ICSI-CCGRT (The Institute of Company Secretaries of India … tender/CCGRT Tender... · (The...

ICSI-CCGRT

(The Institute of Company Secretaries of India –

Centre for Corporate Governance Research & Training)

TENDER FOR

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

ELECTRICAL AND NETWORKING ITEMS

at ICSI-CCGRT, Navi Mumbai

Tender No. PC: 2018-19 (Infra)

Tender Document Cost Rs. 236.00/- ( Rs. 200 + 18% GST)

Tender Publish Date 16th July, 2018

Last date for submission of sealed

tenders

30th July, 2018 on or before 2.00pm

Tender Opening Date 30th July, 2018 at 4.30 pm at ICSI-CCGRT

Earnest Money Deposit Rs. 20,000/- (Twenty Thousand only)

Telephone No. 022 – 41021501/15

Email [email protected]

Website https://www.icsi.edu/ccgrt

Availability of tender documents ICSI-CCGRT’s website (as mentioned above)

and same can be downloaded and used for

submission of bid subject to fulfillment of all

requisite criteria.

(General Conditions of Contract)

Issued by

THE ICSI-CCGRT OF COMPANY SECRETARIES OF INDIA

ICSI-CCGRT, Plot No. 101, Sector 15, Institutional Area,

CBD Belapur, Navi Mumbai – 400 614

mailto:[email protected]

INDEX

SR. NO. DESCRIPTION PAGES

TECHNICAL BID

1 Section – 1 Notice Inviting Tender 2-5

2 Section - 2 Salient Features of Tender 6-7

3 Section – 3 Instruction to Tenderers 8-10

4 Section – 4 General Condition of Contract 11-19

5 Section – 5 Commercial Bid Format 20-22

6 Section - 6 Annexure 23

2 Signature & Seal of Bidder

SECTION I -NOTICE INVITING TENDER

1. Sealed quotations/offers are invited from the reputed Authorised Dealers for

the Supply, Installation, Testing and Commissioning of Electrical and

Networking items at ICSI-CCGRT, Navi Mumbai. The last date of receipt of the offer in a sealed envelope super scribing “Supply, Installation, Testing

and Commissioning of Electrical and Networking items”, is on or before

30th July, 2018 at 2:00 pm in a sealed tender box kept at the reception of ICSI-

CCGRT, Navi Mumbai. The tender may also be sent either through post or

courier. ICSI shall not be liable for any postal delays what so ever in receipt

of tender(s) and shall not entertain any such tender received after the

stipulated date and time.

2. The clarification on technical issues, if any, may be obtained from the

Architect, M/s Avinash V Dekhane at Phone: 20- 25389228,

[email protected] and/or CCGRT at Phone: 022- 41021501/15,

[email protected] on any working day during normal working hours.

3. The tenderer must obtain for himself on his own responsibility and at his own

expenses all the information which may be necessary for the purpose of

filling this tender and for entering into contract for the execution of the same

and must inspect the site of the work to acquaint himself with all local

conditions and matters pertaining thereto.

4. Each of the tender documents is required to be signed by the person or

persons submitting the tender in token of his/their having acquainted

himself/themselves with all the conditions/specifications, as laid down. Any

tender document not signed by authorized person shall be rejected.

5. Any additions and alternations made in filling the tender must be attested and

counter-signed by the tenderer. Over-writing of figures is not permitted.

Failure to comply with either of these conditions will render the tender void.

No request, advice or any change in rates or conditions after submission of

the tender will be entertained.

6. The tenderers shall submit Earnest Money Deposit (EMD) of Rs 20,000/-

(Twenty Thousand) in form of Demand Draft drawn in any of the Scheduled

Bank in favour of ICSI CCGRT, payable at Navi Mumbai. The EMD of the

unsuccessful tenderers will be refunded without any interest within 30 days,

subsequent to decision of awarding the Contract. Any tender not

accompanied by the requisite Earnest Money in Demand Draft will not be

considered and shall stand rejected. It may' be noted that conditional Tender

may be liable to be rejected. The EMD of the Tenderer shall be forfeited in

the following circumstances:-

(i) The Tenderer withdraws his bid;




(ii) The tenderer either fails to start the work within a period of 7

calendar days or fails to execute the agreement within 15 days after

the receipt of letter of acceptance of tender or the Letter of intent;

(iii) The Tenderer fails to supply goods / services as per the terms of the

Tender and Purchase / Work Order.

(iv) Any other justified reasons e.g. misleading or wrong information in

the Bid, violation of the terms and conditions of the tender,

involvement in forming ring / cartel, submission of multiple bids in

different names etc.

7. The successful tenderers shall within 7 (working) days of the receipt of

intimation from the ICSI of the acceptance of his/their tender, be bound to

execute / implement the Contract by signing agreement in accordance with

the terms and conditions of the contract attached herewith. The work order or

the written acceptance by the ICSI of tender shall be binding on the Bidder.

8. All compensations or other money payable by the Bidder to ICSI CCGRT

under the terms of this contract may be deducted from the retention money

or from any sum that may be or may become due to the Bidder on any

account whatsoever and in the event of the retention money being reduced

by reason of any such deductions the Bidder shall within 7 days of being

asked to do so make good in cash or cheque any sum or sums which have

been deducted from his retention money.

