TERMS & CONDITIONS

1. Software Subscription and Support. Region 10 ESC will provide Humble ISD with

forty-one (41) prorated annual subscriptions to the eduphoria! SchoolObjects: Aware Premium Suite (the “Software”), including all subscription and license rights, representations and warranties offered by eduphoria! to license holders related to the Software (including updates and fixes), which software license agreement, as included in this Agreement as Attachment A. Additionally, Region 10 ESC provides Humble ISD with all the rights inuring to the benefit of Region 10 member districts contained in the Program Agreement related to the Software, as if those rights were expressly included in this Agreement.

2. On-Site Training. Region 10 ESC will also provide HISD with three (3) days of on-site training at HISD by eduphoria! staff, which will include in-depth program implementation and

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training based upon the critical needs and agenda identified by HISD related to its use of the Software (“Training”). This training is invoiced separately from the standard support and service that is included with the Software.

3. Additional No-Cost Training Opportunities. HISD is invited to attend any other scheduled training opportunities provided to Region 10 ESC member districts on targeted uses of the SchoolObjects:Aware System products at Region 10 ESC and clustered locations throughout Texas. Region 10 ESC will also provide help desk assistance and service in moving student data from one district to another within the region at no additional cost.

4. Cost. In consideration for the Software and Training, HISD will be invoiced as follows:

Type(s) of Products/Services(s) Units Price ItemCost

eduphoria! SchoolObjects:Aware Premium Suite Prorated Annual Subscription 41 $687.50 $28,187.50 Onsite Training Voucher for one day of direct training by eduphoria! staff 3 $2,500.00 $7,500.00

Total Cost Year 1 $35,687.50

Invoices under the Agreement will be due and payable thirty (30) days after delivery to HISD. Payment terms and overdue interest will accrue at the rate provided in Texas Government Code section 2251. The pricing for the Software includes all general training (excluding on-site training) and support for the Product for the period of the subscription. The pricing for the Training is inclusive of travel. HISD may be invoiced separately for additional onsite training (and related travel) it requests beyond the Training provided for in this Agreement. Region 10 ESC acknowledges and understands that any travel costs invoiced to HISD will only be paid to the extent HISD reimburses the travel expenses of its own employees under its then current travel expense schedule.

5. Term. The original term of this Agreement and the subscriptions to the Product is from

February 15, 2012 through June 30, 2012 (the “Term”).

6. Renewals. This Agreement, and annual subscriptions to the Software, including the purchase of any additional products or training, may be renewed by HISD annually for full calendar terms after June 30, 2012. HISD will be invoiced by Region 10 ESC for any renewals under this Agreement. Region 10 ESC will not increase the cost of the Software to HISD for the first three renewal periods (July 1, 2012-June 30, 2013, July 1, 2013-June 30, 2014 and July 1, 2014-June 30, 2015); thereafter, Region 10 ESC may increase the renewal rate for the Software up to a maximum of 5% per year based upon the previous year’s rate charged to HISD.

7. Default. If either party believes the other has failed to meet its obligations under this Agreement, or if either party wishes to terminate the Agreement for reasons other than the other’s default, such party will provide the other with thirty (30) days written notice of such default or intend to terminate. In the event that a party believes the other has defaulted under the Agreement, the non-defaulting party will have an additional fifteen (15) calendar days from receipt of the

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written notice to cure such default before termination. If the defaulting party fails to timely cure any objection, then the non-defaulting party may terminate this Agreement for cause.

8. Default. If either party believes the other has failed to meet its obligations under this Agreement, or if either party wishes to terminate the Agreement for reasons other than the other’s default, such party will provide the other with thirty (30) days written notice of such default or intend to terminate. In the event that a party believes the other has defaulted under the Agreement, the non-defaulting party will have an additional fifteen (15) calendar days from receipt of the written notice to cure such default before termination. If the defaulting party fails to timely cure any objection, then the non-defaulting party may terminate this Agreement for cause.

9. Termination and Damages. In the event of a termination before the end of the Term or any subsequent terms by HISD for reasons other than Region 10 ESC’s default, HISD will not be entitled to a return of any prorated subscription costs paid for the Software, but will be entitled to a reimbursement for any paid but unused Training. If HISD terminates this Agreement before the end of the Term or any subsequent terms based upon Region 10 ESC’s default, or if Region 10 ESC terminates the Agreement before the end of the Term or any subsequent terms for reasons other than HISD’s default, HISD will be entitled to receive a prorated reimbursement for the Software subscription and any unsatisfactory or used Training; additionally, HISD will be entitled to retain the Software for use until the natural termination of its then current subscription.

10. Region 10 ESC warrants that it has the right to distribute and offer the Software, including all related license holder rights identified on the attached Software License Agreement (See Attachment A). Region 10 ESC will immediately notify HISD if its right to distribute or otherwise offer the full Software license is terminated or subject to any claims or objections by eduphoria! or other entities. TO THE EXTENT AUTHORIZED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS, REGION 10 ESC AGREES TO INDEMNIFY AND HOLD HUMBLE ISD HARMLESS AGAINST ANY AND ALL CLAIMS, DEMANDS, DAMAGES, LIABILITIES AND COSTS INCURRED BY HUMBLE ISD, WHICH RESULT FROM OR ARISE IN CONNECTION WITH THE NEGLIGENT ACTS OR OMISSIONS OF REGION 10ESC OR ITS EMPLOYEES, ACTING WITHIN THE SCOPE OF THEIR EMPLOYMENT AND IN PERFORMANCE OF OBLIGATIONS UNDER THIS AGREEMENT. REGION 10 ESC SHALL NOT PROVIDE INDEMNIFICATION OR BE LIABLE FOR THE INTENTIONAL OR NEGLIGENT ACTS OR OMISSIONS OF GUESTS, INVITEES, AND OTHER PERSONS NOT EMPLOYED BY REGION 10 ESC.

11. Both parties shall maintain, in force, professional liability insurance and comprehensive general liability insurance policies during the Term and any renewal terms.

12. This Agreement may be amended only by the mutual agreement of the parties, in writing, to be attached to and incorporated in this Agreement.

13. Each party paying for the performance of governmental functions must make those payments from current revenues available to the paying party.

14. Neither this Agreement nor any duties or obligations under it shall be assignable by either party without the prior written acknowledgment and authorization of the other party.

4

15. Any notice provided under the terms of this Agreement by either party to the other shall be in writing and sent by certified mail, return receipt requested, email or facsimile transmittal. Notice shall be sufficient if made or addressed as follows:

Dr. Guy M. Sconzo Superintendent Humble I.S.D. P.O. Box 2000 20200 Eastway Village Dr. Humble, Texas 77347

[email protected] (281) 641-1050 (facsimile)

ESC Region 10 ____________________ ____________________ ____________________ ____________________

Each party may change the address at which notice may be sent to that party by giving notice of such change to the other party in accordance with the provisions of this paragraph.

16. This Agreement shall be construed under the laws of the State of Texas. This Agreement

does not create a joint venture or business partnership under Texas law.Neither HISD nor Region 10ESC waives or relinquishes any immunities or defenses on behalf of themselves, their trustees, officers, employees, and agents, as a result of the execution of the Agreement and performance of the functions or obligations described herein.In the event that any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.

17. Each party acknowledges that each signatory below has been authorized by his respective governing body to execute this Agreement.

Agreed: HUMBLE ISD REGION 10 ESC _____________________________ ________________________________ Dr. Guy M. Sconzo Sandy Maddox Superintendent of Schools Region 10 EDC Deputy Executive Director

Date:________________________ Date:________________________

1



Special Meeting

/Workshop



/ Discussion Item


Title: Calendar for School Year 2012-2013

Consideration of the School Calendar for 2012-2013

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the School Calendar for 2012-2013. Background/Impact Information: Humble ISD’s proposed Calendar for 2012-2013 reflects the following requirements: • The Texas Legislature mandates that school district’s begin the school year no earlier than the fourth Monday in August. • The district provides 177 days of instruction for students. • Teachers work a 187 day contract. Thanksgiving Break is a full-week because student attendance drops when school is open only Monday and Tuesday. Low attendance adversely affects the amount of state funding to Humble ISD. Additionally, families have indicated that Thanksgiving week is a time when many prefer to travel. To gather input on the calendar, two draft calendars were posted to the district website on Nov. 29, 2011, along with a survey. Several respondents indicated they would like the district to consider a calendar in which the number of instructional days in the fall semester would be more equal to the number of days in the spring semester. This would require that the fall semester end in mid-January and secondary students take finals after Winter Break. In response to this input, a third draft calendar was developed and a new survey was posted. More than 3,000 people responded to this survey between Dec. 5, 2011-Jan. 10, 2012. Sixty-three percent favored a calendar that ended the fall semester at Winter Break and 37 percent favored a calendar that ended the fall semester in mid-January. Of the three choices, the most often preferred was Draft Calendar 1 with 42 percent of respondents choosing it.


Student

Approved

2

The recommended calendar is Draft Calendar 1 with one administrative revision. A professional growth day slated for Monday, April 1, has been changed to Thursday, March 28, because the state recently designated Monday, April 1, as a STAAR testing date for English I and English III Writing. The recommended calendar includes a full week Thanksgiving Break, a two week Winter Break, a one week Spring Break, and holidays for Labor Day, Martin Luther King Day, Good Friday, Memorial Day and Independence Day. The calendar ends the first semester at Winter Break. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: Calendar Draft 1 Campus/Department Submitting Form: Public Information Date Submitted: January 25, 2012 Resource Personnel: Karen J. Collier, 281-641-8200, [email protected] Jamie Mount, 281-641-8201, [email protected]

November 2012 S M Tu W Th F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

Holiday Classes Begin/End

Professional Growth Day, Student Holiday Summer Closing Days

umble ISD 2012-13 Calendar

Calendar Code

19 school days5 school days

22 school days 17 school days 15 school days 17 school days

19 school days 14 school days 22 school days22 school days

5 school days

Days of Instruction Students Teachers1st Semester 78 842nd Semester 99 103Total Days 177 187

HolidaysIndependence Day ..July 4, 2012Labor Day ............Sept. 3Thanksgiving ......Nov. 19-23Winter Break ....... Dec. 24-Jan. 4MLK Day .............Jan. 21Spring Break ........March 11-15Good Friday .........March 29Memorial Day ......May 27Independence Day .July 4, 2013

Inclement Weather Days* Feb. 18, 2013 March 28, 2013

Semesters1st ..... August 27- Dec. 21, 20122nd.... Jan. 7 - June 7, 2013

Professional Growth/ Workdays for staffHolidays for students August 20-24 October 8 January 7 February 18 March 28 Year-end Campus Option

Summer Closing Days2012 June 8, 15, 22, 29 July 6, 13, 202013 June 14, 21, 28 July 5, 12, 19

* May become student school days if time is lost to bad weather. Otherwise, will be Student Holiday/Prof. Growth Workdays.

