EOI for Empanelment of Consultancy Services for HMDA
Hyderabad Metropolitan Development Authority
No. 2012/MPU/Plg/HMDA/2019 Date: 13.11.2019
EXPRESSION OF INTREST (EOI)FOR
“Empanelment of Consultants / Firms”For preparation of Master Plan / Zonal Development Plan (ZDP) / AreaDevelopment Plan (ADP) / Action Plan / Road Development Plan (RDP)
Hyderabad Metropolitan Development Authority (HMDA) intends to engage a
panel of consultants for ''Preparation of Master Plan / Zonal Development Plan
(ZDP) / Area Development Plan (ADP) / Action Plan / Road Development Plan
(RDP)” as entrusted by HMDA. Expression of interest (EOI) is hereby invited from
experienced and reputed Planning consultants / Firms having experience in
Preparation of Master Plans / Zonal Development Plans / Area Development Plans /
Action Plans / Road Development Plans, etc. along with collection of data
(primary/secondary) pertaining to existing land use, base map preparation, (Geo-
referencing of village maps w.r.t satellite image, digitization of required data) and to
prepare suitable proposals along with concepts as required by HMDA (the
Authority).
Selection of Consultants / Firms: Empanelment of consultants after technical
evaluation.
Award of work: Invitation of financial bids amongst empanelled consultants at the
time of assigning projects (or) as decided by the Authority.
The planning Consultants / Firms fulfilling the eligibility criteria and requirements can
submit their application along with details and Demand Draft of Rs. 5000/- as
processing fee (non-refundable) payable to the following address:
Hyderabad Metropolitan Development Authority (HMDA)
Block-A, District Commercial Complex (HMDA Complex), Tarnaka, Hyderabad,
Telangana – 500 007 Ph: 040-27014060
Details are available on the website: www.hmda.gov.in
Metropolitan CommissionerHMDA
EOI for Empanelment of Consultancy Services for HMDA
Hyderabad Metropolitan Development Authority(HMDA)
EXPRESSION OF INTEREST (EOI)
for
“Empanelment of Consultants / Firms
for Preparation of Master Plans / Zonal
Development Plans (ZDP) / Area Development Plans
(ADP) / Action Plans / Road Development Plans
(RDP)"
EOI Doc.No.2012/MPU/Plg/HMDA/2019, dt.13.11.2019
Hyderabad Metropolitan Development Authority (HMDA)Block- A, District Commercial Complex (HMDA Complex), Tarnaka,
Hyderabad, Telangana – 500 007 Ph: 040- 27014060,Email: [email protected] Website: www.hmda.gov.in
EOI for Empanelment of Consultancy Services for HMDA
Table of contents
Schedule of empanelment process.................................................................................................1
About HMDA.................................................................................................................................. 2
1. Empanelment of Consultants / Firms.................................................................................... 2
2. Empanelment procedure ........................................................................................................ 2
3. Eligibility criteria .................................................................................................................... 3
4. Submission requirement......................................................................................................... 6
5. Empanelment clarifications ................................................................................................... 7
6. To apply ................................................................................................................................... 7
7. Amendment to eoi ................................................................................................................... 7
8. Evaluation criteria .................................................................................................................. 7
9. Selection criteria...................................................................................................................... 8
10. Award of consultancy.............................................................................................................. 8
11. Award of work........................................................................................................................ 9
12. Duration of empanelment ...................................................................................................... 9
13. Termination of empanelment ................................................................................................ 9
14. Final decision making authority ........................................................................................... 9
15. Application submission date.................................................................................................. 9
16. Modifications / substitutions / withdrawal of application ................................................ 10
17. Acknowledgement by applicant .......................................................................................... 10
18. Indemnity bond..................................................................................................................... 10
19. Instructions to applicants....................................................................................................... 10
Annexure....................................................................................................................................... 13
EOI for Empanelment of Consultancy Services for HMDA
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Schedule of empanelment process
Event Description Scheduled Date
EOI upload on HMDA website 15.11.2019
Last date for receipt of queries, if any from the
applicantsBefore 17.00 Hrs (IST) on 30.11.2019
Last date for Receipt of Applications 17:00 Hrs (IST) on16.12.2019
Processing fee (DD should be taken in favour of
Metropolitan Commissioner, HMDA payable at
Hyderabad in any Nationalized Bank)
Rs. 5000/- (Non-refundable)
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About HMDA
The Hyderabad Metropolitan Region (HMR) was declared by the Government in 2008 vide
G.O.Ms.No. 570 MA, dt: 25.08.2008 under the Hyderabad Metropolitan Development Authority
Act-2008. The Hyderabad Metropolitan Development Authority (HMDA) was constituted in
2008 vide G.O.Ms.No. 571 MA, dt: 25.08.2008 for the HMR. The present jurisdiction of HMDA
extends to seven Districts viz. Hyderabad, Medak, Medchal-Malkajgiri, Rangareddy, Sangareddy,
Siddipet, and Yadadri-Bhuvangiri covering an area of 7257 Sq. Kms. (approximately).
