10
® Paperless Business Management Project Management Software Exclusively for Builders, Contractors & Infrastructure Developers iGreen T.FAT ®
®
Paperless Business Management
Project Management SoftwareExclusively for Builders, Contractors & Infrastructure Developers
iGreen T.FAT®
About Suchan Software
The Broad Features of T.FAT Project Management ERP softwareRate Analysis
Project Setup
Planning & Scheduling
Material Management (Own Purchased/ Contractors or partly)
Labour Management (for Employed/Hired/Contractors/or part of both)
Asset Management (Machinery equipment)
Client Billing (contractor job tracking with measurement Book)
CRM – Customer Relationship Management (Sales Follow up)
Financial Accounts (Complete upto finalization, taxation & MIS)
HRM – Human Resource Management (Payroll etc.)
A Mumbai based IT company.
Presenting our own in-house Software; tried & tested for managing Project & Construction Activities
Our strength is our innovative Programming & Development Team
Backed by highly professional on-line real-time Technical support Team
A progressive & futuristic client-based Research & Development department
Features of solutions :
A master database to define the Inputs, Rates,Resources of the project. Based on this analy-sis, we arrive at the schedule of rates. Estimating all resources to be used in any project. After
integrating all resources, we arrive at the rate for one unit of item/ work/ activity.
Terminologies used here are:Component used here are item of resources such as sand, brick, labour, cement and so on.
Work Groups of the Project are viz. Brickwork, Plastering, Painting etc. Activities of a Work Group are e.g. Brickwork for the ground floor ; Brickwork for first floor
Plastering for ground floor ; Plastering for first floor … etc.Contractor Database:
General information about the contractor viz. Personal info, Registration,Tenders, Bank detail, Type/Grade, Brake periods, and so on.
PROJECT SETUP :On importing the dimensions from the architectural design, it is possible to get the
estimate for the current project. This indicates the quantum of resources viz. Material, Labour, Assets/machinery, Time & Tenders and Worksheet with Terms & Conditions.
Project module facilitates builders and contractors to evaluate the project – stage wise, slab wise, work group wise and issue tenders, Comparing tenders item-wise & short-listing
contractors. Tracking actual work completion with progressive images for proper billing.
It provides the vital statistics on the project viz. land area, total cost, land cost, total no. of floorand approved no. of floor and start and estimated end date of project.
Descriptive details on the project handlers from Engineers in charge right up to labour level. Viz.Name, Designation, Project, job profile, responsibilities, accountability, rates, etc.
Analysis: It helps to analyze the project stage-wise, block-wise and wing-wise.Eg. Analysis type: Stagewise >Analysis Head: First floor > Here we will add activities for the particular stage and we can
even call for quotation for particular stage.
Projected cash flow : This is a actual as well as estimated cash flow of the project which shows the Source and
Application of Funds in detail at any stage
Critical Activities Chart :
This indicates the sequential & progressive chart of work-flow stagewise, day-wise, activity wise. Viz. After the base work it indicates the next activity (with or without gap days required)
based on this chart, next activity will be gauged.
PLANNING AND SCHEDULING : It helps to prepare a time schedule for the project.It undertakes time management and
estimation of project.
ADVANTAGE OF PLANNNG & SCHEDULING OVER MS PROJECT
1. MS Project gives detail of quantity in term of percentage. T.FAT PMS provides details in terms of quantity & percentage whereas MS Project gives only percentage over.
2.In T.FAT PMS, We can get all activities automatically from the project unlike MS Project
3. We can change schedule quantity of the particular day within duration of activities but it cannot be changed in MS PROJECT. Once it divides activities for particular day, it cannot be changed.
IMPORTANT provisions :MIN Conversion to Purchase Bill (add/less actual approved).
ESTIMATED QUANTITY:Total estimated quantity of material.INDENT QUANTITY: Total indented quantity of material which has been placed so far.