February 2013 S M Tu W Th F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28

June 2012 S M Tu W Th F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

September 2012 S M Tu W Th F S 1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

October 2012 S M Tu W Th F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

July 2012 S M Tu W Th F S 1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

Draft 1

State Testing Days:TELPAS (Texas English Language Proficiency Assessment System)

TAKS STAAR/EOC

January 2013 S M Tu W Th F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

August 2012 S M Tu W Th F S 1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

May 2013 S M Tu W Th F S 1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

June 2013 S M Tu W Th F S 1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

April 2013 S M Tu W Th F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30

March 2013 S M Tu W Th F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

December 2012 S M Tu W Th F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

July 2013 S M Tu W Th F S 1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

1



Special Meeting

/Workshop



/ Discussion Item


Title: Naming of the Kingwood Park Athletic Complex

Consideration of Naming of the Kingwood Park Athletic Complex

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the Naming of the Kingwood Park Athletic Complex, “Larry Cooper Athletic Complex”. Background/Impact Information: As a result of Larry Cooper's commitment and dedication to our community's children and their education, the Humble ISD Board of Trustees and Superintendent wish to honor him by naming the Kingwood Park High athletic complex in his honor. It will be known as the Larry Cooper Athletic Complex. Mr. Cooper worked in education for 42 years and spent the last 33 years in Humble ISD. He spent 14 years as the Head Basketball Coach at Humble High School, six years as an Assistant Principal at Humble 9th Grade Campus, eight years as the Principal of the Kingwood 9th Grade Campus, and six years as the Principal of Kingwood Park High School. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:



Fund




Student

Approved

2

Other Funds ( Specify): Attachments: None Campus/Department Submitting Form: Athletic Department Date Submitted: January 31, 2012 Resource Personnel: Troy Kite [email protected] 281-641-8132

1



Special Meeting

/Workshop



/ Discussion Item


Title: New Policy EG (Local)

Consideration of New Policy EG (Local)

Superintendent’s Recommendation: The Superintendent recommends the adoption of Policy EG (Local) as it relates to the Curriculum Management Audit Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. EG (Local) is a new policy recommended as a result of the 2010-2011 Curriculum Management System Audit. Listed below are the policy references and the recommendation for the new policy. EG (Local): Audit Recommendation 1; Sections 1.1, 1.2, 1.3, 2.2, 2.3, 2.4, 3.1, 3.2, 3.3, 3.4, 3.5, and 4.3: Expects a taught and assessed curriculum that is aligned to the district's written curriculum and states the district's philosophical instructional approach. Other expectations include School Board adoption of the written curriculum along with periodic review/updates of the curriculum along with an alignment of curriculum, assessment and resources. Directs an emphasis on identification of content areas requiring additional support, along with a horizontal coordination and vertical articulation of the curriculum. Accompanying these directives, the expectation is that the staff will be trained in the delivery of the curriculum and an expectation that the written curriculum be delivered in the classroom. Expects equitable student access to the curriculum, instructional resources, and learning


Student

Approved

2

environment and directs principals to monitor the delivery of the district curriculum and ensure the use of assessment data in determining program and curriculum effectiveness and efficiency. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: EG (Local) Campus/Department Submitting Form: Superintendent's Office Date Submitted: January 25, 2012 Resource Personnel: Ted Landry [email protected] 281-641-8118

Humble ISD 101913 CURRICULUM DEVELOPMENT EG (LOCAL)

The Board recognizes the need and value of a systematic ongoing program of curriculum review and development. The Board shall encourage and support the professional staff in its efforts to design and deliver a challenging, standards-based curriculum that meets the needs of a diverse student population. To ensure quality con-trol of the curriculum and to be responsive to the school and com-munity, as well as state requirements, the Board sets forth this pol-icy. The Superintendent or designee shall design a curriculum management plan to implement this policy. The design and im-plementation of the curricula shall be consistent with the Board’s adopted vision and applicable goals, state laws, and State Board of Education rules. The District curriculum and instruction curriculum management plan is attached as EG(REGULATION).

The Board deems it essential that the school system continually develop and modify its curricula to provide a common direction of action for all instruction and programmatic efforts in the District and to meet the needs of the student population. This curriculum com-ponent shall be an integral part of the District’s long-range planning process. An environment to support curriculum delivery must be created and maintained by all functions of the organization.

Curriculum shall be defined as the knowledge, skills, attitudes, and processes to be taught and learned at the appropriate levels, areas or in courses in District schools. Curriculum development, imple-mentation, and evaluation shall include the following aligned com-ponents: the written curriculum, the taught curriculum, and the as-sessed curriculum.

The design and implementation of the curriculum shall be aligned with the planned and written curriculum as presented in curriculum guides, with the taught curriculum as presented to students by teachers, and with the tested curriculum as determined by student assessment. Teacher/department/District-developed tests and standardized tests shall be congruent with the written and taught curriculum.

The Superintendent or designee shall cause a rigorous and rele-vant curriculum to be developed for promoting achievement, which shall guide teachers and the professional staff in all curriculum ar-eas of the District.

Written curriculum guides shall be developed locally, as a collabo-rative effort between faculty and district personnel, for all subject areas, grade levels, and interdisciplinary courses. Formatted in a user-friendly manner, curriculum guides shall, at a minimum:

1. Highlight each course purpose;

PURPOSE

DEFINITION

ALIGNMENT

WRITTEN CURRICULUM


2. Explain the relevance of each course;

3. Reflect aligned student objectives;

4. Demonstrate alignment with the Texas Essential Knowledge and Skills (TEKS) and mandated statewide assessment in-struments as appropriate;

5. Contain more rigor than state standards and facilitate deep alignment in all three dimensions (content, context, and cogni-tive type) with current and future high stakes tests;

6. Provide a balance of basic skills and higher order skills; and

7. Contain appropriate technology applications.

Subject area written curriculum and instructional guides shall be developed for all grade levels and subjects in the District. The ex-pectations are that:

1. All curriculum shall be documented in writing;

2. The curriculum shall be reviewed and updated as needed on a regular cycle of review;

3. Teachers shall have access to guides and use the objectives in the guides to develop lessons that support appropriate de-sign and student engagement; and

4. Administrators shall work with teachers to maintain consis-tency between the written curriculum and the curriculum ob-jectives actually taught.

Teachers shall have the responsibility not only to contribute to re-finements of the written curriculum, but to teach the curriculum of the District. Teachers shall be required to work toward a common set of student objectives, using the District curriculum guide as their primary source of instructional design. The principal shall en-sure that optimum use is made of available written curriculum ma-terials and instructional time.

A systematic process shall be in place for planning and providing instruction appropriate for each student and for engaging each stu-dent until objectives are attained. This systematic process shall include:

1. Establishing a school climate conducive to learning;

2. Implementing research-based best practices and strategies for all grade levels and courses taught.

3. Expecting all students to perform at high levels of learning;

TAUGHT CURRICULUM


4. Ensuring that all students experience opportunities for suc-cess;

5. Analyzing content objectives so that instructional strategies match content and assessment;

6. Teaching to the objectives by providing varied approaches, adequate practice time, and multiple opportunities for learning and success;

7. Assessing student mastery of the objectives.

The District shall provide staff development in curriculum and in-struction, resulting in all staff providing a high quality and challeng-ing learning experiences for all students.

The District shall implement assessment approaches for determin-ing the effectiveness of instructional programming at the District, campus, and classroom levels. Assessments shall focus on de-termining the extent to which students are achieving and maintain-ing mastery of curriculum objectives and the extent to which teach-ers are effectively teaching the District curriculum. District staff shall design and use a variety of assessment approaches in de-termining the effectiveness of the written curriculum, the taught cur-riculum, and the instructional program. District staff shall report periodically to the Board concerning these assessments.

The assessed curriculum shall include the following components:

1. State-mandated assessments;

2. A District and campus assessment approach developed for all grade levels and courses;

3. A program evaluation component that guides program redes-ign around the District curriculum, as well as program deliv-ery.

Using a variety of assessment tools, teachers shall conduct fre-quent assessment of students on the curriculum objectives to de-termine patterns and levels of student achievement. Teachers shall use test results to assess the status of individual student achievement, continuously regroup students for instruction, identify general achievement trends, and differentiate instruction as war-ranted. Assessment data will also be used to develop curriculum modifications where appropriate.

District administrators will annually identify subject areas that re-quire additional emphasis based on a review of assessment re-sults. Within subject areas, administrators will identify specific ob-jectives, contexts, cognitive types, and instructional practices to

ASSESSED CURRICULUM


receive budgetary support. Once areas of need have been identi-fied, focused professional development and coaching will be im-plemented to support the instructional delivery.

Principals shall ensure that teacher-made assessments are aligned with the written curriculum.

The Board shall:

1. Establish policies that support ongoing curriculum develop-ment and the evaluation needed to increase student achievement;

2. Approve the written curriculum scope;

3. Adopt instructional resources to teach the curriculum;

4. Provide funding for staff development opportunities that focus on and support curriculum design and delivery for increased student achievement;

5. Adopt a budget that is linked to the curriculum and supports the development, deployment, implementation, analysis, re-porting, and professional development of the aligned curricu-lum.

6. Communicate to its constituents the Board's curricular expec-tations by establishing policy and requiring supporting admin-istrative procedures.

The Superintendent shall:

1. Develop and recommend policies for adoption by the Board;

2. Establish procedures to guide curriculum design, delivery, and evaluation in accord with Board policy, federal and state laws;

3. Ensure that a functional decision-making structure is in place to implement this policy; and

4. Provide support to campus-level administrators in their roles of implementing and monitoring the curriculum.

District-level administrators shall:

1. Implement District-level policies and procedures;

2. Implement the master, long-range plan, providing technical and expert assistance as required;

3. Provide local training and resources needed to implement curricula;

BOARD RESPONSIBILITIES

SUPERINTENDENT RESPONSIBILITIES

DISTRICT-LEVEL ADMINISTRATOR RESPONSIBILITIES


4. Conduct regular evaluations, both formative and summative, of the impact of professional development on student achievement;

5. Conduct an annual review of equity data and an annual report to the Board of those data and the plan for correcting equity issues.

6. Analyze data and prepare reports for staff and Board consid-eration; and

7. Provide support for campus-level administrators in monitoring the implementation of the curriculum.

Principals shall:

1. Analyze and interpret student assessment data to use in mak-ing school improvement decisions;

2. Monitor implementation of the curriculum using the following basic strategies:

a. Clinical supervision, observations, and conferences;

b. Curriculum planning meetings and review of minutes of the meetings;

c. Periodic review of curriculum documents;

3. Translate the importance of effective curriculum and instruc-tion practices on a regular basis;

4. Observe classes, monitor lessons, and evaluate assessment materials;

5. Provide campus-based professional development opportuni-ties;

6. Provide opportunities for teachers to discuss and share ideas and strategies to teach the curriculum standards and objec-tives; and

7. Help parents understand their roles in supporting student learning of the curriculum.

Teachers shall:

1. Align available resources to the curriculum;

2. Align teaching to the District curriculum;

3. Analyze and interpret student assessment data to diagnose each student's learning and differentiate instruction to meet each student's instructional needs;

PRINCIPAL RESPONSIBILITIES

TEACHER RESPONSIBILITIES


4. Incorporate research-based instructional strategies in teach-ing the curriculum;

5. Seek and actively participate in appropriate, ongoing profes-sional development;

6. Participate collaboratively with colleagues to reflect on one's teaching practices;

7. Ensure equal access to curriculum and equitable delivery to each student; and

8. Encourage parents to support student learning.

The Superintendent or designee shall develop a plan to conduct periodic reviews of curriculum areas on a planned cycle over sev-eral years and shall report to the Board annually on curriculum de-velopment. Internal curriculum changes that do not alter course offerings or course objectives may be approved as implemented by the Superintendent or designee. Curriculum changes that may in-volve the addition or deletion of courses may be initiated by the Board or administration and may be made only after approval by the Board. Any alterations to the basic curriculum must be made in compliance with required instruction under the Texas Administrative Code, Chapter 75, Curriculum.

The District shall adopt instructional resources that align with the goals and objectives identified in the District's written curriculum. These resources, to the extent possible, shall be reviewed regu-larly and align with the targets and objectives of the district curricu-lum plan, state assessment system, and national standards but shall in no way be construed as the guide for the curriculum. Adoptions of common resources and curricular materials shall be aimed at promoting consistency and clarity of instructional focus.

The District curriculum shall be articulated from Pre-K through grade 12 and shall be coordinated across grade levels. The Dis-trict shall ensure the optimum in focus and connectivity of the cur-riculum both vertically and horizontally.