Hyderabad Metropolitan Development Authority (HMDA) was set up for the purpose of
planning, co-ordination, supervising, promoting and securing the planned development of the
Hyderabad Metropolitan Region (HMR). It is involved in:
• Preparation of Metropolitan Plan, Metropolitan Development and investment Plan,
Revision of the plan & prioritize the implementation.
• Coordination of the development activities, execution of the projects or schemes and
monitor and supervise over the execution projects or schemes
• Implementation of the plans, execution of works relating to infrastructure development,
public amenities & conservation of the environment.
• Creation & management of the Hyderabad Metropolitan Land Development Bank & take
up land acquisition every year as may be necessary for various public uses.
• Undertakes land pooling schemes
• To enter into contracts, agreements or arrangements with any person, body or organization
as the Committee may deem necessary for performance of its functions.
1. Empanelment of Consultants / Firms
HMDA is intending to engage a panel of Consultants / Firms for the Preparation of Master Plans /
Zonal Development Plans / Area Development Plan / Action Plans / Road Development Plan as
and when required. The Empanelment will be made for future projects to be taken up by HMDA.
Interested Consultants / Firms may indicate their expertise in preparation of various plans and
send their profiles including experience of projects over the last 5 years, particulars of key
professionals, Technical team, organizational strengths, details of field or branch offices,
affiliations, and other necessary equipment or instruments required for preparation of various
plans.
2. Empanelment Procedure
The broad procedure for empanelment of consultants constitutes as under:
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a) Invitation of Expression of Interest (EOI): The Authority invites the applications
from eligible Consultants / Firms to participate in the Empanelment procedure.
b) Submission of Application: The participants will submit the Application to the
Authority along with the details as required in the prescribed manner.
c) Scrutiny: The Authority will scrutinize all the submissions received on the basis of
eligibility criteria
d) Empanelment: The eligible participants would be selected for the Empanelment on the
basis of their credentials, competence and previous work records.
3. Eligibility Criteria
The Consultants / Firms must meet all the following eligibility criteria:
1) Consultants / Firms shall have the nationality of India.
2) Consultants / Firms should have valid registration under Companies Act / Registered
Firm / Proprietorship / Co-operative / Societies Registration Act / state / central Govt.
authority in India / any other (please provide a copy of the registration certificate).
3) Consultants / Firms should have valid PAN / TAN, Service Tax Registration Certificate
and GST registration number.
4) Consultants / Firms which have been barred or black listed or penalized or having any
pending legal disputes by any agency of the Central Government / State Government /
Statutory Authority / public sector undertaking / Autonomous bodies, as the case may be
and the bar subsists as on the date of the application, would not be eligible to submit
application either by itself or through its Associate.