MATERIAL REQUIRED:Today’s requirement of material.MATERIAL REQUIRED AS ON : any date/week/stage.
e.g. today, since starting of project, total requirement of material for the project till today.ANALYSIS ESTIMTED QUANTITY:Estimated quantity for particular stage or activity.
ANALYSIS INDENT QUANTITY : Total indented quantity for particular stage or activities.BALANCED INDENT QUANTITY : Total balanced quantity that have to be placed.
ZCR (ZERO COST REPOT) QUANTITY: It is the total quantity that is to be done.COMPLETED (ACTUAL) QUANTITY: Quantity completed so far.
CTC (COST TO COMPLETE) QUANTITY:Cost of balance quantity of work yet is to be finished.
ANTICIPATED COST:-The sum of cost of actual quantity and cost of CTC (cost to complete) quantity.
Anticipated Cost =Cost of actual quantity + Cost of CTC quantity.
MATERIAL MANAGEMENT MODULEIt helps to make an easy flow of material inthe project. Facilitates lots of checks and controls, ie. Doc. awaiting Approval/NOC/QC . Inventory is also a part of this module. Itfollows certain process as below:-
i. INDENT (Material RequestNote)ii. Indent Register for approval
iii. PURCHASE ORDERiv. Purchase Order Register for approval
v. MIN(Material Inward Note)vi. MIN Register for approval
THEORITICAL CONSUMPTION:-Theoretical consumption is the estimated consumption during the period of time based on ratio
of total estimated Quantity. i.e
vii. MIN CONVERSION or PURCHASE BILLviii. Purchase Registerix. Issue entryx. Issue registerxi. Stock Statement
Estimated Quantity 100%Actual Quantity60%
Estimated (Theoretical) Quantity50% to be consumed during theperiod of time
REGISTERS:Request/ Transfer/ Issue/ Stock - Registers
Hire/Order, Advance, Inward-Outward RegisterRunning Detail, Usage, Production – Register
Hire Bill, Maintenance Bill, Consumable Issue, Own Asset Hire Bill Register
Idle/Repair, Breakdown, Facility RegisterCapitalize/Scrap/Depreciation Register
Term Loan, Hire Payment – RegisterMIS Reports: (for Contractor cross checking)
Cost centre-wise, Project-wiseCost Report, Utilization, Fuel Consumption,
Material Consumption,Production Plant –Cost/Stock
Asset Tracking ReportAsset Item History of Individual/Group
LABOUR MANAGEMENT MODULE :It is also called work progress system or sub contractor billing.It follows certain a flow:-
i. Comparisonii. Work Order
iii. Labour strengthiv. Measurement Book:-It helps to know the actual
progress of the estimated work.
ASSET MANAGEMENT :
Management of Owned / Hired Assets / MachinerySchedule of Service/ Maintenance - Machine-wise &Period/schedule wiseEMI / Periodic payment schedules for Loans / AMCs etcProject wise usage of machinery
v. Billvi. Advancevii. MIS
Request/Transfer/Issue EntryHire Order/ Advance/ Inward-Outward EntryIdle/Repair, Breakdown/ Facility Entry,Capitalize/Scrap/Depreciation Entry.
Billing SetupMatching Contractors Bills with actual work done for approval.Reports: Estimate v/s Bill v/s ActualMulti stage Approval by Passing authority before acceptance in Financial Accounts.Cost centre wise, Project wise, Phase wise.Receipt Entry / Register with Outstanding analysis.
PROCESS of CRM (Customer Relationship management):
1. Enquiry Entry2. Call Sheet Entry
3. Unit Directory4. Buyer Detail
5. Stage Bill Detail
CRM - Customer Relationship :It helps to maintain a database of Prospects/Clients for future analysis/projection.
