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iForum 2016 | September 12 -14, 2016 2
Why Be a Sponsor? iForumTM meetings provide a unique opportunity to connect with thought leaders from academia, government, biotech, and pharma to discover new applications and innovative uses for differentiated iPS cells through interactive, data-driven presentations.
The iForum 2016 Meeting: US will be held on September 12 - 14 in Philadelphia, PA, at the Sheraton Society Hill. It will kick off with an evening welcome reception followed by two days of scientific sessions. Continental breakfasts and lunches will be provided on the meeting days as will dinner and entertainment following day one’s sessions.
During this premier stem cell event, key opinion leaders will share their insights, investigations, and future plans for utilizing iPS cells in experimental designs. Featured topics will include discovery, toxicity, disease research, complex models, and regenerative medicine.
Benefits of Sponsorship
● Establish and expand customer relationships. Dedicated times during the meeting’s agenda allow for exhibit and poster viewing, facilitating personal interactions with focused and motivated investigators.
● Increase product awareness. Showcase the utility and benefits of your products and services through exhibition, presentation, signage, and branding opportunities.
● Gather market data. Access to all sessions enables you to identify customer needs, requirements, and directions in human iPS cell research.
Expected Attendance
This year’s conference is expected to attract a diverse group of over 200 attendees from a wide range of institutions.
Expected Attendance by Title ● Researcher ● Department head ● Professor ● Graduate student / Postdoc ● Business development ● C-level
Expected Attendance by Institution Type ● Pharmaceutical ● Academic ● Government ● Contract research organization ● Tools / Platform provider ● Distributor
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Sponsorship Package The sponsorship package ($3,479 USD) includes these promotional opportunities:
● Tabletop exhibit ● Meeting signage (logo) ● Meeting PowerPoint slideshow (logo) ● iForum website (logo and hyperlink) ● iForum emails (logo) ● Pre- and Post-meeting registrant lists ● Complimentary registrant1 ● Scientific podium presentation2 ● Scientific poster presentation 1. Each sponsor will receive a promotional code to enter when registering the complimentary registrant using the online form (http://iForum.community). Additional attendees ($795/person) can also be registered using the online form. 2. Each sponsor is eligible to submit a title and 100-word abstract for a podium presentation. Up to two abstracts will be selected for talks.
See the Sponsorship Logistics section for additional details and deadlines.
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Sponsorship Form Contact Information
Institution Name URL
Contact Name Title
Billing Address
Phone
Commitment and Payment
Sponsorships are available on a first come, first served basis. Submit this completed, signed sponsorship form to the iForum 2016 Committee (email: [email protected]; fax: +1-608-310-5101). Once the iForum 2016 Committee receives your sponsorship application, we will notify you of acceptance and send an invoice. No placement is guaranteed, and no benefits may be granted until payment is received in full.
Each party has participated fully in the review of this Agreement. Any ambiguities shall be interpreted as to its fair meaning and not strictly for or against any party. You agree and acknowledge that other than as expressly described above; the undersigned sponsor will not receive any other benefit or recognition from the iForum 2016 Committee for sponsorship of the iForum 2016 meeting: US.
$ Sponsorship Amount (USD)
Signature Date
Printed Name Title
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Sponsorship Logistics To submit materials to the iForum 2016 Committee, use this email address: [email protected]
Company Description, URL, and Logo
Submit a 50-word company description, website URL, and logo (Illustrator EPS format, 300 dpi) to the iForum 2016 Committee at time of contract submission to ensure maximum exposure in promotional materials.
Tabletop Exhibit
Exhibit Specifications Booth Dimensions: 8' W x 6' D Electricity: Provided Furniture: One 8' W x 2.5' H table, provided Carpet: Provided Inbound/Outbound Shipping: See Appendix A, Sheraton Society Hill – Shipping Instructions
Setup/Dismantle Setup: September 13, 7:00 am Dismantle: September 14, immediately after the meeting concludes
Pre/Post-meeting Registrant Lists
The pre-meeting registrant list will be emailed to the contact person specified in the sponsorship form on September 9 and the post-meeting registrant list by October 1.
Complimentary Registrant
Each sponsor will receive a promotional code to use when registering its complimentary registrant using the online form (http://iForum.community).
Additional attendees ($795/person) can also be registered using the online form.
Housing
A block of rooms has been reserved at the Sheraton Society Hill at a rate of $199 per night. This rate will available for up to 3 days pre- and post-meeting.
Make hotel arrangements as soon as possible to ensure registrants get a room at the meeting hotel at the meeting rate. The hotel will release any unreserved rooms in the block on August 19.
To make a reservation:
Phone: 866-716-8134 Group Name: iForum2016
Scientific Podium Presentation
Submit the title and abstract to the iForum 2016 Committee by August 15 for consideration. The committee will notify the submitter by August 29 if the abstract was selected for a podium presentation.
