Official Meeting Minutes – February 8, 2017 West New York Board of Education Work Session/Business Meeting Minutes February 8, 2017, 6:00 p.m. The Work Session/Business Meeting of the West New York Board of Education was held in the Auditorium of the West New York Middle School, 201 – 57 th Street, West New York, New Jersey. The order of business and agenda for the meeting was: I. CALL TO ORDER At 6:13 P.M. the meeting was called to order. II. FLAG SALUTE The Pledge of Allegiance to the Flag of the United States of America was recited. III. ROLL CALL Trustee Present Arrival Absent Trustee Castañeda Trustee Cheng Vice President Gonzalez Trustee Mejia Trustee Morel Trustee Portillo Trustee Rodas Trustee Scheurle President Parkinson Also Present: Ms. Clara Brito Herrera, Superintendent of Schools Ms. Anastasia Olivero, Assistant Superintendent for Curriculum & Instruction Mr. Robert Sanchez, Assistant Superintendent of Administrative Services Mr. Sixto Cardenas, Director of Human Resources Ms. Beverly Lazzara, Director of Special Services Mr. Jorge Acosta, Administrative Supervisor of Educational Programs Mr. Dean Austin, School Business Administrator/Board Secretary Mr. Lester Taylor, Florio Perrucci Steinhardt & Fader Mr. Allan Roth, Esq., Administrative Assistant IV. OPEN PUBLIC MEETING STATEMENT The New Jersey Open Public Meetings Law was enacted to ensure the right of the Public to have advance notice of and to attend the meetings of any public bodies at which any business affecting their interest is discussed and acted upon. In accordance with the provisions of the act, the School Business Administrator/Board Secretary has caused notice of this meeting to be sent to the following, announcing time and place thereof, agenda, etc. the Jersey Journal the Administration Bulletin Board the District Website V. COMMUNICATIONS 1. First Reading of Policy: 1. 1510 Americans with Disabilities Act 2. 2415.30 Title I - Educational Stability for Children in Foster Care 3. 2418 Section 504 of The Rehabilitation Act of 1973 - Students 4. 5116 Education of Homeless Children 5. 5330.04 Administering an Opioid Antidote 6. 8330 Student Records
Transcript
Official Meeting Minutes – February 8, 2017
West New York Board of Education Work Session/Business Meeting Minutes
February 8, 2017, 6:00 p.m. The Work Session/Business Meeting of the West New York Board of Education was held in the Auditorium of the West New York Middle School, 201 – 57th Street, West New York, New Jersey. The order of business and agenda for the meeting was:
I. CALL TO ORDER At 6:13 P.M. the meeting was called to order.
II. FLAG SALUTE The Pledge of Allegiance to the Flag of the United States of America was recited.
III. ROLL CALL
Trustee Present Arrival Absent
Trustee Castañeda Trustee Cheng Vice President Gonzalez Trustee Mejia Trustee Morel Trustee Portillo Trustee Rodas Trustee Scheurle President Parkinson
Also Present: Ms. Clara Brito Herrera, Superintendent of Schools
Ms. Anastasia Olivero, Assistant Superintendent for Curriculum & Instruction Mr. Robert Sanchez, Assistant Superintendent of Administrative Services Mr. Sixto Cardenas, Director of Human Resources Ms. Beverly Lazzara, Director of Special Services Mr. Jorge Acosta, Administrative Supervisor of Educational Programs Mr. Dean Austin, School Business Administrator/Board Secretary Mr. Lester Taylor, Florio Perrucci Steinhardt & Fader Mr. Allan Roth, Esq., Administrative Assistant
IV. OPEN PUBLIC MEETING STATEMENT
The New Jersey Open Public Meetings Law was enacted to ensure the right of the Public to have advance notice of and to attend the meetings of any public bodies at which any business affecting their interest is discussed and acted upon. In accordance with the provisions of the act, the School Business Administrator/Board Secretary has caused notice of this meeting to be sent to the following, announcing time and place thereof, agenda, etc.
the Jersey Journal
the Administration Bulletin Board the District Website
V. COMMUNICATIONS 1. First Reading of Policy: 1. 1510 Americans with Disabilities Act 2. 2415.30 Title I - Educational Stability for Children in Foster Care 3. 2418 Section 504 of The Rehabilitation Act of 1973 - Students 4. 5116 Education of Homeless Children 5. 5330.04 Administering an Opioid Antidote 6. 8330 Student Records
Official Meeting Minutes – February 8, 2017
VI. SUPERINTENDENT’S REPORT
1. Violence and Vandalism Report - Presenter - Mr. Robert Sanchez
2. Monthly Reports (these reports are on file and recorded)
Superintendent’s Report concluded with the disclosure of Student Enrollment count of 8,681
Prior to opening up the floor to Public Comments, the Board accommodated a brief presentation by guest speaker Mr. Mike Bitar, representing Cenergistic Inc. – an energy conservation company working with school districts nation-wide to facilitate institutionalizing and enhancing energy-efficiency awareness and behaviours leading to lower energy expenditures.