CURRICULUM CHANGES/REVIEW

INSTRUCTIONAL RESOURCES ADOPTION

CURRICULUM CONNECTIVITY AND EQUITY

1



Special Meeting

/Workshop



/ Discussion Item


Title: New Policy EK (Local)

Consideration of New Policy EK (Local)

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees adopt Policy EK (Local) in relation to the Curriculum Management Audit. Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. EK (Local) is a new policy recommended as a result of the 2010-2011 Curriculum Management System Audit. Listed below are the policy references and the recommendation for the new policy. EK (Local): Audit Recommendation 1; Sections 4.1, 4.3, and 5.5: Expects the development and implementation of a district assessment process that is differentiated to address variations in student achievement and includes both formative and summative assessment measures. Requires assessment instruments to be more rigorous than external high stakes assessments and requires classroom teachers to track and document individual student mastery in core content areas. Expects data driven decisions for the purpose of increasing student learning. Fiscal Impact Statement: N/A Budgetary Codes: Fund

Func Object Sub-

Obj. Org Prog. Activity Source Project


Student

Approved

2

Cost :

Recurring One-Time

Funding Source:




Attachments: EK (Local) Campus/Department Submitting Form: Superintendent's Office Date Submitted: January 25, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 TESTING PROGRAMS EK (LOCAL)

DATE ISSUED: 1 of 2LDU EK(LOCAL)-X

The Superintendent or designee shall establish a framework for comprehensive, systemic student assessment for the purpose, scope, and direction of assessing curricula at all grade levels. The assessment system must be both formative and summative; use emerging curricula and program assessment trends; and provide for diverse assessment strategies for multi-purposes at all levels – District, school, and classroom.

Appropriate and timely student assessment data is needed to en-sure the complete alignment of the written, taught, and tested cur-riculum in order to drive instruction and to continuously improve the academic progress of all students; therefore, student assessment data must be analyzed and reported in order to:

• Measure student progress;

• Guide teachers’ instruction at appropriate levels of challenge;

• Guide principals as they make campus instructional deci-sions;

• Guide District staff in making curricular improvements accord-ing to the standard revision cycle;

• Guide District staff as they make District programmatic deci-sions;

• Empower students to identify their academic needs and im-prove their academic performance;

• Communicate progress to parents to support learning at home;

• Determine the efficacy of a program or intervention; and

• Inform decisions regarding the continuation of fiscal and hu-man resource allocations.

The Board shall establish policies that support ongoing student as-sessment practices to guide instruction and measure student achievement. The Board shall be responsible for adopting a budget that supports the development, deployment, implementa-tion, analysis, reporting, and professional development needed to effectively assess student performance.

The Superintendent shall be responsible for the implementation of assessment policies adopted by the Board. District administrative staff shall be responsible for monitoring and assisting campus per-sonnel with implementing the District’s assessment policies. Dis-trict staff shall also be responsible for the analysis and reporting of assessment data in order to evaluate programs and to provide a

PHILOSOPHICAL FRAMEWORK

PURPOSES OF ASSESSMENT


SUPERINTENDENT AND DISTRICT-LEVEL STAFF RESPONSIBILITIES

Humble ISD 101913 TESTING PROGRAMS EK (LOCAL)

DATE ISSUED: 2 of 2LDU EK(LOCAL)-X

ADOPTED:

system of quality feedback to administrators, teachers, parents, and students in order to maximize student learning.

Principals shall be responsible for the implementation of assess-ment policies adopted by the Board at the campus level. Campus administrative staff shall be responsible for the coordination of Dis-trict assessments on their campus. Campus administrative staff shall also be responsible for the analysis and reporting of assess-ment data collected from such assessments in order to maximize student performance.

Teachers shall be responsible for assessing students using a vari-ety of tools, including state assessment instruments. Teachers shall be responsible for tracking and documenting individual stu-dent mastery and using data from all assessments to guide instruc-tion in order to maximize student performance.

Teachers and principals shall ensure that regular and systematic reports of student performance on assessments are communicated to parents. [See also EIA]

PRINCIPAL RESPONSIBILITIES

TEACHER RESPONSIBILITIES

COMMUNICATION OF ASSESSMENT RESULTS

1



Special Meeting

/Workshop



/ Discussion Item


Title: Policy EIA (Local)

Consideration of Proposed Revisions to Policy (EIA) Local)

Superintendent’s Recommendation: The Superintendent recommends the Board of Trustees approve the proposed revisions to Policy EIA (Local) as related to end-of-course examinations requirements. Background/Impact Information: Beginning in 2011-2012, the Texas Education Agency (TEA) will implement the State of Texas Assessments for Academic Readiness (STAAR) program. STAAR includes assessments in grades 3 through 8 and twelve end-of-course (EOC) assessments for students in grades 9 through 12. Students enrolled for the FIRST time in grade 9 in the 2011-2012 school year must perform successfully on the EOC assessments to achieve a cumulative score to graduate. Students could take up to 12 STAAR EOC assessments, depending on their graduation plan and courses taken. To graduate on the Recommended or Distinguished Achievement Programs, students must also meet performance targets on specific STAAR EOC assessments. In August 2011, prior to the beginning of the school year, the board adopted revisions to local policy EIA related to end of course examination requirements. Change in this policy was required at that time so that grading guidelines could be revised and parents and students notified prior to the beginning of the 2011-2012 school year. The language that was approved by the board in August was the language recommended by TASB at that time. In the Fall of 2011, after the start of the school year, the Texas Education Agency revised their guidance regarding the implementation of STAAR EOC assessments specifically as it relates to course credit, grade point average (GPA) and class rank. Therefore changes to the language that the board adopted in August 2011 are necessary. The changes that are required based on TEA guidance and TASB interpretation of the TEA information have significant implications for final grade determination, the award of credit, grade point averages (GPA) and class rank for FIRST time 9th grade students in the 2011-2012 school year and


Student

Approved as Amended

2

subsequent high school students. Changes in the guidance provided by TEA and TASB require the score on the STAAR EOC assessment to count as 15% of the final course grade for EOC assessed courses and that credit for an EOC course cannot be awarded until grades from both semesters and the EOC are finalized and the final course grade is determined to be 70% or better. Therefore, credit for EOC assessed courses can only be awarded at the end of the school year, after EOC scores are received from the state, and not at the semester as we have done in the past. Since GPA is determined based on course grades, credits attempted and credits earned, calculation of GPA and class rank cannot occur until after the end of the school year for students enrolled for the FIRST time in grade 9 in 2011-2012 and subsequent high school students. Also, students are allowed to retake any STAAR EOC assessment at any time regardless of the previous scores. While a student must meet the standards on the STAAR EOC assessments as a graduation requirement (receive a minimum passing score), a student can also retake to the STAAR EOC to impact their overall total cumulative score. In order to provide consistency and stability in student transcripts, retake scores will be included on the student's transcript only if the retake score allows the student to gain credit for the course. The revisions proposed to current board policy EIA are summarized below: EIA (LOCAL) CREDIT END OF COURSE ASSESSMENTS When required by state law, a student's score on the initial end-of-course (EOC) assessment shall count for 15% of the student’s final grade for the course as reported on the student’s transcript. RETAKES If a student retakes an EOC assessment, the District will include the retake score as 15% of the final course grade only if the retake score allows a student to gain credit for the course. After a student earns credit for the course, subsequent retakes will not be included in the calculation of the final course grade. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: EIA (LOCAL)

3

Campus/Department Submitting Form: Data Quality & Accountability, Learning Division, General Counsel Date Submitted: January 18, 2012 Resource Personnel: Carol Atwood, [email protected], 281.641.8126 Janet Orth, [email protected], 281-641.8116 Stephanie Rosenberg, [email protected], 281.641.8045

Humble ISD 101913 ACADEMIC ACHIEVEMENT EIAGRADING/PROGRESS REPORTS TO PARENTS (LOCAL)

EIA(LOCAL)-X, Proposed Revisions 01-18-2012 1 of 2

PROPOSED REVISIONS The District shall establish instructional objectives that relate to the essential knowledge and skills for grade-level subjects or courses. These objectives shall address the skills needed for successful performance in the next grade or next course in a sequence of courses.

Assignments, tests, projects, classroom activities, and other in-structional activities shall be designed so that theeach student’s performance indicates the level of mastery of the designated Dis-trict objectives. The student’s mastery level shall be a major factor in determining the grade for a subject or course.

The Superintendent or designee shall ensure that each campus or instructional level develops guidelines for teachers to follow in de-termining grades for students. In accordance with law, these guidelines shall ensure that:

1. A classroom teacher assigns a grade that reflects the stu-dent's relative mastery of an assignment; and

2. A classroom teacher is not required to assign a minimum grade for an assignment without regard to the student's quali-ty of work.

These guidelines may also allow a student a reasonable opportuni-ty to make up or redo a class assignment or examination for which the student received a failing grade.

When required by state law, a student’s score on the initial end-of-course (EOC) assessment shall count for 15 percent of the stu-dent’s final grade for the course as reported on the student’s tran-script.

If a student retakes an EOC assessment, the District will include the retake score as 15 percent of the final course grade only if the retake score allows a student to gain credit for the course. After a student earns credit for the course, subsequent retakes will not be included in the calculation of the final course grade.

A student’s ARD committee shall determine the type of assessment to be administered and how the score on an EOC assessment shall be used for final course grades, credit decisions, and gradua-tion requirements.

Calculation of grades with EOC assessment scores shall be in ac-cordance with the District’s grading guidelines.

[See EKB for further information regarding EOC assessments.]

RELATION TO ESSENTIAL KNOWLEDGE AND SKILLS

GUIDELINES FOR GRADING

END-OF-COURSE ASSESSMENTS

RETAKES

SPECIAL EDUCATION

GRADING

Humble ISD 101913 ACADEMIC ACHIEVEMENT EIAGRADING/PROGRESS REPORTS TO PARENTS (LOCAL)

EIA(LOCAL)-X, Proposed Revisions 01-18-2012 2 of 2

GradeThe District shall issue grade reports shall be issued/report cards every nine weeks for elementary students and every six weeks for middle and high school students on a form approved by the Superintendent or designee. Performance shall be measured in accordance with this policy and the standards established in EIE.

Interim progress reports may be issued at the teacher’s discretion; however, notice of a student’s consistent unsatisfactory perfor-mance shall be issued in accordance with law.

In addition to conferences scheduled on the campus calendar, con-ferences may be requested by a teacher or parent as needed.

StudentsA student found to have engaged in academic dishonesty shall be subject to grade penalties on assignments or tests and disciplinary penalties in accordance with the Student Code of Con-duct. Academic dishonesty includes cheating or copying the work of another student, plagiarism, and unauthorized communication between students during an examination. The determination that a student has engaged in academic dishonesty shall be based on the judgment of the classroom teacher or another supervising pro-fessional employee, taking into consideration written materials, ob-servation, or information from students.

The actual numerical grade earned shall be recorded in the stu-dent’s permanent cumulative records.

