IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Sendai, October 3, 2004

Fall AdCom Meeting

Nominations Committee

Report

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Part 1: The procedure Part 2: The AdCom members nomination process Part 3: The VPs-elect nomination process Part 4: Lessons learned Part 5: Elections

Summary

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Part 1The procedure

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

….(from the new RAS Bylaws)…. On or before April 1 of each year, the President shall appoint, with the approval of the Administrative Committee (AdCom), a Nominations Committee which shall consist of five Society members, its Chair being the Junior Past President and at least one other member being an AdCom member. Paolo Dario, Chair Henrik Christensen John Hollerbach David Orin (AdCom Member) Shin’ichi Yuta

Nominations Committee

Composition

(presented at the Spring AdCom meeting)

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Part 1. Standing Rules on Nominations1.1. General rulesBy May 31 each year a Call For Nominations shall be distributed to AdCom members, published on the Magazine and also posted at the RAS website.The Call has been also disseminated to ALL RAS members through the RAS e-newsletter.

Nominations shall be submitted to the Nomination Chair. Nominators (or self nominations) should indicate the position the nominee is seeking and the nominee’s agreement to serve if elected.Internal deadline: August 15, 2004.

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

New AdCom members to be elected in 2004

“…(from the RAS Standing Rules) ..By May 31 each year, the Secretary, with the concurrence of the AdCom, shall define the number of AdCom members to be elected from each RAS Geographical Area with respect to the vacancies and to the residual composition of the incumbent AdCom…..”

AdCom vacancies for 2004 elections are six: ONE for Americas, ONE for EMEA (Europe, Middle East, Africa), and TWO for Asia and Pacific, plus TWO members to be elected at large.

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Proposed transition from previous to new AdCom composition (the assumption being that ALL current AdCom members can be considered as elected “at large”)

end 2004:  elect 2 at-large, 1 from Americas, 1 from Europe, 2 from Asia   new status:  14 at-large, 1 America, 1 Europe, 2 Asia

end 2005:  elect 2 at-large, 2 from Americas, 1 Europe, 1 Asia   new status:  10 at-large, 3 America, 2 Europe, 3 Asia

end 2006:  elect 2 at-large, 1 America, 2 Europe, 1 Asia   new status:  6 at-large, 4 America, 4 Europe, 4 Asia

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Part 1. Standing Rules on Nominations1.1. General rulesBy May 31 each year a Call For Nominations shall be distributed to AdCom members, published on the Magazine and also posted at the RAS website.The Call has been also disseminated to ALL RAS members through the RAS e-newsletter.

Nominations shall be submitted to the Nomination Chair. Nominators (or self nominations) should indicate the position the nominee is seeking and the nominee’s agreement to serve if elected.Internal deadline: August 15, 2004.

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

New AdCom members to be elected in 2004

“….Three groups of candidates shall be nominated. Each group shall be composed of a slate of candidates from each of the three RAS Geographical AreasEach slate of candidates from each of the three RAS Geographical Areas shall be composed of at least two more nominees than the number of vacanciesAll RAS members will receive the same ballot displaying separately the three sub-groups candidates in alphabetical order. For each candidate the regional membership shall be also specified on the ballot aside the name….”

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

New VPs-Elect to be elected at this Meeting

All VPs positions VPs-Elect will take their VP

office for the term 2006-2007 (Volz’s Presidency)

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Part 1. Standing Rules on Nominations1.1. General rules……… The Nominations Committee shall perform the best possible effort to nominee at least two candidates for each VP office.Candidates written position statements shall be distributed to AdCom members before voting.

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Part 1. Standing Rules on Nominations1.2. Specific rules for the Nominations and Elections of the President-Elect and the Vice-Presidents-Elect …Vice-Presidents-Elect will be elected by secret ballot. One VP position will be elected at a time. Each candidate will be allowed to make a short oral presentation before voting. In case the candidate is absent for some acceptable reason, such as illness, a colleague can make the presentation on his/her behalf.Nominations can be made from the floor, but it is discouraged. If last minute nominations are contemplated, nominators are advised to inform the Nominations Chair in advance.The voting members present will cast secret ballots, and a designated two-member Tally Committee will count the ballots.

