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IEEE Systems Council AdCom March 26-27, 2009
Briefing on the Status of Regional Activities & Chapters for the
IEEE Systems Council AdCom
Prof. (Winston) Wai-Chi Fang, IEEE Fellow
VP- Member Services
Chairman of the Regional Activities and Chapters Committee
Date: March 26, 2009
Location: Vancouver, Canada
IEEE Systems Council
Welcome to the IEEE Systems Council's Regional Activities and Chapters Committee
Professor (Winston) Wai-Chi Fang, IEEE FellowVP- Member Services
&Chairman, Regional Activities & Chapters Committee
IEEE Regional World Map
Chapters - Worldwide The IEEE has sectioned the world
into 10 regions as shown on the map below.
Each region encompasses the following geographical areas:
Region 1 USA – NortheastRegion 2 USA – EastRegion 3 USA – SoutheastRegion 4 USA - North CentralRegion 5 USA - South CentralRegion 6 USA – WestRegion 7 CanadaRegion 8 Europe, Middle East,
AfricaRegion 9 Latin AmericaRegion 10 Asia, Australia and the
Pacific
Goal and StatusIEEE Councils are able to form chapters or combined chapters
with participating societies.
Goal in 2009: At lease one new chapter in each region in year 2009.
Status as March 2009: 40% DoneDone -- Region 1 USA – Northeast (Combined Connecticut AES/SYSC
Chapter)
In progress-- Region 2 USA – EastIn progress-- Region 3 USA – SoutheastIn progess -- Region 4 USA - North CentralIn progress-- Region 5 USA - South CentralDone -- Region 6 USA – West (Coastal Los Angeles Chapter) In progress-- Region 7 CanadaDone -- Region 8 Europe, Middle East, Africa (Italy Chapter) In progress-- Region 9 Latin AmericaDone -- Region 10 Asia, Australia and the Pacific (Taiwan Chapter)
PETITION TO FORM AN IEEE CHAPTER (An Example, 1/2)
PETITION TO FORM AN IEEE CHAPTER Name of IEEE Society/ies, Technical Council: SYSTEMS COUNCIL Name of IEEE Geographic Parents (Region, Section, Geo Council):
Region 6, Coastal Los Angeles Section, Western U.S. We, the undersigned, who are members of the Systems Council’s Member Societies,
Region 6, Coastal Los Angeles Section, and are IEEE members above Student grade, hereby petition for approval to form a Chapter in the Section indicated above. See website for more details of IEEE System Council: http://ieeesystemscouncil.org/main/index.php
The following individual is serving as the Organizer of the Chapter: Name: Hen-Geul Yeh
Member #: 04762092 Address: 1250 Bellflower Blvd. EE Dept., CSULB City: Long Beach State: CA Postal Code: 90840-8303 Country: USA Phone: 562-985-4899 Fax: 562-985-5899 E-mail: [email protected]
Officer's Signature: _______ Office Held: _______ Date: ________
PETITION TO FORM AN IEEE CHAPTER (An Example, 2/2)
Signature of Petitioner* Member No. Printed Name Email
_________________ 1. 04762092 Hen-Geul [email protected]._________________ 2. 04036000Chit-Sang [email protected]._________________ 3. 04438396Fumio [email protected]._________________ 4. 0333631I-Hung [email protected]_________________ 5. 04755062Mahmoud [email protected]_________________ 6.06727176Gerald [email protected]_________________ 7.03783370Mahyar [email protected]_________________ 8.06384697Rajendra [email protected]_________________ 9.01380641Thomas [email protected]_________________ 10.90577164Maryam [email protected]_________________ 11.90578477Peter [email protected]_________________ 12.08338832Forouzan [email protected]_________________ 13.07218324Christopher [email protected]_________________ 14.00737825Anastasios [email protected]_________________ 15.07409634Timothy [email protected]_________________ 16. 02708451Charles Jackson [email protected]
* 12 signatures are required for the petition.
IEEE Systems Council’s Chapters in Region 1 USA – Northeast
Region 1 Combined AES Connecticut and Systems Council Chapter
Chapter Website: http://
Status: Formally Approved in 2007
Organizer/Chair: Theodora SaundersAES Connecticut Chapter Chair
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 2 USA – East
Region 2 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 3 USA – Southeast
Region 3 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 4 USA - North Central
Region 4 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 5 USA - South Central
Region 5 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 6 USA – West
Region 6 Coastal Los Angeles Chapter of the IEEE Systems Council
Website: http://
Status: Formally approved in Feb. 2009.
