Town of Southborough, MA
Meeting of the Board of Selectmen 2’ ‘Er)
Tuesday, November 21, 2017, 6:30 P.M. TTV ER .
McAuIiffe Hearing Room ‘v r’I ‘ p17 Common Street, Southborough MA “
s3uTKBoRou:i,
Note: Scheduled start times are approximate, with the exception ofpublic hearings.
1. Call Meeting to Order
IL Scheduled Appointments (Board may vote)
I . Interview Process for Technology Committee (Members ofthe Library Board ofTrustees and the School
Committee will be in attendance)
2. Joint Meeting with Personnel Board, RE: Proposed FY19 Changes to Personnel Bylaw
3. Board and Committee Interviews and Appointments
a. Suzanne Duca, Economic Development Committee, term expires 6/30/18
4, Recreation Commission: Review of Master Plan
III. Reports1. Chairman’s Report2. Town Administrator Report
Iv. Consent AgendaI. Approve Meeting Minutes: October 3, 2017, October 27, 2017
2. Appoint Brian Shifrin to the Affordable Housing Trust Fund Committee
I Reappoint Luisa Vargas to Southborough Trails Committee, term 6/30/i 8
4. Reappoint Chelsea Bradway-francis to Southborough Cultural Council, term I 1/21/17-I 1/20/19
5. Accept PILOT payment of$22,615.00 from Harvard Medical School
6. Accept donation of$500.00 from St. Mark’s School toward Fay Memorial Playground
7. Accept donations totaling $1600.00 for Southborough Youth and Family Services
V. Other Matters Properly Before the Board1. Update on Purchase & Sale Agreement with St. Mark’s School for Golf Course
VI. Public Comment
VII. Adjournment
-
Daniel L. Kolenda, Chairman
UPCOMING MEETINGSDecember 5 2017
- December 19, 2017
As submitted on behalf of the $outhborough School Committee as proposed languagefor the selection of membership for the Municipal Technology Committee
Goals:
. Select the best possible combination of members the Town can have onthis committee, maximizing diverse skill sets and experience.
. Maintain the autonomy of each of the three appointing groups regardingtheir right to choose their representatives for the MTC
Process:
The appointing authorities, the School Committee (SC) / Board of Selectmen (BOS) /Board of Library Trustees (BLT), each choose two appointees as their representatives toserve on the selection committee (one board member and one non-board member),making a total of six people on the selection committee.
Copies of all candidate volunteer forms are provided to all SC/BOS/BLT members forreview. Any/all members can individually provide written comments to theirrepresentatives on the selection committee.
The entire selection committee interviews all of the candidates collaboratively.The entire selection committee reviews and discusses the results of the candidates’interviews collaboratively.
The representatives for each appointing authority select COLLABORATIVELY theirchoices for the MTC, so the all members of the selection committee know who thechoices will be. (This is intended to maximize the overall diverse skill sets andexperience represented on the MTC.
The appointing authority representatives return and present their choices (2 from theBOS, 2 from the SC, i from the LBT) to their respective full boards, for approval tocomplete the process.
11.14.17
Salary Administration Plan
Proposed Revisions for 201$ Section-by-Section
Section Proposed Revision Comment Action
Preamble No substantive change. The purpose of a Preamble is to explainTechnical edit: change “H” to “G” in the reason(s) why you have the law andreference to schedules. to state general introductory
information.
Section 1 : Added a definition for “Probationary The SAP refers to ProbationaryDefinitions Employee” Employees in two sections so this
should be defined.
Section 2: No change.Position Titles
Section 3: No change. This is one oftwo provisions (alongNew or Changed with Section 4) that was reviewed byPositions Labor Counsel for conflict.
These provisions would benefit fromfurther clarification in the future; fornow, Counsel recommendsaddressing with a policy or procedures.
Section 4: No change. See ¶ 3 above.ReclassificationofEmployees
Section 5: No change.Job Descriptions
Section 6: No change.Compensation
1
Section Proposed Revision Comment Action
Section 7: Strikeout the word “merit,” as in Town doesn’t have a policy/program forAdjustment & “merit increases” and substitute “merit” increases.Compensation “salary” as in “salary” increasesPolicies everywhere it appears. Current salary increases may be viewed
more as “cost of living” adjustmentsthan merit increases.
Until merit program is addressed, moreappropriate to term adjustments as“salary” adjustments rather than “merit”based.
Use of the term “merit” in this contexthas led to confusion.