Nominations Committee

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Part 2New AdCom members

nomination process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

August 15: 4 petitions (Kumar, Stramigioli, Kosuge, Hashimoto) submitted plus 7 nominations or self-nominations (1 declined) The Nomination Committee solicited 2 additional candidates from Americas; 8 from EMEA; 6 from Asia and Pacific 5 candidates out of 7 were selected for Americas, 4 out of 9 for EMEA and 3 out of 7 for Asia and Pacific. Selection was based mainly on qualification and geographical distribution Eligibility has been checked by RAS Secretary and by IEEE

AdCom members nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Including petitions, a total of 16 nominees will appear on the ballot Overall process concluded one week later than last year Ballots being sent to RAS members BY NEXT WEEK Election results expected by end of November/beginning of December

AdCom members nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

AREA 1. Americas

- George Bekey, US - Oliver Brock, US- Michael Goodrich, US- Vijay Kumar, US- Rene Mayorga, Canada- Robin Murphy, US

AdCom members nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

AREA 2. Europe, Middle East & Africa

- Darwin Caldwell, UK - Kostas Kyriakopoulos, Greece- Klas Nilson, Sweden- Bruno Siciliano, Italy- Stefano Stramigioli, The Netherlands

AdCom members nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

AREA 3. Asia & Pacific

- Fan-Tien Cheng, Taiwan- Hideki Hashimoto, Japan- Cheng I-Ming, Singapore- Kazuhiro Kosuge, Japan- Alex Zelinsky, Australia

AdCom members nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Part 3New VPs-elect

nomination process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

August 15: received indications by RAS President-elect plus 1 nomination for two VP offices The Nomination Committee solicited 4 additional candidates for TA, 3 for CA, 4 for PA, 3 for MA, 1 for FA, and 1 for IA. Solicitation was based mainly on qualification and geographical distribution The Committee decided to select a maximum of 3 candidates for each VP-elect office The Committee voted electronically and the 3 most voted candidates were nominated, provided that they reached a majority (3 votes)

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

All candidates indicated by the President-elect were nominated All candidates were invited to submit a statement by September 25 9 nominees out of 16 declined before this meeting

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Technical Activities VP-elect nominees: - Ken Goldberg (President-Elect candidate)- Li-Chen Fu- Oussama Khatib

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Conference Activities  VP-elect nominees:

- T.J. Tarn (President-Elect candidate)- George Lee- Max Meng

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Publications Activities VP-elect nominees: - William Hamel (President-Elect candidate)- Seth Hutchinson - Ian Walker

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Member Activities VP-elect nominees: - Antonio Bicchi (President-Elect candidate)- Kristof Kozlowski- Robin Murphy

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Financial Activities VP-elect nominees:

- Anthony Maciejewski (President-Elect candidate)- Xiaoping Yun

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Industrial Activities VP-elect nominees:

- Sukhan Lee (President-Elect candidate)- Erwin Prassler

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

The President-elect anticipated his intent to make the following appointments for term 2006-7:

RAS Secretary: Shigeki SuganoRAS Treasurer: Xiaoping Yun

VPs-elect nominations process

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Part 4Lessons learned

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Lessons learned

Self nominations and nominations from members to the AdCom and VPs offices are limited

Most VPs-nominated declined

Process smooth and effective, but longer

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

RAS Fall Meeting Series

Sendai, October 3, 2004

AdCom Meeting

VP-elect elections

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Technical Activities VP-elect candidate: - Ken Goldberg (President-Elect candidate)

Absent for “family reasons”. Statement presented by Roland Siegwart

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for

Technical Activities

Election1. Statement (3’)2. Q&A (2’)3. Closed Discussion (3’)4. Repeat steps 1-3 for each

candidate5. Voting

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Conference Activities  VP-elect candidate: - T.J. Tarn (President-elect candidate)Absent because attending “IEEE Fellows Committee Meeting”. Statement presentedby Bruno Siciliano

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for Conference Activities

Election1. Statement2. Q&A3. Closed Discussion4. Repeat steps 1-3 for each

candidate5. Voting

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Publications Activities VP-elect nominees: - William Hamel (President-Elect candidate)

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for Publications Activities

Election1. Statement2. Q&A3. Closed Discussion4. Repeat steps 1-3 for each

candidate5. Voting

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Member Activities VP-elect nominees: - Antonio Bicchi (President-Elect candidate)

Absent for “family reasons”. Statement presented by Bill Hamel

- Kristof Kozlowski

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for Member

Activities

Election1. Statement2. Q&A3. Closed Discussion4. Repeat steps 1-3 for each

candidate5. Voting

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Financial Activities VP-elect nominees: - Anthony Maciejewski (President-Elect candidate)

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for

Financial Activities

Election1. Statement2. Q&A3. Closed Discussion4. Repeat steps 1-3 for each

candidate5. Voting

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

Industrial Activities VP-elect nominees: - Sukhan Lee (President-Elect candidate).

Statement presented by Dick Volz

VP-elect election

Nominations from the floor?

IEEE Robotics and Automation Society RAS Fall Meeting SeriesReport Sendai, October 2, 2004

VP-elect for

Industrial Activities

Election1. Statement2. Q&A3. Closed Discussion4. Repeat steps 1-3 for each

candidate5. Voting