PROGRESS REPORTING

INTERIM REPORTS

CONFERENCES

ACADEMIC DISHONESTY

RECORDING FAILING GRADES

1



Special Meeting

/Workshop



/ Discussion Item

District Target References (Check all that apply): Achieve Academic Excellence Number of Board Meetings Item Plan for Our Future is Planned to be Presented: Maximize Our Financial Resources This Agenda Only Develop and Retain Our People Other, Explain: Will be

submitted for Board approval at a later meeting. Title: Revision of Policy BQ (Local)

Report on Revision of Policy BQ (Local)

Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQ (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Listed below are the policy references and the recommendation for the revisions. This policy is being presented for a first reading and will be brought before you at another meeting for approval. BQ (Local): Audit Recommendation 1; Sections 1.5, 2.5, 4.2, and 4.4: Expects a collectivity of thought about the future in the form of tangible meetings. Directs that all subject related and school-wide programs be reviewed for alignment to the written and assessed curriculum. Requires written procedures for both formative and summative evaluation of all school wide programs and directs administrative staff to prepare annual recommendations for the continuation or termination of the programs. All proposed programs must have an evaluation process and this process must be in place prior to the implementation of the program. Program effectiveness must be reported to the Board on a regular basis. Fiscal Impact Statement: N/A


Student

Information Only

2

Budgetary Codes: Cost :

Recurring One-Time

Funding Source:




Fund



Attachments: Policy BQ (Local) Campus/Department Submitting Form: Superintendent's Office Date Submitted: January 13, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQ (LOCAL)

DATE ISSUED: 1 of 3 LDU BQ(LOCAL)-X

The Board shall approve and periodically review the District’s mis-sion and goals to improve student performance. The mission, goals, and approved District and campus performance objectives shall be mutually supportive and shall support the state goals and objectives under Education Code, Chapter 4. [See AE(EXHIBIT)]

The Superintendent or designee shall establish a process for the formation of decision-making bodies in terms of their composition, decision making responsibilities and product requirements. The District planning process includes the development of a District strategic plan. All District, campus, and department improvement plans shall be aligned with the District strategic plan. These im-provement plans shall include all pertinent federal planning re-quirements. The Superintendent or designee shall develop admin-istrative regulations to ensure alignment among the District, campus, and department planning efforts.

The Board shall periodically identify the scope of activities to in-clude in the District’s planning process and the planning ap-proaches that best fit the needs of the District based on an analysis of legal requirements, current planning efforts, and an assessment of District and community needs. This assessment may address such areas as the level of the District’s commitment to planning, the level of involvement of the Board, and the appropriate level of involvement of District personnel, community members, and busi-ness representatives.

The Board shall ensure that the District and campus improvement plans, as applicable, address all elements required by federal law for receipt of Title I, Part A funds, including elements pertaining to parental involvement. The District-level and campus-level commit-tees shall involve parents in the development of such plans and in the process for campus review and improvement of student aca-demic achievement and campus performance. [See EHBD]

The Board shall ensure that administrative procedures meet legal requirements in the areas of planning, budgeting, curriculum, staff-ing patterns, staff development, and school organization; ade-quately reflect the District’s planning process; and include imple-mentation guidelines, time frames, and necessary resources. The Superintendent shall report periodically to the Board on the status of the planning process, including a review of the related adminis-trative procedures, any revisions to improve the process, and pro-gress on implementation of identified strategies. The District implements federal, state, and local programs. New programs are initiated through a program proposal process and

DISTRICT MISSION, GOALS, AND PERFORMANCE OBJECTIVES AND CAMPUS PERFORMANCE OBJECTIVES

ALIGNED PLANNING PROCESS

PARENTAL INVOLVEMENT PLAN

ADMINISTRATIVE PROCEDURES AND REPORTS

INITIATION OF NEW PROGRAMS

Comment [S1]: Recommendation 1.6.3




approved by the Superintendent and/or Board. Program proposals shall include the program name, description, targeted student population, resources, funding, staff development, staffing, legal mandates, implementation period, measurable objectives and for-mative and summative evaluation processes. An instructional pro-gram or intervention shall be defined as a system of procedures, services, and/or activities with clearly defined measurable objec-tives designed to deliver instruction to students with similar needs. An instructional program summary shall be defined as a summary of the activities implemented in an instructional program over a specified period of time with no findings, recommendations, or conclusions. A program evaluation shall be defined as a study of the measurable objectives of an instruction program resulting in findings, recommendations, and/or conclusions.

Each program shall have two phases. The first phase shall be the implementation period. The second phase shall be the standard operating period. The length of the implementation period may be different for each program and shall be defined in the program pro-posal. At the end of the implementation period, the Board shall be presented with an evaluation of the implementation period. A rec-ommendation by the Superintendent shall be made at that time as to whether to move the program out of the implementation phase and into the standard operating phase, modify the program and continue the implementation period, or discontinue the program.

The purpose of evaluating programs shall be multi-faceted and shall result in findings, recommendations, and/or conclusions that:

1. Ensure program alignment with District goals and vision;

2. Assess strengths and weaknesses of the program;

3. Measure the success of the program in meeting its expressed goals; and/or

4. Result in improvements in, revisions to, or discontinuation of the program.

The Superintendent shall develop administrative procedures that detail the program evaluation process to be used at both the Dis-trict and campus levels.

New District programs shall be evaluated annually for the first three years to determine effectiveness. Determinations shall be pre-sented to the Board annually. Long-term projects shall be evalu-ated every three years with corresponding reports presented to the Board. After a program enters into the standard operating period, it shall be evaluated at least once every five years. Existing pro-grams shall be slated on a schedule within this cycle. A schedule

PURPOSE OF PROGRAM EVALUATION

ADMINISTRATIVE PROCEDURES

EVALUATION CYCLE

Comment [S3]: Recommendations 2.5.2 and 4.2.2







ADOPTED:

of program evaluations shall be established, which may be modi-fied as needed. The schedule shall be presented to the Board at the July Board meeting of each year. Programs that require an evaluation more frequently than five years as mandated by the Texas Education Agency (TEA) or other entities shall be placed on the schedule accordingly.

Program evaluations may include quantitative and/or qualitative data, shall be conducted using scientifically based methodologies, and shall examine both the quality of the implementation and the impact of the program on student achievement. Data may include local, state, and national, trend, group, standard, test, cost analy-sis, and survey data. Measurable objectives shall be studied re-sulting in findings, recommendations, and/or conclusions.

Evaluation reports shall be shared and discussed with the stake-holders of the program, the administrative staff responsible for the implementation of the program, the Superintendent, and the Board. Accepted recommendations shall be reflected in revisions to the program and the associated budget.

The Superintendent or designee shall be responsible for designing and conducting each program evaluation and for presenting find-ings, recommendations, and conclusions of each program evalua-tion.

After the District program has entered the standard operating pe-riod, the Board shall be presented with a program evaluation once every five years. A recommendation by the Superintendent shall be made at that time with respect to modifying the program or dis-continuing the program. The Board shall take action on the Super-intendent’s recommendation.

USE OF EVALUATIONS

SUPERINTENDENT RESPONSIBILITIES




1



Special Meeting

/Workshop



/ Discussion Item


submitted for Board approval at a later meeting. Title: Proposed Revision of Policy BQA (Local)

Report on Proposed Revision of Policy BQA (Local)

Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQA (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Along with the recommended audit revisions, a comprehensive evaluation of the policy structure was conducted to ensure the functionality of the committees created by this policy. Listed below are the policy references and the recommendation for the revisions. This policy is being presented for a first reading and will be submitted for approval at a later meeting. BQA (Local): Audit Recommendation 1; Sections 1.6 and 5.6: Directs and specifies the processes for the formation of the district decision-making committee. Requires the identification of strategies to be used by the district to ensure long-term change. Expects data driven decision making. Guides the formation and processes of the district decision-making committee. Fiscal Impact Statement: N/A Budgetary Codes: Fund

Func Object Sub-

Obj. �rg Prog. Activity Source Project


Student

Information Only

2

Cost :

Recurring One-Time

Funding Source:




Attachments: Policy BQA (Local) Campus/Department Submitting Form: Superintendent's Office Date Submitted: January 17, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQADISTRICT-LEVEL (LOCAL)

DATE ISSUED: 1 of 3 LDU BQA(LOCAL)-X

In compliance with Education Code 11.251, the District-level com-mittee shall advise the Board or its designee in establishing and reviewing the District’s educational goals, objectives, and major Districtwide classroom instructional programs identified by the Board or its designee. The committee shall serve exclusively in an advisory role except that the committee shall approve staff devel-opment of a Districtwide nature.

The Superintendent shall be the Board’s designee and shall name the chairperson of the committee from among the committee’s members. The Superintendent shall meet with the committee peri-odically.

The chairperson of the committee shall set its agenda and shall schedule at least two one meetings per year or at the call of the chairperson. All committee meetings normally shall be held outside of the regular school day.

The committee shall perform duties as described in BQA(LEGAL).

Administrative procedures of the District-level committee shall meet legal requirements in the areas of planning, budgeting, cur-riculum, staffing patterns, staff development, and school organiza-tion and shall clearly delineate the decisions within these areas that are to be made at the District level. These procedures shall also adequately reflect the District’s planning process and expecta-tions for alignment, including implementation guidelines, time frames, necessary resources, and both formative and summative evaluation practices. The Superintendent shall report periodically to the Board on the status of the planning process, including a re-view of the related administrative procedures, any revisions to im-prove the process, and progress on implementation of identified strategies.

The Superintendent or designee shall ensure that the District-level committee obtains broad-based community, parent, and staff input and provides information to those persons on a systematic basis. Communications shall include, but not be limited to the following:

1. Periodic meetings to gather input and provide information on the work of the committee. These meetings shall be adver-tised in District publications and through the media.

2. Articles in in-house publications regarding work of the com-mittee.

3. Regular news releases to the media in the District regarding the work of the committee.

DISTRICT-LEVEL COMMITTEE

CHAIRPERSON

MEETINGS

DUTIES OF COMMITTEE

ADMINISTRATIVE PROCEDURES AND REPORTS

COMMUNITY INPUT




4. Periodic reports to the principals on the work of the committee that may be posted on campus bulletin boards through normal campus media.

The committee shall be composed of members who shall represent campus-based professional staff, District-level professional staff, parents, businesses, and the community. At least two-thirds of the District and campus professional staff shall be classroom teachers. The remaining one-third shall be professional non-teaching District- and campus-level staff. For purposes of this policy, District-level professional staff shall be defined as professionals who have re-sponsibilities at more than one campus, including, but not limited to, central office staff.

The committee shall include two parents five parents, one from each of the vertical feeder patterns, of students currently enrolled within the District, selected in accordance with administrative pro-cedures. The Superintendent shall, through various channels, in-form all parents of District students about the committee’s duties and composition and shall solicit volunteers. [See BQA(LEGAL)]

The committee shall include two community members selected by a process that provides for adequate representation of the commu-nity’s diversity, in accordance with administrative procedures. The Superintendent shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate and shall solicit volun-teers. All community member representatives must reside in the District.

The committee shall include two businesspeople selected by a process that provides for adequate representation of the commu-nity’s diversity, in accordance with administrative procedures. The Superintendent shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate and shall solicit volun-teers. Business member representatives need not reside in nor operate businesses in the District.

The professional employees shall consist of at least three or four representatives one representative from each campus. Two or three representatives shall be nominated by and elected from classroom teachers assigned to the campus. One representative shall be nominated by and elected from nonteaching professional employees assigned to the campus one representative from each campus. The committee chairperson will ensure that at least two thirds of the nominated and elected representatives are classroom teachers with the remaining one third being nominated and elected from nonteaching professional staff members. At least one District-

COMPOSITION

PARENTS

COMMUNITY MEMBERS

BUSINESS REPRESENTATIVES

PROFESSIONAL STAFF



ADOPTED:

level professional staff member, other than the Superintendent, shall be elected by all professional staff.

An employee’s affiliation or lack of affiliation with any organization or association shall not be a factor in either the nomination or elec-tion of representatives on the committee. [See also DGA]

The consent of each nominee shall be obtained before the per-son’s name may appear on the ballot. Election of the committee shall be held in the fall of each school year at a time determined by the Board or its designee. Nomination and election shall be con-ducted in accordance with this policy and administrative regula-tions.

Representatives shall serve staggered two-year terms and shall be limited to two consecutive terms on the committee. After the initial election or selection, representatives shall draw lots, within each representative category, to determine the length of initial terms.

If a vacancy occurs among the representatives, nominations shall be solicited and an election held or selection made a selection will be made by the Superintendent or designee for the unexpired term.

