PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY OPINION ON THE FINANCIAL STATEMENT EXAMINATION December 31 , 2018 Table of Canten Independent auditor's report Statement of the financial posit Statement of activities Statement of chances in shareholders' equity Notes to the financial statements Other financial information; Accounts receivable from the Member States Comparative Statement of Revenues and Expenditures 6 Comparative Statement of Other Revenues and Expenditures 7 'r IDó.Kíó. Inés OJeoó. \3esqueK & Attachment ts C ion 5 \
Transcript
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY
OPINION ON THE FINANCIAL STATEMENT EXAMINATION
December 31 , 2018
Table of Canten
Independent auditor's report
Statement of the financial posit
Statement of activities
Statement of chances in shareholders' equity
Notes to the financial statements
Other financial information;
Accounts receivable from the Member States
Comparative Statement of Revenues and Expenditures 6
Comparative Statement of Other Revenues and Expenditures 7 'rIDó.Kíó. Inés OJeoó. \3esqueK
Independent Auditor's ReportTo the President of Pan American Institute of Geography and History
lsrael Sánchez MorenoVlEYRA
Opinion
We have audited the financial statements of Pan American Institute of Geography and History (the Institute),consisting of the statement of financial posicion as of December 31. 2018 and 2017, the statement of activitiesand changes in the corresponding equity for the years ended on such dates. as well as the explanatory notes tothe financial statements including the summary of the significant accounting policies. The financial statementshave been prepared in accordance with the accountíng prlnciples of the PAIGH "Financial Regulations'supplementary applied, in termo of the Mexican Financial Information Standards.
n our opinion. the attached financial statements reasonably present, in all material aspecto, the financial situationof Pan American Institute of Geography and History, as of December 2018 and 2017, and its incomestatements and statement of changes of the equity for the years ended on such dates, in accordance with theaccounting roles on financial informacion contained in the "Financial Regulations" and supplemented by theMexican Financial Information Standards and the internal control that the "Secretarlat" deemed convenient toprepare financial statements free from any material misstatement, due to fraud or error.
M0TA
YBasas of the opinion
We have made our audit in compliance with the Mexican Financial Information Standards and the internal controlconsidered by the "Secretariat" appropriate to allow for preparation of these financial statement. Our responsibilityunder such standards are described in section 4ud/for Responslbf/it/es ín re/avion to the aud/fed financia/sfatemenf, of this report. We are independent from the Institute, in terms of the ethics requirements contained inthe Professional Ethics Cede of the Mexican Institute of Public Accountants (Professional Ethics Code),applicable in our audit to the financial statements in Mexico. and we have complied with all other ethicalresponslbilities contained in the Professional Ethics Code. We consider that the evldence of the audit we haveobtained provides sufficient and approprlate basas for our opinion.
AS
0ClAD0S
Responsibilities of the "Secretariat" and administrators of the Institute in relation to the financialsfa temenfs.
The "Secretariat" is responsible for a reasonable preparation and presentation of the financial statements, inaccordance with the accounting rules on financial iníormation contained in the "Financial Regulatlons" and inaddition to the Mexican Financial Information Standards and the internal control that the "Secretariat" deemsadvisable to allow for preparation of financial statements free from material deviations due to fraud or error. S
Cn the preparation of the financial statements, the "Secretaríat" is responsáble for assessing the capacity of theInstitute to maintain its equity, survive as an International Organization and to achieve the purposes for which thenstitute was created. dlsclosing, as applicable, any matter relative to its active robe and using the going concernprinciple except in case that the "Secretariat" intends to liquidate the Institute or cease operations, or there is noother more realistic alternative.