5) Project Experience:
a. Consultants / Firms must have sufficient technical staff / manpower along with
experienced personnel.
b. Consultant / Firms should have at least 5 years of experience in preparation of Master
Plan / Zonal Development Plan / Area Development Plan / Action Plan / Road
Development Plan with proficiency in Data collection (primary / secondary), Base
map preparation, Field surveys (i.e. Total station / GPS / GPRS / DGPS / Chain
survey), Documentation along with preparation of DPR including GIS based maps /
Plans.
c. Consultants / Firms must have experience in handling market leading GIS and Image
Processing Software with sufficient number of legal licenses in the name of the Firm
d. Consultants / Firms must have experience in GIS database creation, Remote Sensing
(RS)/ multi-sensor and multi-data satellite image interpretation for land use/land cover
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mapping, ground truthing, creation of Digital Elevation Models and Spatial Analysis is
desirable.
e. Consultant / Firms should have team composing planners (Town Planner/Urban and
Regional Planner) with a minimum qualification of Post-Graduation degree as Team
leader, Project Manager, Socio-Economic Development Specialist, Transportation
Planner, Environmental Planner / Designer, Infrastructure Engineer, Financial
Analyst-cum-Resource Mobilisation Expert, GIS Engineer / Specialist.
f. The Team leader of the firm should have minimum 15 years of experience either in
public or private sector in the field of urban planning having experience of heading
and working in Government / Semi-government / Local Body organizations / Private
organization.
g. The team composing planners (Town Planner / Urban and Regional Planner) must
fulfil the conditions as specified below:
S.No Position Education Qualification Professional Experience
1 Team leader Bachelor degree in Planning
/ Civil / Architecture with
Post Graduate degree in
Urban / Regional Planning
More than 12 years
2 Project Manager Bachelor degree in Planning
/ Civil / Architecture with
Post Graduate degree in
Urban / Regional Planning
More than 8 years
Shall have experience in managing
surveys / field studies / data analysis /
mapping / consultation, etc
3 Socio-Economic
Development
Specialist
Bachelor degree in Planning
/ Civil / Architecture /
Economics / Sociology with
Post Graduate degree in
Planning / Social sciences /
Economics
More than 5 years
Shall have experience in socio-
economic aspects and their implications
relating to similar large scale
development projects in India or
abroad; shall have knowledge /
experience in projections
4 Transportation
Planner
Bachelor degree in Planning /
Civil / Architecture with Post
Graduate degree in Traffic
Engineering / Transportation
Planning
More than 5years
Shall have relevant experience in
transport planning assignments in
Metropolitan cities / regions of similar
magnitude, size and nature in India or
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abroad; Shall have experience as
Transport Modeller / Land use Transport
Modeller in similar kinds of assignments
5 Environmental
Planner /
Designer
Bachelor degree in Planning /
Civil / Architecture with Post
Graduate degree in
Environmental Planning /
Engineering
More than 5 years
Shall have experience in preparation
and management of strategic
Environment plans, EIA
(Environmental Impact Assessment)
and EMP (Environmental Management
Plan) in area development projects,
historic preservation / conservation;
shall be familiar with safeguard policies
of national and international funding
agencies
6 Infrastructure
Engineer
Bachelor degree in Planning /
Infrastructure Planning / Civil
/ Architecture with Post
Graduate degree in
Environmental Planning /
Engineering / Public Health
Engineering
More than 5 years
Shall have experience in assignments of
planning / designing of integrated
infrastructure (water supply, sewerage,
sanitation, drainage, solid waste
management) of Metropolitan cities /
urban areas / industrial regions /area
development projects
7 Financial
Analyst-cum-
Resource
Mobilisation
Expert
MBA / CA / CFA / ICWA or
equivalent
More than 5 years
Shall have experience in Financial
analysis, project structuring bid process
management including PPP aspects
8 GIS Engineer /
Specialist
Bachelor degree in Planning /
Civil / Architecture with Post
graduate degree in Remote
sensing and GIS / Geo-
informatics and surveying
technology / Geo-informatics
/ Remote sensing
More than 5 years
Should have worked in similar
development projects. Should have the
experience of interpretation of satellite
imageries and preparation of a base map
for an assignment of similar scale
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6) Turnover criteria:
Average annual turnover of Consultant / Firms should be a minimum of Rs. 1.0 Cr in the
last 5 consecutive financial years as per the audited balance sheets.