9. Time is the essence of the Contract. The work should be completed in 15

days by the Bidder from date of issue of letter of Intent to commence the

work. Tenderer shall not claim any extension of time. However, the ICSI to its

sole discretion may extend the time for completion of work.

10. If the Bidder fails to complete the work by the schedule date of completion or

within any sanctioned extended time, he shall have to pay liquidated

damages for the delay period for which work remains incomplete as per the

relevant clause.

11. The tender is item rate basis. The quantities contained in the Schedule are

only approximate. However payment will be made as per the actual quantity

executed and based on joint measurement and agreed unit rate.

12. Tender shall be valid for period of sixty days (60 days) from the last date of

submission of bid to ICSI. However, ICSI is not bound to accept the lowest or

any tender and reserves the right to accept or reject any or all tenders either

in whole or in part, without assigning any reason for doing so.

13. In the event of opening date of tender being a closed holiday or declared

Holiday for Central Government offices, the due date for opening of the

tender will be the following working day at the appointed date, time & venue.


14. AMENDMENT OF TENDER DOCUMENTS

a) At any time, prior to the date of submission of tender, ICSI may, for

any reason, at its own initiative modify tender document by

amendments.

b) The amendments shall be notified by publishing on

“www.icsi.edu/ccgrt” and these amendments will be binding on all

the tenderers. No separate information will be given in this regard.

c) In order to afford prospective tenderers reasonable time to take the

amendment into account in preparing their tender, ICSI, at its

discretion, may extend the deadline for the submission of tender

suitably.

15. The ICSI may at any time during the tendering process but before opening

the technical/commercial bid request the tenderer(s) to submit revised

Technical / Commercial Bids and/or Supplementary Commercial Bids, in

case of change in Scope of Work, without thereby incurring any liability to

the affected tenderer(s).

16. Incomplete tender shall be rejected out rightly. No alterations, amendments

or modifications shall be made by the tenderer(s) in the tender documents

and if any such alterations are made or any special condition is attached, the

tender is liable to be rejected at the discretion of the ICSI without reference

to the tenderer. Please note that all the information as desired needs to be

provided. Incomplete information may lead to rejection of tender.

17. This tender does not commit the ICSI to award a contract. Further, no

reimbursable cost may be incurred in anticipation of award of Work. The

tenderer shall bear all costs associated with the preparation and submission

of its tender, and the ICSI will in no case be responsible or liable for these

costs, regardless of the conduct or the outcome of the tendering process.

18. In case of failure of successful tenderer to supply the goods / services of the

ordered quantity / specifications / quality in the time schedule and at the

agreed rates, the ICSI shall have right to purchase the same from the market

at the prevalent rate and the difference between the agreed price and

purchase price would be recovered from the successful tenderer. Further, if

the supplied items are not in accordance with the ordered items then the ICSI

reserves the right to reject the whole lot or accept, whole or part supply, at

less than the agreed / market price. Any loss to the ICSI on this account shall

be recovered from the successful tenderer.

19. Tenderer would be liable to be black-listed under following circumstances:-

Giving false, misleading or fake information / document in the tender;

http://www.icsi.edu/ccgrt


Withdrawing the bid after opening of the financial tender;

Refusal to accept Work/Purchase Order at the quoted prices;

Failure to supply goods of the ordered quantity / quality / specifications at

the agreed rates within the time schedule;

Adoption of any unethical or illegal practices;

Any other justified reason.

Where any tenderer has been black-listed, his EMD / Security Deposit shall

be forfeited after giving him an opportunity of being heard. The decision of

the ICSI shall be the final and binding.

20. ICSI shall have the right to assess the competencies and capabilities of the

tenderer(s) by going through the credentials given in the Technical Bid and

on the basis of such credentials, the ICSI may reject the candidature of the

tenderer without assigning any reason and decision of the ICSI shall be final.

In such case(s) the Commercial Bid shall not be opened for that particular

tenderer.

21. The acceptance of tender shall rest with the ICSI. ICSI does not bind itself to

accept the lowest tender and reserves to itself the right to reject any or all the

tenders received without assigning any reason(s) whatsoever and any notice

to tenderer(s). Non acceptance of any tender shall not make the ICSI liable

for compensation or damages of any kind. ICSI further reserves the right to

accept a tender other than the lowest or to annul the entire tendering process

with or without notice or reasons. Such decisions by ICSI shall be final and

bear no liability whatsoever consequent upon such decisions.

22. The Commercial Bid of only those parties who qualify in the technical scrutiny

shall be opened and time and date for opening the Commercial Bid shall be

communicated separately.

23. ICSI reserves the right of accepting the tender in whole or in part without

assigning any reason and such decision shall be final. The part acceptance of

the tender shall not violate the terms and conditions of the tender and

contract and the tenderer shall execute the work at the specified rates

without any extra charges or compensation within the stipulated period.