The head of the "Secretariat" is responsáble for the supervision of the financial information process of the Institute
P\
+:
'\San Guillermo 112 Pedregal de Santa Ursula, c.P. 04600, Mexico city, Tel.: O1(55) 5éiÍh-8115awww.cpcvma.com.mx 9:Hail:sontacto€Dcpcvma.com.mx
m zí,ü 'l'
%Certified Business Accountants and Advisers
Auditor's responsibilities in relacion to the audited financial statements
Our purposes are to obtain a reasonable certainty that the financial statements as a whole are free from materialmistakes. due to fraud or error. and to issue an audit report containing our opinion. Reasonable certainty is a highdegree of security, but not the guarantee that an audio prepared under the International Audio Standards willalways detects material mistakes, if any. Mistakes can be due to fraud or error and considered material ifIndividually or in aggregate, can be reasonably expected that have an influence in the economic decisions madeby the stakeholders relying on the financial statements.
VlEYRA
As part of an audit in conformity with the accounting rules on the financial information contained in the "FinancialRegulations" and additional to the Mexican Financial Information Standards and internar control that theSecretariat" may deem necessary to allow for preparation of these financial statements, we used our professiona
judgment and maintained a professional skepticism doring the audit process. We dso
dentified and appraised all material deviation risks from the financial statements, due to fraud oí error,applying audit procedures to deal with such risks and obtain sufíicient and appropriate audit evidence toprovide bases for our opinion. The risk of falling to detect material deviations due to fraud is the highestthan in the event of a material mistake due to error, since fraud may imply collusion, counterfeitdeliberate omissions, intentionally wrong statements or evasión from the Internal control.
MQTA
YGained knowledge on internar control relevant to the audit in order to design audit proceduresappropriate under the relevant circumstances and not intended to give an opinion on the efficiency of thenstitute internal control.
Evaluated the appropriateness of the accounting policies applied and reasonableness of the accountingestimates and the corresponding information disclosed by the "Secretariat" A
S0ClAD0S
Concluded on the appropriateness of the use, by the "Secretariat". of the going concern principle and,with the evidence obtained from the audio, we concluded whether the existence or not of any materialdeviation relative to the facts or conditions that may lead to significant doubts on the capacity of theInstitute to persist as an active Organization. If we find that there is a material uncertainty. it is required todraw the attention in our audit report on the relevant information disclosed in the financial statement or, ifsuch disclosures are not appropriate, that we express a revised opinion. Our findings are based on theaudit evidenced obtained until the date of our audit report. However, the future facts or conditions maybe cause for the Institute ceases to be a going concern.
Evaluated comprehensively. the presentation, $tructure and content of the financial statements, includingthe information dísclosed, and if the financial statements reflect the transactions and underlying facts. insuch a way that a reasonable presentation is achieved.
Informed the head of the "Secretarias" in relation to the Institute, among other concerns. the scope andtiming of performance of audit and its significant flndings, and any other significant deficiency of internalcontrol identified in the audit process
SC
Truly yoursVieyra Mota y Asociados, S.C
/Signed/L.C.C. Ricardo Vieyra GómezProfessional Bar 3338022
Mexico City, May 27, 2019
San Guillermo 112 Pedregal de Santa Ursula, C.P. 04600, Mexico City, Tel.: 01(55www:QPQymg:QQn:m4 e-mail: contactoÚDcpcyD4:GQlll,Olx
) SH0-81zBA
Attachment l
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY - note lSTATEMENT OF FINANCIAL POSITION
as of December 31, 2018 and 2017(USD - Note 2)
CURRENT ASSETSCashand banks {note 2 d)Fixed term depostts (note 2
2018 2017
r1 5.464
31 .4911 8.527
TOTAL LIABILITIES1 ,056,553
356.80861 3.1 1 3
SHORT TERM LIABILITIESSundry creditors (note 8)Payments for future charges(note 9)
Expenses paid in advance (note 7) 238 undo (note 2 b and 10)
TOTAL EQUITY238123
'OTAL LIABILITIES AND EQUITY
Equity 922,246
922,246 986,246
$ 988.571 $ 1,0S6.791 $ ;71 $ 1:Q!$:Z91
The accompanying notes are part of these fil
We d- ider bath. that the financial statements and their accompanylng note
;tatemont
ibly correct and are the responsibility of the issuer.
