IEEE GEOSCIENCE AND REMOTE SENSING SOCIETY … · GRSS-Ops-Man-November 20143 2 Revised: November...

GRSS-Ops-Man-November 20143

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IEEE GEOSCIENCE AND

REMOTE SENSING SOCIETY

OPERATIONS AND PROCEDURES

MANUAL


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Revised: November 3, 2012

1 TABLE OF CONTENTS

1 TABLE OF CONTENTS ........................................................................................................... 2

2 INTRODUCTION ...................................................................................................................... 7

3 PRESIDENT ............................................................................................................................... 8

3.1.1 Responsibilities of the President ............................................................................... 8

3.1.2 Selection and Term of Office ..................................................................................... 8

3.1.3 Duties of the President ............................................................................................... 8

3.1.4 References ................................................................................................................... 9

3.1.5 President’s Schedule ................................................................................................... 9

4 EXECUTIVE COMMITTEE ................................................................................................... 9

4.1 EXECUTIVE VICE PRESIDENT ................................................................................... 9

4.1.1 Responsibilities of the Executive Vice President ..................................................... 9

4.1.2 Selection and Term of Office ..................................................................................... 9

4.1.3 Duties of the Executive Vice President ..................................................................... 9

4.1.4 References ................................................................................................................. 10

4.1.5 Executive Vice President’s Schedule ...................................................................... 10

4.2 SECRETARY ................................................................................................................... 10

4.2.1 Responsibilities of the Secretary ............................................................................. 10

4.2.2 Selection and Term of Office ................................................................................... 10

4.2.3 Duties of the Secretary ............................................................................................. 11

4.2.4 References ................................................................................................................. 11

4.2.5 Secretary’s Schedule ................................................................................................ 11

4.3 CHIEF FINANCIAL OFFICER ..................................................................................... 11

4.3.1 Responsibilities of the Chief Financial Officer ...................................................... 11


4.3.3 Duties of the Chief Financial Officer ...................................................................... 12

4.3.4 References ................................................................................................................. 12

4.3.5 Schedule for the Chief Financial Officer ................................................................ 12

4.4 VICE PRESIDENT OF PUBLICATIONS .................................................................... 14

4.4.1 Responsibilities of the Vice President of Publications........................................... 14


4.4.3 Duties of Vice President of Publications ................................................................. 15

4.4.4 References ................................................................................................................. 15

4.4.5 Schedule for Vice President of Publications .......................................................... 15

4.5 VICE PRESIDENT OF PROFESSIONAL ACTIVITIES ........................................... 15

4.5.1 Responsibilities of the Vice President of Professional Activities .......................... 15


4.5.3 Duties of Vice President of Professional Activities ................................................ 16

4.5.4 References ................................................................................................................. 16

4.5.5 Schedule for Vice President of Professional Activities .......................................... 16

4.6 VICE PRESIDENT FOR MEETINGS AND SYMPOSIA .......................................... 17

4.6.1 Responsibilities of the Vice President for Meetings and Symposia ..................... 17


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4.6.3 Duties of Vice President for Meetings and Symposia ........................................... 17

4.6.4 References ................................................................................................................. 17

4.6.5 Schedule for Vice President for Meetings and Symposia ..................................... 17

4.7 VICE PRESIDENT OF TECHNICAL ACTIVITIES .................................................. 18

4.7.1 Responsibilities of the Vice President of Technical Activities .............................. 18


4.7.3 Duties of Vice President of Technical Activities .................................................... 18

4.7.4 References ................................................................................................................. 19

4.7.5 Schedule for Vice President of Technical Activities .............................................. 19

4.8 VICE PRESIDENT OF INFORMATION RESOURCES ........................................... 19

4.8.1 Responsibilities of the Vice President of Information Resources ........................ 19


4.8.3 Duties of Vice President of Information Resources .............................................. 20

4.8.4 References ................................................................................................................. 20

4.8.5 Schedule for Vice President of Information Resources ........................................ 20

5. PUBLICATIONS ...................................................................................................................... 20

5.1 TRANSACTIONS EDITOR ........................................................................................... 20

5.1.1 Responsibilities of the Transactions Editor ........................................................... 20

5.1.2 How Selected and Term of Office ........................................................................... 20

5.1.3 Duties of the Transactions Editor ........................................................................... 21

5.1.4 References ................................................................................................................. 21

5.1.5 Schedule for the Transactions Editor ..................................................................... 21

5.2 GRS LETTERS EDITOR ................................................................................................ 22

5.2.1 Responsibilities of the GRS Letters Editor ............................................................ 22


5.2.3 Duties of the GRS Letters Editor ............................................................................ 22

5.2.4 References ................................................................................................................. 22

5.2.5 Schedule for the GRS Letters Editor ...................................................................... 22

5.3 J-STARS EDITOR ........................................................................................................... 23

5.3.1 Responsibilities of the J-STARS Editor ................................................................ 23


5.3.3 Duties of the J-STARS Editor- ................................................................................ 23

5.3.4 References ................................................................................................................. 23

5.3.5 Schedule for the J-STARS EDITOR…………………………………………….. 24

5.4 MAGAZINE EDITOR ..................................................................................................... 24

5.4.1 Responsibilities of the Magazine Editor ................................................................. 24


5.4.3 Duties of the Magazine Editor ................................................................................. 24

5.4.4 References ................................................................................................................. 25

5.4.5 Schedule for the Magazine Editor .......................................................................... 25

5.5 NEWSLETTER EDITOR ............................................................................................... 25

5.5 1 Responsibilities of the Newsletter Editor………………………………………... 24

5.5.2 How Selected and Term of Office………………………………………………... 26

5.5.3 Duties of the Newsletter Editor……………………………………………………26

5.5.4 References………………………………………………………………………….26


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5.5.5 Schedule for the Newsletter Editor

5.6 PROCEDURE FOR MANUSCRIPTS’ HANDLING AUTHORED BY EICError! Bookmark not defined.

6. DIRECTORATES .................................................................................................................... 27

6.1 EDUCATION DIRECTOR ............................................................................................. 27

6.1.1 Responsibilities of the Education Director ............................................................. 27


6.1.3 Duties of the Education Director ............................................................................ 28

6.1.4 References ................................................................................................................. 28

6.1.5 Schedule for the Education Director ...................................................................... 28

6.2 DIRECTOR OF CORPORATE RELATIONS ............................................................. 29

6.2.1 Responsibilities of the Director of Corporate Relations ....................................... 29


6.2.3 Duties of the Director of Corporate Relations ....................................................... 29

6.2.4 References ................................................................................................................. 29

6.2.5 Schedule for the Director of Corporate Relations ................................................. 29

6.3 EXECUTIVE OFFICER ................................................................................................. 30

6.3.1 Responsibilities of the Executive Officer ................................................................ 30


6.3.3 Duties of the Executive Officer ................................................................................ 30

6.3.4 References ................................................................................................................. 30

6.3.5 Schedule for the Executive Officer ......................................................................... 30

7 STANDING COMMITTEES .................................................................................................. 30

7.1 AWARDS COMMITTEE ............................................................................................... 30

7.1.1 Responsibilities of the Awards Committee............................................................. 30


7.1.3 Duties of the Awards Committee ........................................................................ 3332

7.1.4 References ................................................................................................................. 33