7) Even though an applicant may satisfy the requirements, still they would be liable for
disqualification if they have:
a. Made misleading or false representation or deliberately suppressed the information in
the forms, statements and enclosures required in the qualification documents.
b. Any effort on the part of the applicant or their agent to exercise influence or to
pressurize the employer (Canvassing of any kind is prohibited)
8) The selected Consultants / Firms should open branch office at Hyderabad when the project
is awarded, if the Consultant / Firm is from outside of Hyderabad.
4. Submission Requirement
To be eligible for Empanelment, the applicants shall provide evidence satisfactory to HMDA to
carry out the required services. The applications to be submitted shall include the following
information:
Covering letter (Annexure A)
A DD of Rs. 5000/- (non-refundable) in favour of Metropolitan Commissioner, HMDA
payable at Hyderabad in any Nationalized Bank. Any application without the requisite fee
shall not be accepted and shall be rejected.
Copies of original documents duly certified by the competent authority with seal and
stamped on each page regarding Company Profile or structure of organization, place of
business of the Firm / entity (Annexure B)
Details of the experience and past performance of the Consultants / Firms regarding
projects completed or in-progress in last 5 years duly certified by the competent authority
with seal and stamped on each page on works of a similar nature along with supporting
documents (Annexure C)
Details of Key Personnel’s duly certified by the competent authority with seal and
stamped on each page (Annexure D)
Details for Technical Staff along with the projects handled & experience
Copy of PAN / TAN Card, Service Tax Registration Certificate and GST registration
number
Summary of Financial Performance - copy of Audited annual accounts for the last five
Financial Years & the current year (Annexure E)
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A declaration that the Consultants / Firms have not been black-listed or debarred or
penalized or having any pending legal disputes by any agency of the Central Government
/ State Government / Statutory Authority / public sector undertaking / Autonomous
bodies, as the case may be and the bar subsists as on the date of the application on Rs.
100/- stamp paper notarized with Notary shall be made by the Consultants / Firms
Indemnity Bond
All documents submitted along with the application shall be self attested / company seal
Other documents, if any.
All the documents submitted along with the application shall be placed in single envelope
titled “Application for Empanelment of Consultants / Firms for preparation of Master
Plans / Zonal Development Plan / Area Development / Action Plan / Road Development
Plan”.
5. Empanelment clarifications
There will be no pre-empanelment meeting conducted for the procedure of empanelment.
However, clarifications, if any on the empanelment may be sought by email sent to
[email protected] on or before the due date of submission.
6. To Apply
Applicants are requested to download the application form which is attached along with this EOI.
7. Amendment to EOI
a) At any time prior to the due date for submission of Applications the Authority may, for
any reason, whether at its own initiative or otherwise, modify the EOI document by
issuing Addendum / Amendment.
b) In order to provide the Consultant / Firms with reasonable time for taking an amendment
into account, or for any other reason, the Authority may, in its sole caution, extend the
application due date.
c) The changes & amendments, if any, will be notified in HMDA website only.
8. Evaluation Criteria
The principle of evaluation criteria will be experience and merit as per the following evaluation
parameters and weightages:
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9. Selection Criteria
The Applicants who have scored above 15 marks shall be Qualified and short-listed for
empanelment. However, if the number of such Qualified Applicants is less than 3 (three), HMDA
may, in its sole discretion, Qualify the Applicant(s) whose Technical Score is less than the score
specified. In case of consortiums that are empanelled with HMDA, no change in consortium
members is permitted for the duration of this empanelment. The Authority will assign rank to
short listed Consultants / Firms based on the evaluation criteria indicated above and accordingly
Consultants / Firms shall be selected. The empanelment does not confirm assignment of work by
HMDA to the empanelled Consultant / Firms.