(a) distinguish between departments This section calls for Bo$ “approval” ofwithin the jurisdiction ofthe BoS and salary increases but this is notthose outside. appropriate for departments outside its
jurisdiction.
(b) Add the clause “absent exceptional The law currently reads that regular P-Tcircumstances as may be authorized employees are only eligible for salaryby the Personnel Board.” increases once a year. This adds
flexibility for extraordinarycircumstances.
(d) Adds a new subsection re: All provisions for probationaryProbationary Employees. employees currently appear in Section 9
“New Personnel.”
It was thought that the sectionspertaining to “Adjustments andCompensation” for probationaryemployees fit more properly in thissection with “Adjustments andCompensation” for other employees.
Much of the language comes from.
Section 9 although it has been edited forclarity.
2
Section Proposed Revision Comment Action
Section 8: No change.Transfers andPromotions
Section 9: Title: strike “and Merit Increases” “Merit” is out. See Section 7, above.New PersonnelandMerit Increases
Title: add “Hiring” after “New This section deals with New PersonnelPersonnel.’” upon hiring, not compensation or other
terms of employment. Adding the word“Hiring” adds clarity.
New (b) Wasn’t defined before.New subsection defining“probationary period” Need to make clear that only new hires
can be probationary, not existing or long-time Town employees hired into new ordifferent positions. You can only be aprobationary employee once, during yourfirst six months.
New (c) Former subsections (b) and (c) dealt withFormer (b) and (c) are combined the same territory with slightly differentinto a new subsection. language. No need for two separate
sections saying the same thing.
New (c) This is possibly an artifact from anotherStrike “from the municipal, state or age and unnecessary.federal sector”
Town hires not just from public sector butprivate as well.
(d) Strike provision relating to This content has been moved to SectionProbationary Employees. 7 (d), see discussion above at Section 7.
3
Section Proposed Revision Comment Action
Section 10: No change.DepartmentHeads
Section 1 1 : (i) ( 1 ) Employee Educational Makes “Part-Time” employees eligibleEmployee Benefits Support/Professional Development: for degree bonuses.Section 11
Add “Part-Time” Most (if not all) employees applying forAssociates degree are P-I, so this bonushas no application if P-T employeesaren’t included.
Section 12: No change.Unpaid Leaves ofAbsence
Section 13: No change.TransitionsBetween Full-Time and Part-Time Status
Section 14 No changeAppointment of“Acting” . . .... :
Department . .
Heads . : : .
Section 15: No change. .
Personnel Board
4
Section Proposed Revision Comment Action
Section 16: (b) Add a subsection recognizing The Personnel Bylaw recognizes that theDuties of the the Town Administrator as TA is the Personnel Director withPersonnel Board Personnel Director: personnel authority and responsibilities.
The Town Administrator serves as the Town Labor Counsel opined that theTown’s Personnel Director under the authority of Personnel Board andTown Administrator Bylaw [Ch. 27, Art. Personnel Director are not in conflict butIX]. As such the Personnel Director is . . . . ,
. . . his opinion didn t deal with one areainvested with personnel authority and . .
responsibilities as set forth therein. From where responsibility overlaps, so we havetime to time, and as may be necessary, asked for clarification.
the Personnel Board will consult and/oract in concert with the Personnel Director Practically, BoS and Personnel Board willor his/her delegate on matters ofjoint be discussing expectations of howshouldresponsibility and concern. will work.
This general language is a placeholderpending that discussion.
(f) [formerly (e)] : Add clause: Clarify that annual adjustments are notautomatically given and must take into
“approval of the rate for any given consideration the annual performanceemployee is not guaranteed and is evaluation.driven by the annual performanceevaluation.”
Section 16: g. [formerly f): Add clause: Matters can only be placed on the agendaDuties of the “providing all necessary and by employee request if Personnel BoardPersonnel Board requested information has been is given information in a timely fashion.(cont’d) submitted in time to be included as
part ofthe meeting packet.” Note: consider moving Section 16(g) toSection 1 7 as subsection (d), as it seemsout ofplace here and deals with employeeconcerns.
Section 17: No change. Consider moving Section 16(g) to SectionEmployees and 1 7 as subsection (d), as it deals withthe Personnel employee concerns and seems out ofBoard place.