7.1.5 Schedule for the Awards Committee ...................................................................... 33

7.2 CHAPTERS COMMITTEE .......................................................................................... 35

7.2.1 Responsibilities of the Chapters Committee .......................................................... 35


7.2.3 Duties of the Chapters Committee .......................................................................... 35

7.2.4 References ............................................................................................................. 3635

7.2.5 Schedule for the Chapters Committee ................................................................ 3635

7.3 MEMBERSHIP COMMITTEE ..................................................................................... 36

7.3.1 Responsibilities of the Membership Committee .................................................... 36


7.3.3 Duties of the Membership Committee .................................................................... 36

7.3.4 References ............................................................................................................. 3736

7.3.5 Schedule for the Membership Committee .............................................................. 37

7.4 CONSTITUTION AND BYLAWS COMMITTEE ...................................................... 37

7.4.1 Responsibilities of the Constitution and Bylaws Committee ................................ 37


7.4.3 Duties of the Constitution and Bylaws Committee ................................................ 37

7.4.4 References ................................................................................................................. 37

7.4.5 Schedule for the Constitution and Bylaws Committee ..................................... 3837


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7.5 OPERATIONS AND PROCEDURES MANUAL COMMITTEE .......................... 3837

7.5.1 Responsibilities of the Operations and Procedures Manual Committee ......... 3837


7.5.3 Duties of the Operations and Procedures Manual Committee ............................ 38

7.5.4 References ................................................................................................................. 38

7.5.5 Schedule for the Operations and Procedures Manual Committee ...................... 38

7.6 HISTORY COMMITTEE ............................................................................................... 38

7.6.1 Responsibilities of the History Committee ............................................................. 38

7.6.2 How Selected and Term of Office ....................................................................... 3938

7.6.3 Duties of the History Committee ......................................................................... 3938

7.6.4 References ................................................................................................................. 39

7.6.5 Schedule for the History Committee ...................................................................... 39

7.7 STRATEGIC PLANNING COMMITTEE ................................................................... 39

7.7.1 Responsibilities of the Strategic Planning Committee .......................................... 39


7.7.3 Duties of the Strategic Planning Committee .......................................................... 39

7.7.4 References ............................................................................................................. 4039

7.7.5 Schedule for the Strategic Planning Committee ................................................ 4039

7.8 CONFERENCE ADVISORY COMMITTEE ............................................................... 40

7.8.1 Responsibilities of the Conference Advisory Committee ...................................... 39


7.8.3 Duties of the Conference Advisory Committee...................................................... 40

7.8.4 References ................................................................................................................. 39

7.8.5 Schedule for the Conference Advisory Committee ............................................... 40

7.9 FELLOWS AND SENIOR MEMBER SEARCH COMMITTEE .......................... 4140

7.9.1 Responsibilities of the Fellows and Senior Member Search Committee ......... 4140


7.9.3 Duties of the Committee ........................................................................................... 41

7.9.4 References ................................................................................................................. 41

7.9.5 Schedule of Activities ............................................................................................... 41

7.10 SENIOR COUNCIL ........................................................................................................ 43

7.10.1 Responsibilities of Members of the Senior Council ............................................... 43


7.10.3 Duties of Members of the Senior Council .............................................................. 43

7.10.4 References ................................................................................................................. 43

7.10.5 Schedule for the Senior Council .............................................................................. 43

7.11 GRSS TECHNICAL COMMITTEES ........................................................................... 43

7.11.1 Responsibilities of the GRSS Technical Committees ............................................ 43


7.11.3 Duties of the GRSS Technical Committees ............................................................ 44

7.11.4 References ................................................................................................................. 44

7.11.5 Schedule for the GRSS Technical Committees ...................................................... 44

7.12 IGARSS ORGANIZING COMMITTEE ....................................................................... 44

7.12.1 Responsibilities of each IGARSS Organizing Committee .................................... 44


7.12.3 Duties of each IGARSS Organizing Committee .................................................... 45


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7.12.4 References ................................................................................................................. 45

7.12.5 Schedule for the IGARSS Organizing Committee ................................................ 45

7.13 PUBLICITY AND PUBLIC RELATIONS COMMITTEE ......................................... 46

7.13.1 Responsibilities of the Publicity and Public Relations Committee ...................... 46


7.13.3 Duties of the Publicity and Public Relations Committee ...................................... 46

7.13.4 References ................................................................................................................. 46

7.13.5 Schedule for the Publicity and Public Relations Committee ................................ 46

7.14 FINANCE COMMITTEE ............................................................................................... 46

7.14.1 Responsibilities of the Finance Committee ............................................................ 46


7.14.3 Duties of the Finance Committee ............................................................................ 47

7.14.4 References ................................................................................................................. 47

7.14.5 Schedule for the Finance Committee ...................................................................... 47

7.15 WEB EDITOR .................................................................................................................. 47

7.15.1 Responsibilities of the Web Editor .......................................................................... 47


7.15.3 Duties of Web Editor ................................................................................................ 47

7.15.4 References ................................................................................................................. 48

7.15.5 Schedule for Web Editor ......................................................................................... 48

7.16 DISTINGUISHED SPEAKERS PROGRAM ................................................................ 48

7.16.1 Responsibilities of the Distinguished Speakers Program Chair .......................... 48


7.16.3 Duties of the Distinguished Speakers Program Chair .......................................... 49

7.16.4 Procedure for Selection of the GRSS Distinguished Speakers ............................. 49

7.16.5 References ................................................................................................................. 50

7.16.6 Schedule ..................................................................................................................... 50

7.17 NOMINATIONS COMMITTEE .................................................................................... 50

7.17.1 Responsibilities of the nominations committee ...................................................... 50


7.17.3 Elections Procedure .................................................................................................. 49

7.17.4 References ................................................................................................................. 52

7.17.5 Nominations Committee Schedule .......................................................................... 52

7.18 REGIONAL LIAISON COMMITTEES ....................................................................... 52

7.18.1 Responsibilities and Duties of the Regional Liaison Coordinators ...................... 52

7.18.2 Selection and Term of Office of the Regional Liaison Coordinators ................... 52

7.18.3 Duties of the Regional Liaison Coordinators ......................................................... 53

7.18.4 References ................................................................................................................. 53

7.18.5 Schedule ..................................................................................................................... 53

7.19 BOOK SERIES CHAIR .................................................................................................. 53

8 GRSS ADCOM ORGANIZATION ........................................................................................ 54

8.1 THE EXECUTIVE COMMITTEE OF THE ADCOM ............................................... 54

8.2 ORGANIZATIONAL CHART OF THE ADCOM ...................................................... 54

9 LIST OF ACRONYMS ........................................................................................................ 5857

10 CHANGE RECORD…………………………………………………………………………. 56


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2 INTRODUCTION

This manual has been prepared as a guide for the officers, standing committee chairpersons and

representatives of the GRSS Administrative Committee (AdCom) to other IEEE bodies as a means of

providing information on the normal operating procedures of the GRS Society. The essential

information used to define the duties and responsibilities associated with these offices is derived from

the GRSS Constitution and GRSS Bylaws. However, additional functions, procedures and

schedules have evolved to enable the smooth operation of the GRSS. Material on these procedures

has been combined in this Operations and Procedures Manual with pertinent references to the

Constitution and Bylaws to form complete sets of instructions for present and potential future office

holders in the GRSS.

Because this manual describes procedures that evolve in practice, it is expected to continually

undergo revision as responsibilities change and new procedures are developed or new offices created.

