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    ISO 14001 Overview

    Charlie Parrish

    [email protected](919) 515-4266

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    2

    What is ISO?

    " ISO" is a word, derived from the Greekisos, meaning "equal.

    ISO an acronym - InternationalOrganization for Standardization

    www.p2pays.org www.iso.org

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    ISO .

    The ISO film speed code.

    Telephone and banking cards

    Paper sizes

    ISO metric screw threads

    ISO 9000 & ISO 14000

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    One of the Many ISO 14000 standards

    Model for implementing an EMS

    Voluntary, international standard

    Auditable standard

    Similarities with ISO 9001

    REVISED (NOV 15, 2004)

    What is ISO 14001?

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    ISO 14000

    Series ofStandards

    3 main Stds:- ISO 14001

    - ISO 14004

    - ISO 19011

    www.iso.org

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    What ISO 14001 is NOT !

    NOT Focused strictly on regulatorycompliance (regulatory is 1 of 3 focuses)

    NOT A process wherein you immediatelyaddress every single potential

    environmental impact

    NOT A performance standard

    NOT An occupational health and safetystandard

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    EMAS - Eco-Audit andManagement Scheme

    ISO 14001 is a Model

    for the European Commission Responsible Care by American

    Chemistry Council (many

    companies migrating to RC-14001)

    OTHER EMS

    MODELS

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    http://www.ecology.o

    r.jp/isoworld/english/a

    naly14k.h

    tm

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    ISO 14001 Registrations in the USA

    4

    8

    6

    12

    27

    234928

    546

    55

    408

    10

    41 11

    403

    34

    96

    51

    82

    66

    48

    36

    146

    249

    189

    81

    123

    77

    127

    241

    100

    430

    913

    283

    242

    155

    19

    29

    DC -2

    MD - 55

    DE - 23

    CN - 40

    RI - 19

    MA - 98

    NH- 30

    NJ - 100

    VT - 7

    http://qsuonline.com/

    AK -10

    HI -

    150

    NOTE Current North America

    registrations are ~ 8,366

    (USA=6,166; CAN= 1,702, MEX=

    498)

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    Growth in ISO 14001 Worldwide (1996-2003)

    As of 1/2007 ~ 130,000 ISO14001 registrations - Globally

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    List reasons for getting

    registered1. __________________________

    2. __________________________

    3. __________________________

    4. __________________________

    5. __________________________

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    Registration Mandates

    Ford - Suppliers required to bethird-party registered by 7/1/2003

    General Motors - all suppliersimplement an EMS by 12/31/2002

    DaimlerChrysler .all suppliers . by12/31/2002

    Toyota - obtain 3rd party certification toISO 14001 by 12/31/2003

    Honda - 2004 ...

    Li t FUNCTIONS f EMS

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    List some FUNCTIONS of an EMS

    1. _______________ 7. _______________

    2. _______________ 8. _______________

    3. _______________ 9. _______________

    4. _______________ 10. ______________

    5. _______________ 11. ______________

    6. _______________ 12. ______________

    P D C A M d l f C ti l

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    P-D-C-A Model of Continual

