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1 IEEE R10 EXCOM 2019 Budget Plan 2 March 2019, Melbourne Seishi Takamura Treasurer 2019
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IEEE R10 EXCOM2019 Budget Plan 2 March 2019, MelbourneSeishi TakamuraTreasurer 2019
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Budget for Year 2019 - Basic Resource
2018 final actual is truncated and used for 2019
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Budget for Year 2019 - Expenditure and To Reserve
>45% increase
Kukjin Chun
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Budget for Year 2019 - Summary
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Overview of 2019 Budget
• $210K deficit in total• More Section Activities Incentive ($68K → $100K)• Reserves for Sections Congress 2020 ($50K) and
SYWL Congress 2020 ($20K) (same as 2018)• High airfare reimbursement anticipated for this
AGM (AGM budget $159K → $200K)• Budget for Committees has increased ($116K →
$206K), please check the room for reduction
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Important Notes for Reimbursement
Send– Expense Report form (v19) and– supporting documents (copy of all proof of payments* for the
payment, especially over USD25.00)to [email protected] within one month after the event or you may lose a chance to receive reimbursement• GRANT/PROJECT Reimbursement must be claimed with:
– activity report– finance/expense report– all receipts– co-funding with sectionPlease note: Section’s co-funding requirement is (50% large, 25% medium, 0% small Sections)
• No cash awards for individuals (from R10)• Every year reimbursement request deadline is Nov. 30.
*receipts, credit card statements, snapshot of Uber trip etc. Pure invoice/quote is not a proof of payment.
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Important Notes for Travel Reimbursement
• R10 only covers LOWEST airfare (typically discount economy class) for volunteers’ travel– No business class reimbursement under any
circumstances– Plan your travel ahead. Apply for visa early!
• Travel insurance is not approved due to the existence of group insurance coverage
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About Expense Report
• Line 46-47: No signature needed if electronically submitted
• Line 18: Please request a currency for a distribution• If an individual is receiving a reimbursement,
– First timer needs to provide bank information (bank name, bank address/branch information, bank account#, bank swift code, name on the account)
– Otherwise simply say “xx bank, same as before”• See “Instructions” sheet of the Expense Report for
detail