Chair: Professor Henry Yeh California State University- Long Beach Email: Professor Henry Yeh [email protected]
Members: 16 founding members in 2009
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 7 Canada
Region 7 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 8 Europe, Middle East, Africa
Region 8 Italy Chapter of the IEEE Systems CouncilChapter Website: http://
Status: Formally approved in Nov. 2008.
Chair: Dr. Vincenzo PiuriProfessor and Department ChairUniversity Degli Studi Di MilanoEmail: [email protected]
Members (>12): 15 founding members
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 8 Europe, Middle East,
Africa
Region 8 UK Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Prof. Mohammad K. IbrahimChair of Information & Systems EngineeringDe Montford University (Leicester)Email: [email protected]
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 8 Europe, Middle East, Africa
Region 8 Spain Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Dr. Pilar Sobrevilla, Associate Professor (confirmed)Department de MatematicaTechnical University of Catalonia Barcelona, SpainEmail: [email protected]
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in
Region 9 Latin America
Region 9 ______ Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Name: ___Affiliation: ___Email: ___
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
Region 10 Taiwan-Tainan Chapter of the IEEE Systems Council
Chapter Website: http://
Status: Formally Approved in Feb. 2009
Organizer/Chair: Prof. Hsiang-Cheh HuangNational University of Kaohsiung (NUK), Taiwan, R.O.C. http://hchuang.ee.nuk.edu.tw/SC_southtw.htm
Members (>12): 15 founding members
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 Taiwan-Taipei Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (in progress) To be invited
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 China-Beijing Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: Yao Zhao, Beijing Jiaotong University, China
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 China- Hong Kong Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: Cho-Li Wang (confirmed)The University of Hong Kong, Hong Kong
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 China-Shanghai Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: Gang Pan, Zhejiang University, China (confirmed)
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the
Pacific
Region 10 Korea Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: Jae-Chon Lee, Professor and Head, Dept. of Systems Engineering, Ajou UniversityEmail: [email protected]: Young-Hoon Lee, Senior ResearcherKorea Railroad Research InstituteEmail: [email protected]
Members (>12): ___Activities and Finance Plan: ___Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the
Pacific
Region 10 Japan Chapter of the IEEE Systems Council
Chapter Website: http://
Status: In Progress
Organizer/Chair: (confirmed)
Qun Jin, Waseda University, Japan
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 Singapore Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: (confirmed)TEO Siow Hiang, Head of Ops Analysis & Simulation, DSTAEmail: [email protected]
Members (>12): ___
Activities and Finance Plan: ___
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapters in Region 10 Asia, Australia and the Pacific
Region 10 Indian Chapter of the IEEE Systems CouncilChapter Website: http://
Status: In Progress
Organizer/Chair: (to be confirmed)Professor Ajay KumarIndian Institute of Technology Deihi, India
Members (>12): ___
Activities and Finance Plan: ___ (due on ___)
Annual Report (due Dec. 31, 2009): ___
IEEE Systems Council’s Chapter Information
Chapter Information Why should Society members form a Chapter?Chapters are ideal vehicles for informative technical meetings and for networking at the local level. Chapters can receive funding from both the parent technical Society and the parent Section.
Who can form an IEEE Chapter?To form a Chapter, you must be an active member of the IEEE holding the grade of Member, Senior Member or Fellow. You must also be a member of the Section, and the Society. If it is a joint Chapter, membership in only one of the Sections is required.
How do I form a Chapter?By completing a Society Chapter petition which must be signed by at least 12 qualified members and approved by the Section Chair. IEEE Staff is available to assist you in any step of the process of Chapter Development. Please visit the IEEE Society Chapter home page or direct any questions to: April Nakamura, IEEE Society Chapter Coordinator, phone: +1 732 562 3846, fax: +1 732 981 1769, e-mail: [email protected].