24. Submission of tender by way of e-mail is not acceptable.

Dean –CCGRT Navi Mumbai


SECTION- II: SUMMARY OF SALIENT FEATURES OF

THE TENDER

1 Type of Contract Item rate basis

2 Validity of offer

60 days from the date of opening of the

offers. The same may be extended for a

further period of 60 days with concurrence

of the Tenderers.

3 Date of commencement of work

at site Immediately after issue of letter Intent

4 Mobilization advance No mobilization Advance

5 Period of completion 15 days from the date of issue of letter of

Intent

6 Payments Terms

a. 90 % of total running bills value after

joint inspection & verification of

measurement of different items

executed.

b. Balance 10% to be retained till expiry

of defect liability period or same may

be refunded against equivalent

amount of bank guarantee valid for a

period of sixty days beyond the date of

completion of all contractual

obligations.

7 Retention Money As mentioned in point no. 6

8 Defect Liability period 12 months from the date of issue of

Completion certificate by the Architect.

9 Liquidated Damages

0.5% per week or part thereof for delay

beyond the completion period subject to

the max of 10% of total contract price.

10 Language for communication English

11 Insurance, Custom Duties, GST

& any other applicable taxes

To be provided and paid by Bidder (price

quoted to include all taxes) i.e., net to the

ICSI.

12 Assignment &Subletting Not allowed

13 Rates of B.O.Q's items

To be quoted all inclusive and including all

taxes, charges, surcharges, etc. i.e., net to

the ICSI

14 Period of submitting final bill

by Bidder One month from the date of completion


15 Taxes, Cess etc

As per laws of local authority of

Maharashtra Govt. to be submitted directly

by the Bidder

16 Water and electricity

Water Supply: Water Supply will be

provided at single point by ICSI CCGRT,

Bidder shall at his own expense make all

necessary arrangements for distribution of

water for construction purpose.

Electricity Power required for the

Installation will be provided at single point

by ICSI CCGRT free of cost. The Bidder

shall make his own arrangements for

internal distribution of power meeting the

safety regulation for electrical works as per

statutory requirement.

17 Signing of Agreement Within seven days of the issue of letter of

intent/work order.

18 Income tax/GST deduction At prevailing rate

Dean –CCGRT

Navi Mumbai


SECTION III –INSTRUCTIONS TO TENDERER

1. The tenderer shall submit Technical Bid and financial bid in two separate

sealed envelopes and then put both the envelopes in a separate big sealed envelope super scribing “Supply, Installation, Testing and

Commissioning of Electrical and Networking Items”. The Sealed

envelope shall contain following documents:

Envelope 1 –

Technical Bid (duly filled up, signed and stamped on each

page).

Prescribed EMD

Technical inputs on Make, Model No. etc

Authorization Letter of Signatory, if required.

Envelope 2 –

Financial Bid – Duly filled up BOQ with sign and stamped on

each page

The Tenderer shall sign and stamp each and every page of technical bid and

financial bid.

2. The tenderer is advised to visit and inspect the site at his own cost and

responsibility and to secure all necessary information which may be

required for completing the tender. Ignorance of site conditions or local

information shall not be considered as an excuse for non-performance of the

contract.

3. The tender should contain not only the rates but also the value of each item of

work entered in the prescribed column of the BOQ(Financial Bid) and all the

items should be totalled up in order to show the aggregate value of the

entire tender. The rates quoted by the tenderer should be expressed

accurately both in words and figures so that there is no discrepancy. All

corrections in the tender shall be duly attested by initials (counter-signed) of

the tenderers. Corrections if not attested, may entail rejection of tender. The

rates quoted by the tenderers in item rate tender will be the basis (and not

the amounts in case of discrepancies) in finalizing the tender.

4. It shall be clearly understood that the rates quoted in the tender are to be for

complete work at site as per instructions to tenderers, conditions of contract,

special conditions of contract specifications, addenda referred to therein and

also for all such works as are necessary for the proper completion of the

contract although specific mention thereof may not have been made in the

specifications or in tender documents. The rates shall be firm and shall not

be subject to cost escalation on account of labor and material and labor

conditions or any other reason whatsoever during entire period of execution.

5. The tenderers shall use only the form issued with this tender to fill up the

rates.


6. Every page of the tender shall be signed on the bottom of right hand side

and any tender not so completed is liable to be treated as defective and

liable to be rejected.

7. The contract will be governed by the Indian Contract Act, Indian Sale of

goods Act and all other relevant laws. All payments due to the Bidder under

the contract will be made in Indian Rupees Currency.

8. The rates quoted shall be for complete work at site and should be inclusive

of incidentals expenses necessary for carrying out the work i.e., net to the

ICSI. The rates shall be inclusive of GST, Sales Tax if applicable at

Maharashtra state for or any other tax including cess or duty levied by any

Government or Public bodies. Institute being a statutory body does not have

any LST or CST number and no way bill form (Form-32) or any other form for

transfer/shifting of material/ equipments will be issued by the institute.

9. Tax deductions will be made as per the prevailing rates from the Bidders on

account bills as notified by the various govt. authorities.

10. Rates to be quoted strictly as per the terms and conditions, specifications,

Standards given in the tender document and not to stipulate any deviations.