VII. PUBLIC COMMENTS ON MATTERS OF GENERAL CONCERN In accordance with West New York Board of Education Bylaw #0167 (Public participation in board meetings – Adopted April 22, 2009: Each participant’s commentary shall be limited to three minutes duration. Public comments on matters of general concern included timing of pay raise and retro payment, and status of MHS Project Graduation funding. Former WNY BoE Trustee, Dr. Piscatelli (current serving on the Board of Trustees of the WNY Town Library): Exploring partnership opportunities between district and town for student activities, including: 1. Community Service – volunteer work at library, in part to enhance activities resume for college 2. “Story Hour” – reading for pre-school conducted at the Waterfront Mr. John Smith – in reference to after-school basketball recreational activities, commented on potential improvements in clean-up efforts and locker conditions Ms. Anita Kober – WNYEA President – commended the Superintendent on safety focus evidenced by timely scheduling of school close ahead of inclement weather. Board President Parkinson made a motion to introduce a Board Resolution: Resolution B1: West New York Board of Education’s Commitment to Providing a “Safe Zone” to all School-age Children Who Live in the District, Regardless of the Student’s Immigration Status
Jonathan Castañeda
(JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by: JC MC DG DM DMo LP SR RS AP Seconded by: JC MC DG DM DMo LP SR RS AP
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
Official Meeting Minutes – February 8, 2017
EXECUTIVE SESSION NOTICE:
VIII. OPEN PUBLIC MEETING STATEMENT/RESOLUTION FOR EXECUTIVE SESSION
Motion to recess to Executive Session at 6:50 p.m.
President Parkinson: Asked that all Board members in favor of recessing to Executive Session, say “Aye”
Jonathan
Castañeda (JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by: JC MC DG DM DMo LP SR RS AP Seconded by: JC MC DG DM DMo LP SR RS AP
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
Also Present: Ms. Clara Brito Herrera, Superintendent of Schools Mr. Dean Austin, Business Administrator | Board Secretary Mr. Lester Taylor, Florio Perrucci Steinhardt and Fader, LLC.
Board Secretary read the OPEN PUBLIC MEETING STATEMENT/RESOLUTION FOR EXECUTIVE SESSION
The public portion of the meeting is now concluded. The Board will now recess into Executive Session to discuss items which fall within an exception of our open meetings policy and permits board to have private discussion since it deals with specific exceptions contained in N.J.S.A. 10:4-12:
Matters of Personnel – Affecting Current or Prospective Employees Matters of Litigation Matters of Attorney | Client Privilege Other Matters as Rendered Confidential by Law
BE IT RESOLVED, that the Board of Education will recess into Executive Session to discuss the aforementioned matters. Any discussion held by the Board which need not remain confidential will be made public as soon as practical. Minutes of the Executive Session will not be disclosed until the need for confidentiality no longer exists. The Board may take action on these items following executive session.
Official Meeting Minutes – February 8, 2017
Executive Session Discussion:
Motion to adjourn the Executive Session and reconvene in Public Session at 7:15 p.m.
Jonathan Castañeda
(JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by: JC MC DG DM DMo LP SR RS AP Seconded by: JC MC DG DM DMo LP SR RS AP
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
IX. REVIEW AGENDA RESOLUTIONS All matters hereunder are considered to be routine in nature and will be enacted by one motion. Any Board member may request that an item be removed from the Agenda for separate consideration. Any item(s) removed from the Agenda will be discussed and acted upon separately, immediately following the consideration of the remaining items on the Agenda. A motion or a second is not required to remove an item(s) from the Agenda. All resolutions acted upon at this meeting are available to be viewed this evening and copies can be obtained by contacting the School Board Secretary’s Office. Business and Finance 1.1 Treasurer of School Monies 1.2 Approval of Minutes 1.3 Paid Bill List 1.4 Transfers 1.5 MHS Spring Athletic Bid 2017 1.6 MHS 2016 Exxon Educational Alliance Math and Science Grant 1.7 Payment Authorization - H&S Construction and Longo Associates (SDA-funded Science Lab Upgrade Project - MHS | Annex B) Curriculum
2.1 Fieldtrips 2.2 Fundraisers 2.3 Professional Development/Travel 2.4 Speakers 2.5 ECS Transition Committee Meetings 2.6 ECS - Parent Advisory Council Meetings 2.7 Curriculum Revision 2.8 STEAM Labs Applications – MHS 2.9 Project Orange Thumb Application Submission 2.10 Lift Life Foundation Grant 2.11 ECS Participation in North Hudson Community Action Head Start Health Fair Operations
Official Meeting Minutes – February 8, 2017