What is the difference between a Region, a Section and a Chapter?The membership of the IEEE is divided geographically into three administrative Units. The first division is that of Regions of which there are 10 worldwide. They are: Regions 1-6 which consist of the IEEE membership in the United States; Region 7 is Canadian members; Region 8 is Europe, Africa and the Middle East; Region 9 is Latin America and the Caribbean; and Region 10 is Asia, Australia and the Pacific Rim countries. The second division is Sections. There are about 300 Sections, which are subunits of Regions, divided geographically to facilitate administration and local activities. The third division is Chapters. Chapters are technical subunits of one or more Sections. There are 37 different Technical Societies which are represented by the Chapters in each Section.
Who is eligible to hold office in a Chapter?To be eligible to hold office in an IEEE Section you must be an active member of the IEEE. You must hold the grade of Member, Senior Member, or Fellow, or Life Member, Life Senior, or Life Fellow. You must also be a member of the Section. Society Chapter Officers must be members of the Society (if it is a joint Society Chapter, membership in only one of the Societies is required).
What reporting requirements must Chapters follow?Chapters are required to annually report meeting activity, financial activity and current officers to the parent Section. These reports must be submitted at the end of each year. Additional reporting may be required from the Society. For more information, see the IEEE Chapter Reporting Requirements web page.
Are there funds available for my Chapter?Yes, funds are provided to eligible units through the annual Section rebate. $180 per Chapter which meets the reporting requirements explained above. Additional funding may be available from your Society. For more information on Society funding, please review the Society Chapter Funding Guide.
Chapter Support Programby Mark Montrose, Division IV Director ElectIEEE PSES Representative
RAA (Responsibility/Accountability/Authority) is under VP – Member Services
Provides financial support to Chapters to help with expenses related to hosting meetings, speakers or local events/activities.
This support program is not related to the Distinguished Lecturer financial support program. A chapter can use one or the other mode of financial support from the Council.
The maximum amount of support will be $600/year per chapter. Multiple requests may be made as long as the calendar year amount does not exceed $600.
Chapter support is not limited to only Systems Council Chapters but may be used in conjunction with joint chapters. For this situation, pro-rated use of funds must be shared.
The Chapter requesting funding will make a written request to the VP of Member Services who will then approve or disapprove. If approved the request goes to the Council Treasurer for disbursement from IEEE HQ.
Sufficient details on use of the money must be made in the formal request.
IEEE Systems CouncilAdCom Motion Form:
Chapter Financial SupportMotion Text:
In addition to IEEE funding, the System Council provides the financial support to its Chapters as needed base:
(1) A $200 "start-up" fund as needed for NEW chapters starting in 2009 and continuing henceforth which complete their Chapter formulation and submit the first year operation plan.
(2) A $200 operation fund per year as needed for ACTIVE chapters starting in 2009 and continuing henceforth which execute their operation plans and submit their reports.
(3) The proposed funding will be for a maximum amount of $2000 per year. If more than 10 Chapters are eligible, the funds will be divided among the eligible chapters. The cap can be increased upon approval of the Adcom.The Chapter requesting funding should make a written request to the VP of Member Services who will then review the request and make the recommendation to the AdCom for the final approval. If approved the request goes to the Council Treasurer for disbursement from Systems Council funds provided sufficient funds are available.
Proposed by: Wai-Chi Fang, VP-Member ServiceComments: This financial support is an as needed support and up to SYSC’s
financial capability. Expense Involved? YesEstimated Amount: $200 per new/active chapter; up to 10 chapters in 2009 Was this expense budgeted? NoApproved by Committee? Yes. Committee name: SYSC AdComVOTE:Pro: ____ , Con: ____, Abstain: ____
IEEE Systems CouncilAdCom Motion Form:
Chapter-of-the Year Award
Motion Text: The Chapter-of-the Year Award is to be granted annually. The award is based on
best yearly activities in the categories of Chapter-sponsored technical activities, increase in membership, and participation in Council-level sponsored conferences/meetings. The Member Service Committee will make the recommendation to the AdCom for the final approval. This award is an IEEE recognition and a plaque at a cost about US$100. The registration of the award will be done within all standard procedures as required by IEEE.
Proposed by: Wai-Chi Fang, VP-Member ServiceComments: The purpose of this award is to recognize the Systems Council Chapter
with the best yearly activities. Expense Involved? Yes Estimated Amount: $100 (a plaque) Was this expense budgeted? No Approved by Committee? Yes. Committee name: The SYSC AdCom
VOTE:Pro: ____Con: ____Abstain: ____