Society office holders are therefore encouraged to recommend changes and additions to the various

sections of this manual as necessary on a timely basis. Changes should be submitted to the GRSS

Executive Vice President, who will edit the material provided and coordinate the incorporation of

such material into the Manual with the GRSS Operations and Procedures Manual Committee.

The GRSS AdCom represents the GRSS Society membership and conducts business for the Society

on its behalf. GRSS AdCom members are elected by either the GRSS membership or AdCom for

nominal three-year terms.

The Society is governed by the GRSS President. The President is assisted by the GRSS AdCom in

conducting the business and in formulating decisions for the Society. AdCom meetings are held

regularly, at least twice per year. Between AdCom meetings, decisions that cannot be postponed can

be made by the GRSS Executive Committee or by electronic voting.

Revision History:

David Goodenough 1997

James Gatlin 1998

Tom Jackson 1998

Werner Wiesbeck 1998

Kiyo Tomiyasu 2002

Albin J. Gasiewski 2002

Alberto Moreira 2008, 2009

Jon Atli Benediktsson, 2010

Melba Crawford, 2012

Kamal Sarabandi, 2013

Kamal Sarabandi, 2014


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3 PRESIDENT

3.1.1 Responsibilities of the President

The President manages Society affairs as directed by the AdCom and in accordance with the

President’s powers and duties as defined in the Constitution and Bylaws. The President is responsible

for the protection of Society interests, and represents these interests before all IEEE boards and other

IEEE and non-IEEE bodies. Reporting to the President are the Executive Officer, the Chair of the

Senior Council, the Chair of the Nominations Committee, and the Regional Task Force.

3.1.2 Selection and Term of Office

The President is elected by elected members of the AdCom at an annual (November meeting for a

term of one calendar year commencing January 1. The President must be at least a Senior Member

grade IEEE member and an elected member of the GRSS AdCom.

3.1.3 Duties of the President

The President shall have general supervision of the affairs of the Society. The President shall:

Assume office on the first day of January of the President’s term of office each year.

Provide a photo and bio-sketch to IEEE Headquarters on a timely basis upon election.

Appoint the GRSS Vice Presidents, the Chief Finance Officer, and the Secretary as provided by the Bylaws at the time of the President’s election.

Provides a list of Society officers to IEEE Headquarters on a timely basis after appointments are made.

Advise on the appointment of Chairpersons of GRSS Standing and Ad Hoc committees and GRSS representatives to other IEEE bodies.

Prepare agendas for (jointly with the ExCom), and preside over regular and any Executive or special AdCom meetings during the calendar year.

Oversee inter-societal activities and international liaisons

Oversee GRSS Regional Task Force Committee.

Appoint the Nominations Committee before February 1st of each year.

Coordinate the tasks and activities of the Society’s Executive Officer

Represent GRSS in communications with IEEE TAB, RAB and the Division IX Director, as well as with Presidents of other Societies.

Preside during the opening ceremony and Awards Banquet at GRSS International Symposia.

Assemble a year-end President's Report for the TAB Chairperson

Write and edit the President's column for GRSS Magazine

Serve as a voting member of the IEEE TAB.

Attend Division IX meetings.

Attend the Society/Council President's Forum.

Approve formation of new GRSS chapters.

Represent the GRSS at international remote sensing conferences.

Each year, by September 30 and/or on TAB request, designate a position by title, the incumbent of which will serve as an alternate to attend TAB meetings in the absence of the

President.

Transfer to the succeeding President all documents and hardware on a timely basis at the end


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of the term in office.

3.1.4 References

Constitution: VI.3- 5; VI.8-11; VI.14; VII.3; X.2

Bylaws: I.1; I.3;II.1; II.3-18; II.22; III.1; III.5-6; III.8; IV.2; IV.6; IV.13; V.1-2

3.1.5 President’s Schedule

Items J F M A M J J A S O N D

AdCom Meetings x (x) x x

Committee Appointments x

Prepare AdCom Meeting Agenda x x X

Attend IEEE TAB and

President's Council Meetings

x x x

Write President's Column for Magazine x x x x

Year end TAB report x

Attend Division IX meetings As scheduled

4 EXECUTIVE COMMITTEE

4.1 EXECUTIVE VICE PRESIDENT

4.1.1 Responsibilities of the Executive Vice President

The Executive Vice President supports the goals and objectives of the Society and assists the

President in these activities. Reporting to the Executive Vice President are the Chair of the

Constitution and Bylaws Committee, the Chair of the Operations and Procedures Manual

Committee, , and the Chair of the Finance Committee. The Executive Vice President serves as Chair

of the Strategic Planning Committee. In terms of activities, the Executive Vice President serves an

apprenticeship to the position of President.


The Executive Vice President is elected by the voting members of the AdCom at the annual

(November) meeting for a term of one calendar year. Nominations are as per Section II.1 of the

Bylaws. The Executive Vice President must be at a GRSS IEEE member level and an elected member

of the GRSS Administrative Committee.

4.1.3 Duties of the Executive Vice President

Assist the President in the performance of the President’s duties.

Attend IEEE TAB meetings with the President.

Perform the duties of the President in the absence or incapacity of the President.

Chair the Strategic Planning Committee.


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Provide advice to the President on the appointment of GRSS Committee officers.

Prepare reports on AdCom planning activities for publication in the Newsletter.

Submit reports on the Constitution and Bylaws.

Arrange distribution of Society Constitution, Bylaws, and Operation and Procedures Manuals as needed.

Transfer to the succeeding Executive Vice President all documents on a timely basis at the end of term in office.

Assume office on the first day of January of the Executive Vice President’s term of office each year.

4.1.4 References

Constitution: VI.3-5; VI.11; VI.14

Bylaws: II.1; II.7; III.1; III.5; III.7-8; IV.6; IV.9; V.1-2

4.1.5 Executive Vice President’s Schedule


AdCom Meetings x x x

Advise on Committee Appointments x

Advise on AdCom Meeting Agenda x x x

Attend IEEE TAB and

President's Council Meetings

(as required by GRSS President)

x x x

Year end TAB report x

Attend Division IX meetings As scheduled

4.2 SECRETARY

4.2.1 Responsibilities of the Secretary

The GRSS AdCom Secretary is responsible for recording and distribution of AdCom minutes, and

related documents. The Secretary coordinates with the Society Executive Officer regarding archiving

and distribution of intra and inter Society correspondences, electronic files, rosters, and related

documents.


The incoming President shall submit to the members of the AdCom the name of a proposed Secretary

for appointment. If the majority of the members of the AdCom do not object within 30 days from the

date of oral submission or mailing said submission, the appointment shall become final. If a majority

of the voting members of the AdCom object, a new name or names must be submitted on a timely

basis. The incumbent Secretary shall remain in office until a successor is appointed and arranges to

take over the office. The Secretary will maintain all files and records for the AdCom and will prepare

minutes of all AdCom meetings on a timely basis.


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4.2.3 Duties of the Secretary

Assist the President in the preparation of the AdCom agendas, in the roll call and other logistical operations of the AdCom meeting.

Have available, during AdCom meetings, the minutes for all AdCom meetings held during the prior year.

Arrange distribution of any modifications to the roster of AdCom members, Standing and Technical Committee Chairmen, and Co-Chairmen, Technical Subcommittee Chairmen, and

Chapter Chairmen.

Maintain the accuracy and completeness of the "extended" AdCom mailing list.

Prepare and write the minutes of all AdCom meetings during the Secretary’s term and arrange for timely distribution to the "extended" AdCom electronic mailing list.