3.1 Request for Use of Facilities 3.2 Requests for Transportation 3.3 Bedside Instruction Special Services 4.1 Transportation and Placements 2016-2017 SY 4.2 Bedside Instruction Legal 5.1 Next Board Meeting Personnel 6.1 Resignation 6.2 New Hire Certificated 6.3 New Hire Non-Certificated 6.4 Substitute Teachers 6.5 Transfers 6.6 Home Instruction 6.7 Resignation Extra Compensation 6.8 Resignation Extra Compensation 6.9 Resignation Extra Compensation 6.10 Extra Compensation Positions 6.11 MHS Spring Coaching Positions 6.12 FMLA 6.13 District Peer/Multi-Cultural Facilitator 6.14 Extended Day Computer Coding Class Business and Finance 1.1 Treasurer Report On motion made and passed, the Board of Education accepted the report of the School Business Administrator/School Board Secretary (148) as certified in keeping with N.J.A.C. 6:20-2.2.13(d) and the report of the Treasurer of School Monies (A149) for the month of March 2016, as presented by the Superintendent of Schools, and found them in agreement and upon review certified them to the best of their knowledge and no major account or fund had been over expended in violation of N.J.A.C. 6:20-2.14(b) and that sufficient funds were available to meet the District’s financial obligations set for the remainder of the Fiscal Year N.J.A.C. 6:20-2.13(e) and on this basis ordered them as part of the minutes of the Board of Education. In keeping with the aforementioned approval, this Board does hereby also approve the submission of the March 2016, Secretary and Treasurer Reports to the N.J. Department of Education, Division of Finance, Office of Budget Review and Fiscal Monitors. 1.2 Approval of Minutes BE IT RESOLVED, that the West New York Board of Education approves the minutes the following meetings: BE IT RESOLVED, that the West New York Board of Education approves the minutes the following meetings:
January 18, 2017 - Public Meeting Minutes January 18, 2017 - Executive Meeting Minutes 1.3 Paid Bill List BE IT RESOLVED, that the West New York Board of Education does hereby accept the paid bill lists as presented by the Superintendent of Schools: 2015-2016 SY
Official Meeting Minutes – February 8, 2017
Batch 118 $3,458,681.01
Batch 119 $3,475,756.81
Batch 120 $254,076.60
Batch 121 $6,211,719.84
Batch 122 $66,044.28
Batch 123 $72,647.58
Batch 124 $93,999.99
Batch 125 $70,868.84
Batch 126 $3,515,723.87
Batch 127 $3,603.360.87
Batch 128 $10,651.24
Batch 129 $829,057.63
Batch 130 $5,030,754.57
Batch 131 $5,100.00
Batch 132 $78.12
Batch 133 $77.19
Batch 134 $660.48
Batch 135 $139,302.95
Batch 136 $10,340.97
Batch 137 $394,233.88
Batch 138 $430,930.11
1.4 Transfers BE IT RESOLVED, that this Board of Education, upon the recommendation of the Superintendent of Schools, authorizes the following line item transfers and certifies that the proposed transfer(s) will not affect implementation of any approved programs and/or services:
Official Meeting Minutes – February 8, 2017
1.5 MHS Spring Athletic Bid 2017 WHEREAS, Public Notice was provided in the Jersey Journal on January 28, 2017 informing interested parties of the receipt of sealed bids for the purchase of said supplies, and WHEREAS, on Tuesday, February 7, 2017, the West New York Board of Education conducted a public bid opening for the award of Spring Athletic supplies which yielded the following consideration:
Bidder Base Bid
And; WHEREAS, in accordance with the provision of Public School Contract Law, N.J.S.A. 18A:18A et seq., and WHEREAS, _________submitted the lowest bid to the West New York Board of Education for Spring Athletic supplies. NOW, THEREFORE BE IT RESOLVED, that the West New York Board of Education award the contract for the Memorial High School Spring Athletic supplies to ______ in the total contract lump sum of $___________on a per unit basis as the lowest and responsible bid for the 2016-2017 Spring Athletic Bid. 1.6 1.5 MHS 2016 Exxon Educational Alliance Math and Science Grant – clerical edit (item number)
BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of School and in accordance with West New York Board of Education Policy/Regulation #7230 (Gifts, Grants and Donations), accepts the following donations from the following donors:
1.7 1.6 Payment Authorization - H&S Construction and Longo Associates (SDA-funded Science Lab Upgrade Project - MHS | Annex B) - clerical edit (item number) WHEREAS, on June 28, 2013, the NJ Schools Development Authority (the “SDA”) has approved the district’s funding for the renovations of the science labs at Memorial High School and Annex B (Capital Maintenance Project), and entered, in accordance N.J.S.A. 18A:7G-13a, into a grant agreement with the Board for the payment of the State’s share of costs (100% of project costs): (DOE Project #: 5670-050-12-0ACM-01; SDA Project#: 5670-050-12-0ACM-01; Grant #: GB-0252), and WHEREAS, having duly received authorization from the Board to advertise for and receive competitive bids for the Memorial High School / Annex B Laboratory Alterations (Bid No. 05-60), the District’s Central Administration:
1. conducted a public bid opening for the award of the Memorial High School / Annex B Laboratory Alterations (Wednesday, March 30, 2016)
2. awarded the contract for the Memorial High School / Annex B Laboratory Alterations to H & S Construction in the total contract sum of $2,324,00.00 (Base Bid - $2,174,000, plus Contingency Allowance - $150,000) as the lowest and responsible bid for the 2015-2016 school year (at the Board’s May 18, 2016 meeting), and
WHEREAS, pursuant to a payment schedule outlined in the New Jersey Schools Development Authority’s “Final Grant Amount and Authorization to Proceed with the Award of Contract Letter”, dated 5/26/2016, RSC Architects (Construction Administrator) submitted Certification of Payment Nos.7 to the Board on January 13, 2017, for which the SDA subsequently approved initial payment of $51,000 to H&S Construction (Contractor).