    Improvement

    PLAN

    CHECK

    Continual

    Improvement

    DO

    ACT

    P D C A Exercise

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    P-D-C-A Exercise

    Activity: __________

    Continual

    Improvement

    ACT

    ___________________

    ______________________________________

    ___________________

    ___________________

    PLAN

    ____________________

    ____________________

    ____________________

    ____________________

    CHECK

    ____________________

    ____________________

    ____________________

    ________________________________________

    ____________________

    ____________________

    DO

    ____________________

    ________________________________________

    ____________________

    ____________________

    ____________________

    ____________________

    ISO 14001 2004

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    4.2 EnvironmentalPolicy

    4.6 Management

    Review

    4.5 Checking

    4.5.1 Monitoring and Measurement

    4.5.2 Evaluation of Compliance

    4.5.3 Nonconformity, Corrective

    Action and Preventive Action

    4.5.4 Control of Records

    4.5.5 Internal Audits

    4.3 Planning

    4.3.1 Environmental Aspects4.3.2 Legal/Other Requirements

    4.3.3 Objectives, Targets and

    Programs

    4.4 Implementation & Operation4.4.1 Resources, Roles, Responsibi lity & Authority

    4.4.2 Competence, Training & Awareness

    4.4.3 Communication

    4.4.4 Documentation

    4.4.5 Control of Documents

    4.4.6 Operational Control

    4.4.7 Emergency Preparedness/Response

    Continual

    Improvement

    ISO 14001 - 2004

    4.1 General

    Red = Identifying Env. Issues

    Blue = Managing Env Issues

    Planning Elements

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    Planning Elements

    4.1 General

    4.2 Environmental Policy

    4.3 Planning4.3.1 Environmental Aspects

    4.3.2 Legal/Other Requirements

    4.3.3 Objectives, Targets and Programs

    4 1 G l R i t

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    4.1 General Requirements

    Define the scope of your EMS (what is

    covered)

    Locations

    Exclusions

    4 2 The Three Pillars (commitments) of

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    4.2 The Three Pillars (commitments) of

    Your Environmental Policy:

    Company Policy Statement

    Compliance

    Prevention of Pollution, or P2

    Continual Improvement

    P li Sl

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    Policy Slogans

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    OUR ENVIRONMENTAL STATEMENT

    Respect for the Environment

    Reduce energy use

    Eliminate wastes and emissionsSurvey our processesPlan for the future

    Evaluate optionsComply with all laws and regulationsTreasure our employees, community and environment

    Policy Slogans

    4 3 1 Environmental Aspects

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    4.3.1 Environmental Aspects

    Environmental Aspect:

    Element of an organizations activities,products, and services (A/P/S) that caninteract with the environment ( Waste

    Stream)

    Environmental Impact:

    Any change to the environment, whetheradverse or beneficial, wholly or partially

    resulting from an organizations activities,products, or services (A/P/S) -

    Effec

    t

    Caus

    e

    Environmental Aspects & Impacts

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    Environmental Aspects & Impacts

    Air EmissionsAir Pollution

    Stormwater

    Water Pollution

    PackagingLand Fill Space

    Transportation

    Air Pollution

    Metal ChipsMinerals Depletion

    Energy UseFossil Fuel Depletion

    WastewaterWater Pollution

    Type Description Type Description Type Description

    Delivery Truck Damages flora/fauna oily rags storage and

    Column 1 Column 2 Column 3

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    Choose if

    its an

    Aspect (A)

    or Impact

    (I)

    Delivery TruckOperation

    Damages flora/fauna oily rags storage andhandling

    Depletion of waterresources

    Generating noise solvent emissions

    Using propane inforklifts

    Boiler combustion water pollution

    Bio-waste disposal Paint booth over-spray

    store/handlehazardous waste

    excessive noise incommunity

    vehicle washing CFC emissions

    Conservation ofavailable landfill space

    chemical spillls increasing the river

    water temperature used tires disposal store solid waste discharging waste

    water to the storm

    sewer aluminum cansstorage

    lawn care office cleaning

    using styrofoampackaging peanuts

    forests depletion used batteriesdisposal

    air conditioning paint booth emissions VOC emissions

    facility electricityusage

    use of solvents asbestos removal

    depletion of metalore

    soil pollution chemicals &pesticide use

    waste water effluentdischarge

    oil leaks detergent use

    ozone layerdestruction

    erosion of hillside PCB disposal

    operating a fossil fuelfired boiler

    waste waterdischarges

    trash disposal

    generating metalscrap

    heavy metalsdisposal

    communitydegredation

    endanger humanhealth

    depletion of arabianoil

    water usage in theplant

    end of product life(disposal method)

    indoor air quaitydegredation

    employee exposure

    paper usage used antifreezedisposal

    degrading facilityappearance

    used filters disposal freon 12 loss beautifying thecommunity

    disposal of oil storage of oil andgasoline

    sanitary sewerdischarge

    landscaping water depletion Depletion ofavailable landfill space

    Remember: An Impacthas to include:

    1. which resource

    (i.e. water)2. type of change tothat resource (i.e.pollution)

    Significant Aspects

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    Severity

    of Impact

    Environmental

    Aspects

    4.3.1

    Significant Aspects

    SIGNIFICANCE

    Legal

    Issues

    Business

    Objectives

    Probability

    of Impact

    NOTE: Other Criteria canbe used as well

    4 3 1 Identifying Significant

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    4.3.1 Identifying Significant

    Environmental Aspects

    Activity AspectEnvironmental

    Impact

    Seve

    rity

    Prob

    ability

    Lega

    lIssues

    Stak

    eholders's

    Conc

    erns

    Business

    Conc

    ers

    Num

    ericalScore

    Significant

    Aspe

    ct

    Air

    Emissions

    Air Pollution -

    NOx 2 4 5 4 5 20 Y

    R

    E

    Fuel

    Consumption

    Natural Resource

    Depletion 2 3 3 2 1 11 N

    Boiler Water

    Blowdown Water Pollution 3 4 3 4 4 18 Y

    R

    B

    WaterConsumption Natural ResourceDepletion 2 2 3 3 1 11 N

    Boiler

    Operation

    Identifying and Evaluating

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    y g g

    Environmental Aspects/Impacts

    Identify

    Environmental

    Aspect

    Determine Impact

    to Environment

    Aspect is

    ThereforeSignificant Is ImpactIs ImpactSignificant?Significant?

    Establish Targets & Objectives via

    Environmental Management Programs

    and Operational Controls

    Stop

    (Record)

    Yes

    No

    You decide this.

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    4.3.2 Legal and Other requirements

    Identify Requirements

    Have access to them

    Determine how they apply to its aspects

    Write a Level 2 Procedure covering thisprocess

    NOTE : DOES NOT HAVE TO

    BE LISTED FOR EACH ASPECT

    Example Legal Requirements

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    Example Legal Requirements

    Legal Reqt Code Aspect

    Hazardous WasteManagement

    40 CFR 261 Haz WasteDisposal

    Air Quality Permit 15A NCAC2Q.0100

    15A NCAC2H.0126

    ThomasvilleCode

    Storm WaterExclusion

    Air Emissions

    MunicipalWastewater

    StormwaterRun-off

    WastewaterDischarges

    Other Legal Requirements

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    Other Legal Requirements

    Legal Reqt Code Aspect

    Corporate

    Environ. Policy

    Company Web

    Site

    Could be

    several

    Customer

    Manadate for ISO

    Customer Letter

    Geographical

    Request LetterCustomer Letter

    Pallet Nemotode

    Treatment

    Could be

    several

    CustomerProhibition ofToxics

    Shipping

    RawMaterialUsage

    ISO 14001 Reqts for Legal Issues

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    q g

    4.3.3 Objectives

    & Targets

    When establishing O & T,

    shall consider L & O

    4.3.2 Legal & OtherIdentify You Legal and

    Other Requirements

    4.5.2 Compliance

    EvaluationDetermine Compliance

    4.2 Environmental

    Policy

    Demonstrate a Commitment

    to Compliance

    4.3.2 Legal & Other Have Access to the Code

    4.3.2 Legal & Other Determine How They Apply

    4.6 Management

    Review

    Updates (developments) in

    Legal Reqts

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    Legal and other - it can cost you ?

    After discovering non compliances youare obligated to correct them OR its a

    willful violation ($$$$) Need to generate records to demonstrate

    compliance ($$)

    i.e., Refrigerants for HVAC. If addingrefrigerant, need follow-up visit frommaintenance vendor to verify no leaksoccur

    4 3 3 Objectives

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    Objectives: Overall

    Goals

    Targets: Detailed

    performance requirement that helps you achievethe objective.