Section 18: No change.Amendment of thePlan
5
Author: B. Rosenbloom for the Personnel BoardSalary Administration Plan Proposed Revisions for 2018 Section-by-Section
Date: 11-14-2017 5:00 PM Doc:Copies: V. Hale, Personnel Board
Section Proposed Revision Comment Action
Section 19: No changeSeverabilityProvision
Section2O: TBDClassificationSchedule
Schedules TBD.
Conform Schedule references totextural changes
Universal Change Strike: “and Personnel By-Laws” The SAP refers to the “Salaryfrom the phrase “Salary Administration Plan and Personnel By-Administration Plan and Personnel Laws” but the SAP is the Personnel By-By-Laws” Law.
.
It was thought that we should strike“Personnel By-Law” as redundant andpossibly confusing (since it might implythat there are two laws.)
.
However, the Town Administrator By-Law refers to the “Personnel Bylaw” sowe have asked Town Counsel for aclarification of how best to refer to lawmoving forward.
Universal Change Add “or his/her delegatee” Town Counsel opined that the powers ofeverywhere “Town Administrator” the TA as Personnel Director under theor “Personnel Director” appears TA Bylaw are delegable.except as follow:
The SAP acknowledges this by referringSection 9(c): special authority of to the Personnel Director “or his/herPersonnel Director to expedite new delegatee.”hires with salaries above minimumof range is not to be delegated. However, prefer that the extraordinary
power granted by 9(c) [to establish newhire salaries above the minimum] be
. exercised by Personnel Director only.
6
TOWN OF SOUTHBOROUGH
ECONOMIC DEVELOPMENT COMMITTEETOWN HOUSE 17 COMMON STREET • SOUTHBOROUGH, MASSACHUSETTS 01772-1662
(508) 485-0710 • FAX (508) 480-0161 • se1ectmen(Jsouthboroughma.com
November 7, 2017
Board of SelectmenSouthborough Town Hall17 Common StreetSouthborough, MA 01772
Dear Selectmen:
The Economic Development Committee currently has one vacant seat on the Committee.The Committee offered interviews to then-two applicants, one of whom subsequently withdrew.At its meeting on November 3 , 201 7, the Committee voted unanimously to recommend that theSelectmen appoint Suzanne Ducca to fill the vacant seat. Ms. Ducca is a Research Director forCBRE/New England and has long contributed to the EDC’s work by providing research and datato help the EDC reduce Southborough’s commercial vacancy rates. We believe her background,expertise and commitment will be a valuable addition to the Committee.
I should note that we received two additional applications from Barry Rubenstein andRobert Anderson for the EDC vacancy afier our November 3, 2017 meeting and vote. Mysuggestion (although not voted by the Committee at our last meeting) is that these applicationsbe held until another vacancy opens.
Thank you for your consideration, and please do not hesitate to contact me if you haveany questions.
Very truly yours,
David K. McCayChair, Economic Development Committee
cc: Mark Purple, Town AdministratorPlanning DepartmentEconomic Development Committee
UsersIDKMCCAY/GENERAL/SEDC/A50378$8.DOC
$outhborough, MA
(t:::;;’)i 17 Common Street
Phone 508 485 0710
Citizen Activity FormGood Government Starts with You
Date Submitted: October 6, 2017
Name: Suzanne L Duca
Home Address: 9 Birchwood DriveSOUTHBOROUGH, MA 01772
Mailing Address: 9 Birchood DriveSOUTHBOROUGH, MA 01772
Phone Number(s):
Email Address:
Current Occupation/Employer: Partner I Director of ResearchlCBRE New England
Narrative: I have a fairly flexible schedule and work from home as needed. I have spent the last 1 6 years
working in the Commercial Real Estate Industry and have a vast knowledge of what drives
employers/businesses to a town and what also makes them seek a new address elsewhere.
Board(s) 1 Committee(s): ADVISORY COMMITTEEECONOMIC DEVELOPMENT COMMITTEE
CD10 00
__
CD
cz2c
;;JI3 L
‘<3(0 0
i-D
%_c:—.
0Cl)DO
-aci)0_j.:30
D
Mas
ter
Pla
nS
tudy
back
grou
nd
.S
outh
boro
ugh’
sla
stfa
cilit
ies
stud
yw
asco
mpl
eted
inI9
99,
whi
chle
dto
key
proj
ects
the
tow
n
cont
inue
sto
bene
fit
from
toda
y.
.In
2016
,P
are
Cor
pora
tion
(Par
e)an
dB
irch
woo
dD
esig
nG
roup
(Bir
chw
ood)
wer
ere
tain
edby
the
tow
nto
asse
ssth
ere
crea
tion
faci
liti
esan
du
sag
e,an
dto
deve
lop
reco
mm
enda
tion
sfo
rfu
ture
plan
s.