The Secretary, shall make such reports of activities as may be required by the AdCom, Technical Activities Board or the IEEE bylaws.

Provide the IEEE TAB copies of the AdCom minutes on an annual basis.

Transfer to the succeeding Secretary all documents on a timely basis at the end of term in office.

4.2.4 References

Constitution: VI.3-4; VI.7; VI.14; VIII.1

Bylaws: II.3; II.24-25; III.1-2

4.2.5 Secretary’s Schedule



Distribute Minutes x x x

4.3 CHIEF FINANCIAL OFFICER

4.3.1 Responsibilities of the Chief Financial Officer

The Chief Financial Officer (CFO) is responsible for preparing an annual budget, for receiving

requests for disbursement of GRSS funds, for receiving said disbursement from IEEE Headquarters,

for managing the society’s working relationship with the IEEE Technical Activities Department

(TAD) finance group, and for providing regular reports to the AdCom on the financial status of the

society.


The incoming President shall submit to the members of the AdCom the name of a proposed Chief

Financial Officer for appointment. If the majority of the members of the AdCom do not object within

30 days from the date of oral submission or mailing said submission, the appointment shall become

final. If a majority of the voting members of the AdCom object, a new name or names must be

submitted on a timely basis. The incumbent Chief Financial Officer shall remain in office until a

successor is appointed and arranges to assume the responsibilities of the office.


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4.3.3 Duties of the Chief Financial Officer

Formulate the Society's annual budget and prepare draft budgets for review and approval by the President and the AdCom. These budgets will be submitted prior to TAB’s approval of

budgets and page rates.

Attend one TAB finance meeting per year at IEEE Headquarters.

Prepare financial reports for the GRSS AdCom.

Provide regular reports on the investments of the Society and its reserves.

Approve payments for authorized requests. Send permission to pay said bills to IEEE Headquarters.

Perform other duties the President may assign. Manage the society’s working relationship with the IEEE/TAD finance group.

Facilitate/approve the IEEE’s reimbursement of society members for incurred expenses with support of the society’s Executive Officer.

Facilitate/approve IEEE loans to IGARSS organizing committees.

Transfer to the succeeding Chief Financial Officer all documents and hardware on a timely basis at the end of term in office.

4.3.4 References

Constitution: VI.3-4; VI.8; VI.11-14

Bylaws: II.4; III.1

4.3.5 Schedule for the Chief Financial Officer

January

Review the previous year’s summary financial data prepared by IEEE in Nov./Dec. and check monthly consolidated statement pages for the Society to ensure that requested financial

actions have occurred.

Complete all of the Society’s previous year’s financial actions prior to the Jan.31st closing date.

Initiate monthly IEEE payments to support the IGARSS Facilitator/GRSS Office.

Ensure that the 1st advance increment amount is sent by IEEE to the editors of GRSS technical journals and the GRS Magazine.

See that the previous year’s IGARSS facilitator fee and technical journal support fees are properly recorded by the IEEE.

February

Prepare and analyze the upcoming year’s Society IEEE budget spreadsheets including the proposed page budget of the technical journals, member fees, and non-member subscription

rate after consulting with the VP of Publications.

Begin current year’s CFO’s’s financial summary report.

Attend Winter AdCom meeting. March

Review previous year’s post-closing GRSS financial data prepared by the IEEE and contact IEEE to resolve any outstanding discrepancies.

Review the current year’s GRSS summary financial data prepared by the IEEE in Jan./Feb. and check the monthly consolidated statement pages for the Society to insure that requested

financial actions have occurred.


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Submit IEEE expense vouchers and external invoices for IEEE payment from GRSS funds, including expenses from the Winter AdCom meeting.

Insure that the previous year’s IGARSS surplus is properly recorded by the IEEE.

Adjust the Society’s long-term investments if needed.

April

Attend the IEEE/TAB Financial Workshop.

Submit IEEE expense vouchers and external invoices for IEEE payment from GRSS funds, including approved expenses incurred by Society members attending IEEE workshops.

May

Prepare and submit the Society’s IEEE budget spreadsheets for the upcoming year, including the GRSS technical journals, Budget, Member Fees, and Non-member Subscription Rate

spreadsheet pages.

Review the current year’s GRSS summary financial data prepared by the IEEE in Mar/Apr, specifically checking the monthly consolidated statement pages for the Society to insure that

requested financial actions have occurred.

June

Review the previous year’s post-audit GRSS summary financial data prepared by the IEEE, adding selected summary data to a multi-year spreadsheet used for long-term Society

financial planning.

Submit IEEE expense vouchers and external invoices for IEEE payment from GRSS funds as needed.

Insure that the second advance increment be sent by IEEE to the editors of GRSS’ technical journals.

July

Update the current year’s CFO’s financial summary report.

Attend the Summer AdCom meeting at IGARSS.

Request IEEE to issue the approved loan for next year’s IGARSS. August

Review current year’s GRSS summary financial data prepared by the IEEE in May/Jun, checking monthly consolidated statement pages for the Society to insure that requested


Submit IEEE expense vouchers and external invoices for IEEE payment from GRSS funds, including expenses from the Summer AdCom meeting.

September

Review the current year’s GRSS summary financial data prepared by the IEEE in Jul/Aug, checking monthly consolidated statement pages for the Society to insure that requested


Insure that the GRSS Office submits invoices to the IGARSS organizing committee for Facilitator support and Transaction special issue expenses from IEEE.

Adjust the Society’s long-term investments if needed. October

Submit IGARSS invoices for Society related expenses to IEEE for payment so as to properly report the IGARSS surplus.

Request that the current year’s IGARSS loan be repaid by the local organizing committee to the IEEE.


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Insure that the third advance increment be sent by the IEEE to the Society technical journal editors.

November

Review the current year’s GRSS summary financial data prepared by the IEEE in Sep/Oct, checking monthly consolidated statement pages for the Society to insure that requested


Update the current year’s Treasurer’s financial summary report.

Attend the Fall AdCom meeting. December

Submit IEEE expense vouchers and external invoices for IEEE payment from GRSS funds, including expenses from the Fall AdCom meeting.

Request IEEE to issue loans for future IGARSS conferences as needed.

Adjust the Society’s long-term investments if needed.



TAB Workshops x

Review IEEE Financial Data x x x x x x x

Update Treasurer’s Financial Summary x x x

Society IEEE Budget Spreadsheets x x

Technical Journal Editor Advance x x x

IGARSS Loans/Expenses/Surplus x x x x x x

Submit Expense Vouchers and Invoices x x x x x

Adjust GRSS Long Term Investments x x x

Prepare reports to society AdCom x x x

Submit budget information to IEEE/TAD x x

Support TAD quarterly budget forecasting x x x x

4.4 VICE PRESIDENT OF PUBLICATIONS

4.4.1 Responsibilities of the Vice President of Publications

The Vice President of Publications is responsible for the technical publications of the society and for

preparing reports for the AdCom. Reporting to the Vice President of Publication are the Editor of the

Transactions on Geoscience and Remote Sensing (TGRS), the Editor of Geoscience and Remote

Sensing Letters (GRSL), the Editor of Journal of Selected Topics in Applied Earth Observation and

Remote Sensing (J-STARS), the Editor of the Geoscience and Remote Sensing Magazine (GRSM),

the Book Series Editor, the Chairman of the Conference Publication Committee, and the Chairman of

the Future Publications Committee.


