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Idaho Procedures
M100 OPTICAL SCAN PRECINCT TABULATOR
OVERVIEW Security and Chain of Custody Plan Certified System Software Version Acceptance Testing Ballot Management Plan Tabulation Plan Documentation Plan Staff Training Poll Worker Training Voter Information Campaign
Security and Chain of Custody
Election computers, computer ballots files, ballots, tabulator(s), and all PCMCIA election definition and results cards must be secured at all times.
Counties must develop written security procedures
Operate in teams Sign off forms
Certified System Software M100 version 5.2.1.0 Election Data Manager, (EDM) version 7.4.4.0. ES&S Image Manager, (ESSIM) version 7.4.2.0.
Hardware Programming Manager, (HPM)
version 5.2.4.0. Data Acquisition Manager (DAM), version
6.0.0.0. Election Reporting Manager (ERM), version
7.1.2.1. Audit Manager, version 7.3.0.0.
Acceptance Testing
Validate the performance of the system before acceptance.
The purpose of acceptance testing is to ensure that the entire system is reading ballots, tabulating and reporting as specified.
Function test with test deck Load test - 50 ballots
Plan
Ballot Management Plan Ballot PDF Actual Size Ballot Proof Approval Testing Transport to and from the polls
Diagram Ballot Flow
To the polls To M100 Absentee ballots Return to County To Write-in Board Duplications – Central Count Accessible and Secure Storage
Tabulation Plan
Receiving ballots Ballot preparation of folded absentee
ballots returned to the polls Duplication of blank ballots or
damaged ballots - central count Storage plan that allows access to
duplications, originals and write-ins in case of a recount
Accumulating Totals
Reporting on a spread sheet Data must be entered from the M100
Poll Report by hand and verified Posting results at the polls “Unofficial Election Results” Secretary of State
Documentation Plan
Insure that all security procedures, test data, tabulator reports, transfer data, public reports and results are verified, documented, archived and accessible for review.
Retain election documentation for 22 months.
Staff Training Detailed machine training from the vendor Security and chain of custody procedures Detail county procedures for:
Security Ballot flow Voter responses at the Polls Data Transport and Reporting, Accumulation and Backup Secure Storage – Ballots, Data, Reports, M100 Mock Election Recommended
Procedure Training Manual Develop Written Procedures for Staff Security Ballot Flow and PCMCIA cards Testing Poll Worker Training Returning Results and PCMCIA cards Results Accumulation Procedures Backup & Reporting Secure Storage
Poll Worker Training
It is the responsibility of the county to insure that each voter receives a demonstration and knows how to properly cast a ballot that will be tabulated by machine.
Required Demonstration at polls
Poll Worker Training
How to properly mark an optical scan ballot by completely filling in the oval
How to request a new ballot if they make any mistake
Not to erase or use “Xs” or check marks
To carefully check their own ballot for stray marks
Poll Worker Training
Responding to voters when the M100 indicates a blank or over-voted ballot
Closing the polls Printing Results Tapes Tabulating at the polls
Primary Non Partisan Ballots Valid Write-ins
Voter Information Campaign
Follow Marking Instructions Check Your Ballot For Stray Marks Ask For A New Ballot If You Make A
Mistake A Properly Marked Ballot Will Be
Counted Properly idahovotes.gov
PRE-ELECTION PROCEDURES
Preventative Maintenance Calibration by ES&S Read Heads Maintenance Documentation Detail all services - Spread Sheet Initial State Report and
Certification/Zero Report
PRE-ELECTION PROCEDURES
Election Definition Programming Unity on Line Training AutoMARK and Audio Ballots Deadlines and Delivery Order backup PCMCIA card Develop a vendor timeline & sign-off Logic and Accuracy Test
Logic and Accuracy Test
A public test is required by Section 34-2417 Vendor’s test deck to check programming
and ballots - ASAP State test deck to develop county test deck County test deck to confirm programming
and ballots for all precincts and rotations with the actual ballots
State test deck for public tests Demonstrate at least one precinct
Marking Devices
Counties are to provide voters at the polls with ES&S approved marking devices
Absentee voters are to be instructed to use a #2 pencil or Blue or Black ink pen
List of approved marking devices
TABULATION Initial State Report and Certification/Zero
Report Blank Ballots – Voter Response Over-voted Ballots – Voter Response System Messages and Errors Tabulating Write-in Ballots at the Polls Tabulation of Primary Non Partisan Ballots Posting Results Tapes
Initial State Report The Initial State Report confirming the
correct election programming will print automatically when the M100 is powered up.
Poll worker signatures are required to verify the M100 is programmed correctly and working properly at the polls.
Blank Ballots
An audio alert will sound and the display will indicate that a blank ballot was detected and offer the voter two choices, Accept or Return.
Over-voted Ballots The M100 is coded to detect and
notify the voter when it encounters an over-voted ballot.
An audio alert will sound and the display will indicate that an over-voted race or issue was detected and offer the voter two choices, Accept or Return.
System Messages and Errors If a ballot is unable to be processed due to
damage, inappropriate marks or M100 problem, an error message will appear and an audio alert will sound.
If the problem is a ballot issue, spoil the ballot and issue the voter a new ballot.
If the display indicates a system message, instruct the poll worker to contact your election office for assistance.
Machine Failure If an M100 fails at the polls all ballots must
be recounted. Instruct poll workers in the use of the
emergency/auxiliary ballot bin during training.
Recount ballots with another M100 at the election office with backup PCMCIA card
Print a zero report to assure no totals are left in the tabulator memory before testing
Results Accumulation
Spread sheet Tabulating Write-ins at the Polls Primary Non Partisan Ballots Posting Results Tapes Print and Backup
Reports and Spread Sheet Check and Verify
Primary Non Partisan Ballots
Tabulator reports will provide totals for side “A” and side “B” for the non-partisan candidates and issues.
The totals of “A” and “B” sides must be combined manually and written on the tabulator report.
“Unofficial Election Results”
Election Night Public Reports
Report “Unofficial Election Results” to the Secretary of State Election Night
POST-TABULATION
Returning Results Tapes, Ballots and PCMCIA Cards
Returning the M100 and Ballot Box Results Accumulation and Reporting
Verify Write-in Totals Verify Non Partisan Totals
Retain Ballots and All Documentation
BEST PRACTICES
Information Web Site ES&S Portal Web Site The U.S. Election Assistance
Commission Prepare Detailed Plans and
Procedures Incident Contingency Plans ESS Recommended Marking Devices
Everything Posted OnLine
www.idsos.idaho.gov/elect/clerk/clerkinfo.htm