10. Award of Consultancy
After selection, a Letter of Award (the “LOA”) for the Confirmation of Empanelment shall be
issued, in duplicate, by HMDA to the Qualified Applicants and the Qualified Applicants shall,
1 Experience in preparation of Master Plan / Zonal Development Plan /
Area Development Plan / Action Plan / Road Development Plan
11 Marks
1.1 Number of years experience of the Consultant / Firms 5 Marks
1.2 Experience of similar nature of work minimum 5 (Five) years and above out
of the types of Projects specified above:
For each type of Project 2 marks will be awarded
If a Consultants / Firms has experience in all the services specified
above, maximum of 6 marks will be awarded
6 Marks
2 Technical team profile 6 Marks
2.1 Team Composition (Town Planner/Urban and Regional Planner) with a
minimum qualification of Post-Graduation degree
Team leader
Project Manager
Socio-Economic Development Specialist
Transportation Planner
Environmental Planner / Designer
Infrastructure Engineer
Financial Analyst-cum-Resource Mobilisation Expert
GIS Engineer / Specialist
6 Marks
3 Average annual financial turnover of the last 5 (Five) years 3 Marks
Total 20 Marks
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within 7 (seven) days of the receipt of the LOA, sign and return the duplicate copy of the LOA in
acknowledgement thereof. If the duplicate copy of the LOA duly signed by the Qualified
Applicants is not received within the stipulated date, HMDA may, unless it consents to extension
of time for submission thereof, cancel the LOA.
11. Award of Work
The empanelled Consultant / Firms will later be invited to submit a proposal along with the
financials on a project-to-project basis. The Consultant / Firms to work with HMDA on a specific
project will be selected after evaluation of the proposals.
12. Duration of Empanelment
The selected Consultants / Firms shall be empanelled for a period of 3 years from the date of its
notification. The same may be extended, if required, with the approval of HMDA. HMDA, on its
discretion, reserves the right to extend or discontinue the engagement at any time without
assigning any reasons and shall not be liable to pay any compensation on this account.
13. Termination of Empanelment
If the performance of an Empanelled Consultant is not satisfactory or the Consultant has failed to
safeguard the interest of the Authority or failed to comply with any of the procedures and
requirements prescribed in the EOI, the Authority may at its sole discretion, terminate the
engagement of the consultant, for particular project as well as terminate the Firm’s empanelment
with the HMDA, without the prior consent. In doing so, the Authority shall intimate the
consultant in writing. The decision of the Authority in this matter shall be final and binding.
14. Final Decision Making Authority
HMDA reserves the rights to accept or reject any or all applications as per its requirement,
without assigning any reason. HMDA reserves the right to call off process of Empanelment at any
stage without assigning any reason. The HMDA reserves the right not to award work to any or
some or all of the empanelled Consultants / Firms. Empanelment of Consultant / Firms will be at
the sole discretion of the Authority and its decision will be final. HMDA reserves the right to
modify the criteria at any time, if so required.
15. Application Submission Date
The filled application along with all the specified documents shall be submitted at the HMDA
Office, Tarnaka by 16.12.2019 5:00 PM. The application must reach HMDA at the specified
address on or before the stipulated date and time by hand or through Speed/Regd. Post or Courier.
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Application received after the deadline for submission prescribed by HMDA will be not be
considered for evaluation.
16. Modifications / Substitutions / Withdrawal of Application
No modifications / substitutions / withdrawal to the application by the Consultant / Firms shall be
allowed once it is received by HMDA.
17. Acknowledgement by Applicant
It shall be deemed that by submitting the application, the Applicant has:
i. Made a complete and careful examination of the EOI
ii. Satisfied about all matters, things and information, including matters referred herein,
necessary and required for submitting the Application and performance of all of its
obligations there under
iii. Acknowledged that it does not have a Conflict of Interest
iv. Acknowledged that all the information / documents submitted are true and does not
include any false information, which when found to be false shall be liable to be
rejected.
