IBS Gurgaon Student HandBook 2013

Student Handbook – The Class of 2013

The PGPM Program

Student Handbook

The Class of 2013


No part of this publication may be reproduced, stored in a retrieval system, used in a spreadsheet, or transmitted in any form or by any means - electronic, mechanical, photocopying or otherwise - without prior permission in writing from the IBS. © IBS, 2011, All rights reserved.


Preface

The student handbook is designed with an intention to provide the student with the complete information on operational features, program structure, course curriculum, teaching and evaluation, academic, financial and general regulations, which the student is bound to follow during his/her stay at IBS.


Calendar of Events*

Semester Activities Date Day

First

Registration 27th June 2011 Monday

Sessions 28th June 2011 to 14th October 2011

Comprehensive Examinations 17th October 2011 to 22nd October 2011 Monday - Saturday

Vacation 23rd October 2011 to 13th November 2011

Second

Registration 14th November 2011 Monday

Sessions 15th November 2011 to 16th March 2012

IP Registration 12th March 2012 to 16th March 2012 Monday - Friday

Comprehensive Examinations 19th March 2012 to 24th March 2012 Monday - Saturday

Vacation 25th March 2012 to 8th April 2012

IP

Internship at Company 9th April 2012 to 2nd June 2012

Vacation 3rd June 2012 to 17th June 2012)

IP Evaluation 18th June 2012 to 22nd June 2012 Monday - Friday

Third

Registration 25th June 2012 Monday

Sessions 26th June 2012 to 12th October 2012

Comprehensive Examinations 15th October 2012 to 20th October 2012 Monday – Saturday

Vacation 21st October 2012 to 11th November 2012)

Fourth

Registration 12th November 2012 Monday

Sessions 13th November 2012 to 15th March 2013

Comprehensive Examinations 18th March 2013 to 23rd March 2013 Monday - Saturday

Last Date for Submission of Proof Of Graduation 1st October 2011 Saturday

Last Date for Submission of Elective Options Semester III & IV 16th March 2012 Monday

* Subject to change


Contents

1.0 The IBS

1.1 Introduction ......................................................

1.2 PGPM Program ................................................

1.3 The Student Handbook ....................................

1.4 Program Structure ............................................

1.5 Teaching & Evaluation .....................................

1.6 Academic Regulations .....................................

1.7 Financial Regulations .......................................

1.8 General Regulations ........................................

2.0 Program Structure

2.1 The Academic Year .........................................

2.2 Credit System ..................................................

2.3 Developing Soft Skills ......................................

2.4 Internship Program ..........................................

2.5 Elective Courses ..............................................

2.6 Detailed Syllabus .............................................

3.0 Teaching and Evaluation

3.1 Teaching Methodology .....................................

3.2 Chamber Consultation .....................................

3.3 The Course Handout ........................................

3.4 Evaluation ........................................................

3.5 Continual Evaluation ........................................

3.6 Evaluation Feedback .......................................

3.7 Comprehensive Examinations .........................

3.8 Expectations from Students .............................

3.9 Student Feedback ............................................

4.0 Internship Program

4.1 Objective .........................................................

4.2 Registration .....................................................

4.3 Project Report Submission ..............................

4.4 Seminar Presentation ......................................

4.5 Evaluation ......................................................

5.0 Academic Regulations

5.1 Provisional Admission .....................................

5.2 Registration .....................................................

5.3 Student On the Rolls .......................................

5.4 Struck Off the Rolls .........................................

5.5 Pre-requisite Course(s)/IP ...............................

5.6 Unfair Practices ...............................................

5.7 Plagiarism .......................................................

5.8 Elective Options ..............................................

5.9 Attendance Policy ...........................................

5.10 Campus Shift ...................................................

5.11 Grading Policy .................................................

5.12 Grade Point Average (GPA) & Cumulative Grade Point Average (CGPA) .........................

5.13 Grade Sheet ....................................................

5.14 Minimum Academic Requirements .................

5.15 Academic Counseling Committee ...................

5.16 Program Completion Requirement ..................

5.17 PGPM Certificate ............................................

5.18 Repeating a Course ........................................

5.19 Summer Term .................................................


6.0 Financial Regulations

6.1 Payment of Fees ..............................................

6.2 Refund Policy ...................................................

6.3 Course Repetition Fee .....................................

6.4 Summer Term Fee ...........................................

6.5 Fee for Additional Copies of Grade Sheet / Transcript .........................................................

6.6 Fee for Duplicate Copy of PGPM Certificate .............................................

7.0 General Regulations

7.1 Address and Name Change .............................

7.2 Use of Campus Facilities .................................

7.3 Accommodation Facilities ................................

7.4 Code of Conduct .............................................

7.5 Sexual Harassment .........................................

7.6 Awards and Medals .........................................

7.7 IBSAF Membership .........................................

Forms

Annex-I: Permission for Late Registration .........

Annex-II: Withdrawal from Course(s) / Semester / IP ......................................

Annex-III: Re-Registration to Repeat Course(s) ............................................

Annex-IV: Application for Summer Term .............

Annex-V: Refund of Fee for Not Meeting Admission Eligibility Criteria .................

Annex-VI: Additional Copies of Grade Sheet / Transcripts ..........................................

Annex- VII: Duplicate Copy of PGPM Certificate ............................................

Annex- VIII: Change of Address & Email ................

Annex-IX: Correction/Change of Name in Records ..........................................

Annex-X: Guidelines for Writing a Project Report ................................................


Chapter-I

The IBS

1.1 Introduction

The Post Graduate Program in Management (here in after referred to as PGPM) of IBS provides a broad perspective in all areas of management. The courses offered in the program are practice-oriented, with emphasis on the application of principles, tools and concepts to meet business challenges. They are carefully designed to develop a managerial perspective in the students, help them in formulating and implementing corporate strategy and taking critical business decisions.

The IBS campuses are independent with operational freedom to innovate and experiment within the overall policy framework. These campuses deliver quality instruction, conduct evaluations, provide the requisite infrastructure, maintain discipline, develop industry interface and facilitate the final placement of students. The IBS Planning and Coordination Department (here in after referred to as PCD), under the guidance of Executive council, plays the role of a facilitator, enabling each campus to function smoothly through a well designed system. It gathers, monitors and analyses information on critical process parameters and gives relevant feedback for maintaining and continuously improving quality standards.

1.2 PGPM Program

The program of two years duration is divided into two academic years. Each academic year comprises of two semesters namely Semester I and Semester II . After the first two semesters, students undertake an 8 week Internship Program (IP). Semesters hereinafter referred to as First, Second, Third and Fourth semesters for easy understanding. In the grade sheets and transcript the semesters are mentioned as semester I and semester II in each academic year.

1.3 The Student Handbook

The Student Handbook provides detailed information on operational features, program structure, course curriculum, academic regulations, financial regulations and general regulations which student bound to follow during the stay at IBS.


Though the Student Handbook covers all the information on academic policies, regulations, curriculum and facilities, students are advised to keep a check on information that is disseminated through student circulars and handouts.