Mg. Cesar Fernando Rodríguez TomeoGeneral Secretary
L.C, Julieta García CasteloHead of Accounting
MaKPerito Traductora
ibunal S or (.)é Justle la stud.](t dc' hleÑc
Attachment 2
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORYSTATEMENT OF ACTIVITIES
note l
from January 1 to December 31, 2018 and 2017(USD - note 2)
Revenue from contributions {attachment 6)From the yearFrom precious years
440.19077.234
517.424
Other income (attachment 71terest earned
PublicatlonsService to third pantiesContributing partnersSunday
.66522,4 1219,011
6 . 70 19.706
3.3043.1029.3044.307.8r8
TOTAL INCOME OF THE YEAR $
Disbursements regular fund (attachmen1 6)PersonnelTechnical assistOperating expenses
and dtstributions and202.646205 . 69 1
22.522
430,859
37.96129.890
Disbursements af the yeah accountableExpenditures of admintstrative fund (attachm- 7
55.10550 .919
TOTAL EXPENDITURES OF THE YEAR
REMAINING INCOME ON THE REVENUES OF THEGENERAL FUND
Minus: Reserve fundé of the budget anote 10) (38.036
Net surplus of the yaar $ 40.S82
The accompanying notes 3re part of these fii il statements
We declare under bath. that the fiiresponsibitity of the
itatements and their accompanying note: !asonably correct and are th
Mg. Cesar FÉ
Gitdo Rodríguez Tomeo
Secretary
Attachment 3
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY - note lSTATEMENT OF CHANGES IN SHAREHOLDRES' EQUITY (note 2b and 10)
Years ended on December 31, 2018 and 2017USD - note 2)
BudgetedReserved Fund
2017Plus:Revenues on fundé recoveWncrease reserve fund
Foreign exchange gainMinus:
Equity as of December 31, 2016 1.051,18686.239 $
5,2662,036
.5215.2662.036
ds financlng expendituresfester of Other fundé to Special FI
exchangr43.158)
15.052(71 .1 87)1 5.052 )
Distribution of surplus af the year and fundé applicatioF
Equity as of December 31, 2017
20 1 8Plus:
aster for personnel Indemnitincrease of retirement fundRevenues on fundé recoveryTransfer of Other fundé to SpeckMinus:
IB.4016.578
.857
.500
Payment of retlremeD! fundTransíer to retirement fundFundé financing expenditures
xchang
Fund
[3.238}[8.826}
[27.749)
[3,238)(8.826)
(27.749)ll l0.418)
Shareholders' Equity as of December 31 , 2018 S 18,401 $ $ 38,036 $ 922,246
The accompanying notes are part of these financial statements.
We declare under bath. that the financial statements and their accompanying notes are reasonably correct and are the responsibility of the issue
Mg. Cesar FGI
ando Rodriguez Tomial Secretary
L.C. Julieta Garcia CasteloHead of Accounting
m Aiz í#l
& :l:i )"'l::\l\- ,nés OJeoa PqsqueKa
Perito Trad
36.848 r5b.163
4.857
r110418
3 859
96.848 S 66B.961
Attachment 4
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY (PAIGH)Notes to the Financial StatementsDecember 31 , 2018(uso)
1 . BACKGROUND AND PURPOSES
PAIGH was created on February 7. 1928 during the VI American Conferenceorganized by the Mlnisters of the American Staten in Havana, Cuba: and byrequest of the Mexican Government. the PAIGH Conference beat was Mexico City
The then President of the Mexican Republic, Pascual Ortiz Rubio. by decree datedMay 3, 1930, made available to the American Nations the same building that isbeing used as of today
The use of the building to house the Institute, was confirmed by the SeatAgreement between the Government of the United Mexican States and PAIGH,dated May 15, 1980, signed by President Jose Lopez Portillo.