The existence of the District-level committee shall not affect the authority of the Board or its designee to appoint or establish other advisory groups or task forces to assist it in matters pertaining to District instruction.

ELECTIONS

TERMS

VACANCY

OTHER ADVISORY GROUPS

1



Special Meeting

/Workshop



/ Discussion Item


submitted for Board approval at a later meeting. Title: Proposed Revision of Policy BQB (Local)

Report on Proposed Revision of Policy BQB (Local)

Background/Impact Information: In response to identified Superintendent targets for 2010-2011 as set forth by the Board of Trustees, Humble ISD contracted with Phi Delta Kappa International Curriculum Management Audit Center to conduct an audit of the quality of the Humble ISD curriculum management process. The audit centered on the alignment of curriculum, assessment and instruction, and included any aspect of operations of the school system that influence student learning. BQB (Local) is an existing policy recommended for revision as a result of the 2010-2011 Curriculum Management System Audit. Along with the recommended audit revisions, a comprehensive evaluation of the policy structure was conducted to ensure the functionality of the committees created by this policy. Listed below are the policy references and the recommendation for the revisions. This policy is being presented for a first reading and will be submitted for approval at a later meeting. BQB (Local): Audit Recommendation 1; Section 5.6: Directs and specifies the processes for the formation of the campus decision-making committees. Requires the institutionalization of change and improved results and performance. Guides the formation and processes of the campus decision-making committees. Fiscal Impact Statement: N/A Budgetary Codes: Fund

Func Object Sub-

Obj. �rg Prog. Activity Source Project


Student

Information Only

2

Cost :

Recurring One-Time

Funding Source:




Attachments: Policy BQB (Local) Campus/Department Submitting Form: Superintendent's Office Date Submitted: January 17, 2012 Resource Personnel: Ted Landry 281-641-8118 [email protected]

Humble ISD 101913 PLANNING AND DECISION-MAKING PROCESS BQBCAMPUS-LEVEL (LOCAL)

DATE ISSUED: 1 of 3 LDU BQB(LOCAL)-X

A campus-level committee shall be established on each campus to assist the principal. The committee shall meet for the purpose of implementing planning processes and site-based decision making in accordance with Board policy and administrative procedures and shall be chaired by the principal.

The committee shall serve exclusively in an advisory role except that each committee shall approve staff development of a campus nature.

The committee shall perform duties as described at BQB(LEGAL).

Each principal shall be responsible for the development of campus performance objectives. These objectives shall be formulated an-nually in accordance with a schedule established by the District, shall support the District’s educational goals and objectives, be specific of the change strategies to be used and shall be specific to the academic achievement of students served by the campus. The Board shall review and approve campus performance objectives.

The principal shall be responsible for ensuring that no campus-initiated decision violates rule, law, or policy, unless the campus has obtained a waiver. [See BQB(LEGAL) preceding and BF]

Except as prohibited by law [see BF], a campus may apply to the Board for a waiver of a local policy. An application for a waiver must state the achievement objectives of the campus and the rea-sons for requesting the waiver.

The principal or designee shall ensure that the campus-level com-mittee obtains broad-based community, parent, and staff input, and provides information to those persons on a systematic basis. Methods of communication may include:

1. Periodic meetings to gather input and provide information on the work of the committee. Meetings shall be advertised in the District or campus publications, Web sites, and through the media.

2. Articles in District or campus publications and Web sites re-garding work of the committee.

3. Regular news releases to the media in the District regarding the work of the committee.

4. Periodic reports on the work of the committee that may be posted on campus bulletin boards, sent home to parents in campus newsletters, and posted on the District or campus Web sites.

SITE-BASED DECISION-MAKING COMMITTEE

DUTIES OF COMMITTEE

CAMPUS PERFORMANCE OBJECTIVES

WAIVERS

COMMUNICATIONS




The committee shall be composed of members who shall represent campus-based professional staff, parents, businesses, and the community. At least two-thirds of the elected District and campus professional staff shall be classroom teachers. The remaining one-third shall be professional nonteaching District- and campus-level staff. For purposes of this policy, District-level professional staff shall be defined as professionals who have responsibilities at more than one campus, including, but not limited to, central office staff.

The committee shall include at least three one parents of students currently enrolled within the District, selected in accordance with administrative procedures. The principal shall, through various channels, inform all parents of campus students about the commit-tee’s duties and composition, and shall solicit volunteers. [See BQB(LEGAL)]

The committee shall include at least two one community members, selected in accordance with administrative procedures that provide for adequate representation of the community’s diversity. The prin-cipal shall use several methods of communication to ensure that community residents are informed of the committee and are pro-vided the opportunity to participate, and shall solicit volunteers. All community member representatives must reside in the District.

The committee shall include at least two one business representa-tives, selected in accordance with administrative procedures that provide for adequate representation of the community’s diversity. The principal shall use several methods of communication to en-sure that community residents are informed of the committee and are provided the opportunity to participate, and shall solicit volun-teers. Business member representatives need not reside in nor operate businesses in the District.

Classroom teachers shall be nominated and elected by classroom teachers assigned to that campus.

Other campus-based nonteaching professionals shall be nomi-nated and elected by nonteaching professionals assigned to that campus.

District-level personnel shall be appointed by the Superintendent.

An employee’s affiliation or lack of affiliation with any organization or association shall not be a factor in either the nomination or elec-tion of representatives on the committee. Nominated employees shall give their consent to serve on the committee before they are eligible for election. Nominations and elections shall be conducted in accordance with this policy and administrative regulations.

COMPOSITION

PARENTS

COMMUNITY MEMBERS

BUSINESS REPRESENTATIVES

CLASSROOM TEACHERS

CAMPUS-BASED NONTEACHING PROFESSIONALS

DISTRICT-LEVEL PERSONNEL

ELECTIONS



ADOPTED:

Representatives shall serve staggered three-year two-year terms and shall be limited to two consecutive terms on the committee. After the initial election or selection, representatives shall draw lots, within each representative category, to determine the length of ini-tial terms.

Vacancies on the committee shall be filled according to administra-tive procedures. If a vacancy occurs among the representatives, a selection will be made by the principal or designee for the unex-pired term.

The committee shall meet at the call of the principal. The principal shall set the agenda for each meeting and shall schedule at least one meeting per year. Meetings may be held during the regular school day or outside of the regular day as long as all committee members have the opportunity to participate.

TERMS

VACANCY

MEETINGS

1



Special Meeting

/Workshop



/ Discussion Item


Title: Annual Performance Report

Report on Annual Performance for the 2010 -2011 School Year

Background/Impact Information: Texas Education Code Chapter 39 requires that each district publish an annual report. The components of the report include the Academic Excellence Indicator System (AEIS) report for the district and each campus; campus performance objectives; a district summary report of violent or criminal incidents to the extent permitted under the Family Educational Rights and Privacy Act (FERPA); and information received under Texas Education Code §51.403(e) from the Texas Higher Education Coordinating Board (THECB). Although several components of this report are currently available on the district web site, a complete hard copy of all of the components of the report will be made available to the public within two weeks of this meeting at the Administration building as required. The complete report contains detailed information regarding the district and each campus as published by the Texas Education Agency (TEA), Humble ISD and THECB. Fiscal Impact Statement: N/A Budgetary Codes: Cost :

Recurring One-Time

Funding Source:


Fund




Student

Information Only

2


Other Funds ( Specify): Attachments: Electronic Copy of Report to Board Members Campus/Department Submitting Form: Data Quality & Accountability Date Submitted: February 7, 2012 Resource Personnel: Carol Atwood, [email protected], 281.641.8126

1



Special Meeting

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/ Discussion Item


Title: Tax Refunds

Consideration of Petitions for Refunds in Excess of $500

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the petitions for tax refunds.

Background/Impact Information: The Texas Property Tax Code, Section 31.11(c) states “If a taxpayer applies to the tax collector of a taxing unit for a refund of an overpayment or erroneous payment of taxes and the auditor for the unit determines that the payment was erroneous or excessive, the tax collector shall refund the amount of the excessive or erroneous payment from available current tax collections or from funds appropriated by the unit for making refunds. However, the collector may not make the refund unless: (1) in the case of a collector who collects taxes for one taxing unit, the governing body of the taxing unit also determines that the payment was erroneous or excessive and approves the refund if the amount of the refund exceeds:…(B) $500 for a refund to be paid by any other taxing unit;…An application for a refund must be made within three years after the date of the payment or the taxpayer waives the right to the refund.” Detailed information and rationale for each correction or refund has been documented in the attachment. If the Board approves this consideration, Humble ISD will be in compliance with the Texas Property Tax Code. The total effect of the refund(s) will result in a reduction of total collections received of $160,424.60. Overpayments are recorded as a liability on the general ledger upon receipt and, therefore, do not cause a decrease in recorded revenue when refunded.


Student

Approved

2

Fiscal Impact Statement: Budgetary Codes:

Cost : Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year: Bond Funds (Specify): Amendment Required? Yes No Other Funds ( Specify):

Fund



Attachments: Summary of Petitions for Refunds

Campus/Department Submitting Form: Treasury & Property Tax Administration Dept. Date Submitted: February 1, 2012

Resource Personnel: Janice Himpele 281-641-8185 [email protected] Lynn Lynn 281-641-8014 [email protected]

Humble Independent School DistrictSummary of Petitions for Refunds in Excess of $500

Reason for Refund Year Property Description Account No. Refund Amount

Overpayment (2) 2011 TR 3 022-109-004-0003 6,025.34$ KOINM J H

Overpayment (2) 2011 TR4 022-109-004-0011 6,244.75$ KOINM J H

Overpayment (1) 2011 TR 4P-1 040-228-000-0602 1,706.70$ ABST 26 D HARRIS

Overpayment (1) 2011 TR 4P-2 040-228-000-0605 4,683.14$ ABST 26 D HARRIS

Overpayment (1) 2011 TR 14A 041-051-004-0075 892.21$ ABST 95 W B ADAMS

Overpayment (1) 2011 LTS 6 THRU & TRS 5 23 & 25 (PRIVATE RD) 043-150-006-0001 4,464.37$ G H HERMANN ABST 484 J B JONES

Overpayment (1) 2011 LT 1 & TRS 2A & 2B-1 BLK 6 050-183-000-0010 1,793.17$ BENDERS SEC 2

Overpayment (1) 2011 LT 5 BLK 2 089-145-000-0005 796.89$ EASTEX OAKS VILLAGE SEC 1

Overpayment (1) 2011 LT 53 BLK 42 FOREST COVE 097-486-000-0053 1,826.62$ COUNTRY CLUB ESTATES SEC 1

Overpayment (1) 2011 LT 6 BLK 45 FOREST COVE 098-134-000-0006 1,613.95$ COUNTRY CLUB ESTATES SEC 3 U/R

Overpayment (1) 2011 LT 17 BLK 1 103-242-000-0017 2,311.37$ TRAILWOOD VILLAGE SEC 1

Overpayment (1) 2011 UNITS 13A 14B BLDG 6 105-567-006-0013 923.22$ INTERCONTINENTAL VILLAGE T/H

Overpayment (1) 2011 LT 7 BLK 12 106-561-000-0007 3,165.26$ PINEHURST OF ATASCOCITA SEC 2

Overpayment (1) 2011 LT 91 BLK 37 108-512-000-0091 1,781.48$ WOODLAND HILLS VILLAGE SEC 7

Overpayment (1) 2011 LT 5 BLK 4 109-145-000-0005 1,321.79$ ATASCOCITA WEST SEC 1

Overpayment (1) 2011 LT 7 BLK 49 109-867-000-0007 2,876.66$ BEAR BRANCH VILLAGE SEC 4

Overpayment (1) 2011 LT 40 BLK 58 110-536-000-0040 1,976.00$ BEAR BRANCH VILLAGE SEC 5