1.4 Program Structure

Chapter–II covers the PGPM Program structure indicating the courses offered, that the student has to pursue for meeting the academic requirements of the PGPM Program. It also covers the details on Elective Courses offered.

1.5 Teaching & Evaluation

Chapter–III covers the various aspects of teaching and evaluation procedures followed at IBS.

1.6 Academic Regulations

Chapter-IV provides information on IBS policies regarding registration, attendance, grading, repetition of courses, minimum academic requirements, prerequisite courses, and certification.

1.7 Financial Regulations

Chapter-V provides information on the fee payable by the students and the fee implication in case of course repetition, duplicate certificates, etc.

1.8 General Regulations

Chapter-VI provides information on rules and regulations to be followed in case of address and name change, conduct regulations and other facilities.


Chapter-II

Program Structure

The PGPM program is a broad – based general management program designed by IBS to provide understanding and develop technical, human and conceptual skills among the students.

The two years PGPM program gives the students an in-depth exposure and training in core subjects, elective courses and integrated general management courses. The courses are intellectually demanding and are taught by the faculty who encourage active student participation.

IBS is constantly endeavoring to update the curriculum, benchmark the academic delivery against best academic standards and create a better environment for the students. Each course at IBS aims in providing the student broad knowledge of concepts, policies and techniques applicable for effective and efficient management of business, applying management tools in real situations and skills necessary for successful managers. Thus, the program and curriculum makes each student analytically rich, theoretically sound and professionally versatile managers.

2.1 The Academic Year

At IBS, an academic year for PGPM Program is divided into two Semesters and there are four such Semesters during the two-year PGPM Program. After completion of the first two Semesters students undertake an 8-week Internship Program (IP).

In the first and second semesters students study core courses in all the functional areas of management like Finance, Accounting, Economics, Marketing, Human Resources, Operations and Information Technology. In the third and fourth semesters students study integrated management, strategy courses and advanced courses in the form of electives.

2.2 Credit System

The semester-wise program consists of a prescribed set of courses, with specified credits. One credit involves 10 sessions of classroom instructions per semester. Each course offered during the semester is generally allotted 30 classroom sessions (for a 3 credits course) of 1 hour 15 minutes each. The number of hours of work to be put in by the student for a particular course is guided by the number of credits allotted for that course. A credit is a convenient unit which denotes the estimated time required to


be put in by a student for the course during the week, including classroom sessions. The total hours of work required for each unit is approximately estimated at 3.75 hours a week. The minimum number of credits for which students will be evaluated during the two-year period is 90.

PGPM Program Structure

Firs

t Aca

dem

ic Ye

ar

Code Course Title Credits

Semester I

SLMM501 Marketing Management I 3

SLRM501 Quantitative Methods 3

SLFI501 Financial Management I 3

SLHR501 Organizational Behavior 3

SLEC501 Managerial Economics 3

SLIT501 Information Systems for Managers 3

SLAC501 Accounting for Managers 3

SLGM501 Business Communication 3

Semester II

SLMM502 Marketing Management II 3

SLFI502 Financial Management II 3

SLOP502 Operations Management 3

SLHR502 Human Resource Management 3

SLEC502 Macroeconomics & Business Environment 3

SLRM502 Business Research Methods 3

SLIT502 Enterprise-wide Information Systems 3

SLGM502 Legal Environment of Business 3

SLMS502 Soft Skills I 3

FLIP500 Internship Program AU*


Seco

nd A

cade

mic

Year

Code Course Title Credits

Semester III

SLGM601 Management Control and Information Systems 3

SLGM611 Business Strategy - I 3

Elective I 3

Elective II 3

Elective III 3

Elective IV 3

SLMS601 Soft Skills II 3

Semester IV

SLGM602 Business Ethics and Corporate Governance 3

SLGM612 Business Strategy II 3

Elective V 3

Elective VI 3

Elective VII 3

Elective VIII 3

Total 90 * Audit Course

The Curriculum review is an ongoing process and IBS reserves the rights to update and modify the program structure, course curriculum, and elective offerings to meet the challenges of the dynamic business environment. The syllabus for the courses given is subject to change by the Academic Council

2.3 Developing Soft Skills

IBS supplements the PGPM curriculum with soft skill courses that provide an unique opportunity for the students to develop their personality and upgrade communication and presentation skills.

2.4 Internship Program

The Internship Program (IP), which is scheduled after the completion of Semester II, gives students an opportunity to get a real-life experience of concepts studied. The IP of 8 weeks duration forms an important component of education at IBS. It is an attempt to bridge the gap between the professional world and academic institutions. Satisfactory completion of IP is a pre-requisite for placement assistance.


2.5 Elective Courses

In the third and fourth semester students study integrated management and strategy courses in addition to the more advanced courses in the form of Electives.

Students are required to pursue eight elective courses during the Program. The program provides wide choice of electives from different specialization areas to simultaneously serve the varied but distinctive aspirations of a student in Finance, Marketing, Information Technology & Systems, Human Resource Management, Operations Management, Accounting and Control, Insurance, Investments, Banking, Entrepreneurship and International Business. Students have the flexibility in choosing their elective streams. The student has to choose 4 electives from one discipline for specialization. The balance 4 electives can be chosen from the same or other specializations. A student can also opt for dual specialization by pursing 4 electives each in two different specializations. Thus the students have the opportunity to exercise their elective options in many different combinations to align with their aptitudes, career choices and external environment.

All electives are offered at the IBS Campuses subject to a minimum of 15 students registering for a particular course.

Prerequisites for choosing electives: Some electives require sound knowledge and proficiency in the related core courses. Students opting for these specialized electives would need to demonstrate their proficiency in the related core courses by attaining the minimum threshold grades. The eligibility criteria for these specialized electives would be specified in the students’ circular on elective options issued.

The pre requisites may be applied in case of following electives:

Marketing Research Financial Risk Management Strategic Financial Management Mergers & Acquisitions Security Analysis Portfolio Management & Mutual Funds Project Appraisal & Finance Business Modeling & Simulation Operations Research Data Mining Data Warehousing Business Intelligence

2.6 Detailed Syllabus

The Detailed Syllabus for the courses will be provided online in the Student Zone of IBS website.


Chapter-III

Teaching & Evaluation

The objective of classroom teaching is to awaken the curiosity of students, generate habits of rational thinking in them, gear up their mind to face the unfamiliar and train them to be able to stand on their own. While classroom instruction helps the students in the organization and correlation of facts, in comprehension of ideas and the creative use of knowledge, the faculty has the added responsibility to make the students search for knowledge and induce them to use the facilities of the library, computer center and the environment to optimize their learning process. Self-study by the student would therefore be an important factor in the planning, teaching and evaluation. The student is required to cooperate and respond to this challenge. Teaching and Evaluation form a unity of function and operate in a climate of mutual understanding and trust.

3.1 Teaching Methodology The Teaching Methodology followed by faculty at IBS is an optimal blend of classroom instruction, case discussions and analysis, project work, thesis, seminar, self-study, home assignments etc. Faculty will cover only the key points and not the entire curriculum. Students are expected to prepare for the introductory topics by self study, as indicated by the faculty. The students are provided with most of the relevant course material and case material, but they are also expected to refer to the reference books, articles, papers and websites specified by faculty.