In 1949, PAIGH signed an agreement with the board of the Organization ofAmerican States (OAS), giving rise to its first specialized organism. Suchagreement was amended and signed in the City of Washington, DC, on May 6.1 974 and is still in force
On the 21st General Meeting of PAIGH hem on October 25-27. 2017 in the City ofPanama, Panama. it was agreed to select the authorities who will hold theirpositions until the 22'a General Meeting, as follows
President l lsrael Sanchez Panama Vice President Judge Aleiandra Coll Chile Secreta rv General Judge Cesar Rodriguez Uruguay President of the Mat)ping Commission Max Lobo. MSc. l Costa Rica Vice President of the Manning Commission Alvaro Alvarez. Gerd. l Costa Rica President of the GeoaraDhv Commission Patricia Solis. PhD. ' USA Vice President of the GeographyCommission Judge Jean Parcher USA President of the History Commission Patricia Galeana. PhD MexicoVice President of the History Commission Rubén Ruiz MSc Mexico President of the Geophvsics Commission Mario Ruiz. PhD Ecuador Vice President of the GeophysicsCommission
Alexandra Patricia Alvarado. PhD maKíalllÉ¿oJeoó jJISlqueK
Ó. i':i:-):i'i:'!iR
The goals of the PAIGH are
To develop. coordinate and spread mapping. geographic, geophysical and historicstudies and all those relative to similar sciences of interest in America
To promote and develop studios and training in such disciplines
To promote cooperation between instltutes of similar disciplines in America andanalogous international organizations
2. MAIN ACCOUNTING POLICIES
The financial statements were prepared under the base of cash collected and paidto efficlently record revenues and expenditures determined by the operation
Accounting. as well as the records and financial statements lssued, are preparedby using as currency the US dollar (FX as of December 31 . 2018 $20.22 Mexicanpesos per dollar)
a) Revenues from contributions
Revenues from contributions is the primary source from which PAIGH obtainsfunds. In 2018. an extraordinary recovery of contributions from previous yearsamounted to US$ 77.234. There is a delay in the payment of contributions at theend of the year of US$ 676,925. This amount includes US$ 146.465 from the year2018 and US$ 530.460 from previous years
As indicated by Articles 27. 28 and 29 of the financial rules of the Organization
Article 27. "The Secretary General is authorized to start the correspondingprocesses in order to obtain all defaulted contributions from the Member Statesand to summit to the Governing Board the appropriate project analyzed, commonlyagreed. with the authorities of the owing Member State
Artícle 28. "The citizens of the Member States that on the date in which theGeneral Meeting is hem are up-to-date or owe up to one contributlon will have theright to be selected in PAIGH'S authority positions
Article 29. "Member Staten that have failed to pay their contributions for more thanfive periods will not be entitled to vote at the Institute's meetings
Also. they will lose their right to approval of their Projecto and any other benefit
b) Assetsm ó.ní,ü .A
A
Changes reflected in PAIGH's assets during the year under review are shown inAttachment 3
PAIGH Bibliographic Fund Jose Toribio Medina
Based on the brief submitted by the Ministry of Foreign Affaire of the UnitedMexican Stakes on March 20, 1997, number l: "The Mexican Government throughthe Escuela Nacional de Antropología e Historia (E.N.A.H.) will assumeadminlstration of the "PAIGH Bibliographic Fund Jose Toribio Medina" consistingof
a) Library collectlons and books
b) Bibliographic collections. magazines and newspaper library
In termo of the gratuitous lean agreement executed on August 30. 2002 by thePAIGH authorities, the National Anthropology and History Institute (INAH), theBibliographic Fund was delivered to the E.N.A.H. for which it is preparing aninventory for a complete safeguarding
Under this gratuitous loan agreement. the use and management of the PAIGHbibliographic fund "Jose Toribio Medina" was granted gratuitously and for anundefined pernod
The initial fund provided consisted of 184.412 periodic publications, 34,089 booksand 4.590 special materials, making in aggregate of 223,091 volumes
Subsequently additional bibliographlc material has been recelved to reach, as ofDecember 31. 2018, a total fund of 232,899 volumes, which consists of 194,21 1periodical publications, 34,089 books, 4,594 speclal materials and 5 compactdiscs
The delivery under gratuitous loan and for management of this fund. has the onlypurpose to be managed and made available for consultatlon of the general publicat ENAH'S library. Therefore. PAIGH has been entrusted with the library controland implementation of such commisslon and to verify it is preserved in goodcondition