    Programs: Due Date, responsible party and

    Detailed Plan (means)

    4.3.3 Objectives,

    Targets & Programs

    Example Environmental Management

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    ProgramRevision

    Date:

    1 Jun-03

    2 Aug-03

    Title

    Maintenance

    Maintenance

    2 - 3

    1 - 2

    Noise Minimization 2/20/2003

    Date

    Completed

    Date DueDate

    Completed

    ResponsibilityTarget(s)

    Objective:

    Project Plan Title:

    Decrease noise to below 80 dBA

    Significant (S) / Legal

    (L) / Emergency (E)Impact(s):Aspect

    Noise (from Compressor) Environmental Noise S/L

    Build Wall

    Qet Quote on Compressors

    Investigate replacing all other "High Noise" Compressors

    1 - 4

    2 - 2

    Employee

    Select Vendor, Get apporved and Award Bid

    Roy

    Roy

    Build wall around work area.

    Purchase low noise compressors.

    Task #

    1 - 1

    Activity/ Product or Service

    Maint . Work Area

    2 - 1

    Employee

    Install Compressors

    1 - 3

    Date Due

    Select Vendor, Get apporved and Award Bid

    Qet Quote on Wall

    Other Tasks - DescriptionResponsibility

    Title

    2 - 4

    Implementation Elements

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    4.4 Implementation

    4.4.1 Resources, Roles, Responsibility &Authority

    4.4.2 Competence, Training & Awareness

    4.4.3 Communication

    4.4.4 Documentation

    4.4.5 Control of Documents4.4.6 Operational Control

    4.4.7 Emergency Preparedness/Response

    4 4 1 Roles Roles Responsibilities

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    Roles, responsibilities, and authorities must be

    defined , documented, communicated

    Management must provide essential resources:

    People, skills , technologies, infrastructure, & money

    A Management Representative(s) must bedesignated (appointedby top management)

    MR must report on EMSand make recommend-ations for improvement toTop Management

    4.4.1 Roles, Roles, Responsibilities

    and Authorities

    Roles & Responsibility Matrix An

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    Example

    Title ResponsibilitiesPlant Manager Establish overall direction, maintain Environmental

    Policy

    Environmental Manager (MR) Maintain Environmental Policy, monitor overall EMS

    performance, ensure EMS conformance

    Production Supervisors Develop objectives, targets and programs;

    implement programsWaste Disposal Operators Collect and handle waste within the plant

    Waste Treatment Operators Operate the wastewater treatment plant

    General Maintenance Perform maintenance on production and waste

    handling and treatment equipment

    Materials Manager Track and control incoming chemical supplies

    Human Resource Manager Establish and maintain environmental training

    program; maintain training records

    Receptionist/Administration Logs environmental communication from

    interested parties and directs to appropriate responder

    4.4.2 Competency, Awareness &

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    4.4.2 Competency, Awareness &

    Training Demonstrate Competency around significant

    Aspects

    Tests (CHMM, PE, etc)

    Supervisor Sign-offs (Work Instructions, etc)

    Certifications (Fork Lift Training) Identify Training Needs

    Conduct Trainings (Training records) ISO 14001 Awareness

    Emergency Evacuations

    SPCC/ Stormwater, etc.

    Example Training Needs Table

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    p g

    4 3 3 Communication

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    4.3.3 Communication

    Develop procedure for

    Internal communication

    External communication

    Decide on communicating significantaspects externally

    4.4.4 Documentation

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    Waste Disposal, PermitCompliance, etc

    Evidence of what you did ( reports,

    (manifests, list of aspects, etc)

    Top Level Document (Main Elements

    EMS Procedures (Aspects, Training, etc

    EMS

    Manual

    Procedures

    Work

    Instructions

    Records

    No Manual is required, But You need a description

    of the main elements

    ISO 14001 - LevelIdentifying Environmental Aspects *

    Legal & Other Requirements

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    2 ProceduresLegal & Other Requirements