3.1.1 Case Method A case is a snap shot of a particular event or situation. The case method of teaching require students to study the case, comprehend the business situation, analyze the problem, if any and come up with alternatives/solutions. Case Method requires active participation in class discussions, written analysis and oral presentations.

3.1.2 Project The student is also given an opportunity for project based learning through Internship Program after Semester-II .

3.2 Chamber Consultation

The faculty will make it convenient to be available in his/her chamber at a prescribed hour once a week for each course handled by him/her separately. The day and time of chamber consultation are announced by the respective faculty in the course handout. During this time students can approach the faculty for clarification of doubts and difficulties.


3.3 The Course Handout

At the beginning of the course, a Course Handout is given to the students by the faculty members. It provides information on pace, coverage, level of treatment, reading assignments, scheme of evaluation, components and course schedule.

3.4 Evaluation

IBS follows the concept of Continuous and Comprehensive Evaluation (CCE) by the respective faculty members. The evaluation is evenly spread throughout the semester and the course handout indicates when each evaluation component is scheduled as well as the marks allotted for the component. In the course handout, the faculty announces his/her evaluation schedule for continual evaluation.

The Comprehensive Examinations are held at the end of respective semesters. These are written examinations conducted for all the courses as per a pre-announced schedule.

Evaluation Weightage

The evaluation for the courses would broadly fall into the following evaluation scheme:

Evaluation Weightage Evaluation Component Schedule

Continual Evaluation

50% Case Studies/ Project / Assignments / Seminar / Term paper/ Viva/Quiz/ Written component etc.,

Throughout the semester

Comprehensive Evaluation

50% Written Examinations At the end of the semester

3.5 Continual Evaluation

The performance of a student in each course is assessed by the faculty by means of continuous evaluation components like, quiz, book reading, term paper, projects, case analysis etc. in addition to the Comprehensive Examinations conducted at the end of the Semester.

Through continual evaluation components the students would be judged for various characteristics such as: Knowledge of concepts, Application of principles, Creativity and originality, Decision-making ability, Documentation and data handling, Self expression and Leadership.


a. Case Discussion and Analysis

The Case Method assists students in identifying typical problems in specific functional areas of management. It is expected that students will study cases, comprehend the business situation, analyze the problems and come up with alternatives/solutions and then discuss the case in class. A good case is a very powerful instrument in evaluating a student as it puts the student into the shoes of the real-world managers who must face the challenge of decision-making. A case can be evaluated either by asking students to prepare a written report of the case analysis or through discussion of the case in the class.

b. Quiz

The Quiz is designed to evaluate students in terms of their conceptual understanding and the skills acquired by them during the course. It is normally unannounced and is conducted in the first 10-15 minutes of the session. Quizzes are generally in an interactive classroom format seeking active participation by larger number of students and encouraging competitive spirit, mental alertness and initiative.

c. Assignments

Faculty may give home assignments as a component of continual evaluations to be done by students individually or in small groups. These assignments may involve exercises, problem solving, short-notes, term paper, small caselets with specific questions, conceptual questions etc. These are to be submitted within the time period specified by the faculty.

d. Seminar / Viva

A Seminar/viva is held on the assignment given to the students. The students are expected to defend the work done by them on the assignment. The seminar/viva follows a question-answer session based on the work presented.

3.6 Evaluation Feedback Just as evaluation is carried in a continuous manner, feedback is also available in a continuous and timely manner. The answer scripts, properly evaluated will be shown to the students and clarification, if any, provided. Wherever possible, the performance of the students in the evaluation components will be discussed in the class giving as much detail as possible like the highest, lowest and average performance.


3.7 Comprehensive Examinations Comprehensive Examinations are the written test components of evaluation(s) and are conducted as per a pre-announced schedule for all the courses. The Comprehensive Examinations are conducted at the end of the semester covering the entire syllabus. The pattern of question paper for Comprehensive Examinations for most of the courses would generally be as given below:

Part No. of Questions Type of Questions Max.

Marks Max. Time

(Mins) A 30 Basic Concepts (Multiple Choice Questions) 30 30

B 4-6 Problems testing Conceptual Understanding and Application , Analytical Ability, Caselets, Situational Analysis

40 – 50 150

C 2-3 Case Analysis / Application of concepts 20 – 30

Make up Examinations: The make up examinations for comprehensive examinations are conducted within 3 weeks of the completion of the last examination of main schedule.

3.8 Expectations from Students

Students should treat their classroom obligations as they would treat any serious professional engagement. This includes:

i. Preparing thoroughly for each session in accordance with the instructor’s requests.

ii. Arriving promptly and remaining until the end of each class, except in unusual circumstances.

iii. Participating fully and constructively in all classroom activities and discussions.

iv. Adhering to deadlines and time-tables established by the instructor.

v. Displaying appropriate courtesy to academic and non-academic staff and fellow students both in and outside class.

vi. Providing constructive feedback to faculty members regarding their performance.

3.9 Student Feedback

At the conclusion of each semester, students are required to fill feedback on faculty. The purpose of the feedback is to gather information on learning experience of the student with concerned course faculty member. The feedback provided by the individual student is kept confidential. Analysis of the students’ feedback provides valuable inputs to the institute administration and faculty for improving the effectiveness of the course delivery process.


Chapter-IV

Internship Program

4.1 Objective

The Internship Program (IP) forms an important component of education at IBS. It is an attempt to bridge the gap in the student’s perception between theory in books and practice in the corporate world.

Internship is a vehicle for introducing students to real-life situation, which cannot be simulated in the classroom. Therefore, internship assignments must necessarily be those of direct interest to the host organization. Students are encouraged to take up time bound multi-disciplinary and goal-oriented assignment involving team work. Solutions to various problems confronted in the assignment might be open-ended, involving an element of analytical thinking, processing and decision-making in the face of insufficient data parameters and uncertain situations.

4.2 Registration

On completion of semester II and prior to proceeding for vacation all the students are required to register for IP by paying the III installment of fee and filling up the IP registration card at the Campus. On completion of semester II vacation student is required to report to internship organization. Student should take active interest in undertaking a meaningful project and complete in 8 weeks of time under the supervision of internship organization officials.

4.3 Project Report Submission

On Completion of Internship Program, student should prepare a project report based on the guidelines given at Annex-X and submit to panel members during IP evaluation.

Immediately after IP evaluation, semester III is scheduled, it is utmost important for the student to prepare a project report in time.

4.4 Seminar Presentation

During IP evaluation at the campus student should present the project through a Seminar presentation.


5. Evaluation

The details of evaluation parameters for project report and Seminar presentation are given below.

S. No. Parameter Description

1 Core functional knowledge as demonstrated

2 Industry knowledge and analysis ( like knowledge of past performance, competitor’s profiles, projections and trends for concerned industry/ sector and its application)

3 Communication Skills (Presentation and Writing Skills)

4 Analytical skills (Logical Thinking, Data Interpretation, Application of appropriate analytical tools)

5 Problem Solving Skills (methodology, Implementation, innovative approach/solution, findings and recommendations)

Based on student’s project report and seminar presentation, student will be awarded following Non Letter grade

Excellent Good Satisfactory Fair Poor

Students should report at the Campus on the specified evaluation dates and submit the IP report and complete the Seminar presentation. There will not be any evaluation after specified schedule of IP evaluation.


Chapter-V

Academic Regulations

5.1 Provisional Admission

The eligibility criterion for admission to PGPM program at IBS is 50% or more marks in graduation with minimum 15 years of education either through 10+2+3 or 10+2+4 mode with English as the medium of instruction. For computing the percentage secured in graduation (to ascertain if the student has secured 50% marks) the method followed by the respective university is taken into consideration.

Students, whose graduation results have not been declared at the time of admission, are given provisional admission to the Program. The admission is subject to their submission of proof of eligibility on or before October 01, 2011. All provisionally admitted students will have to submit the attested photocopies of proof of graduation (all mark sheets as well as the degree certificate) at their campus, on or before October 01, 2011. If a provisionally admitted student fails to submit proof of graduation on or before the specified last date, his/her admission to the program would stand cancelled.

These students are required to apply for refund of 75% of fee paid (after adjusting dues if any) enclosing the following:

• No dues Certificate

• Marks sheets of graduation as proof of not meeting the eligibility criteria.

Subsequently, even if these students obtain 50% marks, they are not eligible for deferment of admission. They are required to go through admission procedure again.

5.2 Registration

Registration is a mandatory formal reporting of the student at the campus for each semester including IP, on the announced dates. Registration means the following:

• Formal reporting of students at the campus,

• Payment of the fee as per schedule,

• Submission of proof of graduation (in First semester), and

• Registration for courses.

Registration to a semester/IP is not permitted if:


i. Student has outstanding dues.

ii. Student has an NC (Not Cleared) report or RC (Registration Cancellation) report in preceding semester.

iii. Student has indiscipline record in the preceding semester.

Late Registration: In genuine cases, the Campus Head is vested with the authority of permitting students to register on Day 08 i.e., one week from the original date of registration. The student can seek permission for late registration in exceptional cases from the Campus Head, for two weeks from the original date of registration. The student will have to register on 15th day from the original date of registration, beyond which registration is not permitted.

Students will have to apply for permission for late registration to the Campus Head, prior to the original date of registration along with payment of fee as per the specified format given in Annex-I.

5.3 Student On the Rolls

i. A student is considered to be on the rolls of the campus when the student:

a. is duly registered in course(s)/IP.

b. has been permitted to withdraw from the course(s)/IP.

ii. When a student, who has been permitted to withdraw from the course, comes back, his/her subsequent program would be normally governed by the current academic structure and regulations.

5.4 Struck Off the Rolls

When a student fails to register for a semester or IP without any prior permission, his/her name will be struck off the rolls of the Campus. His/Her case will be automatically processed and the file will be closed.

5.5 Pre-requisite Course(s)/IP

Completion of all the courses offered in Semester-I, II and IP are pre-requisites to progress to second academic year.


5.6 Unfair Practices

Students are prohibited from resorting to unfair practices during any evaluation component. Any of the following events (inclusive but not exhaustive) will be considered as unfair practice(s) during continual evaluations/examinations.

i. Possessing unauthorized material like notes in small chits in pockets, or on body or in any form like cell phones, vanity bags and purses whether used or not will be considered as unfair means.

ii. Copying from other students.

iii. Allowing other students to copy from one’s paper.

iv. Taking or giving any kind of assistance to other students.

v. Communicating with a student in or outside the examination hall during examination timings.

vi. Referring to any chit in washrooms.

vii. Visiting any place other than washroom during examination.

viii. Resorting to any other unfair means to provide or obtain advantage.

Students found to be resorting to any of the following, will be expelled from the examinations hall

i. Unfair practices.

ii. Indiscipline.

iii. Disruptive conduct.

Use of unfair means would result in academic action against students leading to:

• Cancellation of student’s registration for the course(s) /IP

• Cancellation of any fee waiver.

5.7 Plagiarism

Presenting other’s work/material as one’s own is plagiarism. Plagiarism includes reproducing others’ ideas, opinions, theories, graphics, language, quotes (written or oral), facts, statistics and illustrative material, etc. without acknowledgement.

Plagiarism would result in academic action against students leading to:

i. In the first instance a written warning, and resubmission of the work/material within a week.


ii. In second instance, no marks will be awarded for the evaluation component.

iii. In case of subsequent repetition, awarding RC (Registration Cancelled) in that course.

5.8 Elective Options

The IBS campuses offer students a wide range of elective courses, subject to a minimum number of students opting for a particular elective course.

5.9 Attendance Policy

The continual evaluation system adopted at IBS clearly expects every student to be regular in classroom evaluation components and other tasks assigned to him/her in every course.

Attendance is mandatory for all sessions. Students who fail to achieve a minimum attendance level of 75% in any individual course by the end of semester, shall not be permitted to appear in the comprehensive examinations of the course and will be awarded “Not Cleared” (NC) Report. In all such cases, students will have to repeat the course in the next regular offering, as per the rules that govern repeating a course. Students with NC report in courses are not eligible for Summer Term.

5.10 Campus Shift

IBS reserves the right to shift the student from one IBS campus to another campus for operational convenience.

5.11 Grading Policy

IBS does not emphasize on numerical marks as the only absolute indication of the students performance. Thus, at the end of the semester, letter grades A, B, C, D, and E are awarded to the students based on their overall performance in the courses, which is relative to the performance of all students evaluated for the course.

4.11.1 Letter Grades

The letter grades have points associated with them in a quantified hierarchy. The letter grades, their applicability and connotation are given below.

Grade Qualitative Meaning Grade Point Attached A Excellent 10 B Very Good 8


Grade Qualitative Meaning Grade Point Attached C Average 6 D Fair 4 E Exposed 2

5.11.2 Non-Letter Grades

IBS offers IP as an audit course. The performance in audit course is represented by non-letter grade namely Excellent (E)/Good (G)/Satisfactory (S)/FAIR (F) and Poor (P), which does not carry any grade point.

5.11.3 Reports

Apart from the letter and non-letter grades, certain events/facts are reported by suitable words. These reports are not to be construed as grades. The various reports listed below are elaborated subsequently.

i. Grade Awaited (GA)

ii. Not Cleared (NC)

iii. Withdrawn (W)

iv. Registration Canceled (RC)

v. Discontinued from the Program (DP)

5.11.3(a) Grade Awaited (GA) Report

A student may be awarded Grade Awaited (GA) Report in the following cases:

i. If the faculty has failed to evaluate a student on a project, assignment or any other component of evaluation on time.

ii. If the grading of the student is withheld for any reason.

When "GA" report appears in the semester report of the student in the immediately preceding semester, then he/she will not be allowed to register for the subsequent semester until the "GA" report is converted into a letter grade.

5.11.3(b) Not Cleared (NC) Report

A student will be awarded Not Cleared (NC) Report in the following cases:

i. If a student registered in a course(s) does not give adequate opportunity to evaluate him/her by remaining absent from most of the continual evaluation components or the comprehensive examination.


ii. If a student registered for IP does not give adequate opportunity to faculty to evaluate him/her.

iii. If a student does not meet the minimum attendance criteria of 75% for the course and is not permitted to appear for comprehensive examinations.

iv. If a student who is absent for more than 4 weeks continuously.

In all these cases, the student will have to repeat the course(s) whenever it is offered in the regular offering in the next academic year. The student in the subsequent registration will carry "NCR” (NC Repeat) against the grade for the course(s) in grade sheet and transcript. The student with NC report in a course(s) is not eligible for summer Term.

5.11.3(c) Withdrawn (W) Report

A student may seek withdrawal from a course(s) for any of the following reasons:

i. The student is unable to cope with the normal semester load and withdraws from the course(s) to reduce his/her academic load for a particular semester.

ii. The student is unable to register for the course(s) for a genuine personal reason with information to the campus.

The request for withdrawal should be made as per the format given in Annex-II within four weeks of the commencement of the semester. In such cases the grade sheet/transcript of the student will indicate "W" (Withdrawn) against the course(s). The student will have to re-register for the course(s) in the next regular offering. The withdrawal being within four weeks, the fee paid by the student will be adjusted. If the course with "W" remark is a pre-requisite course, the registration to course(s) of the subsequent semesters will only be possible upon obtaining a grade in the course with “W” remark. In case the course with ‘W’ remark is a elective course and same is not offered in any academic year, student can opt for any other elective and obtain grade.

If the withdrawal is made after four weeks, the event will be reported as “DP” (Discontinued from the Program)

5.11.3(d) Registration Cancelled (RC) Report

An event will be reported as Registration Cancelled (RC) in the following cases:

i) Non-payment of fee.

ii) Non submission of proof of graduation and/or not meeting the eligibility criterion for admission.

iii) Breach of discipline or unprofessional behavior.


iv) When disciplinary action is taken against a student for resorting to unfair means during examination.

v) Student with RC report in a course(s) is not eligible to do summer term.

5.11.3(e) Discontinued from the Program (DP) Report

An event will be reported as Discontinued from Program (DP) when the student has neither reported for semester registration on the specified date nor sought prior permission for late registration.

In such case the student name will be struck off the rolls.

5.12 Grade Point Average (GPA) & Cumulative Grade Point Average (CGPA)

Grade Point Average

The GPA is used to describe performance of a student in all courses in which he/she is awarded letter grades for a particular semester. It is the weighted average of grade points of all letter grades received by the student in a semester and is computed as follows:

GPA = U1G1 U2G2 U3G3 . . . .

U1 U2 U3 . . . . .

+ + +

+ + +

Where U1, U2, U3... denote units associated with the courses taken by the students and G1, G2, G3.... are the grade points of the letter grades awarded in the respective courses. The reports “NC”, “GA”, “RC”, “W” and “DP” will not affect the calculation of GPA.

Cumulative Grade Point Average

The CGPA is used to describe overall performance of a student in all courses in which he/she is awarded letter grades from first semester till the latest semester. It is the weighted average of grade points of all letter grades received by the student from his/her entry into the IBS and is computed as follows:

CGPA = = U1G1 U2G2 U3G3 . . . .

U1 U2 U3 . . . . .

+ + +

+ + +


5.13 Grade Sheet Grade sheet is a complete record of courses, grades, GPA, CGPA obtained and other information for a semester.

5.14 Minimum Academic Requirements

The regulation for minimum academic requirement has been framed keeping in mind the educational philosophy of the Institute, which interlinks and at the same time distinguishes between the performance of a student in a single course and in his/her overall cumulative performance. Accordingly, the objectives of the minimum academic requirement regulation are:

i. To ensure that the student meets minimum standards in majority of the courses pursued.

ii. To alert the student on his/her performance at the end of every semester to enable him/her to improve in subsequent semesters and eventually attain graduation requirements in time.

5.14.1 The Minimum Academic Requirement

The minimum academic requirements to be fulfilled by the student at the end of every semester are:

i. The cumulative number of D and E grades secured by a student at the end of each semester should not exceed:

Semester Cumulative No. of D & E Grades

Cumulative No. of E Grades

I 3 1 II 6 2 III 9 3 IV 12 4

ii. The student should have secured a CGPA of minimum 5.5.

5.14.2 Implications of the regulations

At the end of First Semester: Failure to meet the minimum requirements will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from Campus Head and the student will have to undergo counseling sessions with the assigned faculty. The progress to second semester is not restricted. All the students who come under the purview of Academic Counseling Committee are


i. Not eligible to participate in any business school meets outside the city.

ii. Not eligible to have any choice of electives.

At the end of Second Semester: Failure to meet the minimum academic requirements at the end of semester will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. The progress to third semester is not restricted. All the students who come under the purview of Academic Counseling Committee are

i. Not eligible to have any choice of Electives.

ii. Not eligible to participate in any activity, business school meets outside the city.

iii. Student will not be eligible for placement assistance till they fulfill the minimum academic requirements.

At the end of Internship Program: Failure to obtain minimum satisfactory grade in IP will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. However, progress to third semester is not restricted.

Student will not be eligible for placement assistance and would be considered as out of placement process.

At the end of Third Semester: Failure to meet the minimum academic requirement will bring the student under the purview of Academic Counseling Committee. In such cases the parents will receive a notice from campus and the student will have to undergo counseling sessions with the assigned faculty. However, progress to fourth semester is not restricted.

Student will not be eligible for placement assistance and would be considered as out of placement process.

At the end of Fourth Semester: Student not meeting the minimum academic requirements will not complete the program.


5.15 Academic Counseling Committee

Failure to meet even one of the minimum academic requirements enumerated above will automatically bring the student under the purview of the Academic Counseling Committee and student will have to undergo counseling with assigned faculty. Student under the purview of Academic Counseling Committee will lose all the facilities provided to him/her during the process of registration, viz., choice of electives and substitution of course(s). It should be the student's single-minded objective to fulfill the minimum academic requirements in order to move out of the purview of Academic Counseling Committee.

5.16 Program Completion Requirement

A student is deemed to have fulfilled the PGPM program completion requirements, when he/she satisfies the following academic and general conditions:

Academic Conditions

i. The student has cleared all named courses prescribed for him/her in the Program and completed the credits requirement.

ii. The student has obtained a minimum CGPA of 5.50.

iii. The cumulative number of D and E grades of the student does not exceed 12 out of which the number of E grades does not exceed 4.

iv. The student has completed the program within seven years from the date of joining the program.

General Conditions

i. No outstanding dues.

ii. No case of indiscipline.

iii. No case of unfair means.

5.17 PGPM Certificate

On successful completion of the academic requirements of Post Graduate Program in Management, students will be issued PGPM certificate from IBS.


5.18 Repeating a Course A student, who has not met the program completion requirements, has the option to repeat a course to improve the grade either in summer term or in regular semester. In such a case the following conditions will apply:

i. The course, which the student wants to repeat, is part of the current program.

ii. The elective course which the student wants to repeat if not offered will have to choose the elective offered.

iii. The student has paid the course repetition fee.