The Vice President of Publications must be an elected member of AdCom, and is appointed by the


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President for a term of one calendar year.

4.4.3 Duties of Vice President of Publications

Provide regular reports to the AdCom on theTGRS, the GRSL, the J-STARS, the GRSM, the Book Series, and Conference and Future Publications.

Perform other duties the President may assign.

Transfer to the succeeding Vice President of Publications all documents and hardware on a timely basis at the end of term of office.

4.4.4 References

Constitution: VI.3-5; VI.11-13

Bylaws: II.9; II.15-18; III.1

4.4.5 Schedule for Vice President of Publications

February

Attend Feb./MarchAdCom meeting. April

Attend the IEEE/TAB Editor’s Workshop, coordinating with the GRSS Transactions Editor, the Letters Editor and the J-STARS Editor on issues to be discussed at the workshop.

July

Attend the JulyAdCom meeting at IGARSS. November

Attend the Nov.AdCom meeting.



TAB Workshops x

4.5 VICE PRESIDENT OF PROFESSIONAL ACTIVITIES

4.5.1 Responsibilities of the Vice President of Professional Activities

Reporting to the Vice President for Professional Activities are: the Chairperson of the Awards

Committee, the Chapter Activities Chairperson, the Distinguished Lecturers Program Chairperson,

the Chairperson of the Fellows Evaluation Committee, the Chairperson of the Fellows Search

Committee, the Membership Chairperson, and the Women in Engineering liaison. The appointment

of these Chairpersons is done jointly by the Vice President of Professional Activities and the

President. The Vice President of Professional Activities will provide regular reports to the AdCom on

the satisfaction of the members with respect to the AdCom’s meeting their needs on professional and

educational activities.


16


The Vice President of Professional Activities must be an elected member of AdCom, and is appointed

by the President for a term of one calendar year.

4.5.3 Duties of Vice President of Professional Activities

Responsible for membership expansion and retention

Implement and manage approaches for promoting GRSS members (membership promotion)

Responsible for identifying approaches for improving GRSS visibility.

Promoting new approaches for remote sensing education and dissemination of knowledge.

Provide regular reports on Membership, the Women in Engineering liaison, the Awards Committee, the Fellow and Senior Search, the Fellow Evaluation Committee, Chapter

Activities, the Distinguished Lecturers Program.

Provide regular reports to the AdCom on the search for GRSS candidates for Fellows and on the evaluation of Fellows.

Provide reports on activities to strengthen education within the disciplines of the Society including Graduates of Last Decade (GOLD) membership.

Oversee the GOLD program and coordinate with GOLD representative

Co-Chair the Technical Committee and Chapters luncheon at IGARSS conferences.


Transfer to the succeeding Vice President of Professional Activities all documents and hardware on a timely basis at the end of term in office.

4.5.4 References


Bylaws: II.8, III.1; IV.3-5; IV.11-12

4.5.5 Schedule for Vice President of Professional Activities



Prepare Membership Reports x x x

Prepare Newsletter Reports x x x

Prepare Awards Reports x x x

Prepare Chapters Reports x x x

Prepare Lecturers Reports x x x

Prepare Fellows Search Reports x x x

Prepare Fellows Evaluation Reports x x x

Prepare Regional Liaison reports x x

Prepare Book Series Report x x

Prepare Reports on Education x x x

Prepare Reports on Corporate Relations x x x


17

4.6 VICE PRESIDENT FOR MEETINGS AND SYMPOSIA

4.6.1 Responsibilities of the Vice President for Meetings and Symposia

Reporting to the Vice President for Meetings and Symposia are: the Chairperson of the Conference

Advisory Committee, the General Chairpersons of the International Geoscience and Remote Sensing

Symposia (IGARSS), the IGARSS Facilitator, and the Chairpersons of GRSS Specialty Symposia.


The Vice President for Meetings and Symposia must be an elected member of AdCom, and is

appointed by the President for a term of one calendar year.

4.6.3 Duties of Vice President for Meetings and Symposia

Provide regular reports to the AdCom on the estimated financial status and progress of approved international symposia and specialty symposia.

Ensure that presentations to the AdCom for new conference locations provide sufficient details with respect to facilities, budgets, scientific program, and organization.

Submit proposals for support to regular sponsors of IGARSS and submit post conference reports to sponsors.

Oversee negotiation and signing of Memoranda of Understanding (MOUs) between GRSS and IGARSS Organizing Committees.

Oversee the negotiation of the annual contract of the IGARSS Facilitator.

Work with the IGARSS Facilitator and current and potential IGARSS Organizing Committees as needed to insure the overall success of each IGARSS.

Chair the half-day meeting of symposia chairpersons, which usually takes place immediately prior to each AdCom meeting.

Provide reports on the financial success of each past IGARSS until the conferences areclosed.

Facilitate activities of the Conference Advisory Committee.

Oversee conference Memoranda of Understanding (MOUs) for speciality symposia.


Transfer to the succeeding Vice President for Meetings and Symposia all documents and hardware on a timely basis at the end of term in office.

4.6.4 References


Bylaws: II.10; III.1; III.7; IV.10

4.6.5 Schedule for Vice President for Meetings and Symposia



Prepare IGARSS Reports x x x

Presentations for New Conferences x x x

Chair IGARSS AdCom Meetings x x x

IGARSS Sponsor Proposals As Needed


18

IGARSS MOU Annually after approval of IGARSS

IGARSS Coordination As Needed

4.7 VICE PRESIDENT OF TECHNICAL ACTIVITIES

4.7.1 Responsibilities of the Vice President of Technical Activities

Reporting to the Vice President of Technical Activities are: the Chairs and Co-Chairs of the Society’s

Technical Committees, the Society’s liaisons to the following IEEE-USA Government Relations

Policy Committees: Committee on Communications Policy, Committee on Transportation and

Aerospace Policy, Energy Policy Committee, and Research and Development Policy Committee; the

Society’s representative to the IEEE Standards Committee, to any applicable Standards Development

Committee, and to the International Organization for Standardization, Technical Committee 211

(ISO TC-211).


The Vice President of Technical Activities must be an elected member of AdCom, and is appointed


4.7.3 Duties of Vice President of Technical Activities

Provide regular reports to the AdCom on the Technical Committees reporting to the Vice President for Technical Activities. Presently these Technical Committees are: Image Analysis

and Data Fusion, Earth Science Informatics, Instrumentation and Future Technologies,

Frequency Allocations in Remote Sensing and International Spaceborne Imaging

Spectroscopy.

Provide regular reports to the AdCom on the following IEEE-USA Government Relations Policy Committees: Committee on Communications Policy, Committee on Transportation

and Aerospace Policy, Energy Policy Committee, and Research and Development Policy

Committee.

Provide regular reports to the AdCom on the IEEE Standards Committee, any applicable Standards Development Committee, and the International Organization for Standardization,

Technical Committee 211 (ISO TC-211).

Provide regular reports to the AdCom on other relevant IEEE committees

Ensure that presentations to the AdCom for these committees include their accomplishments, their membership, and their recommendations to the AdCom.

Oversee the biennial election of TC chairs and ensure efficient transition of TC leadership.

Ensure that each Technical Committee makes regular progress on the development of a respective TC special sessions at each IGARSS.

Co-Chair the Technical Committee and Chapter Chairs event at each IGARSS conference.


Transfer to the succeeding Vice President of Technical Activities all documents on a timely basis at the end of term in office.