    Setting Objectives, Targets, Programs

    *

    Environmental Training

    Environmental Communication

    Document Control

    Operational Controls

    Contractor Management

    Emergency Response PlanningMonitoring & Measuring

    Compliance Evaluation

    Corrective & Preventive ActionEnvironmental Records

    Internal EMS Audit

    EMS Management Review

    Recommended

    Required

    RedAdd to 9000Procedure

    4.4.5 Document Control

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    Documents must be:

    approved and authorized

    periodically reviewed and revised have changes identified current versions are available

    obsolete documents identified or removed External Documents distribution controlled

    4.4.6 Operational Control

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    p

    Identify those operations andactivities associated withsignificant environmentalaspects that need workinstructions

    i.e.,

    Haz Waste Storage Boiler Operation

    Paint Booth Maintenance

    Storm Water Sampling Air Permit

    Etc.

    Operational Controls Contractors

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    Include activities associated with significant

    aspects of goods and services used by theorganization;

    relevant procedures must becommunicated to suppliers andcontractors

    Operational Controls Contractors

    and Suppliers

    c). Examples Requirements

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    ) p q

    to Communicate

    Grounds keeping No pesticides allowed

    Air Conditioning/Chiller servicing

    Service technicians must showproper certification to handleFreon

    On-siteConstruction

    Contractors must follow ourfacilitys liquid waste disposal

    proceduresShipping (trucking,transportation, bulk

    delivery, labeling)

    All Shippers must check in withthe Shipping/Receiving Dept. for

    instruction on our bulk chemicalunloading procedures

    Operational Controls Form

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    Emergency Preparedness

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    ID potential emergenciesand develop response

    plans

    Include plans formitigating environmental

    impacts

    Test emergency plans(fire dril ls)

    Example of List of Potential

    E i

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    Emergencies

    #Potential

    Emergencies orAccidents

    Potential ImpactEmergency

    Response Planto be Used

    1 Floods Water Pollution from vehicles and machines EWI-001

    2 Hurricanes Loss of Human Life EWI-001

    3 Tornadoes Loss of Human Life EWI-001

    4 Fire Air Pollution, Loss of Human Life EWI-002

    5Chemical Spills-small

    Employee Exposure (irritants mostly) EWI-003

    6Chemical Spills-large

    Employee exposure, Water Pollution EW-003

    7Waste Water ToteSpills

    Soil / Ground Water Contamination. EWI-004

    Checking Elements

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    4.5 Checking

    4.5.1 Monitoring and Measurement

    4.5.2 Evaluation of Compliance4.5.3 Nonconformity, Corrective Action and

    Preventive Action

    4.5.4 Control of Records

    4.5.5 Internal Audits

    Summary What needs Monitoring?

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    y g

    monitoring related to significant aspects(key characteristics)

    criteria listed in operational controls

    progress & conformance with objectivesand targets

    monitoring required by regulations

    Others

    You cant manage it if you dont measure it You cant manage it if you dont measure it You cant manage it if you dont measure it

    Summary What needs Calibrating?

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    Only where data accuracy warrants it

    On equipment which the manual recommendsperiodic calibration

    Examples:Scales pH meterAir/water flow meter Thermometer

    Natural gas meter Electric meter CO meter O2 meter

    4.5.1 Monitoring and Measurement

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    Examples

    Objective Target Operational PerformanceControl Monitoring

    ---------------------------------------------------------------------------------------------Maintain compliance < 200 lbs Air Scrubber Monitor & record

    with EPA Air Permit hex chrome daily air flow rateper week and calculateemissions

    -------------------------------------------------------------------------------------------------------------------Reduce hex < 150 lbs Perform routine Record maintenancechrome emissions per week and preventive activities in log

    maintenance on bookair scrubber

    -------------------------------------------------------------------------------------------------------------------Maintain compliance < 1 mg/L Zinc Wastewater Monitor & recordwith City Wastewater average Treatment daily zinc

    Permit monthly conc. equipment concentrations-------------------------------------------------------------------------------------------------------

    Monitoring Calendar ???