18. Indemnity Bond
a. The Consultants / Firms shall exercise the best of his professional capacity and care,
expertise and experience in the performance and shall be liable for compensation to
the Client for any damage or loss arising from want of such care and capacity or
expertise and experience or neglect of professional duty.
b. The Consultants / Firms shall indemnify and keep indemnified the Client against any
damage or loss to be suffered by the Client in consequence of such neglect or
incompetence of the Consultants / Firms in the performances of his duties or functions
under this EOI. The Consultants / Firms, when selected, shall deposit Indemnity @ 5%
of the total fees payable to them at the time of awarding project.
c. The indemnity bond submitted by the Consultants / Firms shall remain valid and in
force during the period starting from the date of appointment up to expiry of the
consultancy services for empanelment.
d. During defects liability period, if it is found that certain risk or damage or loss has
occurred due to the defective execution of the work, delay in execution of assignment,
non compliance of the instructions pertaining to the project work, negligence in
supervision, over payment to the contractor due to wrong certification of bills or errors
in recommending payments etc. the Client will be entitled to recover the amount of
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such loss from the Consultants / Firms by encashing the amount.
19. Instructions to applicants
1) Consultant / Firms shall submit applications in English language.
2) No Consultants / Firms or its Associate shall submit more than one application.
Consultants / Firms applying individually or as a Partner or as an Associate in a Joint
venture, etc., shall not be entitled to submit another application either individually or
as a member of any consortium, as the case may be.
3) Application shall be prepared and submitted in the manner elaborated in this EOI as
per the formats / annexure provided.
4) Overwriting in the application should be avoided.
5) All pages of the documents should be signed and stamped by the authorized person of
the Organization.
6) The Application and all other documents shall be placed in a single envelope.
7) Consultants / Firms are not permitted to modify or substitute the application /
documents after submission of application.
8) All documents and other information submitted by an Applicant along with the
application will not be returned once submitted.
9) During evaluation of the application, HMDA may at its discretion, ask applicants for
clarifications on their application which shall be provided within the time specified by
HMDA for this purpose. If an Applicant does not provide clarifications within the
specified time, their application shall be liable to be rejected.
10) HMDA shall not be liable for any omission, mistake or error in respect of any of the
above or on account of any matter or thing arising out of or concerning or relating to
EOI or the Selection Process, including any error or mistake therein or in any
information or data given by HMDA.
11) HMDA shall not be responsible for any delay / loss of document or incorrect filling of
Application form. Also, HMDA shall not be responsible for delay / loss / non-receipt
of filled-in Application form along-with documentary proofs sent by post.
12) Original Documents / Notarised / Attested documents shall be provided if and when
required for verification.
13) The application of the Consultant / Firms shall be liable for disqualification if the
Consultant / Firms submit a conditional application which would affect unfairly the
competitive provision of other firms who submitted substantially responsive proposal
and / or is not accepted by HMDA.
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14) Conflict of interest
a. The Authority requires that the Consultant provides professional, objective and
impartial advice and at all times hold the Authority's interests paramount, avoid
conflicts with other assignments or its own interests, and act without any
consideration for future work. The Consultant shall not accept or engage in any
assignment that would be in conflict with its prior or current obligations to other
clients, or that may place it in a position of not being able to carry out the
assignment in the best interests of the Authority.
b. An Applicant shall not have a conflict of interest that may affect the Selection
Process or the Consultancy. Any Applicant found to have a Conflict of Interest
shall be disqualified.
c. An Applicant shall be deemed to have a Conflict of Interest affecting the Selection
Process, if:
i. a constituent of such Applicant is also a constituent of another Applicant
(or)
ii. such Applicant or its Associate receives or has received any direct or
indirect subsidy or grant from any other Applicant or its Associate (or)
iii. such Applicant has the same legal representative for purposes of this
Application as any other Applicant (or)
iv. if a Firm is engaged by the Authority to provide goods or works or services
and if the Associate/s of such firm is engaged for providing consulting
services for the same project and vice versa.
15) All future communication / changes / additional information with respect to this
advertisement shall be placed on the HMDA website only.
16) All disputes whatsoever shall be the jurisdiction of the appropriate court at Hyderabad.