Donor Item Purpose
Exxon Mobile $500.00 2016 Exxon Educational Alliance Math and Science Grant
Official Meeting Minutes – February 8, 2017
THEREFORE, BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of Schools, hereby authorizes the Business Administrator to effect a payment of SDA funds to H & S Construction in the amount of $51,000.00 upon receipt of the final submission by H&S Construction. Curriculum 2.1 Fieldtrips BE IT RESOLVED, that the following field trips are approved subject to the group’s compliance with the Board of Education policies, as per attached:
School Date Group(s) Students Destination Activity Requested
P.S. #1 2/24/2017 Peer Leaders 25 On File On File X
P.S. #1 5/18/17 Kindergarten 130 On File On File X
P.S. #1 5/24/17 3-6 Autism Classes 18 On File On File X
P.S. #1 5/31/17 Peer 25 On File On File X
P.S. #1 6/2/17 Kindergarten 130 On File On File X
P.S. #1 6/2/17 Pre-K 90 On File On File X
P.S. #1 6/14/17 Peer 25 On File On File X
P.S. #2 3/28/17 Pre-K 18 On File On File X
P.S. #2 4/12/17 Pre-K 52 On File On File X
P.S. #3 3/16/17 K-2 Self-Contained ABA & LLD 52 On File On File X
P.S. #4 2/16/17 3/4 & 5/6 Autism Classrooms 20 On File On File X
P.S. #5 6/13/17 Peer Group 22 On File On File X
MS 3/17 - 6/17 Special Ed 7th & 8th Grade 70 On File On File
MS 3/2/17 Junior Honor Society 43 On File On File X
MS 5/19/17 WNYMS Chorus 55 On File On File
MHS 2/26/17 Youth Alive 25 On File On File X
MHS 3/6/17 Creative Pathways 40 On File On File X
MHS 3/21/17 Creative Pathways 40 On File On File X
MHS 3/22/17 French 2 & 3 Classes 40 On File On File X
MHS 3/23/17 Business Department 11 On File On File X
MHS 4/29/17 Choraliers 30 On File On File X
MHS 5/11/17 Art Department 20 On File On File X
MHS 5/12/17 Art Department 63 On File On File X
MHS 5/24/17 Future Business Leaders
of America 15 On File On File X
MHS 6/5/17 Art Students 28 On File On File X
P.S.1,3,6 3/7/17 Kindergarten G&T Students 31 On File On File X
P.S.2,4,5 3/8/17 Kindergarten G&T Students 26 On File On File X
P.S.3,6 3/14/17 6th Grade G&T Students 37 On File On File X
P.S.1,2,3,4,5,6 3/22/17 2nd Grade G&T Students 80 On File On File X
P.S.1,2,3,4,5,6 5/15/17 3rd Grade G&T Students 102 On File On File X
P.S.2,5,6 5/30/17 4th Grade G&T Students 55 On File On File X
Official Meeting Minutes – February 8, 2017
P.S.1,3,4 5/31/17 4th Grade G&T Students 48 On File On File X
P.S.1,2,3,4,5,6 6/1/17 1st Grade G&T Students 66 On File On File X
2.2 Fundraisers BE IT RESOLVED, that the following fundraisers are approved subject to the respective group’s compliance with the Board of Education policies, as per attached:
School Group Advisor(s) Type of Fundraiser Date(s) Purpose
P.S. #2 PE Dept. G. Hepperle Jump Rope/
Hoops for Heart 2/9/17
Raise Money to Donate to the Heart Association
P.S. #2 PTO J. Rodriguez Teddy Bear Sale - Valentine's Day 2/9/17 - 2/14/17
Raise Funds for PTO Events
P.S. #2 PTO J. Rodriguez Scholastic Book Fair 3/13/17 - 3/16/17
Raise Funds for PTO Events
P.S. #2 PTO J. Rodriguez Mother's Day Sale -
Plant Sale 5/8/17 - 5/12/17
Raise Funds for PTO Events
P.S. #4 Phys. Ed. Staff F. Arena Jump Rope for Heart/Hoops for
Heart 5/19/17
Help Raise Money for Stroke and
Heart Disease Victims
MHS Student Council L. Hoffman Sale of T-Shirts and Bandanas,
Displaying the a "Pride" Design in School Colors
2/1/17 - 6/20/17
Raise Money for Student Council Events
MHS Class of 2018 K. Shaw Fan Cloth Apparel
Catalog Sale 2/13/17 - 2/28/17
Raise Funds to Defray Cost of Senior Activities
MHS Student
Council/TIGS/MOMS E. Diaz Penny Wars
3/1/17 - 3/31/17
Raise Funds for Field Trip to Local Soup
Kitchen
MHS Student Council L. Hoffman Concessions at Field Day (healthy snacks and drinks) & Spirit Make
Up
5/17/17 or 5/26/17
Raise Funds for School Spirit Events and Leadership
Training
Special Services Dept. B. Lazzara Autism 4/3/17 - 4/7/17
Raise Money for Autism
2.3 Professional Development/Travel WHEREAS, the West New York Board of Education, as per policy # 6471 has determined that participation in professional activities, including conferences and meetings requires travel expenditures and that this travel is critical to the administrative and/or instructional needs of the district; and WHEREAS, the West New York Board of Education has determined that the school district travel expenditures to the activities listed below are in compliance with both the West New York travel policy and with stated travel guidelines as established by the Department of the Treasury and within the guidelines established by the Federal Office of Management and Budget, NOW THEREFORE, BE IT RESOLVED, that the West New York Board of Education, upon recommendation of the Superintendent of Schools, approves the attendance of the listed district employee as per the following including all registration fees and statutorily authorized travel expenditures to be charged as outlined below:
Name Activity Date Anticipated
Cost Funding Source /Account #
Alina Cannao
2017 PSUG-NJ 6th Annual Conference
Atlantic City, NJ
03/06 – 03/08/17
Mileage/Tolls $77.50 Meals
$280.00 Lodging (2 nights)
$194 + tax Tolls/Parking
$60.00 Registration
$300.00
Title II
Official Meeting Minutes – February 8, 2017
Lydia Janice Garciga
2017 PSUG-NJ 6th Annual Conference
Atlantic City, NJ
03/06 – 03/08/17
Mileage/Tolls $77.50 Meals
$280.00 Lodging (2 nights)
$194 + tax Tolls/Parking
$60.00 Registration
$300.00
Title II
Randi Cabana SUPA CLS Seminar
Syracuse University New York, NY