.T
hefi
nal
repo
rtd
iscu
sses
faci
lity
nee
ds
incl
udin
gfi
elds
and
gym
nasi
ums*
,op
port
unit
ies
for
impr
ovem
ent
and/
orpo
ssib
leex
pans
ion,
and
asso
ciat
edco
sts.
.A
dditi
onal
ly,
Par
ean
dB
irch
woo
dco
nduc
ted
ade
man
das
sess
men
tth
atin
clud
esan
alys
isof
curr
ent
prog
ram
san
dsc
hedu
ling
and
inpu
tfr
omke
yu
ser
grou
ps.
.T
hein
form
atio
nev
alua
ted
incl
udes
(but
isno
tlim
ited
to)
the
cond
itio
nof
exis
ting
faci
litie
s,tu
rf
surf
ace
qual
ity
and
age,
avai
labi
lity
ofdr
aina
gean
dut
ilitie
s,su
b-su
rfac
eso
ilco
ndit
ions
,w
etla
nd
area
s,pa
rkin
gav
aila
bilit
yan
dac
cess
,ge
nera
lsi
teco
nstr
aint
s,an
dsi
teac
cess
ibil
ity
*The
com
plet
elis
tof
the
faci
litie
sev
alua
ted
isav
aila
ble
inA
ppen
dix
Rec
reat
ion
Com
mis
sion
plan
ning
obje
ctiv
es
IE
nsur
esa
fean
dqu
alit
yco
ndit
ions
acro
ssal
lfa
cili
ties
used
for
spor
tsan
dre
crea
tion
2.A
llev
iate
conges
ted
sched
ule
san
dpr
ovid
em
ore
play
ing
tim
eac
ross
use
rgr
oups
3R
ecog
nize
and
adap
tto
cult
ural
chan
ges
tobe
tter
supp
ort
wor
king
pare
nts
and
exte
nded
wor
k
hour
s
4R
esto
re,
mai
ntai
n,an
dpr
ovid
eth
eab
ility
tore
stcu
rren
tfi
elds
5M
axim
ize
the
use
ofS
outh
boro
ugh’
scu
rren
tre
crea
tion
foot
prin
tin
anef
fort
tom
itig
ate
futu
renee
ds
and
cost
sre
late
dto
acqu
isit
ion
ofne
wpr
oper
ty
Rec
reat
ion
shor
t-te
rmpr
iori
ties
(201
8-
2019
)
IIn
stal
lati
onof
atu
rffi
eld,
light
ing
and
drai
nage
(sum
mer
2020
)2.
Rep
air
Lun
dbla
dFi
eld
(202
0)3
Rep
airs
toex
isti
ngto
wn
fiel
ds(s
umm
er20
18)
0K
alla
nder
Fiel
d0
Dep
ietr
iFi
eld
4T
rack
repa
irs
atT
rott
ier
Mid
dle
Sch
ool
(sum
mer
2018
)
Fun
ded/
prev
ious
lyap
prov
ed:
.M
oone
yfi
eld
light
ing
(sum
mer
2018
).
Ric
hard
son
tenn
isco
urt
light
ing
(sum
mer
2018
).
911
Mem
oria
lFi
eld
repa
irs
(lat
efa
ll20
17)
Fin
anci
alim
pact
and
assu
mpt
ions
Tot
alpr
ojec
tco
sts
2018
prop
osed
war
rant
arti
cles
A)
Co
nse
rvat
ive:
Ful
lybonded
,30
%co
nti
ngen
cyT
arge
tda
teP
roje
ctco
stT
arge
tda
teP
roje
ctco
st
Tur
ffie
ldop
tions
2S
umm
er20
20$2
,400
,000
Tur
ffi
eld,
desi
gn,
perm
its
Sum
mer
2018
$200
,000
Kal
land
erFi
eld
repa
irs1
Sum
mer
201$
$267
,400
Kal
land
erFi
eld
repa
irs
.S
umm
er20
1$$2
64,0
00
Tro
ftie
rS
choo
ltr
ack
repa
irs1
Sum
mer
201$
$297
,700
Tro
ttier
Sch
ool
trac
kre
pair
sS
umm
er20
18$2
97,5
00
Dep
ietr
iFi
eld
repa
irs1
Sum
mer
201$
$l9
f4O
EJ
Dep
ietr
iFi
eld
repa
irs
Sum
mer
201$
$163
,000
Lun
dbla
dFi
eld
repa
irs1
Sum
mer
2020
$89Z
920
Lun
dbla
dFi
eld
desi
gn&
spec
iali
tyco
nsul
tant
Sum
mer
201$
$75,
000
Tot
al$4
,055
,420
Tot
al$9
99,5
00
.I
indi
cate
sm
aint
enan
ce,
2in
dica
tes
new
inve
stm
ent
.P
roje
ctco
stes
tim
ates
incl
ude
a30
%co
ntin
genc
yco
st.