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Annexure A
Format for Covering Letter(On Consultants’ / Firms’ Letter Head)
Date:
ToThe Metropolitan Commissioner,Hyderabad Metropolitan Development Authority,Block A, HMDA Complex, Tarnaka,Hyderabad – 500037
Sub: Submission of Application for Empanelment of Consultants / Firms forpreparation of Master Plans / Zonal Development Plan / Area Development /Action Plan / Road Development Plan as entrusted by HMDA – Reg.
1. With reference to your EOI Doc.Non.2012/MPU/Plg/HMDA/2019, dt.13.11.2019, I /
We, having examined all relevant documents / information and understood the
contents, hereby submit our application for selection as Consultant.
2. I/We acknowledge that the Authority will be relying on the information provided in the
application and the documents accompanying the application for selection of the
Consultant, and we certify that all information provided in the application and in the
Appendices are true and correct, nothing has been omitted which renders such
information misleading; and all documents accompanying such application are true
copies of their respective originals.
3. I / We shall make available to the Authority any additional information it may deem
necessary or require for supplementing or authenticating the application.
4. I / We acknowledge the right of the Authority to reject our application without assigning
any reason or otherwise and hereby waive our right to challenge the same on any account
whatsoever and shall not approach the Judiciary.
5. I / We certify that in the last five years, we have neither failed to perform on any
contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a
judicial pronouncement or arbitration award against the Applicant, nor been
expelled from any project or contract by any public authority nor have had any
contract terminated by any public authority for breach on our part.
6. I/We declare that:
i. I/We have examined and have no reservations to the EOI Documents, including
any Addendum issued by the Authority;
ii. I / We do not have any conflict of interest as mentioned in the EOI Document;
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iii. I / We have not directly or indirectly or through an agent engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice in respect of any tender or EOI issued by or any agreement
entered into with the Authority or any other public sector enterprise or any
Government, Central or State;
iv. No person acting for us or on our behalf will engage in any corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice.
v. I / We understand that you may cancel the Selection Process at any time and that you
are neither bound to accept any application that you may receive nor to select the
Consultants / Firms, without incurring any liability to the Applicants in accordance
with the EOI document.
vi. I/We certify that in regard to matters other than security and integrity of the country,
we have not been charge-sheeted by any agency of the Government or convicted
by a Court of Law or indicted or adverse orders passed by a regulatory authority
which would cast a doubt on our ability to undertake the Consultancy for the Project
or which relates to a grave offence that outrages the moral sense of the community.
7. I / We hereby irrevocably waive any right or remedy which we may have at any stage at
law or howsoever otherwise arising to challenge or question any decision taken by the
Authority in connection with the selection of Consultants / Firms or in connection with
the Selection Process itself.
8. I/We agree and understand that the application is subject to the provisions of the EOI
document. In no case, shall I/we have any claim or right of whatsoever nature if the
Consultancy is not awarded to me/us or our application is not opened or rejected.
9. In the event of our firm being selected as the Consultant, I/we agree and undertake to
provide the services of the Consultant in accordance with the provisions and that the
Team Leader shall be responsible for providing the agreed services himself and not
through any other person or Associate.
10. I/We have studied EOI and all other documents / information carefully. We understand
that we shall have no claim, right or title arising out of any documents or information
provided to us by the Authority or in respect of any matter arising out of or concerning or
relating to the Selection Process including the award of Consultancy.
11. I/We agree and undertake to abide by all the terms and conditions of the EOI Document.
In witness thereof, I/we submit this application under and in accordance with the terms
of the EOI Document.
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Certified that the above information is correct to the best of our knowledge and no relevant
information is concealed. If at any time during or after the Empanelment, it is proved that the
information furnished by us is wrong, HMDA reserves the right to take necessary action against
our firm as per applicable Laws/Rules of the land.
Yours Faithfully,
Signature of Authorized Representative of the Firm
NAME:
DESIGNATION:
FIRM:
DATE:
PLACE:
Seal / Stamp of the Firm
EOI for Empanelment of Consultancy Services for HMDA
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Annexure B
Format for Company Profile or Structure of Organization
1.
.