11. Addenda to this document if issued prior to submission of the tender must be

signed and submitted along with the tender document. The tenderer should

write clearly revised quantities in "Schedule of Rates" of Tender Document

and should price the work based on the revised quantities when amendment

for quantities are issued in addenda.

12. Any printing or typographical errors / omission in tender document shall be

referred to the architect and their interpretations regarding correction shall

be final and binding on Bidder.

13. A transfer of Tender Document is not permitted.


LETTER OF SUBMISSION FROM BIDDER

To,

The Dean

ICSI-CCGRT

Name of Work: Supply, Installation, Testing and Commissioning of

Electrical and Networking items at ICSI-CCGRT, Navi Mumbai,

Maharashtra

Dear Sir,

We refer to the tender invited by you for the above mentioned subject.

Having visited the site and examined the Drawings, Conditions of Contract,

Special Conditions, Technical Specifications and Job Schedule, we offer to carry

out and complete the whole of the work in conformity with Specifications and Job

Schedule, for the Item rate stated in the Price Bid included in this Tender

Documents.

We undertake to complete the job within the time stated in the appendix hereto.

We agree to keep the offer open for a period of 60 days from the date fixed for

receiving the same.

We understand that you are not bound to accept the lowest or any tender you

may receive.

All other terms and conditions will be as per the tender document submitted by

you and correspondence between us on the subject are accepted by us

We send herewith your tender duly filled and hereby agree to pay all charges of

whatever nature connected with preparation, stamping and execution of the said

contract.

Dated this day of 2018.

Signature

Authorised Signatory of Tenderer

Duly authorized to sign tenders for and on behalf of

(IN BLOCK CAPITALS)


SECTION IV: GENERAL CONDITIONS OF CONTRACT

1. Mandatory technical clauses (a, b and c)

a. The contractor should be having experience of at least (3) three years in

relevant field and must providing such services for various reputed

organizations / Department of Government of India / Public Sector

Undertakings / statutory bodies / Reputed Private Offices.

b. The contractor should have turnover of more that Rs.10.00 lakhs in last two

financial years (i.e 2015-16 and 2016-17) and should support with relevant

documents.

c. The contractor should not be blacklisted by reputed organizations /

Department of Government of India / Public Sector Undertakings / statutory

bodies / Reputed Private Offices.

d. The details of inputs / information required to be submitted by the contractor is

as per the Annexure-1.

e. The details of current /previous clients are to be submitted as per the following

format:

(a) Details of Major Current clients

1. Name of the company /organization /office

2. Contact person with telephone number and Email IDs

3. Contract Period and volume of work like value, number of

ACs

4. Copy of contract/agreement/experience certificate to be

enclosed

(b) Details of Major Previous clients

1. Name of the company /organization /office

2. Contact person with telephone number and Email IDs

3. Contract Period and volume of work like value, number of

ACs

4. Copy of contract/agreement/experience certificate to be

enclosed

2. SCOPE OF THE PROJECT

SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF ELECTRICAL AND

NETWORKING ITEMS AT ICSI CCGRT, NAVI MUMBAI, MAHARASHTRA as per

enclosed BOQ, Specifications and required manpower, tools, tackles and any

other item required for completion of the work in all respect. The site is

available.

3. CONTRACT VALUE

The total Contract value for proposed scope of work shall be the amount derived

on the basis of the rates quoted by the bidder in their tender document, based

on bill of quantities (BOQ). ICSI-CCGRT will have the right to change the scope

of works as per project requirements.


The above contract amount is inclusive of all taxes (including GST and any

applicable as per central & state government norms), and duties, mentioned

here but not limited to, Customs, Excise, Countervailing duties with cess,

Overall cess on Duty component, Port Clearance charges, Transit Insurance,

Inland transportation, Loading, Unloading, levies, royalties etc. all at the rates

prevailing on the date of opening of tender.

4. ESCALATION

The rates quoted by the bidder shall be firm till completion of project & no

escalation of prices in material, labor or other inputs shall be payable to the

bidder even if the contract period is extended for any reason whatsoever.

5. MATERIALS:

All material should be of high quality and defect free.

6. SCHEDULE OF PAYMENT

The payment will be made on certification of Architect is as per following stages:

i) 90 % of total running bills value after joint inspection & verification of

measurement of different items executed.

ii) Balance 10% to be retained till expiry of defect liability period or same may

be refunded against equivalent amount of bank guarantee valid for a period

of sixty days beyond the date of completion of all contractual obligations.

7. COMPLIANCE OF LABOUR REGULATIONS

Bidder shall comply with all laws applicable to workmen employed by them and

the rules framed there under. The ICSI CCGRT shall in no event and under no

circumstances, be liable or responsible for any default by way of non-

observance/compliance of the said law/rules on the Bidder’s part and Bidder

shall further indemnify ICSI CCGRT against any liabilities and costs/expenses

from all proceedings in respect thereof. Bidder shall obtain at his cost all

permissions and licenses under various statutes for carrying on their activities

and any default in the same would render this Contract void apart from making

Bidder liable to ICSI CCGRT towards all costs.