05/11/17
Ferry $18.00
Tolls/Parking $14.00
District
Randi Cabana SUPA CLS Seminar
Syracuse University New York, NY
05/15/17
Ferry $18.00
Tolls/Parking $14.00
District
2.4 Speakers WHEREAS, the West New York School District, in accordance with its instructional goals, has provided for guest speakers as part of the School and District Operational Plans, NOW THEREFORE, BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of Schools, authorizes the following speakers to present the activities listed below, to be charged to the approved school district budget:
Activity Speaker School Date Cost Funding Source
Speaker
Shawn Simmons and Hudson County Fire
Marshals (After the Fire-Seton Hall University
Burn Survivors Presentation to Senior
Class)
MHS 2/15/17 N/A N/A
Speaker The George Street
Playhouse Middle School
2/16/17 $900 MS – School Funds
Speaker for Alternative
Students Kelvin Rodriguez MHS 2/24/17 N/A N/A
Junior Prom DJ/Emcee Services
Victor Garcia Tectonic
MHS 4/27/17 $1,000 MHS School Funds
2.5 ECS Transition Committee Meetings BE IT RESOLVED, that the West New York Board of Education, upon recommendation of the Superintendent of Schools, authorizes the Early Childhood Program to conduct Transition Committee Meetings throughout the school year at the Early Childhood School as required by the Early Childhood Program Guidelines. Tentative dates are February 10, 2017 and May 10, 2017 and meetings will be held during school hours. 2.6 ECS - Parent Advisory Council Meetings
Official Meeting Minutes – February 8, 2017
BE IT RESOLVED, that the West New York Board of Education, upon recommendation of the Superintendent of Schools, authorizes the Early Childhood Program to host Parent Advisory Council Meetings for the Contracted Providers throughout the school year at the Early Childhood School as required by Grow NJ Kids. Tentative dates are February 14, 2017, March 29, 2017, and May 31, 2017 with meetings being held at the Early Childhood School during school hours. 2.7 Curriculum Revision
2.8 STEAM Labs Applications – MHS BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of Schools, approves the submission of the S.T.E.A.M Labs application for Memorial High School in the amount of approximately $6,000 plus a teacher training workshop for the 2016-2017 school year. 2.9 Project Orange Thumb Application Submission BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of Schools, approves the submission of the Project Orange Thumb application for the Early Childhood School in the amount of $3,500 in gift cards and tools to help support their goals of horticulture education for the 2016-2017 school year. 2.10 Lift Life Foundation Grant
Subject Date
Revised Subject Date Revised
Art 2014 Language Arts/Writing Curriculum (2 addendums)
2015 Machine & Tools 3 / Makers Space (replaces Alternative Fuel)
2015
Code.org 2015 ELA Alternative Course of Study 7-8 2016
Next Generation of Science K-12 2015 Math Alternative Course of Study 7-8 2016
Capstone in Business Studies 2017 Business Applications I 2017
Business Applications II 2017
Official Meeting Minutes – February 8, 2017
BE IT RESOLVED, that the West New York Board of Education, upon the recommendation of the Superintendent of Schools, approves the submission of the Lift Life Foundation Grant for Memorial High School for at least $10,000 to transform the weight room into a state of the art facility with brand new equipment for the 2016-2017 school year. 2.11 ECS Participation in North Hudson Community Action Head Start Health Fair
BE IT RESOLVED, that the West New York Board of Education, upon recommendation of the Superintendent of Schools, authorizes the Early Childhood Program to participate in the North Hudson Community Action Head Start Health Fair on May 4, 2017 from 12:30pm to 4:30pm. The CPIS will assist in the organization and participate in the fair to promote the Early Childhood Program and increase enrollment. Operations 3.1 Request Use of Facilities BE IT RESOLVED that, the following requests for use of facilities are approved subject to the respective group’s compliance with all applicable Board of Education’s policies, as follows:
3.2 Violence & Vandalism Report BE IT RESOLVED, that this Board, upon the recommendation of the Superintendent of Schools, approves Period 1 Violence and Vandalism Report for the 2016 – 2017 school year. 3.3 Bedside Instruction BE IT RESOLVED that, the West New York Board of Education approves the contracts with the following Providers to perform bedside instruction for the 2016 – 2017 school year as listed in an amount not to exceed:
Student # Facility Rate Maximum # Hours School Year
185 New Hope $550.00/Mo. 4 hrs./day 2016-2017 Special Services 4.1 Transportation and Placements 201-2016 SY BE IT RESOLVED, that the West New York Board of Education approves the following Special Education out of district placements and transportation for the 2016-2017 as per attached list. Contracts on file in the Office of the School Business Administrator/Board Secretary. 4.2 Anti-Bullying Self-Assessment Grades
WHEREAS, this Board of Education, in accordance with N.J.S.A. 18A 17-46 Anti-Bullying Bill of Rights, accepts the individual self-assessment grades as compiled by the New Jersey Department of Education, NOW THEREFORE, BE IT RESOLVED, that this Board authorizes the Superintendent of Schools permission to post self-assessment grades on the district website and each school's website.
