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I/ITSEC 2011 Presentation Template and Instructions
Dr. Fred Wright
I/ITSEC 2011 Tutorial Board Chair
Congratulations!
Why a standard template?
About this template
About your presentation
Slide templates
Topics
2
Congratulations
Presentation Title
• Your Name• Your Organization
Many of the proposals were rejected – but not yours!
We will still have to cutabout 25% of the draft tutorials
Your presentation material
should help, not hinder!
FinalTutorialSelection
TutorialProposal Review
Presentation Title
• Your Name• Your Organization
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Why a Standard Template
• “I’m a PowerPoint Wiz! I don’t need no steenking template”
– Wonderful, use your own!
• But! Every slide of every presentation is reviewed every year; and the same comments recur, over and over:
• The goal is consistent quality, not uniformity
FONTS TOO SMALL
Text and backgrounds merge
Speling & errors grammatical
A template can’t help this problem, but you can
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Why a Standard Template?
This is a Bad Slide(but alas, not uncommon)
• The title is an example of text and background merging, and this is an example of a font that’s too small.
• Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas ligula mauris, lobortis eget, lacinia sed, pellentesque quis, lacus. Phasellus mi dolor, ullamcorper eget, imperdiet in, gravida non, orci. Donec tincidunt urna id odio. Aliquam ornare arcu vel nunc.
• This slide could actually convey some useful information if your audience could read it, but it’s too much detail. If they’re really interested, they’ll squint trying to read it, while missing entirely hearing you say, “Sorry, this is kind of an eye chart ...”, and your lucid explanation of its few salient points. That’s bad.
• Integer leo arcu, imperdiet at, vestibulum semper, mattis nec, dui. Maecenas pretium adipiscing ante. Nunc tellus orci, fringilla a, mattis in, egestas eget, risus. Ut adipiscing facilisis risus. Nulla tempus elit in urna. Fusce sed turpis nec purus venenatis facilisis.
• And, the more text you put on a slide, the more inclined you will be to read it. Don’t do it. You know your material; explain it. Maintain eye contact with your audience. If you need a clue, glance at the monitor on the desk, not at the screen behind you. You did create the presentation, right?
• Use bullets, not narrative; this whole template (not just this page) is way too verbose, because it’s for you to read, not for me to present.
• And, of course, every unreadable slide deserves an unreadable graphic:
projectionmatrix
perspectivedivision
viewporttransform-
ation
scale2b-1
depthbuffer
objectcoords
eyecoords
clipcoords
normalizeddevicecoords
windowcoords
model-view
matrix
xo yo zo
xe ye ze
xc yc zc
xd yd zd
xwywzw
bufinteger depth
b
The OpenGL Transformation Sequence starts with numbers
and ends with more numbers (albeit more useful, depending on your perspective)
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Presentation Title
• Your Name
• Your Organization
Unclassified
Title Slide
Your organization’s logo, which may appear on the title slide and nowhere else. Don’t try to buffalo us and sneak it in again.
Current I/ITSEC theme logo
Oh, good, because we hate it when our presenters are whisked off to jail. Omit unless your organization requires it.
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Fonts
• Use big, sans-serif fonts (24-pt Arial Bold)– These fonts could be a little smaller, but not much
(20-pt Arial Bold)– Serif fonts are harder to read at any given size and
resolution (20-pt Times New Roman)• Use big, sans-serif fonts (18-pt Arial Bold)
– Unlikely you’d want anything smaller than this (16-pt Arial)– Also, serif fonts are harder to read at any given size and resolution (16-pt TNR)
• Use standard fonts– Arial or Tahoma; not Helvetica– If you must use non-standard fonts (but why??), then embed them:
• File | Save As | Tools | Save Options … | Embed True Type Fonts (18-pt Tahoma)
• This may cause font copyright problems in PowerPoint 2003!
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Backgrounds
• Dark text on light background is strongly preferred for projection– In recent years, our template used light text on a dark
background, • We routinely encountered projection problems• Dark text on light background is more likely to result in what
you see on the projector resembling what you saw on your monitor
– We turn down the lights during your presentation, and the dark text on light background projects very well
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Backgrounds • You may still chose to use light text on a dark
background• A common problem is using red text for highlighting.
– It looks great on your monitor; it is barely visible when projected
– Yellow text works much better for highlights
• Light text on top of pastel filled objects and red or black lines do not project well
This text and the red and black arrows will
NOT project well
But this projects clearly
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Transitions and Animations
Some people find PowerPoint’s fancy transitions and animations annoying, distracting, and obnoxious
Use them sparingly if at all!
This slide has animations; preview with Slide Show
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Graphics
• Graphics are great!– If effective, they convey lots
of information in a small space
– Graphics for presentation must usually be simpler than in documents and reports
– Information must be readable if the text is significant to the purpose, as here …
• All airfields except Fallon fall within 300 NM radius of Yuma
31N
33N
35N
37N
39N
41N
121W 119W 117W 115W 113W 111W
Fallon
North IslandMiramar
Imperial Beach
300 NM
Yuma
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Graphics• … but sometime graphics convey
notional information where the form is relevant, but the text is not
• If you’re sure, then have at it
• Remodeling must start with a detailed & scaled plan
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• Better: – Change your display
resolution to XGA and preview in Slide Show
– Start | Control Panel | Display | Settings
• Better than nothing:– In PowerPoint’s Normal view, resize
slides (View | Zoom) to about XGA size
Video Resolution
• Projectors will have WXGA (1280 x 768) resolution; maybe less than what you’re used to in your posh headquarters or on your WUXGA laptop
• Further info can be found on the AV/Computer Support Form• So: preview, one way or another ...
• Best: – Bring your presentation
up on an WXGA projector and ask someone else to look at it
13
I
As
TA
RT
YA
FY
TL
PI
W
MO
for
your
info
rmat
ion
three-lette
r
acronym
s
pain in the
(neck)
withrespect to
many of
your
audience
Acronyms• FYI, 10K TLAs are a PITA
WRT MOYA• Your work is interesting
even to the people who don’t know them (and don’t care to know them)
– Use as common, appropriate, and necessary
– Don’t make them wade through alphabet soup, or look for the secret decoder ring
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Tutorial Presentations - It’s a Timed Event …
1. -0:15 People shuffle in and out
2. 0:00 Track Chair introduces you
3. 0:01 Begin presentation
4. 0:50 Track Chair gives 30-minute warning
5. 0:70 Track Chair gives 10-minute warning
6. 0:80 Ask for questions
7. 0:90 Receive thunderous applause as you step away from the lectern and off the podium
10
30
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General Thoughts
• You’re probably the most knowledgeable person in the room on your topic, and certainly the most enthusiastic
• Remember your learning objectives– Make sure you cover them
• Many in your audience are taking your tutorial for CEU credit– Make sure you cover the answers to ALL of your CEU
questions• Have fun; if you don’t enjoy your presentation, no
one else will– Of many choices available, attendees chose to attend
your tutorial; vindicate their decision!
Tutorial Presentation ContentsYour tutorial presentation should contain the following:• Title slide• Learning objectives• Outline of topics• Body of the presentation• Bibliography
– leave this up while you answer questions
• Last slide: contact information (without company logo)
You should plan for 80 minutes of presentation followed by 10 minutes to address questions
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Practice
• Of course you’re a good presenter!• If there were a simple way to be even better,
would you take the opportunity?
There is!
Practice this Presentation!Take the time to practice your presentation
and your timing before arriving at I/ITSEC
Slide Templates
Presentation Title
Your Name
Your Organization
Sample Heading
Sample Text Sample Text
• Sample Text– Sample Text
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