8. SECURITY OF MATERIALS

Bidder shall be solely responsible for the physical security of materials at site

including the materials procured by ICSI CCGRT directly (if any) and issued to

Bidder. Any loss or damage to materials lying at site caused by theft, and riots,

weather, accident, fire, rain, flood etc. will be entirely to Bidder’s account and

Bidder shall make good, the value of such loss to the ICSI CCGRT. Bidder at their

own cost shall take all necessary steps to ensure protection of material lying at

site, provision of security guards, and appropriate storage space etc.


9. NON-TENDER ITEMS

ICSI CCGRT shall have the right to add / change / delete any item at their

absolute discretion. Payment for Non-Tender Items shall be made on the basis of

Rate Analysis to be submitted by the Bidder along with original proof of

purchase. The Bidder shall be paid actual cost for labour and material plus 5%

(towards incidental charges, overheads & profits) for Non-tendered Items based

on approval of Rate Analysis by the ICSI CCGRT. WCT/GST on work contract is

to be paid on these items, as per prevailing statutory rates.

10. QUALITY ASSURANCE

Bidder is expected to perform work of high standard and quality. Bidder shall

perform quality checks as per standard practice.

All works shall be carried out as per specifications, B.O.Q. In case of any

ambiguity, decision will be given by ICSI CCGRT base as relevant IS codes.

In case the works carried out by Bidder are found to be of unacceptable quality

ICSI CCGRT shall order dismantling of such defective works and advise Bidder

to carry out quality work to the entire satisfaction of the ICSI CCGRT without

affecting the contract value or contract time. No payment will be made over and

above the rates in the Bill of Quantities for such re-work. ICSI CCGRT reserves

the right to get defective work removed or rectified through other agencies &

recover the cost thereof from the Bidder’s dues.

11. SAFETY

Bidder shall have to provide all safety appliances i.e. safety helmet, safety belt

etc. to his workers while working at height with his own cost and follow all safety

rules regulation and all statutory provisions etc. in force. He shall be liable for

accident, injury, losses due to any accident or negligence of his workers and he

shall be liable to incur all the expenses in consequence thereof and ICSI CCGRT

is in no way responsible for any damages arising out of this work Bidder.

Bidder shall indemnify and hold ICSI CCGRT harmless from and against any

liability, penalty, cost or expense suffered or incurred as a result of Bidder

failing to comply with any law, or regulation, or such permit or license relating to

any part of the Work and Services.

12. EMERGENCIES

In any emergency affecting the safety of persons or property, Bidder shall act, at

their discretion to prevent threatened damage, injury or loss but at the same

time safeguarding the interest of the ICSI CCGRT and the project.

13. SAFETY OF ADJACENT STRUCTURES

The Bidder shall protect efficiently all work done in the building structures and

provide protective guards.


14. DISPOSAL OF REFUSE ETC.

The Bidder shall cart away from site all refuse/malba/ waste material, etc. arising

from the Works both as it accumulates, at completion of the Works or at the direc-

tion of the ICSI CCGRT.

15. DOCUMENTS

Bidder shall submit documents like As Built Drawings, Maintenance and

Operation Manuals, Literatures of various equipments, Guarantee etc. in

bounded form to ICSI CCGRT on completion of work, which will be construed as

a condition for certify Final Bill.

16. PROCUREMENT OF MATERIALS

The Bidder shall make his own arrangement to procure all materials required for

the work.

17. TAXES

The Bidder shall pay and be responsible for payment of all taxes, duties, levies,

royalties, fees or charges in respect of the works including but not limited to

GST, Excise duties and octroi, payable in respect of materials, equipment and

other things required for the Contract. All of the aforesaid taxes, duties, levies

fees and charges shall be to the Bidder's account and ICSI CCGRT shall not be

required to pay any additional or extra amount on this account.

18. NON-ASSIGNABILITY

This Contract & Benefits and Obligations thereof shall be strictly personal to the

bidder bidding the bid and shall not on any account be assignable or transferable

by the Bidder. Also, the Bidder will not be allowed to get the work executed on

back to back basis through any other agency except for specialized works.

19. BIDDER TO CO-ORDINATE WITH OTHER BIDDERS

Bidder shall have to co-ordinate with other Bidders employed by ICSI CCGRT for

other works and for any dispute the same to be brought to the notice of ICSI

CCGRT.

20. NOTICES

Notices of the ICSI CCGRT to the Bidder may be served personally or by being

left at or sent by registered post to the known place of abode or business of the

party to whom the same is given or in the case of the Bidder by being left on the

works. In the case of company or corporation, Notices may be served at or sent

by registered post to the registered office of the Company or Corporation. Any

notice sent by registered post shall be deemed to be served at the time when, in

the ordinary course of post, it would be delivered.


21. SUPPLIERS / SUB-BIDDERS

Bidder shall provide the details of suppliers and sub-Bidders to ICSI CCGRT as

requested for any queries regarding quality aspects.

22. MODE OF MEASUREMENTS

Bidder will be entitled for the work as per actual measurement with mm

accuracy only. If any discrepancy observed in the Bill of quantities shall be

highlighted in the offer. Bills are admitted only by Joint Measurement Sheets

only.