Legal 5.1 Next Board Meeting RESOLVED, that this Board will hold a Reorganization Meeting on Wednesday, March 8, 2017 at 6:00 p.m. in the West New York Middle School Auditorium, Main Floor, 201 - 57th Street, West New York, New Jersey, and RESOLVED, this Board will go into a closed session (West New York Middle School Music Room) immediately following the Public Work-Session to discuss matters of personnel, matters of litigation and matters contained within the exceptions of the N.J. Open Public Meeting Act as stipulated under N.J.S.A 10:4; and RESOLVED, that the Regular Public Meeting of the West New York Board of Education will convene immediately following the closed session and will be held in the West New York Middle School Auditorium, Main Floor, 201 - 57th Street, West New York, New Jersey, and BE IT RESOLVED, the matters as discussed in said closed session will be disclosed to the public, as soon as possible, without prejudicing the rights of privacy of individuals in the best interests of the West New York Board of Education. Personnel 6.1 Resignation (a) BE IT RESOLVED, this Board accepts the resignation of Betsy Ortiz, a Paraprofessional at PS#4, and waives the (60) day notice requirement, effective January 31, 2017, upon the recommendation of the Superintendent of Schools. (b) BE IT RESOLVED, this Board accepts the resignation of Sandra Guerra, a Paraprofessional at PS#1, and waives the (60) day notice requirement, effective January 23, 2017, upon the recommendation of the Superintendent of Schools. 6.2 New Hire Certificated
Official Meeting Minutes – February 8, 2017
WHEREAS, this Board of Education accepts the recommendation of the Superintendent of Schools, and approves the appointment of the listed personnel for the 2016-2017 School Year, subject to criminal history background check, effective as indicated, and subject to sixty (60) day termination notice, and this appointment shall be charged to the appropriate line item account pursuant to the negotiated agreement with the West New York Education Association: Certificated (a) Lidia Bazikian, Speech Language Pathologist, PS#6, at an annual salary of $62,163, prorated, Step 1, MA, effective February 16, 2017, through March 31, 2017 through Fund 15 (b) Christine Zelenka, Science Teacher, Memorial High School, at an annual salary of $62,163, prorated, Step 1, MA, pending certification, effective February 16, 2017, through March 31, 2017 through Fund 15 6.3 New Hire Non-Certificated WHEREAS, this Board of Education accepts the recommendation of the Superintendent of Schools, and approves the appointment of the listed personnel for the 2016-2017 School Year, subject to criminal history background check, effective as indicated, and subject to sixty (60) day termination notice, and this appointment shall be charged to the appropriate line item account pursuant to the negotiated agreement with the West New York Education Association: Non-Certified
(a) Oscar de Hombre, Special Education Paraprofessional Autism Class, PS#4 at an annual salary of $29,296, Step 1, $18,796 plus $10,500 BA, prorated, effective February 16, 2017 through June 30, 2017 through Fund 15 (b) Dayana Pujol, Preschool Disabled Paraprofessional, PS#2 at an annual salary of $29,296, Step 1, $18,796 plus $10,500 AS, prorated, effective February 16, 2017 through June 30, 2017 through Fund 15 (c) Lizzette Berganzi, Special Education 1:1 Paraprofessional, PS#4, at an annual salary of $29,296, Step 1, $18,796 plus $10,500 BA, prorated, effective March 1, 2017 through June 30, 2017 through Fund 15 (d) Vanessa Casella, Preschool Disabled Paraprofessional, PS#4, at an annual salary of $29,296, Step 1, $18,796 plus $10,500 BA, prorated, effective March 1, 2017 through June 30, 2017 through Fund 15 6.4 Substitute Teachers
WHEREAS, the following certified personnel are assigned as substitute teachers in the West New York School System on an as needed basis, upon the recommendation of the Superintendent of Schools, as per attached, for the 2016-2017 School Year, subject to a criminal history background check, at the rate of $100 per day, and NOW THEREFORE, BE IT RESOLVED, this Board of Education approves the following applications upon the recommendation of the Superintendent of Schools: Fund 11 Jasmine Vargas Pamela C. Gonzalez Yesica M. Capellan Medina Jeanna Gonzalez 6.5 Transfers BE IT RESOLVED, this Board does hereby approve the following voluntary transfer for the 2016-2017 School Year, effective February 9, 2017, based upon the recommendation of the Superintendent of Schools:
Official Meeting Minutes – February 8, 2017
6.6 Home Instruction BE IT RESOLVED, this Board appoints the following personnel to serve as Home Instructors for the School Year 2016-2017, at a rate of $35 per hour, upon the recommendation of the Superintendent of Schools: Fund 11 Bonnie Rodriguez 6.7 Resignation Extra Compensation WHEREAS, this Board has received written notification from Maria Puell tendering her resignation from the Extended School Year at PS#2, effective January 17, 2017. THEREFORE, BE IT RESOLVED, this Board accepts the resignation of Ms. Purell from said position, effective January 17, 2017, upon the recommendation of the Superintendent of Schools. 6.8 Resignation Extra Compensation WHEREAS, this Board has received written notification from Kristina Ramirez tendering her resignation from the Extended School Year at PS#2, effective January 20, 2017. THEREFORE, BE IT RESOLVED, this Board accepts the resignation of Ms. Ramirez from said position, effective January 20, 2017, upon the recommendation of the Superintendent of Schools. 6.9 Resignation Extra Compensation