Com
mis
sion
rese
arch
and
disc
ussi
ons
with
use
rgr
oups
indi
cate
that
som
eco
stw
illbe
reco
uped
thro
ugh
rent
alfe
eson
the
turf
give
nhi
ghde
man
dfr
omcl
ubs,
scho
ols
and
othe
ror
gani
zati
ons;
corp
orat
eor
indi
vidu
alsp
onso
rshi
psm
ayal
soco
ntri
bute
toth
eco
st.
Lun
dbla
dFi
eld
repa
irs
cost
will
bere
visi
ted
upon
com
plet
ion
ofin
spec
tion
byan
envi
ronm
enta
len
gine
er;
curr
ent
esti
mat
esin
clud
eco
sts
for
mem
bran
ere
pair
and
asso
ciat
edre
plac
emen
tof
fiel
dsu
rfac
e,w
hich
may
not
bere
quir
ed.
Des
ign
cost
sca
lcul
ated
at6%
ofpr
ojec
tco
st;
addi
tion
alco
stad
ded
for
Lun
dbla
ddu
eto
cons
ulti
ngnee
ds
V
*‘
-;
ø%
i.:..
.•
.H
.•
•
,-‘4
,
,4
App
endi
x‘
Pro
ject
over
view
s
0N
eary
Tur
f3
0K
alla
nder
Fiel
dre
pair
s,.
3
0T
rott
ier
Sch
ool
trac
kre
pair
s
0L
undb
lad
Fiel
dre
pair
s
0D
epie
tri
Fiel
dre
pair
s
Cur
rent
fund
edpr
ojec
ts.
‘.
,#
.:.:r2
,:
::
••
•
Tnccy
tke
Ter
rçcr
yC
hnkr
*F
ence
IWR
erna
vI
Dsp
cets
tnnce
SWtS
ock
2.00
0S
ub
t4t
Fungc
Sy
htc
TwfF
Fine
Gcd
tngP
r,ctF
Rej
s€Ir
ng
nR
egra
dp
ncb
ees
Pra
oe
1ed
Turf
Fj
3occ
erG
aiP
aO
acks
topF
ce
s*
S1n
FenG
ngp
cc
FIe4
dC
wt
Fii
dD
rS
uêo
t
LS$
Otj
sesi
aooD
LS
fl0
$30
LF$3
d0
00
I$
3j
LS52
5.00
0$2
5,00
0LS
$250
00$2
5.00
0L
S$4
0000
$40,
000
1_s$2
0000
$20,
000
1_s
$30,
000
$3G
,000
Aue
13.0
00$.4
00
s$4
.25
$e3.
200
LS$3
5,00
0$3
5000
LO$4
0000
$40,
000
LS$10
$i5
20
LF$f
O$8
8,70
0IF
125
U7,
000
1_sss
,ooo
$05,
000
I
TOTA
L11
,250
,400
1425
.040
882,
520
I$1
4.O
OO
I
0pin
nP
roba
bGc,
stB1
rctw
ood2G
roup
Jun.
18
Nea
ryT
urf
proj
ect
over
view
Cur
rent
foot
prin
t
opin
Ion
ofP
robab
leC
ost
Nea
ryA
thle
tic
FeId
s
uM
Iüt
Uni
tU
nP
ike
To
sitP
ftji
on
De*
oli
Eio
4I
$itb
nçro
’ern
ents
a1
44
00
1,47
71,
477
SUB
TOTA
LO
fS
hEC
ON
STR
1XL
KN
ITEM
SG
ENER
AL.