The students who have already met the minimum academic requirements of the program or completion requirements are not eligible to repeat a course.

Students wishing to repeat a course will have to apply in the specified format given in Annex-III along with specified course repetition fee.

5.19 Summer Term

IBS may offer a Summer Term at IBS Campuses after the completion of second semester, in order to provide an opportunity to the students who have not met minimum academic requirements to repeat courses. The rules and regulations governing the offer of the Summer Term are as under:

i. Students who have not met the minimum academic requirements at the end of second semester are eligible for Summer Term.

ii. Students who have not met the minimum academic requirement to complete the program are eligible for Summer Term.

iii. Students who have met minimum academic requirements or program completion requirements are not eligible for registering to Summer Term.

iv. Students who are eligible for summer term and undertaking IP at other locations are required to appear for summer term examination at the nearest IBS Campus.

v. IBS reserves the right to offer/reject the application for registration to a particular course. It is not mandatory to offer such courses as requested for by the students.

vi. Students have to prepare for Summer Term examinations on their own.

vii. Students who register for the summer term will be graded on the basis of marks secured in summer term examinations. The revised grades of the students will have the remark "Grade Repeat" (as the case may be) against the courses in the grade sheet and transcript.

viii. Students can register for a maximum of five courses in Summer Term.


Students, who are interested in availing the Summer Term, should apply in the specified format given in Annex-IV. The Summer Term is flexibility available in the system and is not a regular semester and is offered with a separate course repetition fee, excluding the total program fee.


Chapter-VI

Financial Regulations

6.1 Payment of Fees

The fee for the two-year program is payable in five installments as per the schedule given. Students will be permitted to register for the semester/IP only on payment of fee.

Fee Schedule (All figures are in Rs.)

Due Date Installment Bengaluru Gurgaon Mumbai

Ahmedabad Kolkata

Pune

March 26, 2011 Admission Fee 80,000 80,000

June 27, 2011 I 1,04,000 84,000

November 14, 2011 II 1,04,000 84,000

March 12, 2012 III 1,04,000 84,000

June 25, 2012 IV 1,04,000 84,000

November 12, 2012 V 1,04,000 84,000

Total 6,00,000 5,00,000

6.2 Refund Policy

i. Fee paid is not refundable.

ii. Non Eligibility Criteria

If a provisionally admitted student does not score 50% of marks in graduation his/her admission to the program would stand cancelled. Such a student can apply for refund of fee enclosing the “No Dues Certificate” as per the specified format given in Annex-V along with proof of non-eligibility. In such cases, 75% of the fee paid shall be refunded after adjusting dues if any. Applications received without proof of failure in graduation will not be processed.


6.3 Course Repetition Fee

Students registering for course repetition will have to pay the course repetition fee of Rs.10,000/- per course. The fee has to be deposited on the date of registration for the course at the respective campus.

6.4 Summer Term Fee

Students registering for summer term courses will have to pay the summer term fee of Rs. 2500/- per course. The fee has to be paid along with application form as per format given in Annex-IV.

6.5 Fee for Additional Copies of Grade Sheet / Transcript

Students who request additional copies of their grade sheet/transcript will have to apply for the same along with a fee of Rs.150/- per additional copy of grade sheet and Rs.500/- per additional copy of transcript as per specified format given in Annex-VI.

6.6 Fee for Duplicate Copy of PGPM Certificate

Students who wish to request for a duplicate copy of PGPM certificate will have to submit an application in the prescribed format given in Annex-VII with a D.D of Rs.1000/-.


Chapter-VII

General Regulations

7.1 Address and Name Change

7.1.1 Address Change

In case of a change in permanent address, or e-mail, students are required to incorporate the same in the registration cards during Registration to a semester/IP. If a change is contemplated in the middle of any semester, students can forward an application in the specified format given in Annex-VIII.

7.1.2 Correction / Change of Name

Students whose names have been mis-spelt in the official records (like the registration card or official correspondence) or do not tally with their graduation certificate or who have changed their name, may submit an application for correction of name, along with a documentary proof, in the given format Annex-IX.

7.2 Use of Campus Facilities

7.2.1 Library

Library facilities are to be used by students judiciously as per the guidelines issued by the campus. Every student will be issued two library cards. Each card will entitle the student to borrow one book from the library for a period of seven days, exceeding which the student is required to pay a fine. Incase the books are lost, the student has to deposit the money for the same at the library.

Eating and drinking in the library is not permitted. Mutilating and defacing library books, journals and other material by highlighting, underlining, writing, removing pages, or otherwise damaging the library material may result in disciplinary action.

7.2.2 Use of Telephone

The telephone facility at the campuses is for official use only and not for use by students.

7.2.3 Use of Internet

The Internet facility is to be used by students judiciously as per the guidelines issued by the campus, purely for academic interests. Students are advised not to misuse this facility.


7.2.4 Use of Photocopying Facility

The photocopying facility at campus is only for official purpose and not for the use of students.

7.2.5 Use of Printers

The printing facility is provided at campus, the students can use the facility at prices announced from time to time.

7.2.6 Use of Mobile Phones

Using mobile phones in the classroom and examination halls is strictly prohibited.

7.2.7 Prohibition of Smoking in IBS Premises

Smoking in IBS premises is strictly prohibited

7.3 Accommodation Facilities

IBS does not provide any hostel facility. However students will be assisted in finding suitable off campus accommodation.

7.4 Code of Conduct

The Code of Conduct is designed to foster a safe and secure learning environment and protect the people, property and processes that support the institution and its mission. The students are expected to adhere to the standards of conduct, which include but are not limited to:

• Practicing high standards of academic and professional honesty and integrity.

• Respecting the rights and privileges of other students.

• Respecting the rights and privileges of members of the academic community.

• Safeguarding and protecting the campus property.

• Refraining from any conduct that would interfere with campus functioning or endangers the health, welfare or safety of other persons.

• Complying with the rules, regulations, procedures, dress code and policies of the campus.

• Abstaining from any conduct that might malign the image of the Campus in the eyes of the stakeholders and public in general.

• Maintaining discipline and decorum in the off campus accommodation.


All acts of misconduct will be referred to the Academic Coordinator who may issue an initial warning to the concerned student/students. In case the misconduct continues, the Campus Head may refer the case to the Campus Disciplinary Committee which is empowered to investigate into the matter and recommend disciplinary or administrative action.

7.4.1 Conduct Regulations

Any student found to have engaged in any of the following activities shall be subject to disciplinary action:

• Obstruction or disruption of teaching, administration, seminars, class discussions and other activities of campus.

• Ragging

• Facilitating unauthorized entry or use of campus facilities by outsiders.

• Disorderly/obscene conduct or expression.

• Forgery, alteration or misuse of IBS documents.

• Use of unfair means in any of the evaluations.

• Unruly behaviour with students/staff/faculty.

• Damage/pilferage of campus property.

• Absenteeism beyond the permissible limit.

• Causing nuisance or disturbance in and outside the institution.

• Cheating, plagiarism and academic dishonesty.

• Use, production, distribution, sale, or possession of alcohol/drugs in a manner prohibited under law.