WHEREAS, this Board has received written notification from Melinda Mitchell tendering her resignation from the Extended School Year at PS#5, effective January 27, 2017. THEREFORE, BE IT RESOLVED, this Board accepts the resignation of Ms. Mitchell from said position, effective January 27, 2017, upon the recommendation of the Superintendent of Schools. 6.10 Extra Compensation Assignments BE IT RESOLVED, this Board appoints the following personnel to various extra compensation assignments for the 2016-2017 School Year, as per attached, at a salary commensurate with guide, upon the recommendation of Superintendent of Schools pursuant to the negotiated agreement with the West New York Education Association:
Transferred from Transferred To
(a) Maria McNeill Special Education Teacher LLD Class at PS#6 Special Education Teacher PSD Autism Class at PS#4
(b) Bonnie Garcia Special Education Teacher PSD Class at PS#4 Special Education Teacher LLD Class at PS#6
(c) Rosa Navarrete Special Education Paraprofessional at the Middle School Special Education Paraprofessional at PS#4 Annex
(d) Emmanuel DiPasquale Custodian at the Middle School Custodian at Memorial High School
Manuel Esteves Custodian at Memorial High School Custodian at Memorial High School
Official Meeting Minutes – February 8, 2017
PS#2 Approved by Principal: Christian Cardenas
Peer Leadership Advisor, PM only
35 sessions x $35
Mohamed Elmaksoud Substitute Teacher
$35 per hour, on an as needed basis
Jessica Diaz
PS#4 Approved by Principal: Brian Cooney
Lunch Monitor
68 sessions x $10 each
Kay Lee Toledo
PS#5 Approved by Principal: Nelson Lopez
Parent Helper
87 sessions x $10 per each
Maria L. Gonzalez
6.11 MHS Spring Coaching Positions BE IT RESOLVED, this Board appoints the following personnel to various Coaching positions for the 2016-2017 School Year, at a salary commensurate with guide, upon the recommendation of the Superintendent of Schools: Memorial High School BASEBALL Head Assistant Coach: Wilfredo Del Valle Assistant Coach: Andres Luna Assistant Coach: Mark Schroback
SOFTBALL
Head Assistant Coach: Lissette Lombana
Assistant: Yesenia Rodas
BOYS OUTDOOR TRACK Assistant Coach: Matthew Riccelli Assistant Coach: Anthony Izzo GIRLS OUTDOOR TRACK
Assistant Coach: Eduardo Sargent
Assistant Coach: Bruce Sierra
BOYS VOLLEYBALL
Assistant Coach: Michael Kushnir
Volunteer Baseball Coach
John Rivera 6.12 FMLA (a) WHEREAS, this Board has received written notification from Employee ID#496, requesting a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from January 18, 2017 through February 28, 2017.
NOW THEREFORE, BE IT RESOLVED, this Board grans Employee ID#496 a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from January 18, 2017 through February 28, 2017, upon the recommendation of the Superintendent of Schools.
Official Meeting Minutes – February 8, 2017
(b) WHEREAS, this Board has received written notification from Employee ID#899, requesting a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from January 23, 2017 through February 16, 2017.
NOW THEREFORE, BE IT RESOLVED, this Board grans Employee ID#899 a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from January 23, 2017 through February 16, 2017, upon the recommendation of the Superintendent of Schools.
(c) WHEREAS, this Board has received written notification from Employee #2757, requesting an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from January 26, 2017 through February 23, 2017. NOW THEREFORE, BE IT RESOLVED, this Board grants Employee ID#2757 an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from January 26, 2017 through February 23, 2017, upon the recommendation of the Superintendent of Schools.
(d) WHEREAS, this Board has received written notification from Employee #1403, requesting an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from January 23, 2017 through February 16, 2017. NOW THEREFORE, BE IT RESOLVED, this Board grants Employee ID#1403 an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from January 23, 2017 through February 16, 2017, upon the recommendation of the Superintendent of Schools. (e) WHEREAS, this Board has received written notification from Employee ID#326, requesting a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 1, 2017 through February 28, 2017.
NOW THEREFORE, BE IT RESOLVED, this Board grans Employee ID#326 a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 1, 2017 through February 28, 2017, upon the recommendation of the Superintendent of Schools. (f) WHEREAS, this Board has received written notification from Employee ID#1472, requesting a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 6, 2017 through April 28, 2017.
NOW THEREFORE, BE IT RESOLVED, this Board grans Employee ID#1472 a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 6, 2017 through April 28, 2017, upon the recommendation of the Superintendent of Schools.
(g) WHEREAS, this Board has received written notification from Employee ID#816, requesting a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 13, 2017 through February 28, 2017.
NOW THEREFORE, BE IT RESOLVED, this Board grans Employee ID#816 a paid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave Act (NJFLA) from February 13, 2017 through February 28, 2017, upon the recommendation of the Superintendent of Schools.
(h) WHEREAS, this Board has received written notification from Employee #3433, requesting an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from February 27, 2017 through April 28, 2017. NOW THEREFORE, BE IT RESOLVED, this Board grants Employee ID#3433 an unpaid leave of absence under the Family Medical Leave Act (FMLA) and NJ Family Leave (NJFLA) from February 27, 2017 through April 28, 2017, upon the recommendation of the Superintendent of Schools. 6.13 District Peer/Multi-Cultural Facilitator BE IT RESOLVED, this Board appoints Zoila Correa as District Peer/Multi-Cultural Facilitator for the 2016-2017 School Year, at a stipend of $2,910, as per contract, upon the recommendation of Superintendent of Schools, through Fund 15.