FEATURES:Pre-Sales Activities:-
1. Enquiry 2. Follow up
3. Facilies required, Area-wise. Profession-wise demands.Contract Details:-vi. Advance
1. Contract/Agreement auto form filling & printing. 2. Documentation Check List
3. Client-wise record keeping of documents, photos, attestations.
Post-Sales Activities 1. Booking 2. Payment 3. Instalment EMI, Phase-wise, Period-wise, Interest/ compensations
6. Progress Bill7. Reports8. Mass Billing9. Client Payment Alerts10.Multi Filter Reports
MIS Reports:Progressive/Estimated Cash-Flow/ Fund-Flow Statements, Project-wise, party-wise -
Receivables/Payables, Cost-Centre -Estimated v/s Actuals, Ageing analysis, Ratio analysis,Bank Guarantee, Indent register, MIN Conversion, Service Order Register, Service
Bill Register, Work-Order Entry, Client- Supply Material Register, Analysis/ typewiseestimated v/s actual, progressive Bill register, Bill reconciliation, Bank Reconciliation,
Buyer Documentations, Stock Transfer, Asset movement to other Projects,
Estimated / actual financial condition of the organization and the actual value of project.Cost centre req.:-It is, the smallest activity of the project, required to select first.Maintain Budget:-To make a budget for administration expenses and indirect expensesBuyer Details req.:-It is required to make a AGE Analysis.Supplier Details req.:-same as buyer detail req.Client Detail req.:- same as buyer detail req.Contractor Detail req.:- same as buyer detail req.
FINANCIAL ACCOUNTING MODUE L:
Consists of Cost Centers, Company-wise, Branch-wise, Project-wise accounting.Transactions include Contractor/Client Billing; tracking actual work done add/less
compensations. Indent, Material Inward, Quality approval, Order comparison, Approval/permissions, etc. Compares track record of Client/Vendor. Rates category wise, etc.Contract Labour entry/payments cross checked with actual work done/attendance.Stage wise Entry/output details of project/ construction/ slab/ plastering, paneling etc.Contractor Rate Tender Comparison Service bill Entry with statutory Tax slabs applicable.TDS Remittance
Attendance –Entry, Register, Month-wise breakup, Holiday setupLeave – Request, Permissions, Encashment, Vacations.
Work Status, Promotion, Transfer, Resign/Retire.Target , Evaluation, Final Settlement.
Insurance Policy, Premium, Reminder,Payroll – Pay-slip, Salary Register, Performance Allowance
Income Tax Abstract, Remittance Entry & RegisterLoans & Advances , Increments, Arrears, Bonus.
Reports –Salary –Abstract/Asessment
PF – SummaryESI – Summary
Income Tax Summary
HRM – Human Resource Management (Payroll etc.)
Complete Human Resource Management: Right from Post Vacancy - Advertisement of vacancy – Appointment –Promotions/Memos/ Track records TO Retirement of Employee - all
aspects of datamanagement.Attendance system– Daily/Monthly, Manual or any Atomised Time Card/Swap System
updated to our HRM.
Features:Customized Organizational Structure System
Branch wise , Department wise, Position wise, Gradewise, Job wise.
Leave, Holiday, Permission SetupIncome Tax, PF, ESI, Letter Templates
Requirement, Advertisement - Entry form & RegisterTracking of Ad response & follow up calls
Status – Shortlisted, Interviewed, Selected/RejectedEmployee database Old/New -categorized with all
grades/attestations/documents
Ahmedabad [email protected] [email protected]
Baroda [email protected] [email protected]
Rajkot [email protected] [email protected]
Hyderabad [email protected]. [email protected]
Pune-Maharashtra [email protected] [email protected]
Rajasthan [email protected] [email protected]
Kuwait [email protected] [email protected]
Sri Lanka [email protected] [email protected]
Corporate Office:Suchan Software Pvt. Ltd.304 , Bhaveshwar Complex, Vidhyavihar-West, Mumbai-400 086. India.Call: +91 22 25133815 (6 lines) | 7718899655/56Email: [email protected] Homepage: www.suchansoftware.com
®
All R
ight
s ar
e Re
serv
ed b
y Su
chan