As part of the audit work schedule of the year under review. it was arranged to visitthe ENAH, in order to directly verify the control and use of the bibliographiccollection
In this regard, it was verified that the bibliographic fund collection has been /properly placed, in spe.dal premlses, specially designed for its control and use; an$+hthat the collectlon has been made available to all those requiring its consultation/ ' \~'
Mó.Kla Ine!:(IWeüó. l)estjueKa
A Perito Traductora}ilal Slide:io! de
hlc.l L
+
By the end of the year 2018, there is no estlmated appraisal of this bibliographiccollection. Therefore, the value assigned to the collection has not been entered inthe accounting records as part of the Institute's assets
The appraisal of the reserved bibliographic Fund is very costlyexpenditure is not viable in the near term
thus such
c) Reserve fund
As provided for in Article 42 of PAIGH's Financial Regulations, "The Reserve Fundwas created with the Intent to pay indemnities of the Staff of the Secretary Generalwho tease to serve the Institute. The reserve of this Fund will be determined by theapproximate amount of such indemnities
As of December 31, 2018, the reserve fund to assume payments under this itemamounted to US$ 18,401 (in 2017 was of US$ 33.235). It is expected that suchamount increases on a year-to-year basis, to be able to pay such indemnity costs
The decrease was due to a reclassification of the "Retirement Fund" accountwhich. as of 2018 became part of current liabilities
Such fund is intended to pay indemnities caused by termination and to pay theseniority bonus.
Indemnities for termination
Pursuant to the Federal Labor Law of the Mexican Republic, PAIGH is hable to payindemnities to all those employees that are termlnated without cause
Seniority bonus
In terms of the Federal Labor Law, PAIGH staff with more than 1 5 years of services entitled to, at the time of terminatlon. a compensation equivalent to 12 days ofwage per year of service (not exceeding twice the general minimum wage of thearea in force on the date of retirementl
Employees terminated without cause or due to death are entitled to a seniorítybonus determined by the number of years worked for PAIGH, even if theemployees have not completed the 1 5 years of service established by Law
Retirement fund
Presently, a retirement fund is in place. assigned only to one employee in terms ofher employment contract, and paid on the date such employee ceases to providiher service to the Institute; the sum amounts to US$ 27.749
tDó.Kí.a Inés OJgu.b Pes4ueKa
&Perito Trol(luctora
i !) LJ iiala Ciu.düd
d) Temporary investments
Cash and temporary investments shown in the financial statements at the end ofthe bear were obtained by using the exchange rate of the last day of each monthpublished by the Bank of Mexico.
Bank Acct. No. Type Cy. Amount in Amount inUSD 201 8 USD 201 7
OAS Staff Federal CreditUnionInbursa. S.A.Inbursa, S.A.HSBC México. SAHSBC México, SAHSBC México, SA
With OAS Staff Federal Credit Union. the Institute has 5 term certificates. with thefollowing characteristics: One 3-month term certificate amounting to US$ 1 00,101due on January 20191 two 3-mouth herm deposit certificates amounting toUS$ 150.000 and US$ 160,442. respectively, due on February and March, 2019.respectively and, two 12-term deposit certiflcates amounting to US$ 101,816 andUS$ 100,754. due on April 2019
3. TAX SITUATION
The tax situation of PAIGH is based on the Convention on the Privileges andImmunities of the United Nations which. among other provislons. establishes theaction guidelines of the Diplomatic Representations set forth by Article ll ín relationto Property, Fundé and Assets. Section seven of the above referred article seta-<forth that "the United Nations, as well as its property. revenues and other assets ' IÑJwill be: / l
Hó.Kí,ü tnés1..9jÍeoó. PesquenPerito aductora
H
a) Exempted from all direct contributions; provided, however, that the UnitedNatlons will not be able to claim exemptions upon contributions that, in fact,may constitute payments for utilities
As far as the tax regulations of the PAIGH office (Mexico) are concerned, seccion Vof the 1 998 Transitory Provisions of the Federal Tax Cede establishes Tax Benefitsand Exemptions for Diplomatic and Consular Missions. In this renard, it statesDiplomatic and consular missions, as well as career diplomatic and consular
agente, duly accredited with the Mexican Government will be granted with taxbenefits and exemptions in terms of the international treaties of which Mexico is apart. or to the extent of reciprocity. The Ministry of Flnance and Public Credit willssue general rules to regulate the amounts, terms and conditions of application ofsuch benefits and exemptions, as well as the tax returns that may apply.