6.14 Extended Day Computer Coding Class BE IT RESOLVED, this Board appoints the following personnel to the Extended Day Computer Coding Class, Elementary Grades Four through Six, three days per week (Monday, Tuesday, & Thursday, from February 27, 2017 through May 25, 2017, at a rate of $35 per hour, not to exceed 40 hours each, upon the recommendation of the Superintendent of Schools, for the 2016-2017 School Year. PS#1
Official Meeting Minutes – February 8, 2017
Michael Flanagan
PS#2
Marta E. Rodriguez
PS#3
Maria Concepcion
PS#4
Maria Leon
Concetta Flanagan
PS#5
Lissett Martinez
PS#6
Agatha Regal-Guerra 6.15 Resignation MHS Winter Coaching Position WHEREAS, this Board has received written notification from Donna Santos tendering her resignation as Girls Head Basketball Coach for the Memorial High School Winter Coaching position, effective February 3, 2017. THEREFORE, BE IT RESOLVED, this Board accepts the resignation of Ms. Santos from said position, effective February 3, 2017, upon the recommendation of the Superintendent of Schools. 6.16 Salary Increment Changes
WHEREAS, the following have presented evidence of completion of additional credits as indicated, NOW THEREFORE, BE IT RESOLVED, upon the recommendation of the Superintendent of Schools, the following personnel receive additional increment and salary adjustment as indicated for the School Year 2016-2017 as follows pursuant to the negotiated agreement with the West New York Education Association: Retro to January 2, 2017 Certificated Teacher
School Name Graduate
Credits From - To
Graduate Increment
New Salary
Memorial High School
Michael Alonso
BA to BA+15 $1,300 Commensurate with
Guide
6.17 Extended Day Forensic Science (CSI) Class BE IT RESOLVED, this Board appoints the following personnel to the Extended Day Forensic Science (CSI) Class, Elementary Grades Five through Six, three days per week (Monday, Tuesday, & Thursday, from February 27, 2017 through May 25, 2017, at a rate of $35 per hour, not to exceed 40 hours each, upon the recommendation of the Superintendent of Schools, for the 2016-2017 School Year. PS#2
Jennifer Rodriguez PS#5
Johana Zegarra
X. PUBLIC COMMENTS ON AGENDA RESOLUTIONS ONLY
Official Meeting Minutes – February 8, 2017
In accordance with West New York Board of Education Bylaw #0167 (Public participation in board meetings – Adopted April 22, 2009) each participant shall be limited to three minutes’ duration. No public comments
XI. ITEMS REMOVED FROM | ADDED TO AGENDA RESOLUTIONS
Business & Finance 1.1-1.4, 1.5 (withdrawn),
1.6 and 1.7 renumbered as 1.5 and 1.6 respectively
Special Services 4.1-4.2
Curriculum 2.1-2.11 Legal 5.1- 5.2 (add-on)
Operations 3.1-3.3 Personnel 6.1—6.14; 6.10(a)
XII. MOTIONS AND RESOLUTIONS
Business & Finance 1.1-1.8 Special Services 4.1-4.2
Curriculum 2.1-2.10 Legal 5.1-5.2
Operations 3.1-3.4 Personnel 6.1—6.14; 6.10(a)
Official Meeting Minutes – February 8, 2017
Board Secretary: Motion to accept the agenda resolutions as modified
Jonathan Castañeda
(JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by:
JC
MC
DG
DM
DMo
LP
SR
RS AP Seconded by: JC MC DG DM DMo LP SR RS AP
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
Board Secretary: Motion to approve the agenda resolutions as modified
Jonathan Castañeda
(JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by:
JC
MC
DG
DM
DMo
LP
SR
AP RS
Seconded by: JC MC DG DM DMo LP SR AP RS
Trustee Ayes Nays Abstain Absent
Trustee Castañeda 3.1, 4.1
Trustee Cheng 1.2, 1.3
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo 1.3, 4.1
Trustee Rodas
Trustee Scheurle 1.3
President Parkinson 3.1, 6.14
Official Meeting Minutes – February 8, 2017
XIII. BOARD OF EDUCATION RESOLUTIONS
Trustee Rodas introduced a motion for Board Resolution conveying Board Member support for Senate Concurrent Resolution # 143 (Introduced February 6, 2017) – Condemning US Executive Order Regarding Immigration (signed by President Trump in 2017) –Board Resolution B2
Jonathan
Castañeda (JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by:
JC
MC
DG
DM
DMo
LP
SR
AP RS
Seconded by: JC MC DG DM DMo LP SR AP RS
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
XIV. BOARD OF EDUCATION COMMENTS
A. Board Member Comments
B. President’s Comments
Official Meeting Minutes – February 8, 2017
XV. ADJOURNMENT
President: Asks the Board Secretary to request a motion to adjourn Board Secretary:
Motion to Adjourn the Meeting: Board President Parkinson asked for a voice vote
Jonathan Castañeda
(JC)
Matthew Cheng (MC)
Damaris Gonzalez
(DG)
Dennise Mejia (DM)
David Morel (DMo)
Lorena Portillo
(LP)
Steven Rodas (SR)
Ronald Scheurle
(RS)
Adam Parkinson
(AP)
Motion made by:
JC
MC
DG
DM
DMo
LP
SR
RS AP Seconded by: JC MC DG DM DMo LP SR RS AP
Trustee Ayes Nays Abstain Absent
Trustee Castañeda
Trustee Cheng
Vice President Gonzalez
Trustee Mejia
Trustee Morel
Trustee Portillo
Trustee Rodas
Trustee Scheurle
President Parkinson
Meeting adjourned at 7:45 p.m.
Respectfully submitted, Dean Austin School Business Administrator | Board Secretary