19

4.7.4 References


Bylaws: II.11; III.1

4.7.5 Schedule for Vice President of Technical Activities


AdCom meetings x x x

Prepare Technical Committee reports x x x

Oversee TC elections (every other year) x x

Oversee TC IGARSS Special Session

development

x x X x x x x

Prepare Communications Policy Committee

reports

x x x

Prepare Transportation and Aerospace Policy

Committee reports

x x x

Prepare Energy Policy Committee reports x x x

Prepare Research and Development Policy

Committee reports

x x x

Prepare Standards Committee reports x x x

Co-Chair TC and Chapter Chairs event x

4.8 VICE PRESIDENT OF INFORMATION RESOURCES

4.8.1 Responsibilities of the Vice President of Information Resources

The Vice President of Information Resources is responsible for the management of the

communication:

Within GRSS: among the AdCom through the website, and with the Society members through the website and the Newsletter, and

Outside GRSS by marketing and advertising business opportunities associated with, among others, the Society’s conferences, relations with industry, education opportunities, publicity

and PACE by means of the Industry and GRSS Electronic Newsletter, and the website, as

official means of communication of GRSS.

The Vice President of Information Resources reports to the President and will provide regular reports

to the AdCom on internal/external communication, marketing, advertisement, and public

relationships and related activities.


The Vice President of Information Resources must be an elected member of AdCom, and is appointed



20

4.8.3 Duties of Vice President of Information Resources

Attend and report at AdCom meetings.

Develop effective communication means within the Society (AdCom and members at large) and external to the Society.

Perform and develop new marketing initiatives for the Society.

Supervise Web activities

Supervise the IGARSS travel grant award process, coordinating with the Education Director

Supervise Education activities

Oversee the Society’s History in coordination with the History Committee and Executive Vice President.


Transfer to the succeeding Vice President of Information Resources all documents on a timely basis at the end of term in office.

4.8.4 References


Bylaws: II.12-14; II.18; III.1; IV.8

4.8.5 Schedule for Vice President of Information Resources



Prepare Reports on Activities x x x

Communication Management As necessary

5. PUBLICATIONS

5.1 TRANSACTIONS EDITOR-IN-CHIEF

5.1.1 Responsibilities of the Transactions Editor-in-Chief

The GRSS Transactions Editor-in-Chief (EIC) maintains the highest possible quality of the IEEE

Transactions on Geoscience and Remote Sensing as an archival journal. The Transactions EIC

oversees the regular publication of each issue, and has primary responsibility for all regular issues.

The Transactions EIC is responsible for assignment to an Associate Editor (AE) and the subsequent

paper review in addition to the organization and publication of each issue of the Transactions. Final

decisions regarding the acceptance or rejection of all manuscripts, are the responsibility of the

Transactions EIC. The EIC shall appoint or remove technical area AEs as required, subject to

ratification by the AdCom. The Transactions EIC must be a member of the Society.

5.1.2 How Selected and Term of Office

The Transactions EIC, if not an Elected Member of the AdCom, must be a GRSS member and shall

be an Ex-Officio Member of the AdCom with voting privileges and shall be nominated by the Vice


21

President for Publication, appointed by the President, and ratified by the AdCom. If more than one

candidate is nominated, the Transactions EIC shall be selected by majority vote of the AdCom. The

Transactions EIC shall normally serve a three year term. The term may be renewed at the discretion

of the AdCom for an additional two-year term. In the event that the EIC cannot fulfill the assigned

duties, the Vice President for Publications shall appoint an Acting Editor until a replacement is found.

5.1.3 Duties of the Transactions Editor-in-Chief

Provide regular reports to the Vice President for Publications on such issues as the number of pages and manuscripts published, efficiency of the review process, page

charges recovered, and letters of praise or complaints received.

Attend and report on Transactions activity at each AdCom meeting.

Ensure that the journal serves the needs of the membership of the Society.

Attend IEEE meetings held for the benefit of journal editors (i.e. IEEE Panel of Editors).


Transfer to the succeeding EIC all documents and hardware on a timely basis at the end of term in office.

5.1.4 References

Constitution: VI.3-4; VI.14; IX.-1

Bylaws: II.9; II.15

5.1.5 Schedule for the Transactions Editor


AdCom Meetings x X x

Prepare Reports x X x

January TGARS Issue X

February TGARS Issue x

March TGARS Issue X

April TGARS Issue x

May TGARS Issue x

June TGARS Issue x

July TGARS Issue X

August TGARS Issue x

September TGARS Issue x

October TGARS Issue x

November TGARS Issue x

December TGARS Issue x

Special TGARS Issue As necessary


22

5.2 GRS LETTERS EDITOR-IN-CHIEF

5.2.1 Responsibilities of the GRS Letters Editor-in-Chief

The GRS (Geoscience and Remote Sensing) Letters EIC maintains the highest possible quality of the

GRS Letters as a timely archival publication of the GRSS. The GRS Letters Editor oversees the

regular on-line publication of each issue, and has overall responsibilities for the content for regular

issues. The GRS Letters EIC is responsible for assignment to an Associate Editor (AE) and the

subsequent paper review in addition to the organization and publication of each issue. The GRS

Letters EIC shall appoint or remove technical area AEs as required, subject to ratification by the

AdCom. The GRS Letters EIC must be a member of the Society.


The GRS Letters EIC, if not an Elected Member of the AdCom, must be a GRSS member and shall

be an Ex-Officio Member of the AdCom with voting privileges and shall be nominated by the Vice

President for Publications, appointed by the President and ratified by the Administrative Committee.

If more than one candidate is nominated, the GRS Letters EIC shall be selected by majority vote of

the AdCom. The GRS Letters EIC shall normally serve a three year term. The term may be renewed

at the discretion of the AdCom for an additional two-year term. In the event that the GRS Letters EIC

cannot fulfill the assigned duties, the Vice President for Publications shall appoint an Acting EIC

until a replacement is found.

5.2.3 Duties of the GRS Letters Editor-in-Chief

Provide regular reports to the Vice President for Publications on such issues as the number of pages and Letters published, efficiency of the review process, page charges recovered, and

letters of praise or complaints received.

Attend and report on GRS Letters activity at each AdCom meeting.

Ensure that the Letters serves the needs of the membership of the Society.



Transfer to the succeeding EIC all documents and hardware on a timely basis at the end of term in office.

5.2.4 References


Bylaws: II.9; II.16

5.2.5 Schedule for the GRS Letters Editor


AdCom meetings X x x

Prepare reports X x x

January issue x

March issue x

May issue x

July issue x


23

September issue x

November issue x

5.3 J-STARS EDITOR-IN-CHIEF

5.3.1 Responsibilities of the J-STARS Editor-in-Chief

The J-STARS (IEEE Journal of Selected Topics in Applied Earth Observations and Remote Sensing)

Editor-in-Chief maintains the highest possible quality of the IEEE Journal of Selected Topics in

Applied Earth Observations and Remote Sensing as an archival journal. J-STARS EIC oversees the

regular publication of each issue, and has primary overall responsibilities for regular issues. The

J-STARS EIC has secondary responsibility for special issues which are the primary responsibility of

the guest editor(s). The J-STARS EIC is responsible for assignment to an Associate Editor (AE) and

the subsequent paper review in addition to the organization and publication of each issue of J-STARS.

The J-STARS EIC shall appoint or remove technical area AEs as required, subject to ratification by

the AdCom. The J-STARS EIC must be a member of the Society.