23. HOUSEKEEPING

Workmen are not allowed to take-up the work or leave the work without

housekeeping and Bidder should ensure that they doesn’t spoil with gutka /

khaini marks in the premises.

24. PENALTY

In case of delay in completion, the Bidder shall be liable to pay a penalty @

0.5% per week of part thereof (of the total contract price) beyond the completion

schedule subject to maximum of 10% of total contract price.

25. INSPECTION OF WORK

During the progress of the work, the ICSI CCGRT and his authorized

representative shall be entitled at all times to have access to and inspect the

work within the terms & conditions stated in tender document.

26. FINAL BILL

Final bill supported with consolidated measurement of the full work executed

shall be submitted by the Bidder within 1 month from the date of completion of the

said work.

The bill submitted by the Bidder shall be subject to verification, correction and

approval by the Architect who shall provide seven days’ notice to the Bidder to

countersign the bill as token of acceptance. The Bidder shall countersign the bill

within seven days from the date of notice of Architect or intimate in writing the

reason for not signing the same, failing which the bill finalized by the Architect or

his representative shall be treated as final and binding on the Bidder and the

Bidder shall have no right to dispute the same.

27. CLAIM FOR INTEREST

No claim for interest will be entertained by the ICSI CCGRT with respect to any

moneys or balances which may be in its hands owing to a dispute between itself

and the Channel Partner or in respect of any delay on the part of the ICSI CCGRT

in making interim or final payments or otherwise.


28. TERMINATION OF THE CONTRACT

If at any time after the commencement of the work the ICSI CCGRT for any

reason whatsoever does not require the whole or any part of the work as

specified in the tender to be carried out, the ICSI CCGRT shall have the right to

terminate this Agreement and ICSI CCGRT shall communicate the termination by

giving a notice in writing to the Bidder.

The ICSI CCGRT without prejudice to any other remedy, reserves the right to

terminate the agreement in whole or in part by giving 30 days’ notice in writing

in case Bidder fails to discharge its obligation under this agreement without

sufficient grounds or found guilty for breach of condition(s) of the agreement,

negligence, carelessness, inefficiency, fraud, mischief and misappropriation or

any other type of misconduct by Bidder or by its staff or agent.

Any pending or unresolved operational issues, performance, unpaid fees and

any other remedies shall continue by the Bidder during the period of termination

notice and the same must be satisfied before this agreement is terminated. The

ICSI CCGRT may also put in place any other agency/Bidder for carrying out the

remaining work and expenditure incurred on same shall be recovered from the

Bidder. The Bidder shall not have any claim or compensation by reason of any

alterations having been made in the original specification, or the designs and

instruction which shall involve any containment of the work originally

contemplated. However, in case of part cancellation, the Bidder shall be paid

such amount as is commensurate to the actual work done by him till such

termination notice is received.

29. BIDDER’S SUPERINTENDENCE & REPRESENTATIVE ON WORKS

The Bidder shall give all necessary personal superintendence during the

execution of the works and so long thereafter as the ICSI CCGRT may consider it

necessary until the expiration of the "Defects Liability period" as stated in the

contract.

The Bidder shall maintain and be represented on site, at his own cost at all times

while the work is in progress, by an experienced and qualified manpower and

who must thoroughly understand all the trades entailed and be constantly in

attendance while the men are at work. The contract's manpower appointed at the

site shall not be removed from the work without the written consent of the ICSI

CCGRT. Any directions explanations, instruction or notices given by the ICSI

CCGRT to such representative shall be deemed to the given to the Bidder and

shall be binding as such on the Bidder.

30. QUALITY OF WORK

The Bidder shall guarantee that the materials and workmanship are the best of

their respective kinds for the service intended and that all items of work will be

free from all inherent defects in workmanship and materials. He shall also

guarantee that the works will not fail in any respect due to quality of materials,

workmanship and methods of construction.


The specifications assume a proper degree of skill on the part of Bidder and

workmen employed. The Bidder shall consult the ICSI CCGRT, whenever in his

judgment variation in the methods of construction or in the quality of material

would be beneficial methods of construction or in the quality of material would

be beneficial or necessary to fulfil the guarantee called for. Such variations may

be made by the Bidder only when authorized by the ICSI CCGRT.

31. DEFECT LIABILITY PERIOD

The defect liability period is one year from the date of virtual completion of the

work. During this defect liability period if any defects found /pointed out in

material installed /workmanship, the work is to be rectified/the material to be

replaced free of cost by the Bidder and its Channel Partner. In case of delay in

attending the defects pointed out within 7 days from the date of intimation, the

work will be carried out by the ICSI CCGRT at the risk and cost of the Bidder and

its channel partner. The total financial implication for rectification of the

defective work will be recovered from the security deposit.

