ICJ Commissioner/Designee Training

ICJ ICJ Commissioner/Designee Commissioner/Designee

TrainingTraining

Updated January 2014

PurposePurpose

In this training, you will learn―The responsibilities of a Commissioner/Designee―How a Commissioner/Designee helps facilitate the

Interstate Compact for Juveniles within their state―What the Commissioner/Designee’s role in the

Commission is―How the Commission is Structured―What the National Office can do for you

Serving Juveniles While Protecting Communities

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Commission StructureCommission Structure


National StructureNational Structure

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National Commission DutiesNational Commission Duties• Promulgate rules and operating procedures

• Equitably distribute costs, benefits and obligations of the Compact among the member states

• Monitor compliance and initiate interventions to address and correct noncompliance

• Facilitate dispute resolution

• Coordinate training and education

• Collect and disseminate information concerning the activities of the Compact

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State Council StructureState Council Structure

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Purpose of a State Council Purpose of a State Council

• The state council’s responsibilities may include:– Oversight and advocacy – Develop policy concerning operations and

procedures of the compact

• The structure of the State Council is designed to:– Provide a mechanism for empowerment of the

Compact process– Assist in developing Compact policy– Determine qualifications for Council membership– Appoint a designee in a Commissioner’s absence


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Ex Officio MembersEx Officio Members• American Probation and Parole Association (APPA) • Council of Juvenile Correctional Administrators (CJCA) • Conference of Chief Justices (CCJ) • Conference of State Court Administrators (COSCA) • International Association of Chiefs of Police (IACP) • Interstate Commission for Adult Offender Supervision (ICAOS) • Interstate Compact on the Placement of Children (AAICPC) • Justice Solutions (Victims Advocate)• National Association of Attorneys General (NAAG) • National Children's Advocacy Center (NCAC) • National Conference of State Legislatures (NCSL) • National Council of Juvenile and Family Court Judges (NCJFCJ) • National Governors Association (NGA) • National Partnership for Juvenile Services (NPJS)

National Runaway Safeline (NRS) • National Sheriffs' Association (NSA)


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Executive CommitteeExecutive Committee

• Serves as:– Oversight committee for Compact operations

• Without power to amend rules or the Compact– Board of Trustees to the National Office

• Areas of responsibility include:– Financial management, compliance

enforcement, staff appointments and retention, physical infrastructure, strategic planning and scheduling Commission meetings

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OfficersOfficers• Chairperson

– Call and presides at Commission and Executive meetings

– Makes appointments to all Committees– Acts on Commission’s behalf

• Vice Chairperson– In absence of Chairperson, performs their duties

• Treasurer– Custodian of funds and monitors administration of fiscal

policies and procedures with the Executive Director

• Immediate Past-Chairperson– Provides continuity and leadership

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Regional RepresentativesRegional Representatives

• Elected bi-annually by a majority vote of each region

• Responsible for assisting new Commissioners/Designees in their region

• Serve as nominating committee for election of Officers

• Chair Region Meetings

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ICJ RegionsICJ Regions

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Commissioner/Deputy Commissioner/Deputy Compact Administrator Compact Administrator

Role & RelationshipRole & Relationship


Commission RolesCommission Roles

• Commissioner:– Appointed by the appropriate authority (Governor or State

Council)– Acts on behalf of and represents the state on the

Commission

• Designee:– Acts on behalf of the Commissioner

• Deputy Compact Administrator– Responsible for the administration and management of ICJ

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Commissioner/Designee Commissioner/Designee Ensures…Ensures…

• Compact mission and purposes are promoted• Appointment is compliant with Statute• State Council is functioning• Dues are paid• Compact Office has adequate resources • Develop and maintain working relationships with:

– National Office– Judiciary– State Council Members– Other Commissioners– Compact Office & DCA

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Commissioner/Designee Commissioner/Designee Ensures…Ensures…

• Participating in all Commission meetings

• Participating and providing training on the management of ICJ

• Coordinate the implementation of Rules

• Informal disputes are handled

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Organizing the Compact OfficeOrganizing the Compact Office

• Some things to consider:– Is there adequate staffing?– Does the office have the resources it needs to

effectively carry out its duties?– Are processes in place to ensure compliance?– Is information being provided in a timely manner?– Have all compact staff received training?