Name of the applicant2. Address3. Place and Year of establishment4. Details of Registration of Proprietor/Partners/Directors
5. Telephone No.6. Fax No.
7. E-mail id
8. Website (if any)
9. Legal status of the applicant (attach copies of original documents
defining the legal status)
The applicant is:
a. An Individual
b. A Proprietary Firm
c. A firm in partnership (Attach copy of Partnership)
d. A Joint Venture (Attach copy of JV agreement)
e. Other (mention the type)
10. Name of Directors / Partners in the organization and their
status along with their qualification, addresses, Telephone
numbers, Fax and Email, if any
11. Name(s) of the persons along with their qualification and
designation of individuals authorized to act for the
Organization
12. Organization Chart
13. Are you presently debarred / black listed by any Government
Department / Public Sector Undertaking /any employer, etc. (If yes,
please furnish details)
14. Has the applicant, or any constituent partner in case of
partnership firm, has any pending litigation in the name of his
organization? If so give details
15. Has the applicant or any constituent partner in case of
partnership firm, ever been convicted by a court of law? If so,
give details
EOI for Empanelment of Consultancy Services for HMDA
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Note: Attach copies of original documents wherever required even if not specified
Signature of Authorized Representative of the Firm
NAME:
DESIGNATION:
FIRM:
DATE:
PLACE:
Seal / Stamp of the Firm
16. PAN / TAN Card (Copy to be enclosed)
17. Service Tax Registration Certificate (Copy to be enclosed)
18. GST registration number (Copy to be enclosed)
19. Name and details of contact persons
20. Any other information considered necessary but not
included above
EOI for Empanelment of Consultancy Services for HMDA
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Annexure C
Format for Consultants / Firms Experience in Preparation of Master Plans / Zonal
Development Plan / Area Development Plan / Action Plans / Road Development Plan
SNO Name ofProject
ClientDetails
ProjectLocation
Project Cost(in Rs.)
Document Enclosed asProof of Experience
Note: The claimed experience shall be supported by project completion certificates issued by
the clients towards documentary evidence
Yours Faithfully,
Signature of Authorized Representative of the Firm
NAME:
DESIGNATION:
FIRM:
DATE:
PLACE:
Seal / Stamp of the Firm
EOI for Empanelment of Consultancy Services for HMDA
19
Annexure D
Format for details of key professionals’ profile
1. Name:
2. Designation:
3. Date of Birth:
4. Nationality:
5. Role / Responsibilities:
6. Key Expertise:
7. Educational Qualifications (with year of completion):
8. Professional Experience (in the last 5 years):
Organization Designation Client ProjectName andLocation
Projectdetails
Role ofkey
expert
Duration ofExperience (in
years)
9. Relevant Experiences:
Organization Designation Client ProjectName andLocation
Projectdetails
ProjectCost (in
Rs.)
Role ofkey
expert
Duration ofExperience (in
years)
I, the undersigned, certify that to the best of my knowledge and belief, this Annexure prescribed
above is correct and true.
Note:
1. The details furnished shall be supported with all the concerned proofs.
2. Use separate form for each Key Personnel.
Signature of Authorized Representative of the Firm
DATE:
PLACE:
EOI for Empanelment of Consultancy Services for HMDA
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Annexure E
Details of Financial Turn-over of Consultant / Firms for last 5 financial years &
current year
Turnover related data (All figures in INR Crore)
DescriptionFinancial Years
Yr 01 Yr 02 Yr 03 Yr 04 Yr 05 Current Year
Consultancy Revenue
(add) Other Revenue
Total Turnover
The applicant has to submit the following documents / information, in addition to the above
documents:
1. Copy of annual Audited Balance Sheets (for the last five years)
2. Details of litigations, if any
3. Other relevant details, if any
Note:
1. The applicant shall submit Audited Balance Sheets / Annual Reports
2. The annual Turnover data should be certified by a practicing Charted Accountant
Signature of Authorized Representative of the Firm
NAME:
DESIGNATION:
FIRM:
DATE:
PLACE:
Seal / Stamp of the Firm