32. SECURITY DEPOSIT

A. The Earnest Money deposited and total retention money retained will be

treated as Security Deposit and the same will be retained till completion of

defect liability period of 12 months. The security deposit may be refunded

against equivalent amount of bank guarantee valid for a period of sixty days

beyond the date of completion of all Contractual obligations

Whenever under the agreement, any sum of money is recoverable from and

payable by the Bidder, the ICSI CCGRT shall have right to recover such

sum by appropriating in part or in whole from the security deposit. In the

event of the security deposit being insufficient, the balance or the total sum

recoverable, as may be, shall be deducted from any sum due to the Bidder

or which at any time thereafter may become due to the Bidder under this or

any other agreement with the ICSI CCGRT. If this sum is not sufficient to

cover the full amount recoverable, the Bidder shall pay the ICSI CCGRT on

demand the remaining amount. B. Forfeiture of Security Deposit

The above said security deposit shall be liable to forfeiture wholly or in part

at the sole discretion of the ICSI CCGRT if the Bidder fails to carry out the

work or perform or discharge its obligation or observe any of the

terms/conditions/clauses of the contract or tender document. C. Interest on the Security Deposit

No interest would be payable by the ICSI CCGRT to the Bidder on the security

held in deposit.

33. COMPLIANCE WITH STATUTORY REGULATIONS & WORK RULES

Bidder shall be responsible for complying with the applicable laws/bye

laws/Regulations in force from time to time.

Bidder shall have to bear all statutory liabilities as applicable to

workers/personnel engaged for the job. Nothing will be paid extra in this regard.


If any amount is paid by ICSI CCGRT in this regard, the same amount will be

deducted from Bidder’s bill.

Bidder shall have to arrange insurance cover for the workers/personnel engaged

for the job.

Bidder shall be responsible for all the dues of the workers/personnel engaged

including the liabilities, if any, towards workmen compensation or under any

other law.

34. DISPATCH & TRANSIT INSURANCE

All the equipment and other materials required for the above mentioned scope

of work are to be dispatched and delivered at above mentioned site with your

own arrangement of transportation including loading, unloading and transit

insurance. No extra cost will be paid in this regard.

35. INTELLECTUAL PROPERTY RIGHTS

Bidder shall ensure that it holds all necessary patents, license rights and other

proprietary rights required in respect of any device or method used by it while

conducting the Work and Services under this agreement. Bidder shall indemnify

and hold the ICSI CCGRT harmless from and against any liability, penalty, cost

or expense suffered or incurred as a result of Bidder failing to comply with this

obligation.

36. INDEMNITY

a. The Bidder shall at all times during the agreement and thereafter, indemnify

and keep indemnified the ICSI CCGRT, its officers, employees and

representatives, from all or any claims, losses, demands, damages, etc.,

which the ICSI CCGRT, its officers, employees and representatives may or are

likely to suffer by reason of acts, defaults, deeds, things, omissions and

commissions committed by the Bidder or by its staff, employee, agent,

permitted sub-Bidder or representative while performing the terms, conditions

and obligations under this agreement.

b. The indemnifying party shall be granted immediate and complete control of

any claim of indemnity and the indemnified party shall not prejudice the

indemnifying party's defense of the claim.

c. The indemnified party shall give the indemnifying party all reasonable

assistance at the expense of the indemnifying party on such claim of indemnity.

37. BREAKDOWN RESPONSE

During the defect liability period any equipment / the system fails, the defects

must be attended immediately after receipt of the complaint and to make the

system functional as soon as possible to avoid any hindrance for functioning of

the institute.


38. FORCE MAJEURE

The Parties (both the ICSI and the Bidder) shall not be liable for any failure to

perform, any of its obligations under this Agreement if the performance is

prevented, hindered or delayed by a Force Majeure event (defined below) and

in such case its obligations shall be suspended for so long as the Force Majeure

Event continues. Each party shall promptly inform the other of the existence of a

Force Majeure Event and shall consult together to find a mutually acceptable

solution.

"Force Majeure Event" means any event due to any cause beyond the

reasonable control of the Party, including, without limitation, unavailability of

any communication system, sabotage, fire, flood, explosion, acts of God, civil

commotion, riots, insurrection, war or acts of government.

39. ARBITRATION

Any dispute, difference, controversy or claim (“Dispute”) arising between the

Parties out of or in relation to or in connection with this Contract / Agreement, or

the breach, termination, effect, validity, interpretation or application of this

Contract / Agreement or as to their rights, duties or liabilities hereunder, shall

be addressed for mutual resolution by the authorised official of the parties. If, for

any reason, such Dispute cannot be resolved amicably by the Parties, the same

shall be referred to the sole sole arbitrator to be appointed by the Secretary of

ICSI. The provisions of the Arbitration and Conciliation Act, 1996 or any statutory

modifications on re-enactment thereof as in force will be applicable to the

arbitration proceedings. The venue of the arbitration shall be at New Delhi. The

cost of the arbitration proceedings shall be shared equally by both the parties.

The language of the arbitration and the award shall be English. The decision /

award of the arbitrator shall be final and binding.

40. ASSIGNMENT & SUB-LETTING

The Bidder shall not assign, delegate, transfer, etc., any of their right/s and / or

obligation/s under this agreement to any third person/s, concern/s, firm/s,

company/ies or entity/ies without prior written permission of the ICSI CCGRT.