The J-STARS EIC, if not an Elected Member of the AdCom, must be a GRSS member and shall be an

Ex-Officio Member of the AdCom with voting privileges and shall be nominated by the Vice

President for Publications, appointed by the President and ratified by the Administrative Committee.

If more than one candidate is nominated, the J-STARS EIC shall be selected by majority vote of the

AdCom. The J-STARS EIC shall normally serve a three-year term. The term may be renewed at the

discretion of the AdCom once for an additional two-year term. In the event that the J-STARS Letters

EIC cannot fulfill the assigned duties, the Vice President for Publications shall appoint an Acting EIC

until a replacement is found.

5.3.3 Duties of the J-STARS Editor

Provide regular reports to the Vice President for Publication on such issues as the number of pages and manuscripts published, efficiency of the review process, page charges recovered,

and letters of praise or complaints received.

Attend and report on J-STARS activity at each AdCom meeting.

Ensure that the journal serves the needs of the membership of the Society.


Perform other duties the Steering Committee may assign.

Transfer to the succeeding Editor-in-Chief all documents and hardware on a timely basis at the end of term in office.

5.3.4 References


Bylaws: II.9; II.17


24

5.3.5 Schedule for the J-STARS Editor



Prepare Reports x x x

March J-STARS Issue x

June J-STARS Issue x

September J-STARS Issue x

November J-STARS Issue x

Special J-STARS Issues As necessary

5.4 MAGAZINE EDITOR-IN-CHIEF

5.4.1 Responsibilities of the Magazine Editor-in-Chief

The Editor-in-Chief of the IEEE GRSS Magazine collects current information for four issues per year

of the Magazine. Information must be timely and highlight events/topics of interest to GRSS

members. Articles of both technical and human interest must be considered. The EIC supervises

Magazine production activities for cost effectiveness and timeliness. The Magazine EIC must ensure

that all logistics for disseminating the Magazine are coordinated with the most current GRSS

membership listing. The Magazine EIC shall appoint or remove technical/geographical area

Associate Magazine Editors as required, subject to ratification by the AdCom. The Magazine EIC is

expected to attend AdCom meetings. The Magazine EIC will provide regular reports to the Vice

President for Information Resources on the number of pages and articles published, delays incurred,

charges recovered, and praise or complaints received.


The Magazine Editor shall be an Ex-Officio member of the GRSS AdCom with voting privileges.

The Magazine Editor-in-Chief must be a GRSS member and shall be nominated by the Vice President

of Publications , appointed by the President, and ratified by the AdCom. The Magazine EIC must be a

member of the Society. The Magazine EIC shall normally serve a three-year term. The term may be

renewed once for an additional two-year term at the discretion of the AdCom. In the event that the

Magazine EIC cannot fulfil the assigned duties, the Vice President for Publications shall appoint an

Acting Magazine EIC until a replacement is found.

5.4.3 Duties of the Magazine Editor-in-Chief

Supervise Magazine activities for cost effectiveness and timeliness.

Stimulate the submission of technical contributions and reports on events/topics of interest to GRSS members to the Magazine.

Coordinate and schedule all inputs, including reviewing, editing, and proofing all articles.

Make the best efforts to meet publication schedule according to the format shown in the table below.

Provide regular reports to the Vice President for Publications on such issues as the number of


25

pages and articles published, delays incurred, charges recovered, and letters of praise or

complaints received.


Ensure that the Magazine serves the needs of the membership of the Society.

Attend IEEE meetings held to bring the editors of magazines and newsletters together.


Transfer to the succeeding Magazine EIC all documents on a timely basis at the end of term in office.

5.4.4 References


Bylaws: II.12; II.18

5.4.5 Schedule for the Magazine Editor


March Issue x

June Issue x

September Issue x

December Issue x

Each publishing cycle consists of the following activities:

Activity Weeks Relative to Publication Date

-12 -8 -6 -5 -4 -3 -2 -1 0

Letter of Request to Authors X

Second Letter of Request to Authors X

Final Letter of Request to Authors x

Typesetting x

All Input Materials to Printer x

Finalize First Set of Articles X

Review Recent Inputs X

Proofing Complete; Draft Layout

Available

x

Verify Photos and Captions x

Print x

Distribute x

5.5 ELECTRONIC NEWSLETTER EDITOR

5.5.1 Responsibilities of the Electronic Newsletter Editor

The Electronic Newsletter Editor (ENE) collects current information for four issues per year of the


26

Newsletter. Information must be timely and highlight events/topics of interest to GRSS members.

The Editor supervises Newsletter production activities for cost effectiveness and timeliness. The

Newsletter Editor must ensure that all logistics for disseminating the Newsletter are coordinated with

the most current GRSS membership listing. The ENE is expected to attend AdCom meetings. The

ENE will provide regular reports to the Vice President for Information Resources on the number of

pages and articles published, delays incurred, charges recovered, and feedback from members.


The Electronic Newsletter Editor shall be an Ex-Officio member of the GRSS AdCom without vote,

unless the editor is an Elected Member. The ENE must be a GRSS member and shall be nominated by

the Vice President for Information Resources, appointed by the President, and ratified by the AdCom.

The Newsletter Editor must be a member of the Society. The Newsletter Editor shall normally serve a

three-year term. The term may be renewed once for an additional two-year term at the discretion of

the AdCom. In the event that the ENE cannot fulfil the assigned duties, the Vice President for

Information Resources shall appoint an Acting Electronic Newsletter Editor until a replacement is

found.

5.5.3 Duties of the Electronic Newsletter Editor

Supervise Newsletter activities for cost effectiveness and timeliness.

Stimulate the submission of technical contributions and reports on events/topics of interest to GRSS members to the Newsletter.

Coordinate and schedule all inputs, including reviewing, editing, and proofing all articles.

Coordinate with the Web Editor for on-line publication of the Newsletter.

Make the best efforts to meet publication schedule according to the format shown in the table below.

Provide regular reports to the Vice President for Information Resources on such issues as the number of pages and articles published, delays incurred, charges recovered, and letters of

praise or complaints received.


Ensure that the Electronic Newsletter serves the needs of the membership of the Society.

Attend IEEE meetings held to bring the editors of magazines and newsletters together.


Transfer to the succeeding ENE all documents on a timely basis at the end of term in office.

5.5.4 References




27

5.5.5 Schedule for the Newsletter Editor


March Issue X

June Issue x

September Issue x

December Issue x

5.6 PROCEDURE FOR HANDLING MANUSCRIPTS’ AUTHORED BY the

TGRS, GRSL, and J-STARS EDITOR-IN-CHIEFS

In the following the procedure for handling of manuscripts authored by the TGRS, GRSL, or

J-STARS EICs and submitted to their respective publication is described. All GRSS journals (TGRS,

GRSL and J-STARS) fully comply with the IEEE rules both for special and regular issues. The

procedure is summarized as follows:

If an EIC is co-author of a paper submitted to their respective publication, it is handled by the EIC of

another journal of the GRSS. In this case, the substitute EIC serves as the Editor of the paper and

assigns the paper to an AE of the editorial board who conducts the review process. Upon receiving a

recommendation from the AE, the substitute Editor makes the decision. The current EIC has no role

in the review process and is actually blinded from seeing more information on the paper than any

other author in the MC system.