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Commissioner/DCA RelationshipCommissioner/DCA RelationshipThe relationship between Commissioners and DCA(s)in each state should be reciprocal. With the assistance from the DCA(s), Commissioners should be aware of the following:• Daily Compact Office operations I• How JIDS affects field operations, and what can be done

to assist local operations• What type of support the DCA needs to address

problems with field offices• How the Commissioner can assist the DCA if the

Compact Office is not recognized as the Compact authority

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ICJ CommitteesICJ Committees


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Standing CommitteesStanding Committees

• Compliance• Finance • Information Technology• Rules• Training, Education & Public Relations


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Compliance CommitteeCompliance Committee

• Monitor State’s Compliance • Develop Enforcement Procedures

• Draft & propose policy• Initiate interventions to address and correct non-compliance• Recommend penalties for defaulting states

– Fines– Remedial training and technical assistance– Suspension and termination of membership in the

Compact

• Handle Formal and Informal Disputes

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Finance CommitteeFinance Committee

• The ICJ Treasurer acts as custodian of all Commission funds

• The Finance Committee monitors the budget and administration of all fiscal policies

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ICJ BudgetICJ Budget

• Fiscal year is July 1- June 30• The Finance Committee recommends for approval

the budget presented by the Executive Director• The Finance Chair presents the budget to the

Commission at the annual business meeting

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Finance ReportsFinance Reports

• The Executive Director submits monthly financial reports to the Finance and Executive Committees

• The Commission is audited each year

• The Council of State Government performs all accounting functions for the Commission

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DuesDues Formula (Rule 2-101) & Formula (Rule 2-101) & PolicyPolicy

State PopulationUS Population +

Juveniles transferred In &

Out of state Total US Juveniles

Transferred

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Information Technology CommitteeInformation Technology Committee

• Regulates JIDS– Implementation– Enhancement Requests– System management – User Agreement/Privacy Policy

• ICJ Website– www.juvenilecompact.org


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Rules CommitteeRules Committee• Receive referred proposals from :

– Majority vote of Commissioners at an Annual Meeting– Regions – Standing Committee

• Provide a draft to all Commission members for review and comment (Posted on the ICJ website)

• Prepare a final draft, based on comments


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Adoption of RulesAdoption of Rules

• Submit to Commission for consideration “not later than the next annual meeting falling in an odd-numbered year”

• Publish text and notice of public hearing, not later than 30 days prior to scheduled vote

• Commission takes final action on the proposal by a majority vote of yes/no

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Training, Education & Public Relations Committee Training, Education & Public Relations Committee

• Develops and offers training for:– Rules– JIDS– Commission meetings– Special requests

• These trainings are available to:– Probation & Parole Officers/Compact Staff– Commissioners– Ex officio members– State Council members and Judiciary– Other interested parties

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Requesting TrainingRequesting Training

• Commissioner/Designee contacts National Office: per the Technical & Training Assistance Policy

• National Office consults with Training Chair and then schedules and coordinates the training

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Best Practice & Training BulletinsBest Practice & Training Bulletins

• Purpose is to identify techniques, processes, methods and activities which result in optimum outcomes for Compact activities.

• Current Best Practices and Training Bulletins are posted on ICJ website

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Ad Hoc Committees &WorkgroupsAd Hoc Committees &Workgroups

• Formed for a one time purpose

• Provide stop gap or temporary measures to solve problems


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National OfficeNational Office


Role of National OfficeRole of National Office

• Secretary/Clearinghouse to the Commission– Documents– Meeting Minutes– Commission Business

• Resource Center– Training Assistance– Publications– Website maintenance– Directory of State Compact Offices– Legal Assistance/Opinions

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Services ProvidedServices Provided

First priority is to serve the Commission– Assist Commission, Committees & Regions in

carrying out respective missions/goals– Provide logistical support

• Teleconference/Web conferences• On-site Meetings/Trainings

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Other Duties Other Duties

• Statistics• Rule interpretations• Dispute resolution• Track information regarding rule infractions• Assist in policy development


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Training AssistanceTraining Assistance

• The National Office ensures materials and resources are up-to-date:– Presentations– Manuals– Supplemental Materials

• Resources Include:– Rules & JIDS Training– Commissioner Handbook & Training– Legal Training & Bench Book– State Council Training– Ex Officio Orientation

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Technical AssistanceTechnical Assistance

• Manage JIDS• Use other technologies for:

– Surveys– Sex Offender and Airline Matrix– Reports– JIDS Help Desk– Discussion and comment Forums


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ICJ WebsiteICJ Website

• Main communication and resource center• Updated daily• Directory of State Compact Offices• Historical Information• Event Information• Airline and Sex Offender Matrix• Resources


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Administrative PoliciesAdministrative Policies

• Compliance Enforcement Investigating Allegations• Compliance Enforcement Investigation Process• Guidelines for Compliance• Alcohol Consumption• Emergency Guidelines• Travel Reimbursement• Training and Technical Assistance• Dues Enforcement


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Administrative PoliciesAdministrative Policies

• Training Report Form• Training Requirement• JIDS Privacy Policy• Accessing Legal Counsel• State Council Enforcement• Media Requests• Posthumous Resolution• Records Retention• Disposal of Assets• Committee Guidelines


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ContactContact InformationInformation

National OfficeInterstate Commission for Juveniles

836 Euclid AvenueSuite 322

Lexington, KY 40502(859) 721-1062

www.juvenilecompact.org

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