Name of the Bidder:

Seal:

Place: Signature:

Date: Designation:


ICSI-CCGRT (The Institute of Company Secretaries of India –

Centre for Corporate Governance Research & Training)

TENDER FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING

OF ELECTRICAL AND NETWORKING ITEMS

COMMERCIAL BID FORMAT

Sr.

No. Description of Items Unit

Per

Unit

Rate

in

INR

GST

(%)

Rate

+

GST

in

INR

Qty

Amount

in INR

1 Point wiring for light/fan/bell

concealed type in min 20 mm

PVC conduit with 1.5 sq.mm.

FR grade copper wires with

modular type switch and

required accessories as per

specification No: WG-PW/CW

NOS

80.00

2 Supply & Installation of 36 w

led light 2x2

NOS

25.00

3 Supply & Installation of Spot

light 12w

NOS

50.00

4 Supply & laying of 2nos 2.5 sq.

mm + 1nos 1.5 sq. mm with pvc

Conduit Lighting Circuit

MTR

800.00

5 Supply & Installation of 6A

Switch & socket

NOS

60.00

6 Supply & Installation of 16A

Switch & socket

NOS

18.00

7 Supply and laying of Cat-6

Cable DATA / VOICE

MTR

900.00

8 Supply and laying of 2 pair

Cable VOICE

MTR

900.00


9 Supply and Installation of Cat-6

Information outlet for DATA &

VOICE

MTR

36.00

10 Supplying and erecting PVC

trunking (PVC casing-

ncapping) of size 32 mm with

accessories on wall/ceiling

MTR

600.00

11 Supplying and erecting PVC

box trunking of size 100x50

mm. with accessories on

wall/ceiling as per

NOS

15.00

12 STPN DB 4 way

NOS

2.00

13 RCCB breaking capacity of 63A

4 pole

NOS

2.00

14 SP MCB 6A to 32A B series

NOS

35.00

15 Ceiling fan 1200 mm

NOS

5.00

16 Regulator

NOS

5.00

17 PDF box (telephone box)

NOS

1.00

18 Crow module

NOS

2.00

19 24 port manage switch

NOS

1.00

20 Tubelight 1 x 28W with

reflector

NOS

2.00

21 12U network rack

NOS

1.00

22 20 x 4C Jack panel

NOS

1.00

23

Supplying, erecting &

terminating PVC armoured

cable 4 core 16 sq mm copper

conductor with continuous 5.48

sq mm (12 SWG) G.I. earth

wire complete erected with

glands & lugs, on wall/

trusses/pole or laid in

provided trench/ pipe.

NOS

1.00


Note:

1. Prices quoted should be inclusive of all charges viz i.e. labour and material

component, forwarding, and octroi, any other taxes etc.

2. Mention the GST rate applicable at present.

3. TDS will be deducted from your invoice as per the prevailing rate.

4. The requirement may be revised downward or upward as the case may be based on

the requirement of ICSI-CCGRT. For any such revision, the contractor will not be

entitled to claim any further compensation whatsoever due to such revision.

5. All bidders are required to fill up all the above columns specifically and distinctly.

6. For inspection and assessment the bidder has to visit the site and understand the

requirement.

Name of the Bidder:

Seal:

Place: Signature:

Date: Designation:

****************


Annexure 1

PARTICULARS OF BIDDER

(ALL COLUMNS ARE TO BE FILLED IN BLOCK LETTERS)

1. Name of the bidder

(a) Trade Name _______________________

(b) Status of the Bidder _______________________

(Proprietorship/Partnership/LLP/Limited Co.)

(c) Name of Proprietor/Partners/CEO/Directors _______________________

2. Postal Address _______________________

_______________________

3. Telephone No. / Mobile No. for communication _______________________

4. E-mail (mandatory) / Website address (if available) _______________________

5. Bank Draft No, date, Bank name and amount (if applicable)/MSME or NSIC Regn. No.

(a) Tender Fees _______________________

(b) EMD _______________________

(c) MSME/NSIC Regn. No. (if applicable) _______________________

(Enclose self-attested photocopy)

6.Name of the Banker, Branch Name, A/c No. and IFS Code

(for e-payment purpose) _______________________

7. PAN (Enclose self-attested photocopy) _______________________

8. GSTIN Code (Enclose self-attested photocopy) _______________________

9. Trade License/Business License/CIN (if applicable) _______________________


10. Lab. Licence/EPF/ESIC Reg. No. (if applicable) _______________________


11. Any other Relevant Information _______________________

(e.g. Number of Years of Experience in similar line of business / Turnover for last Financial year)

I/We hereby declare and affirm that I/we have read and understood the terms and conditions of this

tender/quotation/NIT as stipulated in the tender notice No. ---------------------- Accordingly, I/ we accept the

terms and conditions and hereby offer the rates for “___________________(name of the work or supply)” as

per Price Quotation (Annexure -__).

Signature ________________

Name of the bidder________________

Date_________ Official seal of bidder ______________

NOTE: Please submit all supporting documents (self –attested photocopy) wherever applicable

in support of the information furnished above with seal and signature of the bidder’s authorized

representative.

Date post:	21-Aug-2020
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