ICE South West Civil Engineering Awards 2016Registration of intent: Friday 19 February 2016

Deadline for entries: Friday 11 March 2016

Registered charity number 210252Charity registered in Scotland number ++

There will be five categories of prizes awarded at the 2016 Annual Awards.

• Projects over £1 million

• Projects under £1 million

• Community Award

• Public Choice Award

• Designed in the South West Award

• Showcase Award

For more information on entering please contact the Regional Support Team.

t +44 (0)1752 766239e charlotte.pascoe@ice.org.uk

The ICE South West Civil Engineering Awards celebrate outstanding civil engineering achievement, innovation and ingenuity around the South West.

Lyme Regis Environmental Improvements Phase IV

Lower Kelly, Calstock

Exe Estuary Trail

ICE SW Civil Engineering Project of the Year Award 2013Registered charity number 210252Charity registered in Scotland number SC038629

Civil Engineering Awards 2016

The Awards• Project over £1 million Award - to promote the excellence of projects in the engineering profession.• • Project under £1 million Award - to promote the excellence of projects in the engineering profession.

• The Community Award - to recognise projects that improve the local community environment.• • Designed in the South West Award - to recognise regional contribution to international projects.• • The Public Choice Award - to give the public and members the opportunity to vote for their favourite

project.

• Showcase Award - awarded at the discretion of the judging panel.

The Award CeremonyThe judges’ decisions will be announced and the Awards presented at the ICE South West Awards Ceremony. The President of the Institution of Civil Engineers Sir John Armitt, will present the winners with their Award(s) and certificates.

PublicityThe winning projects will be announced via our monthly e-newsletter, which reaches more than 6000 members across the region. In 2016 an awards film will be produced, highly publised externally and made available via YouTube. Companies responsible for the winning projects will be able to use a specially designed ICE awards logo to promote their achievement. The winning projects will feature as speakers at the ICE South West AGM. All short listed projects may be considered for subject matter for evening meetings, exhibitions, displays or visits during the following year. Finally all entries will be featured in the Awards Booklet and be entered into the People’s Choice Award.

Note: Please ensure that the information given on the nomination form is full and complete, as only information from this source will be used to compile the winners’ certificates.

ICE SW Civil Engineering Awards CeremonyFriday 08 July 2016

National Marine Aquarium, PlymouthTo book tickets please contact the

regional office on 01752 766230

Registered charity number 210252Charity registered in Scotland number SC038629

Awards Judging 2016

Judging PanelRichard Fish, Independent ConsultantChris Millard, Director, Balfour BeattyHeather Barnes, President ADEPT Chris Burton, Director, Tony Gee & Partners Final judge to be confirmed.

ProcessEntries will be short listed by an awards panel made up of ICE South West Fellows. The final judging panel will visit the short listed schemes during week commencing 23rd May to determine the award winners. Entrants of the Designed in the South West category will need to give a short presentation to the judges.

Projects over and under £1m Successful projects should demonstrate innovation, creativity and social value whilst embedding a safety and sustainability culture. Winning projects should demonstrate how civil engineering has gone beyond the technical remit to make an excellent contribution to the engineering world.

Community AwardThe Community Award recognises projects that improve public space, infrastructure and enhance the living and working environment for the local community. Consideration will be given to projects which show community and local media engagement, promotion of civil engineering as well as innovation and ingenuity.

Designed in the South WestThis category rewards projects of excellence situated outside of the region, developed by teams in the South West. It recognises the significance of work conducted by the region’s civil engineers both nationally and globally.

Showcase AwardThese are awarded at the discretion of the judging panel for projects that they feel demonstrate a significant contribution to society.

About the AwardsAll submissions will be considered for the below categories.• Project over £1 million Award• Project under £1 million Award• Community Award• Designed in the South West Award• Public Choice Award • Showcase Award

Civil Engineering Awards 2016

EligibilityAll professions working in the built environment are invited to enter projects or phases of projects.

Please note, for all six award categories, entrants are not required to state which category they wish to be considered for. The judges will assign each of the projects to one or more categories after all entries have been received.

Application FeeThe application fee for each entry must be paid upon submission of the entry.

Entry fee per project: £200 + VAT

The awards are free to enter for local authorities and companies with less than 40 employees. Please tick relevant section of the application form if this applies.

Registered charity number 210252Charity registered in Scotland number SC038629

Rules of Entry

1. Projects considered for the Awards must have been constructed or designed within the ICE South West Region, and completed between 1st January and 31st December 2015. If there are any queries about whether the location falls within the South West, please contact the regional office.

2. Entries must be submitted electronically (Memory stick, file sharing site or email).

3. Closing date for entries is Friday 11 March 2016.

4. All documents and photographs submitted as part of the entry may be used in ICE regional publicity material unless specifically requested otherwise, with no copyright issues. ICE will assume that the person submitting the entry has obtained the necessary permissions to use the supporting material for the entry and associated ICE publicity, and has also informed all relevant parties of the submission.

5. Agreement to submit an entry must be obtained from the commissioning authority, the designer and contractor. Evidence of prior written approval to the entry by each relevant party will be required by the judges, before any entry can be accepted and can go on for consideration. If the nomination form cannot be signed, alternative proof of agreement must be provided.