Overpayment (1) 2010/11 LT 29 BLK 10 111-846-000-0029 1,231.12$ TIMBERWOOD SEC 2

Overpayment (1) 2011 LT 85 114-285-000-0162 2,128.00$ RAMBLEWOOD U/R

Overpayment (1) 2011 LT 23 BLK 31 114-321-031-0023 1,044.45$ WOODLAND HILLS VILLAGE SEC 12

Overpayment (1) 2011 LT 52 BLK 10 114-376-010-0052 1,193.96$ ATASCOCITA SOUTH SEC 2


Overpayment (1) 2011 LT 20 BLK 16 114-385-016-0020 1,596.00$ ELM GROVE VILLAGE SEC 2

Overpayment (1) 2011 LT 8 BLK 7 114-516-007-0008 1,778.78$ NORTHSHIRE SEC 3 2ND R/P

Overpayment (1) 2010 LT 11 BLK 28 114-568-028-0011 1,602.26$ TIMBERWOOD SEC 4

Overpayment (1) 2011 LT 2 BLK 25 114-956-025-0002 1,777.37$ HUNTERS RIDGE VILLAGE SEC 2

Overpayment (1) 2011 LT 30 BLK 18 114-957-018-0030 4,344.95$ FOSTERS MILL VILLAGE SEC 2

Overpayment (2) 2011 LT 17 BLK 13 114-958-013-0017 2,265.41$ SAND CREEK VILLAGE SEC 2 R/P

Overpayment (1) 2011 RES C BLK 6 115-181-006-0005 2,345.48$ HUMBLE PLACE SEC 1

Overpayment (1) 2011 LT 5 BLK 17 116-859-017-0005 1,316.99$ TIMBER FOREST SEC 1

Overpayment (1) 2011 LT 4 BLK 17 117-364-017-0004 4,712.00$ KINGS POINT VILLAGE SEC 6

Overpayment (2) 2011 LT 16 BLK 4 117-599-004-0016 2,712.97$ GREENTREE VILLAGE SEC 8 AMEND

Attachment - Refunds Over $500

February 14, 2012

Refunds 2-14-12.xls 1 2/3/201212:47 PM

Humble Independent School DistrictSummary of Petitions for Refunds in Excess of $500

Reason for Refund Year Property Description Account No. Refund Amount

Attachment - Refunds Over $500

February 14, 2012

Overpayment (1) 2011 LT 18 BLK 1 117-622-001-0018 3,060.16$ MILLS CREEK VILLAGE SEC 1

Overpayment (1) 2010 LT 37 BLK 1 117-622-001-0037 2,854.48$ MILLS CREEK VILLAGE SEC 1

Overpayment (1) 2011 LT 12 BLK 5 117-622-005-0012 2,627.67$ MILLS CREEK VILLAGE SEC 1 PAR R/P


Overpayment (3) 2011 LT 794 BLK 5 117-754-005-0794 1,210.93$ SHERWOOD TRAILS SEC 4

Overpayment (1) 2011 LT 835 BLK 5 117-754-005-0835 1,764.64$ SHERWOOD TRAILS SEC 4


Overpayment (1) 2010 LT 5 BLK 3 119-111-003-0005 4,624.80$ RIVERCHASE SEC 2

Overpayment (1) 2011 LT 45 BLK 5 120-254-005-0045 4,149.60$ KINGS RIVER VILLAGE SEC 9


Overpayment (1) 2011 LT 34 BLK 1 122-204-001-0034 2,384.88$ FALL CREEK SEC 1

Overpayment (1) 2011 LT 39 BLK 1 123-039-001-0039 4,278.80$ FALL CREEK SEC 7

Overpayment (1) 2011 LT 36 BLK 5 123-079-005-0036 6,008.01$ SUMMER LAKE RANCH SEC 1

Overpayment (1) 2011 LT 10 BLK 3 123-225-003-0010 1,812.68$ ATASCOCITA FOREST SEC 19

Overpayment (1) 2011 LT 2 BLK 3 123-515-003-0002 2,036.80$ KINGS RIVER ESTATES SEC 5

Overpayment (1) 2011 LT 79 CLK 3 124-857-003-0079 1,433.36$ SUNSET RIDGE SEC 1

Overpayment (1) 2011 LT 12 BLK 3 125-533-003-0012 3,032.40$ SUMMERWOOD SEC 18

Overpayment (1) 2011 LT 23 BLK 2 126-267-002-0023 2,383.57$ CANYON GATE AT PARK LAKES SEC 7



Overpayment (3) 2011 LT 1 BLK 2 128-199-002-0001 2,602.22$ WATERS EDGE SEC 1

Overpayment (1) 2011 LT 15 BLK 4 128-765-004-0015 1,756.69$ BLACKSTONE CREEK SEC 1


Overpayment (1) 2011 LT 31 BLK 3 128-892-003-0031 2,819.17$ LAKESHORE SEC 4

Overpayment (1) 2010 LT 24 BLK 2 129-240-002-0024 4,616.41$ SUMMERWOOD SEC30


Total $160,424.60

(1) Double payment: two payments made on the same account.(2) Payment made in error by property owner or mortgage company.(3) Taxpayer paid incorrect amount.

Refunds 2-14-12.xls 2 2/3/201212:47 PM

1



Special Meeting

/Workshop



/ Discussion Item


Title: Budgetary Amendments Consideration of Budgetary Amendments Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the budgetary amendments described in the accompanying attachments. Background/Impact Information: The Texas Education Code Section 44.006, the Texas Education Agency Resource Guide Sections 2.10.6 and 5.3.4 and Humble ISD Board Policy CE (LOCAL), page 2, require that certain budgetary amendments be approved by the Board of Trustees. Changes to budgetary accounts in the General Fund, National School Breakfast and Lunch Program and Debt Service Fund that affect functional expenditure categories must be approved by the Board of Trustees according to TEA regulations. By approving these amendments, Humble ISD will be in compliance with both state law and local policy regarding approval of budgetary amendments. Fiscal Impact Statement: There is no change to the General Fund, the Debt Service Fund Balance or the National School Breakfast and Lunch Program Fund Balance. Budgetary Codes: Cost :

Recurring One-Time

Funding Source:


Fund




Student

Approved

2

Attachments: Budgetary Amendments Detail - Attachment 1 Budget Summary - Attachment 2

Campus/Department Submitting Form: Budget Department Date Submitted: February 8, 2012

Resource Personnel: Marilyn Farrell 281-641-8012 [email protected] Jennifer Eaton 281-641-8024 [email protected] Lynn Lynn 281-641-8014 [email protected]

Humble Independent School District Budgetary Amendments Detail

February 14, 2012

Net Effect Change in Transfers Media Staff Instruct School Guidance/ Social Health Pupil Cocurric/ Gen Maint & Security Data Commun Debt Facility Juvenile

General Fund on Estimated Out Instruction Svcs Develop Leadershp Leadershp Counsel Svcs Svcs Transp Extracurr Admin Operation Svcs Process Svcs Svc Acquisit Justice TIRZ Other

Explanation of Amendment Fund Bal Revenues 00 11 12 13 21 23 31 32 33 34 36 41 51 52 53 61 71 81 95 97 99Items Affecting Fund Balance:

Items Affecting Revenues and Functional Categories:

Transfers Between Functional Categories:Transfers between functional categories for proper coding of substitute wages, stipends, hourly wages, benefits, legal services, cocurricular, other professional svcs, staff tuition, education svc ctr, consulting services, misc contracted svcs, fuel, textbooks, library & media, testing materials, general supplies, employee travel, student travel, insurance, field trips, dues, misc operating expenses, capital outlay > $5,000 and controllable assets.

0 0 (5,528) (19,294) 12,583 (7,721) (18,180) 11,284 0 0 5,871 10,525 23,744 (13,266) (18) 0 0 0 0 0 0 0

Totals 0 0 0 (5,528) (19,294) 12,583 (7,721) (18,180) 11,284 0 0 5,871 10,525 23,744 (13,266) (18) 0 0 0 0 0 0 0

Net Effect Change in Transfers Food Maint & Security Data Facility

National School Breakfast & Lunch Program on Estimated Out Service Operation Svcs Process Acquisit

Explanation of Amendment Fund Bal Revenues 00 35 51 52 53 81Items Affecting Fund Balance:


Transfers Between Functional Categories:

Totals 0 0 0 0 0 0 0 0

Net Effect Change in Transfers Debt

Debt Service on Estimated Out Svc TIRZ

Explanation of Amendment Fund Bal Revenues 00 71 97Items Affecting Fund Balance:


Transfers Between Functional Categories:

Totals 0 0 0 0 0

Attachment 1

Budget Amendments - Detail 2012-02-14.xls 2/7/20123:49 PM

Attachment 2Humble I.S.D.

2011-2012 Budget SummaryFebruary 14, 2012

Adopted AmendedGENERAL FUND Budget July August September October November December January February March April May June BudgetRevenues Local Taxes $121,860,881 $121,860,881 Local Other $1,025,000 $9,858 $182,975 $72,874 $1,290,707 State $106,757,313 $8,416,183 $115,173,496 TRS On-Behalf $12,662,001 $12,662,001 Federal $45,000 $45,000 Total Revenues $242,350,195 $0 $0 $9,858 $8,599,158 $0 $0 $72,874 $0 $0 $0 $0 $0 $251,032,085

Expenditures 11-Instruction $151,424,599 ($39,830) $496,547 $2,522,758 ($199,545) $125,433 $71,568 ($5,528) $154,396,002 12-Instructional Resources & Media Svcs. $2,761,729 $0 $12,595 $56,701 $17,802 ($6,963) ($19,294) $2,822,570 13-Curriculum Dev. & Instructional Staff Dev. $2,887,998 $18,200 $131,692 $12,844 $122,569 $8,390 $110 $12,583 $3,194,386 21-Instructional Leadership $2,025,096 $29,451 $6,758 $19,704 ($13,153) $700 ($7,721) $2,060,835 23-School Leadership $16,620,045 $0 $4,191 $214,601 $62,464 $318,053 $1,110 ($18,180) $17,202,284 31-Guidance, Counseling & Evaluation Svcs. $11,691,878 $300 $35,714 $200,470 $283 ($124,252) ($338) $11,284 $11,815,339 32-Social Work Services $128,970 $0 $5,912 $276 $2,884 $0 $0 $138,042 33-Health Services $2,624,155 $0 $378 $42,979 ($92) $72,968 $0 $0 $2,740,388 34-Student (Pupil) Transportation $8,549,512 ($24,000) $94,534 $88,759 $10,740 $37,126 $1,386 $5,871 $8,763,928 36-Cocurricular / Extracurricular Activities $6,874,725 $6,229 $103,509 $14,341 ($8,100) ($95,348) ($1,186) $10,525 $6,904,695 41-General Administration $6,431,250 ($2,777) $86,502 $95,002 $2,000 $90,796 $16,255 $23,744 $6,742,772 51-Plant Maintenance & Operations $25,850,694 $3,477 $96,678 $259,104 ($3) $264,554 $0 ($13,266) $26,461,238 52-Security & Monitoring Svcs. $2,380,936 $9,000 $25,437 $37,682 $9,684 ($19,634) ($68) ($18) $2,443,019 53-Data Processing Svcs. $2,204,634 $0 $248,986 $206,128 ($15,910) $0 $0 $2,643,838 61-Community Svcs. $623,079 ($50) $638 $7,604 $6,850 $0 $0 $638,121 71-Debt Service $0 $0 $0 $0 $0 $0 $0 $0 81-Facilities Acquisition & Construction $0 $0 $0 $0 $0 $0 $0 $0 95-Payments to Juvenile Justice Prg. $95,000 $0 $0 $0 $0 $0 $0 $95,000 97-Payments to Tax Increment Fund $5,548,355 $0 $0 $0 $0 $0 $0 $5,548,355 99-Other Intergovernmental Charges $1,335,000 $0 $0 $0 $0 $0 $0 $1,335,000 Total Expenditures $250,057,655 $0 $0 $1,350,071 $3,778,953 $0 $676,559 $82,574 $0 $0 $0 $0 $0 $255,945,812Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($7,707,460) $0 $0 ($1,340,213) $4,820,205 $0 ($676,559) ($9,700) $0 $0 $0 $0 $0 ($4,913,727)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Released Assignments Included Above $0 $0 $0 $1,340,213 $125,000 $0 $100,000 $9,700 $0 $0 $0 $0 $0 $1,574,91306/30/11 Unassigned Fund Balance $67,335,790 $67,335,790Current Unassigned Fund Balance $59,628,330 $63,996,976Note: The District shall target a yearly unassigned general fund balance between 17% (60 days) and 25% (90 days) of total operating expenditures. 91 days/25%

Fund Balance Assignments:Assigned-Building Rentals $36,685 ($36,685) $0Assigned-Capital Outlay $221,676 ($221,676) $0Assigned-Contingency $100,000 ($60,000) ($9,700) $30,300Assigned-Contracted Services (Campus Safety Issues) $125,000 ($125,000) $0Assigned-Curriculum Audit $300,000 ($300,000) $0Assigned-Encumbrances $634,455 ($634,455) $0Assigned-Erate $147,397 ($147,397) $0Assigned-Insurance Deductibles $200,000 $200,000Assigned-Legal Services $200,000 ($40,000) $160,000Assigned-Special Education $1,162,500 $1,162,500Total Fund Balance Assignments $3,127,713 $0 $0 ($1,340,213) ($125,000) $0 ($100,000) ($9,700) $0 $0 $0 $0 $0 $1,552,800Total General Fund Balance $62,756,043 $0 $0 ($1,340,213) ($125,000) $0 ($100,000) ($9,700) $0 $0 $0 $0 $0 $65,549,776

Summary by Function 2012-02-14.xls 2/7/20123:50 PM



Adopted AmendedNATIONAL SCHOOL BREAKFAST AND LUNCH PROGRAM Budget July August September October November December January February March April May June BudgetRevenues Local Revenue $8,136,020 $8,136,020 State $75,000 $75,000 Federal $6,205,728 $6,205,728 Total Revenues $14,416,748 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $14,416,748

Expenditures 35-Food Services $13,726,242 $195,850 $82,228 $128,635 $92,394 $14,225,349 51-Plant Maintenance & Operations $601,001 $4,597 $500 $606,098 52-Security & Monitoring Services $53,505 $1,300 $54,805 53-Data Processing Svcs. $0 $1,548 $1,548 81-Facilities Acquisition/Construction $0 $572,071 $1,556,567 $2,128,638 Total Expenditures $14,380,748 $0 $0 $769,469 $88,125 $0 $129,135 $1,648,961 $0 $0 $0 $0 $0 $17,016,438Excess / (Deficiency) of Revenues Over / (Under) Expenditures $36,000 $0 $0 ($769,469) ($88,125) $0 ($129,135) ($1,648,961) $0 $0 $0 $0 $0 ($2,599,690)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) ($36,000) $34,995 ($1,005)Net Other Financing Sources and Uses ($36,000) $0 $0 $0 $0 $0 $34,995 $0 $0 $0 $0 $0 $0 ($1,005)06/30/11 Restricted Fund Balance $5,203,247 $5,203,247Current Restricted Fund Balance $5,203,247 $2,602,552Note: Federal guidelines restrict fund balance to no greater than the total of three months of operating expenditures (or approximately 25%). 15%

Adopted AmendedDEBT SERVICE FUND Budget July August September October November December January February March April May June BudgetRevenues Local Taxes $36,454,110 ($1,745,622) $34,708,488 Local - TIRZ $6,795,684 $1,745,622 $8,541,306 Local Other $40,000 $40,000 State $6,394,263 $6,394,263 Total Revenues $49,684,057 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,684,057

Expenditures 71-Debt Service $48,133,415 $48,133,415 97-Payments to Tax Increment Fund $1,564,796 $1,564,796 Total Expenditures $49,698,211 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,698,211Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($14,154) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($14,154)

Other Financing Sources and Uses Other Resources (Transfer In) $50,000 $50,000 Sale of Bonds $0 $0 Premium/Discount-Bonds $0 $0 Prepaid Interest $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $50,00006/30/11 Restricted Fund Balance $35,141,232 $35,141,232Current Restricted Fund Balance $35,177,078 $35,177,078Note: The District shall target a yearly minimum restricted fund balance of 25% of annual debt service requirements on all outstanding debt issuance. 71%




INTERNAL SERVICE FUNDS: Original AmendedSELF-FUNDED INSURANCE Budget July August September October November December January February March April May June BudgetRevenues Local - Interest $1,250 $4,750 $6,000 Total Revenues $1,250 $0 $0 $0 $0 $0 $0 $4,750 $0 $0 $0 $0 $0 $6,000

Expenditures Medical/Dental - Administrative Fees $175,000 $175,000 Medical/Dental - Claims $0 $800,000 $800,000 Worker's Compensation - Administrative Fees $36,500 $36,500 Short Term Disability - Claims $0 $4,000 $4,000 Unemployment - Claims $1,174,550 $1,174,550 Unemployment - Administrative Fees $2,400 $2,600 $5,000 Total Expenditures $1,388,450 $0 $0 $0 $0 $0 $0 $806,600 $0 $0 $0 $0 $0 $2,195,050Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($1,387,200) $0 $0 $0 $0 $0 $0 ($801,850) $0 $0 $0 $0 $0 ($2,189,050)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $8,780,509 $8,780,509Current Net Assets $7,393,309 $6,591,459

Original AmendedPUBLIC ENTITY RISK POOL Budget July August September October November December January February March April May June BudgetRevenues Local - Interest $0 $0 Interfund Services Medical - District $10,127,940 $10,127,940 Medical - Employee $6,994,686 $6,994,686 Workers' Comp. (District) $1,246,414 $1,246,414 Total Revenues $18,369,040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,369,040

Expenditures Salaries & Related Benefits $160,800 $160,800 Insurance Premiums - Medical $17,122,626 $17,122,626 Insurance Premiums - Worker's Comp $1,489,573 $1,489,573 Total Expenditures $18,772,999 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $18,772,999Excess / (Deficiency) of Revenues Over / (Under) Expenditures ($403,959) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($403,959)

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $8,817,390 $8,817,390Current Net Assets $8,413,431 $8,413,431




INTERNAL SERVICE FUNDS (con't): Original AmendedPRINT SHOP Budget July August September October November December January February March April May June BudgetRevenues Interfund Services - User Fees $296,473 $296,473 Total Revenues $296,473 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $296,473

Expenditures Salaries/Benefits $105,023 $105,023 Rentals-Operating Leases $118,500 $118,500 Contracted Services $2,350 $2,500 $4,850 General Supplies $70,600 ($2,500) $68,100 Total Expenditures $296,473 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $296,473Excess / (Deficiency) of Revenues Over / (Under) Expenditures $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $0 $0Current Net Assets $0 $0

Original AmendedEMPLOYEE CHILD CARE Budget July August September October November December January February March April May June BudgetRevenues Interfund Services - User Fees $246,007 $90,000 $336,007 Total Revenues $246,007 $0 $0 $0 $0 $0 $0 $90,000 $0 $0 $0 $0 $0 $336,007

Expenditures Salaries/Benefits $219,707 $60,793 $280,500 General Supplies $3,800 ($842) $500 $5,562 $9,020 Miscellaneous Operating Costs $22,500 ($500) $12,145 $34,145 Capital Outlay $0 $842 $11,500 $12,342 Total Expenditures $246,007 $0 $0 $0 $0 $0 $0 $90,000 $0 $0 $0 $0 $0 $336,007Excess / (Deficiency) of Revenues Over / (Under) Expenditures $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Other Financing Sources and Uses Other Resources (Transfer In) $0 $0 Other Uses (Transfers Out) $0 $0Net Other Financing Sources and Uses $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $006/30/11 Net Assets $36,812 $36,812Current Net Assets $36,812 $36,812


1



Special Meeting

/Workshop



/ Discussion Item


Title: Financial Services Reports

Background/Impact Information: Section 31.10 of the Texas Property Tax Code requires the Tax Collector for a taxing unit to prepare and submit to the governing body a written report accounting for all taxes collected for the unit during the preceding month. In accordance with the Tax Code, the attached Tax Collection Report as of January 31, 2012 has been provided for information. Fiscal Impact Statement: Budgetary Codes: Cost :

Recurring One-Time

Funding Source:


Fund



Attachments: Tax Collection Report – Information Only Campus/Department Submitting Form: Treasury & Property Tax Administration Dept. Date Submitted: February 2, 2012 Resource Personnel: Janice Himpele (Treasury & Tax) 281-641-8185 [email protected] Lynn Lynn (Fin. Svcs. Division) 281-641-8014 [email protected]


Student

Information Only

Humble I.S.D.Tax Collection Report

1-31-12

Maintenance & Operations Interest & Sinking Total CollectionsCurrent Month Year To Date Current Month Year To Date Current Month Year To Date

Current Year Taxes 39,740,288.80$ 106,119,890.93$ 11,888,123.11$ 31,745,273.36$ 51,628,411.91$ 137,865,164.29$ Prior Year Taxes 126,403.95 2,010,914.63 37,246.84 593,593.13 163,650.79 2,604,507.76 Penalties & Interest 34,407.71 454,619.33 9,279.94 125,364.84 43,687.65 579,984.17 Tax Certificates / NSF Fees 749.53 1,822.19 749.53 1,822.19 Total Tax Collections 39,901,849.99 108,587,247.08 11,934,649.89 32,464,231.33 51,836,499.88 141,051,478.41 Attorney Fees 25,128.82 373,573.11 25,128.82 373,573.11 HCAD Penalty Fees 16,052.83 43,178.30 16,052.83 43,178.30 Overpayments 477,759.86 815,849.80 477,759.86 815,849.80 Total Collections 40,420,791.50 109,819,848.29 11,934,649.89 32,464,231.33 52,355,441.39 142,284,079.62 Refunds Due to Roll Corrections (83,331.60) (542,448.32) (24,862.91) (221,469.49) (108,194.51) (763,917.81) Refunds Due to Overpayments (1) (50,517.24) (206,830.12) (50,517.24) (206,830.12) Returned Checks (57,043.36) (102,588.38) (16,540.69) (28,300.67) (73,584.05) (130,889.05) HCAD Penalty Fees (16,052.83) (43,178.30) (16,052.83) (43,178.30) Attorney Fees (25,128.82) (373,573.11) (25,128.82) (373,573.11) Net Collections 40,188,717.65$ 108,551,230.06$ 11,893,246.29$ 32,214,461.17$ 52,081,963.94$ 140,765,691.23$

Current Taxes Final Prior Year TaxesTax Year 2011 Tax Year 2010 Tax Year 2010 As of 1-31-12 As of 1-31-11

Total Market Value as of Certification Date 11,812,415,208$ 11,317,155,082$ 11,317,155,082$ -$ -$ Certified Taxable Value 10,103,000,274 9,537,914,837 9,537,914,837 Year To Date Supplementals 577,062,828 1,044,040,814 1,064,192,388 Year To Date Corrections (7,554,641) (14,236,110) (46,046,632) Year To Date Adjustments (Timber) 7,763,675 8,427,450 8,917,290 Adjusted Taxable Value (3) 10,680,272,136 10,576,146,991 10,564,977,883 Tax Rate 1.52 1.52 1.52

Beginning Tax Levy 153,565,604 144,976,306 144,976,306 8,210,607 8,763,757 Adjust Delinquent Taxes Due to Statute of Limitations (140,448) (127,634) Adjusted Delinquent Tax Roll 8,070,159 8,636,123 Year-To-Date Adjustments 8,774,533 15,781,130 15,611,359 Adjusted Tax Levy 162,340,137 160,757,436 160,587,665 8,070,159 8,636,123 Levy Lost Due to Frozen Accounts (3,637,391) (3,918,271) (3,922,107) Current Levy 158,702,746 156,839,165 156,665,558

Net Collections (2) 137,763,030.19$ 137,414,001.62$ 153,530,485.42$ 2,585,111.42$ 3,170,375.46$

% Collected 86.81% 87.61% 98.00% 32.03% 36.71%

(1) Overpayments/double payments by taxpayers or mortgage companies. (2) Net collections equal current collections minus refunds and returned checks. (3) Amount does not include estimated non-certified value of $22,118,622.