In case that a paper authored or co-authored by a Guest Editor of a Special Issue is submitted to the

same Special Issue, the Editor will assign the paper to an AE of the editorial board (and not to another

Guest Editor). This AE remains anonymous to the Guest Editor (including the omission of the AE

name in the excel work book table which includes all the papers submitted to that Special Issue). The

Guest Editor has no role in the review process and is actually blinded from seeing more information

on the paper than any other author in the MC system. The Editor or EIC make the final decision upon

receiving a recommendation from the AE. In case of acceptance, this paper is integrated into the

Special Issue and the Guest Editor produces a Table of Contents including the authored/co-authored

paper.

6. DIRECTORATES

6.1 EDUCATION DIRECTOR

6.1.1 Responsibilities of the Education Director

The Education Director is responsible for overseeing the development of the Society’s strategic

direction for educational activities, creation of educational videos, web pages, and publications

related to the Society’s technical areas of interest, the GRSS Summer School held in conjunction with

IGARSS, and the IGARSS travel merit scholarships. The Education Director will create such

committees as are required to ensure progress in these areas. The Education Director reports to the

Vice President for Information Resources and will provide regular reports to the AdCom on these


28

activities. The Education Director also coordinates with the VP for Professional Activities on

activities related to professional education.


The Education Director, if not an elected member of the AdCom, shall be an Ex-Officio member of

AdCom without vote, is a Society member, and is appointed by the President for a term of one

calendar year and reporting to the Vice-President of Information Resources..

6.1.3 Duties of the Education Director

Provide regular reports to the AdCom on the committees reporting to the Education Director.

Ensure that presentations to the AdCom for these committees include their accomplishments, their membership, and their recommendations to the AdCom.

Oversee the creation of educational videos, web pages, and publications related to the Society’s technical area of interest.

Maintain a directory of remote sensing and geoscience education in all regions.

Oversee the IGARSS travel scholarship selection process and coordinate scholarships, fellowships, and grants-in-aid.

Oversee the GRSS Summer School, that is hold in conjunction with IGARSS.

Conduct programs that encourage interest in remote sensing and geoscience education, e.g. environmental sensors and information systems paper contests, etc.

Carry out collaborative efforts with IGARSS Education and Outreach sessions, GOLD representatives, and the Distinguished Speakers program.

Represent GRSS at the IEEE-Educational Activities Board Technical Activities Advisory Committee (EAB-TAAC).

Provide information on remote sensing and geoscience education and continuing education related issues to AdCom and Society members.

Act on educational issues and topics as directed by AdCom.

Appoint subcommittee-chairmen for educational activities as needed.


Transfer to the succeeding Education Director all documents on a timely basis at the end of term in office.

6.1.4 References

Constitution: VI.3-5; VI.9, VI.11-14


6.1.5 Schedule for the Education Director


Student Prize Paper x x x x x x

Travel Merit Grants x x x



29

EAB Meeting x x

6.2 DIRECTOR OF CORPORATE RELATIONS

6.2.1 Responsibilities of the Director of Corporate Relations

The Director of Corporate Relationsis responsible for maintaining and enhancing the relationship

between GRSS and private sector organizations involved in geoscience and remote sensing activities.

The Director of Corporate Relations reports to the Vice President of Information Resources and will

provide regular reports to the AdCom on these activities.


The Director of Corporate Relations , if not an elected Member of the AdCom, shall be an Ex-Officio

Member of the AdCom without voting privileges. The Director of Corporate Relations must be a

GRSSmember, is nominated by the Vice-President of Information Resources, and is appointed by the

President for a term of one calendar year subject to ratification by the AdCom.

6.2.3 Duties of the Director of Corporate Relations

Report at AdCom meetings.

Maintain up-to-date knowledge of corporations and key individuals in industry involved in geoscience and remote sensing activities.

Maintain broad channels of communication between GRSS and the private sector, such as newsletters or blogs.

Work with the IGARSS Facilitator to enhance corporate participation in IGARSS through exhibits and related means of sponsorship.

Identify and pursue suitable entities for the establishment of targeted technical and business relations, such as sponsorship of conferences and workshops, sponsorship of prizes,

participation as exhibitors at the Society's conferences and workshops, and advertising in the

Society's publications.

Work with AdCom to suggest new strategic directions for GRSS that increase private sector involvement and provide value to the private sector.


Transfer to the succeeding Director of Corporate Relations all documents on a timely basis at the end of term in office.

6.2.4 References

Constitution: VI.3-5; VI.9, VI.11-14

Bylaws: II.12-13

6.2.5 Schedule for the Director of Corporate Relations



Prepare Reports on Activities x x x

Enhance IGARSS Participation x x x x x X


30

6.3 EXECUTIVE OFFICER

6.3.1 Responsibilities of the Executive Officer

The Executive Officer of the Society supports the President and Vice Presidents in developing new

initiatives, supports the President on administrative matters, supports GRSS financial processes,

serves as a liaison with IEEE, manages Society correspondence and archival files, and assumes other

responsibilities as requested by the President.


The Executive Officer is a paid Officer of the Society who reports to the President. The President has

responsibility for negotiating the annual contract.

6.3.3 Duties of the Executive Officer

Support the president in administrative matters, including organization and communication of telecons and efficient management of AdCom meetings

Provide logistical support for the November AdCom meeting, including site review and selection, contract negotiation, hotel reservations, communication of arrangements.

Support the Society booth at IGARSS, including design, logistics, and staffing.

Conduct research and provide support as needed related to new initiatives

Support financial processes, including managing and reporting IEEE credit card expenditures and travel reimbursement.

6.3.4 References

Constitution: none

Bylaws: none

6.3.5 Schedule for the Executive Officer


AdCom Meetings X (x) x x

Prepare Reports on Activities x

……….

7 STANDING COMMITTEES

7.1 AWARDS COMMITTEES

7.1.1 Responsibilities of the Awards Committees

The GRSS awards are administered by four Awards Committees. These include 1) Major Awards

Committee, 2) Publication Awards Committee, 3) Special Awards Committee, and 4) Student

Awards Committee. These Awards Committees shall consider and make recommendations for both


31

general IEEE awards and the Geoscience and Remote Sensing Society awards. The Chairpersons of

the Awards Committees report to the Vice President for Professional Activities. The following

Society Awards are considered annually, with corresponding awards presented at the following

year’s IGARSS

1- Major Awards:

Distinguished Achievement Award (DA): A plaque and a certificate may be presented for the most distinguished contribution to the field of Geoscience and Remote Sensing.

Outstanding Service Award (OSA): A certificate may be presented for outstanding service to the Geoscience and Remote Sensing Society. GRSS membership is required.

Education Award (EA): A certificate may be presented for recognized contributions to education in geoscience and/or remote sensing. The awardee(s) must be either member(s) or

affiliates of the GRSS. The award shall be considered annually, but only awarded when an

outstanding recipient is identified.

Golden Florin Award (GFA): This is a joint Italian Centre for Microwave Remote Sensing (CeTeM) and GRSS Award to recognize contributions of eminent GRSS members for their

outstanding contributions to microwave remote sensing. The award shall be considered every

other year, but only awarded when an outstanding recipient is identified. The selection

committee includes two members from the GRSS Major Awards Committee and three

members from CeTeM. The award consists an exact gold reproduction of the old golden florin,

the coin first minted in Italy by the Florentine Republic in 1252 and a certificate.

2- Special Awards:

The GRSS Early Career Award (GECA): A certificate and honorarium ($1,500) may be presented to recognize an individual who has been a member of IEEE GRSS for at least 5

years and is less than 35 year

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