6. The application fee for each entry must be paid upon submission of the entry if applicable.

Project of the Year Winners 2015

Major Project (Over £1m)Winner: Lyme Regis Environmental Improvements Phase IV

Minor Project (Under £1m)Winner: Lower Kelly, Calstock

Community AwardWinner: Exe Estuary Trail

Registered charity number 210252Charity registered in Scotland number SC038629

Submission Guidelines

Key Dates• Friday 19 February 2016Closing date - intention to submit

• Friday 11 March 2016Closing date - receipt of entries

• April 2016Judging shortlist announced

• Tuesday 24 and Wednesday 25 May 2016

Final judging panel site visits

• Friday 08 July 2016Announcement of results and at the ICE South West Civil EngineeringAwards Ceremony and Dinner

Please submit your entry to:ICE South WestUnit 305Plymouth Science Park1 Davy RoadPlymouthPL6 8BX

t: + 44 (0) 01752 766239e: charlotte.pascoe@ice.org.uk

You will receive an email acknowledging receipt of your entry.

Download an entry form atwww.ice.org.uk/southwest submit along with the required materials

How to enterThe intention to submit an entry should be advised by Friday 19 February 2016.

Submission of a formal written entry is required no later than Friday 11 March 2016.

Entries must be submitted on memory stick, using file share or email, with all of the below included:

• A completed nomination form. With entry fee.

• PDF version of report which consists of no more that 1,500 words with unlimited diagrams or photographs. To include highlights and merits of project.

• Up to 10 high resolution photographs, for use in Awards booklet, promotional materials and judging.

• Up to 10 slide PowerPoint presentation for use during judging.

• Completed press release information form, with agreed quotations regarding the project.

• One PowerPoint slide, with the title and photo of the project using the ICE South West template.

• 300 word summary of the project, which will be used in the award nomination booklet and used on website for People’s Choice Award.

• The application fee for each entry must be paid upon submission of the entry if applicable.

Submission Tick list

Registered charity number 210252Charity registered in Scotland number SC038629

Completed nomination forms with email agreement or signatures

PDF of 1,500 word project report

Unlimited project diagrams and photos for judges

Up to 10 high resolution photographs for use in awards booklet and judging

Up to 10 slide PowerPoint presentation for use during judging

Completed press release form

One PowerPoint slide with title and photograph using ICE South West template

300 word project summary for use in awards booklet and on website for People’s Choice Award

If you have any queries or questions about the above, please contact the regional office for clarification.

e charlotte.pascoe@ice.org.ukt 01752 766239

Application fee if applicable

THE INSTITUTION OF CIVIL ENGINEERS SOUTH WEST

CIVIL ENGINEERING PROJECT OF THE YEAR AWARDS 2016

Nomination Form – please return by Friday 11 March 2016 to:

If posting mark your submission package: ‘ICE SW Civil Engineering Awards 2016 Submission’.

ICE South WestUnit 305, Plymouth Science Park1 Davy RoadPlymouth, PL6 8BX

Please complete in block capitals

PROJECT TITLE

DATE OF COMPLETION

LOCATION

ORIGINATOR (CLIENT):Company nameContact person

Address

Telephone number

Email address

LEAD DESIGNERName

Address

MAIN CONTRACTORName

Address

Registered charity number 210252Charity registered in Scotland number SC038629

NOMINATED BYName

Signature

Date

Company

Address

Telephone number

Mobile number

Email

If insufficient space, please complete the required attach continuation sheets.

Nomination approved by:

Name Signature Organisation Date

1

2

3

4

Submission of a completed nomination form confirms acceptance of the stated regulations of the award scheme.

Note: The winners’ certificates will be compiled from the information given on the nomination forms. Please ensure that the information is complete as it will not be possible to issue amended certificates.

Registered charity number 210252Charity registered in Scotland number SC038629

THE INSTITUTION OF CIVIL ENGINEERS SOUTH WEST

CIVIL ENGINEERING PROJECT OF THE YEAR AWARDS 2016

CONTINUATION SHEET - CLIENTS

PROJECT TITLE

CLIENTName

Address

CLIENTName

Address

CLIENTName

Address

CLIENTName

Address

CLIENTName

Address

Registered charity number 210252Charity registered in Scotland number SC038629

Registered charity number 210252Charity registered in Scotland number SC038629

THE INSTITUTION OF CIVIL ENGINEERS SOUTH WEST

CIVIL ENGINEERING PROJECT OF THE YEAR AWARDS 2016

CONTINUATION SHEET - DESIGNERS

PROJECT TITLE

DESIGNERName

Address

DESIGNERName

Address

DESIGNERName

Address

DESIGNERName

Address

DESIGNERName

Address

Registered charity number 210252Charity registered in Scotland number SC038629

THE INSTITUTION OF CIVIL ENGINEERS SOUTH WEST

CIVIL ENGINEERING PROJECT OF THE YEAR AWARDS 2016

CONTINUATION SHEET - CONTRACTORS

PROJECT TITLE

CONTRACTORName

Address

CONTRACTORName

Address

CONTRACTORName

Address

CONTRACTORName

Address

CONTRACTORName

Address

Registered charity number 210252Charity registered in Scotland number SC038629

Part of the work carried out by ICE at a regional level is to celebrate the success of local engineering projects. As such, we would be delighted to send a press release to your South West local papers to highlight your organisations’ achievements and help raise the profile of civil engineering as a profession.

List your local newspaper(s) here:

1.

2.

3.

4.

5.

Local newspapers often wish to include further details. Please answer the below questions for inclusion in your press release:

Please describe what has been achieved in 30 words

What was the main challenge faced during this project? e.g. constant traffic or water flow

Press release form

Registered charity number 210252Charity registered in Scotland number SC038629

Is there a fun or unusual story you would like to share with the general public about this project?

How has your project affected the local area?

Agreement: I give ICE permission to use only the information submitted with this form for communication with both the media and the wider membership of the Institution of Civil Engineers.

Signature: Date: