IDP Conference 2004“Developmental Governance in Action”
SESSION 7:SESSION 7: Integrated Governance:Integrated Governance: >> Provincial-Municipal EngagementProvincial-Municipal Engagement
- A Provincial Perspective - A Provincial Perspective- - Carel du PreezCarel du Preez Head of Dept: Local Government Head of Dept: Local Government Western Cape Province Western Cape Province
5 March 20045 March 2004
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
CONTENT
1. Background2. Issues for engagement3. Towards provincial-municipal
engagement4. Conclusion
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
1. Background• Intergovernmental planning and budgeting is problematic• Not all national and provincial departments have targeted
its investment into municipal areas in line with IDP priorities• Municipalities have difficulty in sourcing funding for IDP
initiatives from national & provincial dept’s• Lack of engagement with parastatals and private sector• Development priorities are not shared between spheres• ‘Sector plans’ did not have desired result• Provincial growth strategy underdeveloped and has not yet
assisted in alignment with IDP’s: IDP drafted in a vacuum• Existing inter-governmental structures do not assist in
achieving synergy
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
The challenge …
A mechanism: to address the disjuncture between prioritisation,
resource allocation and implementation within & between spheres
which allows input into each others planning and budgeting processes
which allows us to respond and shift resources between the spheres for effective implementation
NationalSphere
Support NationalGovernment Priorities
and ObjectivesProvincial
Sphere
Local Sphere
Prioritisation
ResourceAllocation
Implementation
3 MAIN ACTIVITIES DRIVING INTEGRATION
* Municipal Systems Act, 32 of 2000
Municipal planning in co-operative government *
24. (1) .. planning by a municipality must be aligned with the development plans & strategies of other municipalities and organs of state
11
22
33
44
(2) Municipalities must participate in national and provincial development programmes …
(3) Where municipalities must comply with national or provincial planning requirements,the responsible organs of state [nat/provincial], must(a) align … with the IDP chapter;(b) in such implementation- (i) consult with the affected municipality; and
(ii) take reasonable steps to assist the municipality to meet the time limit of completion/review of the IDP [March each year].
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
2. Issues for engagement
• Shared development priorities• Continual engagement between spheres• Geographic focus to investment• Underpinning planning and budgeting
process
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
2. Issues for engagement
• Shared priorities
• Engagement
• Geographic focus
• Planning & budgeting
Shared informationShared planning process
Clear process: priorities, resources & performance
Align service delivery:boundaries & priorities per municipal area
Strategic mngt ability:planning and budgeting
3. Towards Provincial-Municipal engagement
• Highlight the role of province and the responsibility of each sphere.
1. Shared priorities: information and planning2. Clear engagement process: priorities,
resources & performance3. Geographic focus: Align service delivery
boundaries & priorities per municipal area4. Strategic management ability: planning &
budgeting
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
1. Shared priorities: information & planning• Effective information flow between spheres• Content of documentation: IDP and provincial
strategic documents• Tools to assist: IDP
SummaryReport
IDPAlignment
ReportFor engagement
IDP NerveCentre
For constant info sharing
• IT need: provincial wide area network (pWAN)
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
2. Clear engagement process:priorities, resources & performance
• Focused agenda for engagement• Planning cycle in spheres (see slide*)
• Budgetary cycle in spheres (see slide**)
• Tools: IDP summary & alignment reports• Use of selected structures
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
Intergovernmental planning
NATIONAL
PROVINCE
DISTRICT MUN
LOCAL MUN
PrioritiseDevelopment
Needs IDP
ProvincialGrowth & Dev.
Framework
MediumTerm Strategic
Framework
Alignspending
Adjustbudget
Annual engagement before September
SEPT OCT NOV FEBDEC JAN MAR APR/MAY JUN JUL
Cluster-level Integration Cabinet determine MTSF choices MTEF process
Depart
mental
Planning
Cluster R
eview
FOSAD draft M
TSF
State o
f the N
ation A
ddress
* Con
solid
ation
of st
rateg
ic
prio
rities
by C
luster
s & C
abine
t
Budget Day
* Bus
iness
Plan
s and
budg
ets
Execu
te Prog
rammes
Cabine
t Mid-
term R
eview
AUG
MUNICIPALPRIORITIES
MUST GET IN BY
SEPTEMBER
• Consider national MTEF implications on municipal resourcing (budgets)• Advise municipalities on macro indicators• Establish Base line for 3 year MTEF• Amend & cost IDP’s resource constraints
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
3. Align service delivery:boundaries & priorities per municipality
• Alignment of provincial service boundaries with municipal boundaries
• Engage on specific priorities – drawn from MTSF, PGDS & IDP– Strategic priorities of iKapa elihlumayo:
Human capital (HR dev), Micro-economic Strategy,Social Capital, Strategic Infrastructure Plan, Spatial Development Framework, Co-ordination & Communicationimproving financial governance, provincialisation of functions
– e.g. targeted programmes supported in municipal IDP’s• geographic targeting
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
West Coast DM
Eden DMEden DM
Central Karoo DMCentral Karoo DM
Overberg DMOverberg DM
Boland DMBoland DM
Engagement per ‘metro’ and ‘district’Engagement per ‘metro’ and ‘district’
MetroMetro
1. Human capital2. HR-skills3. Infrastructure4. Micro-economic
strategy5. Spatial framework
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
4. Strategic management ability:planning & budgeting
• A strategic management ability in each sphere:– drafting and implementing strategic plan,– project manage across the municipality,– generate strategic information,– Liason with stakeholders,– performance management,– preparing budgetary inputs, and – assisting in engagement with other spheres
Note: The information ability extends to capturing socio-economic information
STRATEGIC INFORMATION
Pointers to ‘Strategic Management’ ability
ORGANISATIONAL(HR ,resources)
PROCUREMENT &CONTRACT MNGT(incl. Partnerships)
INTEGRATEDFINANCIAL
(Performance & impact)
PROJECTS
PERFORMANCE(plan > budget
> service delivery)COMMUNICATION& COMMUNITY
(any engagementprocesses)
Monitor & evaluate
STRATEGICPLANNING
(e.g. stratplan/IDP)
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
4. Conclusion
• A collaborative attitude• A engagement framework taking shape
– Clear elements presented• Responsibilities of each sphere
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
Elements of Engagement Framework 1. Alignment of service delivery between the
spheres - including the alignment of provincial service boundaries with the metropolitan and district municipal boundaries – to establish a common planning base
2. Establish proper strategic management ability within every provincial department and every municipality
3. Establish effective information flow between the spheres - such information to be continuously updated
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
Elements of Engagement Framework4. A computer tool to capture strategic
information, which may also be used to generate progress reports
5. Ensuring sufficient information technology hardware to allow the flow of information (pWAN)
6. Strategic presentation of municipal IDPs in a suggested IDP Summary Report format
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
Elements of Engagement Framework7. The generation of an annual report on
provincial-municipal alignment which could be known as a Provincial Alignment Report
8. A structured annual engagement process between the provincial government and municipalities which utilises
• co-operative structures for engagement as agreed with municipalities
• appropriate internal provincial focus (within province)
• a clear timeline for engagement events • a metropolitan-district logic to align key provincial
priorities • linkage to provincial budget process
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
Responsibilities of each sphere• National?
– Clear allocation of resources (via MTSF and MTEF),– clear spatial logic (NSDP),– clear development priority setting and communication,– enabling inter-governmental agreement
• Provincial?– Clear provincial growth strategy, with a supportive spatial
logic,– resource allocation (via PGDS and MTEF),– enabling provincial-municipal engagement through
appropriate mechanism and forums• Municipal?
– IDP with supportive budget and spatial logic,– to participate with other municipalities and spheres
------------------------------------------------------------------------------------------------------------------“Developmental Local Government through Partnerships and Co-responsibility”
Department of Local Government, Western Cape
THANK YOU