In such cases, campus shall conduct investigations and initiate disciplinary or administrative action as per the regulations.

7.4.2 Students indulgence in any act outside the Campus

The students are brand ambassadors and should maintain proper decorum and decency outside the campus. The student will be solely responsible for any action or omission committed by him outside the campus.


7.5 Sexual Harassment

Sexual harassment is one of the many forms of illegal sexual discrimination. Any actions or statements of a sexual nature that are abusive, intimidating, harassing or embarrassing, along with implied or stated threats fall within the purview of sexual harassment. This includes but is not limited to: i. unwanted touching or comments / communication; ii. retaliation; iii. threats of violence; iv. use of violence; v. sexual assault.

For the redressal of the cases of sexual harassment, a written complaint must be lodged with the campus Sexual Abuse and Harassment cell. In such cases, Campus shall conduct investigation and initiate disciplinary or administrative action as per the regulations.

7.6 Awards and Medals

The students with excellent performance in the program are awarded medals, certificates and cash awards. The details are given below:

Gold and Silver Medals from IBS Campus

i. The Gold Medal will be awarded to the first rank holder of each campus. This award will carry a cash prize of Rs. 10,000.

ii. The Silver Medal will be awarded to the second rank holder of each campus. This award will carry a cash prize of Rs.5,000.

The Sumana Dutta Memorial Awards

Awarded to Best graduating student of IBS, Gurgaon. The award will carry a cash prize of Rs 5,000 with Bidri work plaque and a certificate.

The Manu Bhatnagar Memorial Award

The Manu Bhatnagar Memorial Award is awarded to the best Marketing stream student of IBS Gurgaon. The award will carry a cash prize of Rs.5,000 with a Bidri work plaque and a certificate.

7.7 IBSAF Membership The students completing the program are eligible to seek membership in the IBS Alumni Federation (IBSAF), a society formed for the benefit of IBS Alumni. Students are advised to logon to www.ibsaf.org for registration.


Campus Head

IBS __________________

Permission for Late Registration

Sir,

Kindly grant me permission for late registration to semester/IP on _________________owing to the following reasons: (date)

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

I enclose Demand Draft for fee installment as per the details given below:

Name of Bank D D Number Date Amount Rs.

1.

______________________ Signature of the Student

Approval by Campus Head :

_______________________ Date: Signature

Name : _______________________________

Enrollment No. : _____________ Class of:__________

IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________

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Annex-I


Campus Head IBS _________________

Withdrawal from a Course(s) / Semester/IP

Sir,

I wish to withdraw from the following course(s)/Semester/IP due to

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

S # Course Code Course Title

1

2

3

4

5

6

7

8

____________________ Signature of the Student

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Annex-II

Name : _______________________________


IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________


Campus Head IBS _________________

Re-Registration to Repeat Course(s)

Sir,

I wish to repeat following courses in semester________ with class of ______________ commencing from ____________ and request permission for Re-Registration

Course Details Grade

S # Code Course Title

1

2

3

4

5

6

7

8

Demand Draft drawn in favour of “IBS ” payable at Hyderabad is enclosed.


_____________________ Signature of the Student

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Annex-III

Name : _______________________________


IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________


Campus Head

IBS ____________________

Application for Summer Term

Dear Sir,

My performance at the end of second semester is, CGPA_____________ and no. of D & E ________. The details of courses in which I got D & E grades are given below:

S #

Details of Course D Grade

(Tick )

E Grade(Tick )

I wish to do following five courses in Summer Term

(Please put mark) Course Code Course Title

1

2

3

4

5

I am aware that I have to register in the Summer Term for a maximum of five courses.

2. Demand Draft drawn in favour of “IBS ” payable at Hyderabad is enclosed.


______________________

Signature of the Student

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Annex-IV

Name : _______________________________


IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________


To

Campus Head IBS ___________________

Refund of Fee for Not Meeting Admission Eligibility Criteria

Sir,

I have not met the admission eligibility criteria to continue the program. I am herewith enclosing

the copies of my degree mark sheets for the proof of my non-eligibility along with No Dues

Certificate.

I request you to refund the fee as per refund policy.

____________________ Signature of the Student Enclosed: No Dues Certificate

Campus Academic Coordinator

Verified the mark sheets of the student. He does not fulfill the admission eligibility criteria. Student

may be refunded the eligible fee as per refund policy.

______________________________

Annex-V

Name :

Enrollment No. : _______________ Class of: _______

IBS Campus :

Address:

Tel: E-mail:

Mobile: ______________________________________

Date: ________________________________________

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Date: Signature of Academic Coordinator


To

Campus Head IBS _________________

Additional Copies of Grade Sheet/Transcripts

Sir,

1. I am a student of class of ______________________ and request for issue of the following:

__________________ (Nos.) additional copy(ies) of grade sheet of semester ____________

and _______________ (Nos.) transcripts.

2. Demand Draft drawn in favour of “IBS ” payable at Hyderabad is enclosed.


* Rs.150 per additional copy of grade sheet; * Rs.500 per additional copy of Transcript (There will be an extra courier charges for dispatch to the place out side India)

(Applications received without DD will not be processed.)


Name :


IBS Campus :

Address:

Tel: E-mail:

Mobile: ______________________________________

Date: ________________________________________

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Annex-VI


To

Campus Head IBS ___________________

Duplicate Copy of PGPM Certificate

Sir,

Please issue me a duplicate copy of certificate.

Demand Draft for Rs.1000/- drawn in favour of “IBS” payable at Hyderabad is enclosed.

Name of Bank D.D Number Date Amount Rs.


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Annex-VII

Name :


IBS Campus :

Address:

Tel: E-mail:

Mobile: ______________________________________

Date: _______________________________________


To

Campus Head IBS ___________________

Change of Address & E-Mail

Dear Sir/Madam,

My new mailing/permanent address, which is/will be effective from _________________________ is given below. Please make the necessary changes in the official records and send all future communication to my new address.

Permanent Address:

Name: ___________________________________________________________

Address:__________________________________________________________

_________________________________________________________________

_________________________________________________________________

Tel: _______________________ E-

mail:________________________________

Mailing Address:

Name: ___________________________________________________________

Address:__________________________________________________________

_________________________________________________________________

_________________________________________________________________

Tel: ______________________ E-mail:_________________________________


In case mailing address is same as permanent address please mention as same

Annex-VIII

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Name : _______________________________


IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________


Note: All the correspondence would be sent to mailing address.


To

Campus Head IBS __________________

Correction / Change of Name in the Records

Dear Sir,

1. My name has been spelt incorrectly in official records as ………………………………….

instead of …………………………………. I am enclosing my X, XII and Graduation

certificates as proof of my name and request you to incorporate the same in the official

records.

2. I have changed my name from ………………………… to …………………………………

effective from ………………….. The affidavit and paper advertisement as a proof of the

same are enclosed for your information. Please make the necessary changes in your official

records and send all future communication under my new name.