Article 104 of the Charter of the United Nations establishes that "the Organizationwill have. wlthin the territory of each of its members. the necessary legal capacityto exercise its dubes and attain its purposes
Article 105 of the referred to charter establishes that "the Organlzation will have, inthe territory of each of its members, all necessary privileges and immunities for itsintended purposes. and that the members of the Organization and itsrepresentatives will dso have the necessary prlvileges and immunlties to freelyexerclse their dubes in relation to the Organization
4. PUBLICATIONS STOREHOUSE
The storehouse contalns publications of multiple years publlshed by PAIGHused for purposes of promotion, dissemination and sale
and
The Inventory as of December 31, 2018 consists of 12,457 ítems (includlngperiodical and occasional publications) which has not been entered in theaccounting. The foregoing is only for information purposes and ís not part of theaudited financial statements
5. FIXED ASSETS
The mast recent valuation of the inventory of fixed assets was prepared onFebruary 1, 2018i the figures obtained from this valuation have been used toupdate the figures since then until the end of the year 2018, taking intoconsideration the corresponding purchases and cancellations, as well as theapproprlate depreciation
Such amount has not been included in the financial statements since the1994
Hó.Kí.ü inéz'OJePerito Tr ducto
The current procedure to register fixed assets acquired from 1995 to the end of2018, is to directly apply them to the expenses of the period
6. SUNDRY DEBTORS
The balance as of December 31, 2018 consiste of 96% of the expenses of theBolivia MIAS Workshop pard by PAIGH and the accompanylng balance of theInstitute, pending to be paid by Corporación Andina de Fomento (CAF)
7. ADVANCED EXPENSES
The balance of the account consists of the guarantee deposit paid to Estación deServicio Observatorio, S.A.(fuel).
8. SUNDRY CREDITORS
The balance of the account is comprised as follows
Sundry creditors 2018 2017
6tn CAF - PAIGH Agreement7*" CAF - PAIGH AgreementNational Geographic Information CenterGuadalupe Romero and Rubí SotoPublications FundsProjects FundsSocial Security e Infonavit FeesRosemarie FonsecaRetirement fund interest
$ 4.000 $4.8058,367
223
1 ,81 7
18,326
1 ,0003.353
264135
l0.5956.5003,281
850212
Total $ 22,147 $ 41 ,581
9. PAYMENT FOR FUTURE CONTRIBUTIONS
This caption includes contributions paid in advance, as indicated below
Member States 2018 2017
Costa RicaUnited States of AmericaHaiti
$144 $
1 6,285
$ 1612i$'' i'lE:/
1.0
Total úw:\.«'
10. EQUITY FUNDS
At the end of the year this caption comprised the following
Account 2018 2017
Reserve FundOperating FundReserved Budget FundSpecial Fund
$ 18,401 $1 96,84838.036
668.961
33.2351 96.848
756.163
Total $ 922,246 $ 986,246
Operating Fund. Article 44 of the financial rules reads as fellows
'The Operating Fund was intended to address budgetary contingencies of theInstitute. The amount of this fund may not exceed 35% of the Regular Fund of suchyear
Detail Amount
$ 586,656
Amount of theOperating fund
Regular Fund $ 1 96,848
Special Fund. It is governed by Article 41 of the PAIGH Financial Regulations. "TheSpecial fund includes revenues coming from contrlbutions that exceed the RegularFund and will be used for special projects approved by the Governing Board or theGeneral Meeting. The Secretary General is authorized to deduct from the SpecialProjects Fund up to 5% of the amount of each Project for administration costs