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    4.5.2 Evaluation of Compliance -

    The 2nd Audit Program

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    With Legal Environmental Requirements

    With Other Requirements (customer

    Environmental Requirements)

    NOTE: No real guidance on frequency ofcompliance audits

    ------ The 2ndAudit Program ------

    Example Compliance Audit Report

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    Other Checking Elements

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    4.5.3 Nonconformity, Corrective Action andPreventive Action

    4.5.4 Control of Records

    4.5.5 Internal Audits

    4.5.3.2 Nonconformity, Corrective &

    P i A i

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    Preventive Action

    Mitigate environmental impacts (immediacy)

    Determine causes

    Correcting actual nonconformities Preventing potential nonconformities

    This may require:

    New or Modified EMS Procedures

    4.5.4 Records

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    Keep them

    4.5.5 Internal Audit

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    To Determine if EMS meets:

    ISO 14001 EMS Procedures

    Policy & Objectives

    NEED:

    Audit Schedule

    Audit Procedure

    Trained Auditors (typically)

    4.6 Management Review

    Involve Top Management

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    Involve Top Management

    Determine if EMS is

    Continuingly Suitable

    Adequate

    Effective

    Determine if OH&SMS needs to beCHANGED

    NEED:- Management Review Schedule

    - Documented Minutes

    4.6 Management Review - Agenda

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    Audit results Compliance Evaluations

    External Communications (complaints)

    EMS Performance (Sig Aspects)

    Objectives Status

    CARs and PARs Status

    Follow-up Actions from Previous MRs

    Changing Circumstances (esp LegalReqt's)

    Recommendations for Improvements (Man

    Rep)

    Which 3 ISO 14001 elements identify

    what environmental issues will be

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    what environmental issues will be

    managed?

    1. ___________________________________

    2. ___________________________________

    3. ___________________________________

    Which ISO 14001 elements manage

    significant aspects?

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    significant aspects?

    _________________

    _________________

    _________________

    What performance results will you be

    held accountable for?

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    _________________________________

    __________________________________

    __________________________________

    __________________________________

    __________________________________

    ISO 14001 EMS Development &

    Steps to Registration

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    Registration Audit

    Doc Audit & PreAssessment

    Conduct Corrective Actions & MRs

    Surveillance Audits

    Develop EMS (aspects, procedures, etc.)

    p g

    Continual Improvement

    Internal Auditing

    Training Awareness, Auditors, SOPs

    ISO 14001 vs ISO 9001

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    ISO 14001

    Environmental PolicyTraining/Awareness

    Document ControlMonitoring/Measuring

    25 to 40% ?ISO 9001

    Quality Policy Training

    Document/Data Control Inspection/Test/Control

    Control/Noncon. Product

    Control of Quality Rec.

    Internal Quality Audits

    Management Review

    Nonconformance/C.A.

    Records

    EMS Audit

    Management Review

    DENR Strongly Supportsthe use of EMS

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    http://www.p2pays.org/ref/03/02256.pdf

    DENR will seek to encouragethe implementation of effectiveEMS.

    DENR will educate itscustomers and DENR

    employees.

    DENR will explore incentivesthat promote the adoption of

    EMSs to achieve performance

    NC DENR / DPPEAs

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    EMS Award

    http://www.p2pays.org/esi/index.htm

    EPA Strongly Supports the use of EMSThrough Its Performance Track Initiative

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    http://www.epa.gov/performancetrack/

    Because ... implementation of an(EMS) requires a commitment tocompliance, periodic EMS and

    compliance audits, and an annualcertification of compliance - EPA willgrant Performance Track facilities a -Low Priority Status for Routineinspections

    Criteria for Performance Track Co.sEnvironmental Management SystemContinuous Improvement

    Community OutreachSustained Compliance

    Annual Performance Reporting

    http://www.epa.gov/performancetrack/http://www.epa.gov/http://www.epa.gov/performancetrack/
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