Scientific Poster Presentation
Submit the title and 100-word abstract using the online form (http://iForum.community) by July 20 for inclusion in the program.
Each poster will be assigned an 8' W x 4' H cork board. Pushpins will be provided.
Posters will be displayed September 13 - 14. Setup will begin at 7:00 am on September 13 to allow posters to be available as long as possible for viewing. Specific times will be set aside during the meeting for poster viewing and discussion.
Remove the poster immediately after the meeting concludes on September 14.
The iForum 2016 Committee will collect a PDF file of each sponsor’s poster and make it available to attendees on the iForum 2016 website after the meeting concludes. Email the file to the iForum 2016 Committee by September 16 to take advantage of this opportunity.
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Appendix A Sheraton Society Hill – Shipping Instructions Following are shipping, handling, and storage details, current as of April 2016.
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SHIPPING ADDRESS: Sheraton Society Hill Hotel, 1 Dock Street, Philadelphia PA 19106 Dear Exhibitor:
We are pleased to accept and store all boxes and shipments required for scheduled meetings/programs according to the following policies:
• All boxes must be labeled with group name, date of program, group on-site contact as well as the Catering or Convention Service representative in charge of your meeting/group.
• The hotel cannot assume responsibility for acceptance and/or storage of boxes received more than (3) days prior to the scheduled meeting/program.
• After your event, any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping address, return address and method of payment on your departure date.
• The hotel is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.
• All Exhibitors, Vendors, and Attendees of a Convention/Trade Show in which an outside drayage company/decorator is utilized MUST ship all their freight through their decorator. Please do not ship directly to the hotel, as all packages will be turned over to the drayage/production company assigned to the Trade Show. It is highly recommended that the Meeting Professional is advised of this and communicates this with their Exhibitors.
• Packages should be received during regular business hours: Monday – Friday 7:00 am - 5:30 pm
• If third party vendors are used for office equipment such as copy machines, computers, faxes, the hotel cannot be responsible for moving them due to liability. Clients must notify the company of this and ensure that the product is picked up prior to the ending time of their contracted meeting space/office. In addition, these companies must load and unload to final meeting room destination.
• Payment for this service must be established prior to receiving your package(s). All packages will be held until a payment method has been confirmed.
Hours of Operation
These are minimum hours of operation where there is an associate trained to handle package deliveries: Monday – Friday, 7:00 am - 5:30 pm
Service Fees
Charges incurred shall be applied to the receiver of material, thus, applied to either an individual guest room account/folio or Group Master Account. These charges cover the cost of labor, processing, receiving, tracking, storing, and delivering.
• The price for receiving will be based on pounds and will include storage. If storage exceeds 3 days, a $25 per item/day storage fee will be added.
• The weights will be taken off the FedEx, UPS or DHL boxes.
• 8% Sales Tax to be applied.
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INBOUND PACKAGE HANDLING FEES The minimum fees are as follows.
Range of Pounds Fee to be applied to all incoming packages 0 to 5 pounds $ 5.00 each
6 to 20 pounds $ 10.00 each 21 to 50 pounds $ 15.00 each
Over 50 $ 25.00 each Crates $ 50.00 each Pallets $ 75.00 each
OUTBOUND PACKAGE HANDLING FEES
Fee to be applied to all OUTBOUND packages BOOTH #: $ 5.00 each box
NAME OF CONFERENCE: DATES OF CONFERENCE: COMPANY NAME / CONTACT: ADDRESS: CITY, STATE, ZIP CODE: PHONE #:: FAX #: CARDHOLDER: DATE: SIGNATURE: CHECK #: CREDIT CARD #: EXP. DATE: □ Please check here to have charged to your guestroom on site (Guestroom #) Number of Boxes: *Please complete and return to the Sheraton Society Hill Hotel attention Convention Services/ Stacey Campbell. Retain a copy for your records. Sheraton Society Hill, One Dock Street, Philadelphia PA 19106. Phone: 215-238-6000 Fax: 215-238-6652 e-mail: [email protected] *It is recommended that you fax your credit card information (versus e-mail) for security purposes. Distribution: Convention Services, Banquet Manager, Accounts Receivable.
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Shipping Label
Sheraton Society Hill Hotel One Dock Street
Philadelphia, PA 19106 Attn: Stacey Campbell iForum 2016 Meeting
(September 12 - 14, 2016) Hold for: Hotel Main Phone: 215-238-6000
Box of
Key Deadlines Company Description, URL & Logo At time of contract submission
Scientific Poster Presentation – Title & Abstract July 20, 2016
Scientific Podium Presentation – Title & Abstract (up to 2 selected for talks from submissions) August 15, 2016
Hotel Reservations August 19, 2016
Tabletop Exhibit Arrive at Venue September 7 - 12, 2016
Setup September 13, 2016
Dismantle September 14, 2016
Questions? Contact iForum 2016 Committee:
http://iForum.community