1



Special Meeting

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/ Discussion Item


Title: Interlocal Agreement for Purchasing Solutions Alliance Membership

Consideration of Interlocal Agreement for Purchasing Solutions Alliance Membership

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the Interlocal Agreement with the Brazos Valley Council of Governments for membership in the Purchasing Solutions Alliance cooperative purchasing program. Background/Impact Information: The Purchasing Solutions Alliance (PSA) is a purchasing cooperative formed by the Brazos Valley Council of Governments. The purpose of the PSA is to identify qualified vendors of goods and services, comply with state bidding requirements, and to relieve the burdens of governmental purchasing by realizing economies of scale. All PSA contracts are made available to Cities, Counties, Political Subdivisions, K-12, Universities/Colleges, and State Agency members. Fiscal Impact Statement: There is no cost to join the Purchasing Solutions Alliance cooperative purchasing program. Budgetary Codes: Cost :

Recurring One-Time

Funding Source:


Fund



Attachments: Interlocal Agreement


Student

Approved

2

Campus/Department Submitting Form: Purchasing Department Date Submitted: January 18, 2012 Resource Personnel: Shelley Vineyard, 281-641-8989, [email protected] Lynn Lynn, 281-641-8014, [email protected]

1 of 3BVCOG-PSA Interlocal Purchasing Agreement - Rev. 06.23.11

INTERLOCAL PURCHASING AGREEMENT

THIS INTERLOCAL AGREEMENT (“ILA”), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the “Act”), by and between the Brazos Valley Council of Governments, hereinafter referred to as “BVCOG,” having its principal place of business at 3991 East 29th St., Bryan, Texas 77802, and _______________________________________________, a local government, a state agency, or a non-profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as “Cooperative Member,” having its principal place of business at ____________________________________________________________

WHEREAS, BVCOG is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and

WHEREAS, pursuant to the Act, BVCOG is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and

WHEREAS, in reliance on such authority, BVCOG has instituted a cooperative purchasing program, hereinafter referred to as the “Purchasing Solutions Alliance” or “PSA,” under which it contracts with eligible entities under the Act; and

WHEREAS, Cooperative Member has represented that it is an eligible entity under the Act, that its governing body has authorized this Agreement on ____________________ _______ (Date), and that it desires to contract with BVCOG on the terms set forth below;

NOW, THEREFORE, BVCOG and the Cooperative Member do hereby agree as follows:

ARTICLE 1: LEGAL AUTHORITYThe Cooperative Member represents and warrants to BVCOG that it is eligible to contract with BVCOG under the Act for the purposes recited herein because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state, or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created and operated to provide one or more governmental functions and services, and it possesses adequate legal authority to enter into this Agreement.

ARTICLE 2: APPLICABLE LAWSBVCOG and the Cooperative Member agree to conduct all activities under this Agreement in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Agreement.

ARTICLE 3: WHOLE AGREEMENTThis Agreement and any attachments, as provided herein, constitute the complete agreement between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein.

A1 - Interlocal Agreement for Purchasing Solutions Alliance


ARTICLE 4: PERFORMANCE PERIODThis Agreement shall be effective when signed by the last party whose signing makes the Agreement fully executed and will remain in full force and effect for one (1) year. This Agreement shall automatically renew for successive one-year terms unless sooner terminated in accordance with the provisions of this Agreement. The conditions set forth below shall apply to the initial term and all renewals. Notwithstanding this provision, any party may modify or terminate this Agreement as provided in Article(s) 7 or 8.

ARTICLE 5: SCOPE OF SERVICESThe Cooperative Member appoints BVCOG its true and lawful purchasing agent for the purchase of certain products and services through the Purchasing Solutions Alliance cooperative purchasing program. All purchases hereunder shall be in accordance with Texas statutes and procedures governing competitive bids and competitive proposals and in accordance with specifications and contract terms established by BVCOG, and at the prices available and published by BVCOG. Ownership (title) to products purchased through contracts awarded pursuant to the PSA program shall transfer directly from the contractor to the Cooperative Member. Nothing in this Agreement shall prevent the Cooperative Member from purchasing and/or accepting and awarding bids, proposals and contracts subject to this Agreement on its own behalf.

ARTICLE 6: PAYMENTSUpon delivery of goods or services purchased and presentation of a properly documented invoice, the Cooperative Member shall promptly, and in any case within thirty (30) days, pay the vendor and/or contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall BVCOG have any financial liability to the Cooperative Member for any goods or services Cooperative Member procures through its PSAprogram.

ARTICLE 7: CHANGES AND AMENDMENTSThis Agreement may be amended only by a written amendment executed by both parties, except that any alternations, additions, or deletions to the terms of this Agreement which are required by changes in Federal and State law or regulations are automatically incorporated into this Agreement without written amendment hereto and shall become effective on the date designated by such law or regulation. BVCOG reserves the right to make changes in the scope of products and services offered through the PSA cooperative purchasing program to be performed hereunder.

ARTICLE 8: TERMINATION PROCEDURESBVCOG or the Cooperative Member may cancel this Agreement at any time upon thirty (30) days written notice by certified mail to the other party to this Agreement. The obligations of the Cooperative Member, including obligations to pay any vendor or contractor for all goods and/or services purchased under this Agreement, shall survive such cancellation, as well as any other obligation incurred under this Agreement, until performed or discharged by the Cooperative Member.

ARTICLE 9: SEVERABILITYAll parties agree that should any provision of this Agreement be determined to be invalid or unenforceable, such determination shall not affect any other term of this Agreement, which shall continue in full force and effect.



ARTICLE 10: FORCE MAJEURETo the extent that either party to this Agreement shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds.

ARTICLE 11: CONSENT TO SUITNothing in this Agreement will be construed as a waiver or relinquishment by either party of its right to claim such exemptions, privileges and immunities as may be provided by law.

ARTICLE 12: MISCELLANEOUSa. This Agreement has been made under and shall be governed by the laws of the State of

Texas. Venue and jurisdiction of any suit or cause of action arising under, or in connection with, this Agreement shall lie exclusively in Brazos County, Texas.

b. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective entities.

c. This Agreement and the rights and obligations contained herein may not be assigned by either party without the prior written approval of the other party to this Agreement.

THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS:

Brazos Valley Council of GovernmentsPurchasing Solutions Alliance3991 East 29th St.Bryan, Texas 77802

BVCOG Executive Director or Designee

Signature of Executive Director or Designee

Date:

Michael D. LucasAttest: PSA Program Manager

Attest:Signature of PSA Program Manager

Date:

Name of Cooperative Member

Mailing Address

City, State, ZIP Code

Name & Title of Chief Elected Official or Designee

By:Signature of Chief Elected Official or Designee

Date:


1



Special Meeting

/Workshop



/ Discussion Item


Title: Large Kitchen Equipment

Consideration of Selection of Vendors for Large Kitchen Equipment

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the selection of multiple vendors for the purchase of large kitchen equipment. Background/Impact Information: This award will establish firm pricing for large kitchen equipment used by the National School Breakfast and Lunch Program. The requested equipment items are both new equipment needed for meal production, and replacement equipment . The recommendation is based on equipment costs, equipment dependability, and Energy Star ratings. Fiscal Impact Statement: Funding will be provided from various budgets within the National School Breakfast and Lunch Program Fund. Budgetary Codes: Cost : $397,033.85

Recurring One-Time

Funding Source:



Other Funds ( Specify): CN

Fund



240 240

35 35

6639 6649

00 00

XXX XXX

99 99

0000 0000

990 990


Student

Approved

2

Attachments: Bid Tabulation Campus/Department Submitting Form: Child Nutrition Services Date Submitted: January 10, 2012 Resource Personnel: Martha Buckner 281-641-1812 [email protected] Robin Young 281-641-8462 robin.young @humble.k12.tx.us

A1 - Large Kitchen Equipment

Proposals sent: 15

Any other relevant factor specifically listed in the request for bids or proposals

Selection criteria: (Check all that apply)Purchase price

Reputation of the vendor and the vendor's goods and service

Quality of the vendor's goods or services

Proposals received: 9No-proposals received: 0

RFP #2012-023LARGE KITCHEN EQUIPMENTJANUARY 5, 2012 @ 11:00 AM

Total items awarded: 11

National Restaurant Supply 1 of 11 based on lowest unit cost

1 item based on lowest unit cost for item meeting District specifications

Term: 2 years with option to renew annually

Kesco Supply, Inc.Kommercial Kitchens

3 of 11 based on lowest unit cost 0 of 11

Extent to which the goods or services meet the District needs

Vendor's past relationship with the district

The total long-term cost to the District to acquire the goods or services

Award Basis: Award to Kesco Supply, Inc., National Restaurant Supply, Pasco Brokerage, Preferred Food Services and Texas Metal Company based on lowest unit cost and extent to which the goods meet District needs.

The impact of the ability of the District to comply with laws relating to historically underutilized businesses

Great Lakes Hotel Supply 0 of 11 ISI Commerical Refrigeration, Inc. 0 of 11

Preferred Food Services 1 of 11 based on lowest unit costTexas Food Service Equipment 0 of 11

Vendor Number of Awarded Items

1 item based on lowest unit costPasco Brokerage 2 of 11

Texas Metal Company 4 of 11 based on lowest unit cost

2 items based on lowest unit cost for item meeting District specifications 2 items based on lowest unit cost

1



Special Meeting

/Workshop



/ Discussion Item


Title: Architect Selection for Emergency Operations Center (EOC)

Consideration of Architect Selection for EOC

Superintendent’s Recommendation: The Superintendent recommends that the Board of Trustees approve the selection of SHW Group to provide architectural services for the design and construction of the Emergency Operations Center (EOC). Background/Impact Information: On October 14, 2008, the Board of Trustees approved SHW Group as one of the "pool architects" to provide services for the 2008 Bond Program. The Board Building and Planning subcommittee reviewed and approved the recommendation of SHW Group to provide architectural services for the EOC. The total cost of this project is estimated to be $3,500,000. The architect's fee will be calculated as a percentage of the actual construction cost which will be approved at a subsequent board meeting. By approving the Superintendent's recommendation, the Board authorizes the Superintendent to take any and all steps necessary to negotiate and execute a contract for services, including amendments, with the vendor outlined in this item in the best interest of the District and based upon currently available bond funds. Fiscal Impact Statement: Bond 2008 included a Police Building (Project B0869) in the amount of $7,049,674. Of this amount, $100,000 was issued in Phase 1 of 2009. The remaining balance has not yet been issued.


Student

Approved as Amended

2

Budgetary Codes: Cost :

Recurring One-Time

Funding Source:

General Fund Grant Funds (Specify): Fiscal Year:2011-2012



Fund



Attachments: None Campus/Department Submitting Form: Facility Planning and Construction Date Submitted: January 25, 2012 Resource Personnel: Martha Buckner 281-641-8712 [email protected] Deborah Yocham 281-641-8702 [email protected]

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