Enclosed: For correction of name: X or XII or graduation certificate

For change of name: i) affidavit, ii) copy of paper advertisement

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Name : _______________________________


IBS Campus : _______________________________

E-mail : _______________________________

Mobile : _______________________________

Date : _______________________________

Annex-IX


Annex-X

Guidelines for Writing a Project Report

A Project Report is a written presentation of the work done by the student on a given assignment. It is important to bear in mind that even though the project report is submitted only at the end of any given assignment, in reality it is a culmination of continuous efforts on the part of the student.

Writing a Project Report: The IP requires submission of project report not just to IBS but also to the organization where the student has undergoing IP. What follows are general guidelines on writing a project report.

The parts included in a report depend on the type of report you are writing, the requirements of your audience, the organization you are working for, and the length of your report. In a generalized sense, an ideal project report should cover the following elements:

i) Cover.

ii) Title Page.

iii) Authorisation.

iv) Acknowledgments.

v) Table of Contents.

vi) Synopsis/ Abstract/ Summary (if applicable).

vii) List of Illustrations.

viii) Introduction.

ix) Main text.

x) Findings/ Conclusions/ Recommendations (if any).

xi) Attachments (if necessary).

xii) References.

xiii) Glossary (if necessary).


i) Cover: This is the first page of the report. It should contain the title of the report, name(s) of the author(s), name of the organization for which the project was undertaken. The format of this page is given below and should be adhered to. No logo of the company should appear as this might violate copyright/trademark privileges of the company.

A REPORT ON

(Title of the Project in CAPITAL LETTERS)

By (Name of the Student)

EnrollmentNo.

(Name of the organization):

ii) Title Page: This element may contain the following information:

a) Title of the report. b) Name of the author. c) Name of the Authority for which the report was written. d) Contract, project or job number (if any). e) Date of submission.

A REPORT ON

(Title of the Project in CAPITAL LETTERS)

By

(Name and enrolment no. of the Student)

(Name of the Organisation for whom the Project was written)

A report submitted in partial fulfilment of the requirements of PGPM Program of

IBS_________ Distribution List:

Date of Submission


iii) Authorisation: This indicates the person or the department which authorised the making of the report. It also includes the Authorization Form. For example:

“The report is submitted as partial fulfilment of the requirement of PGPM Program of IBS ___”

iv) Acknowledgments: There are many persons who may have helped you during the course of your project. It is your obligation to acknowledge and thank them for their help. Customarily, thanks are due to the following persons in the given order.

a) Head of the Organization.

b) Company Guide.

c) Faculty In-charge.

d) Others.

v) Table of Contents: The main function of this element is to give the reader an overall view of the report. The main divisions as well as the subdivisions should be listed with the number of the page on which they first appear. It helps the reader locate a particular topic or sub-topic easily. While preparing the Table of Contents you have to bear in mind the following points about its layout:

• Leave a 1" margin on the left and a 1" margin on the right, the top and the bottom.

• Write the phrase ‘Table of Contents’ on the top in CAPITALS.

• Write the number of the item to indicate the sequence of items. After the number, leave three or four spaces and then type the first heading.

• Indent second-order headings three or four spaces.

• Leave two spaces between main headings and one space between sub-headings.

An example of a Table of Contents is given below. Observe that for numbering pages up to ‘Abstract’ lower case Roman numerals have been used and from ‘Introduction’ onwards Arabic numerals have been used.


TABLE OF CONTENTS

Authorisation i Acknowledgments ii Executive Summary/Abstract/Synopsis iii 1. Introduction 1 1.1 Purpose, Scope, and Limitations 3 1.2 Sources and Methods5 1.3 Report Organization 9 2. Industrial Analysis 15 2.1________________________ 2.2________________________ 3. __________________________ 3.1________________________ 3.2________________________

vi) a. Synopsis: The Synopsis provides a brief outline of the purpose of the project, deliverables of the project, and the methodology/approach of completing the project. It usually covers the introduction to the specific problem of interest (Current issues, importance and rationale for the study), objectives, methods and scope of the proposed study. This may or may not be a part of the project. In some cases, the synopsis is submitted to the authorities before a project/ assignment is undertaken to ensure that the outline plan of the project or assignment is on the right lines.

b. Abstract: An Abstract is a technical summary. It is read by persons who are familiar with the report. Therefore, technical terminology can be used. Abstracts may be read either before, during or after the report is read. Sometimes, only the abstract is read rather than the report proper. An abstract can be a part of the report.

c. Summary: The Summary conveys in condensed form what the report is about. The purpose of this element is to enable the reader, to grasp the main issues of the report quickly without having to go through the whole report. An executive summary should be self-sufficient and intelligible, without reference to any other part of the report. It is never intended as a substitute for the original document. But it must contain sufficient information to allow the reader to ascertain his/her interest.

1-inch

1-inch

1-inch 1-inch


vii) List of Illustrations: A separate list of illustrations is given immediately after the table of contents in case of a large number of (more than ten) tables and figures. Its layout is the same as that of the table of contents and it gives information about the number, title and page reference of each illustration. If the number of illustrations is very large, divide it into two parts, namely, List of Tables and List of Figures.

viii) Introduction: The topic is introduced in this element. It should contain the purpose and scope of the report, limitations, scope of study, specifying its limitations, methods of collecting data and their sources, sufficient background materials, including literature survey to present the reader a clear picture of the work. An outline of the work should also form a part of the introduction.

ix) Main Text: This section discusses or describes the main business of the report. The main function of this part is to present data in an organized form, discuss its significance and analyse the results that flow there from. Usually it has several sections grouped under different headings and sub-headings. It contains the experimental work, data collection, the survey done, a description of activities, the results obtained, illustrations, the discussion and interpretations, etc.

Significant discrepancies in results should be called to the reader’s attention, even when it is admitted that no reasonable explanation can be offered.

x) a. Findings: These are results of research, investigation, survey, etc. These could be in the form of statements or data.

b. Conclusions: These relate to inferences or interpretations reached after a careful study of the findings of the research.

c. Recommendations: These are based on the findings and the conclusions. The recommendations offer the reader/appropriate authorities to base their decisions related to various issues involved in the project.

The findings, conclusions and the recommendations have to be drafted with extreme care as in a large number of cases the readers do not have the time to go through lengthy reports and often confine themselves to reading these parts of the report.

xi) Attachments: The attachments are essentially those, which support or elaborate the matter in the main text. These are included as Appendices or Annexures. The matter, which is essential but which diverts the attention of the reader from the main topic, is generally put as attachments. Given below are some items, which normally form part of the attachments. These are:

(a) Calculation sheets, (b) Supplementary Details of Instructions, (c) Flow Charts, (d) Computer Programs, (e) The Questionnaire, (f) Large Maps, (g) Samples of the Work Done, etc.


xii) References: All references should be given in this section. Harvard style of referencing may be followed. Refer to Annexure-IX.

xiii) Glossary: A glossary is a list of technical words used in the report and their explanation. However, if the number of such words is limited, they are generally explained in the footnotes.

Whether you should include a glossary in your report will depend upon who is going to read your report. If the reader’s field of expertise is the one to which your report relates, there is no need for a glossary. But, if the audience is drawn from other areas, it is advisable to give a glossary.

Date post:	27-Oct-2014
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IBS Gurgaon Student HandBook 2013

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