For 2018 year this fund will consist of the following captions
Detai l Amount
$ 646.357Special Uncommitted FundCommitted Special Fund
Valuation of the PAIGH office Fixed AssetsPurchase of telephone switch to the Secretary General of PAIGHPurchase of Secretary's computer hardware
PAIGH GeneralDigitalization of PAIGH PublicationsEditing of PAIGH Publications
2,2054,743
.;iglú...Nó.Kíó. In
A I':':-l rlT:'';: \
Tota $ 668,961
During fiscal year 2018, a surplus of US$ 13,859 was obtained. It is necessary torecommend a prudent use of the moneys of the special uncommitted fund. whichas of December 31, 2018 amounted to US$ 646,357. taking into account {hehistoric behavior of payment of the member states contributions and since this fundis the intended to support the management and transactions of the SecretaryGeneral for subsequent years, in which the regular fund may obtain low income
1 1 . RESPONSIBILITY ON THE FINANCIAL INFORMATION
The financial statements have been approved for issue on May 30, 2019 by MrCesar Fernando Rodriguez Tomen. Secretary General and Ms. Julieta GarciaCastelo. responsible for the financial information. and are subject to approval of theInstitute Governing Board
The accompanying notes are part of these financial statements
We declare under bath, that the financial statements and their accompanyingnotes are reasonably correct and are the responsibility of the issuer.
Mg. Cesar Fernando Rodriguez TomeoGeneral Secretary
L.C. Julieta Garcia CasteloHead of Accounting and Finance
Mó.Kí,ü InésPerito TraductoraTrot)Lir\al Super
cla íl
10
Attachment 5
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY - note lLIST OF CONTRIBUTIONS RECEIVABLE FROM MEMBER STATES(note 2a)
(1 ) Payment on account of future contributians of US$ 1 43.66(2) Payment on account of future contributions of US$ 1 6,285.45
Mg. Cesar Fernando Rodriguez TomeoGeneral Secretary
L.C. Julieta Garcia CasteloHead of Accounting
\
m ó. íií,a
&Inés..iveo. T)es'hoek«
Perito Trad
Attachment 6
PAN AMERICAN INSTITUTE OF GEOGRAPHY AND HISTORY - note lREVENUES AND EXPENDITURES BUDGET
BUDGETED VS ACTUALas of December 31, 201 8
USD - note 2)
Regular Fund December 31. 201 8Budgeted Actual Differei
Revenues regular tundContributions of the yiDefaulted contrlbutior
$ 586,656
69,232$ 586,656 517,424 $
376
$ 440.1 90 $77.234
46.466
Total regular fund recon
Expenditures regtJIWalesSocial Security
fonavit
201 .020l0.6176.127
18.463
13.8318.7496,000
.8652.6915,S24
22.28389.2803.100
73.9807,200
4004.000
6003.2008.300
B00
i3.100.300.608.900.700.000
6.800800600800
3.50018.238
.B00
60'02
2.38624.232
79.6188.2445.0337 . 1 78
13 .83 18.4695.422.865
2.6915.148
22.28347.504
.?9043.2733.760
3463. 94 1
>572.2986 .176
5386.998
.08919
,614.662
21.4022.3731 .094.285
280578
BonusesSubsidiesReward for sewicesBonus on meritoTips to the country aí ongiRepresentationRetirement Savings SystemSocial SecuntyPcr diemTraven expensesTicketsScholarshipsWater duesFinancial servicesPostal serviceTelephone serviceWebsite and emailCourier
Electric power
Feel and lubricanteTransporlation equipment spam
Computer equipment spare p¿
arce equipmentHealth and cleaning materialCookwareSocial contributionsRewardsPublicationsEditorial com mitteeSemple andy!Miscellaneous expensesContingenciasSpecial fund
F
nsuranc
41 . 776810
30.7073.440
54
59
[43902
2 .1 24262
6 .1 02211
1 8928638
.000
.2276793
800.300
14,047
parisnd
2,2004.191
800}9
4.7622.238
9.94D148
24.232
Disbuísements oí the accountable bear
on the regular fund expendltures
Total disb }f the regular fund 586.656 $ 474.105 $ 12,551