CO
ND
ITiO
NS,
BO
ND
,C
ON
ThA
CT
OR
G1&
PC
ON
TIN
GEN
CY
TOTA
L
*Opj
fljof
lof
Pro
babl
eC
ost
does
not
incl
ude
light
ing
ofth
etu
rffl
eld:
Rec
reat
ion
Com
mis
sion
inco
rpor
ated
anad
ditio
nal
$XX
toin
clud
elig
htim
g
*5%
cont
inge
ncy
used
byP
are
for
Opi
nion
ofP
roba
ble
Cos
t;R
ecre
atio
nC
omm
issi
onIn
crea
sed
this
to30
%in
thei
rco
stan
alys
is
wI;%!’i:I
cD>F’‘J
--J q
ri [1 [I0 _il ‘!III_. .
c:2 J U
0L. :, ht wt
.i
o_ I
, UfliflVi: iWIt
g1 -lrt 1 1G
I, __c ;.— -c j ‘
II €I..I_ I
:L.. L h11 .:[ &w (-) *
-cc: jCu j •1= Ic I
C
Tro
ttie
rS
choo
ltr
ack
repa
irs
proj
ect
sum
mar
y
WE
AR
ON
TR
AC
KS
LR
FP
CE
TA
DK
ST
RA
C1i
TA
WA
Y
*In
stal
led
in19
98,
the
late
xtr
ack
surf
ace
show
ssi
gns
ofw
ear
and
age
and
has
dra
inag
eis
sues
Lun
Ubl
adFi
eld
Rep
airs
fina
ncia
lsu
mm
ary
Opi
rnon
ofP
rob
abI
Cos
tL
UN
DB
LA
DFI
EL
DS
*em
Qu.
anw
vU
nU
ndP
iT
o
:1pt
rcP
rbk
Co1
IrtM
1m
.%1an
Jjn
4ó
st
Pep
irai
n1D
ernob)o
nT
hrp
ory)s
IT
rnpora
rC
hark
enc
iO%
L*uisi
wtu
pd
Ji
I¶If
lS
wD
toti
int
ofF
*d
I!ø
h*$
tnf
aG
ss
#O
Ii
1Wof
topo
4iD
WO
fr_
IF
MD
ne
IS
eed
rn4
I_s
$o
3O
C1F
Sft3
8O
OQ
CO
CC
FII
iw.r
$U2A
C(
I
LI:
IoQ
ry cS
2$
25
&IC
IsS
4C
O#
$C
OO
,LS
$C
OO
$fO
OA
c$3
100
!12
7C
ri
...ii
...
SUB
TO
TA
LO
FfE
DO
NST
RU
CT
ICIT
EMS
TO
TA
.G
EN
ER
AL
CO
Nfm
c*S
BO
NE
.CO
4T
RC
TR
*4P
CN
t#G
EH
CY
TOTA
L
‘N
:hee
cc
assu
me
ep
1ie
mr
ffeL
su
rt
.TcnI,
n,
r1i:4tct
mv
beic
ue
conm
*5%
cont
inge
ncy
used
byP
ate
fotO
pini
onof
Pto
babl
eC
ost;
Rec
teat
ion
Com
mis
sion
Inct
ease
dth
isto
30%
inth
eit
cost
anal
ysis
Dep
ietr
ifi
eld
repa
irs
proj
ect
sum
mar
y
Opi
nion
ofP
rob
able
Cost
Item
Nat
ural
Gra
ssfe
tdhf
auln
ofto
psoi
iW
hgat
ion
Fiel
dD
rain
age
Sod
ding
ofF
eId
Fin
eG
radi
ngI
SUB
TO
TA
LO
FSI
TE
CO
NST
RU
CT
ION
ITE
MS
NE
RA
Lco
ND
mo
Ns.
CO
UT
RA
CT
OR
OH
&P
CO
NT
IFiG
EN
CY
TO
TA
L
Qua
ntit
yU
nit
Uni
tP
rice
Tot
al
600
Cv
is L5
L5
TO
TA
L
S35
$40000
$30000
$30000
$20000
$21000
$40000
$30000
$30000
$20000
$141000
$1
4i0
0$f0
50
j$16
3,00
0I
*5%
cont
inge
ncy
used
byP
ate
fot
Opi
nion
ofP
toba
ble
Cos
t;R
ecte
atio
nC
omm
issi
onnc
teas
edth
isto
30%
inth
eit
cost
anal
ysis
‘
.
-
r
._
Cur
rent
fund
edpr
ojec
ts
Tar
get
date
App
rove
dC
PC
fund
ing
-20
17A
ppro
ved
bond
-20
14
Moo
ney
Fiel
dlig
hts
Sum
mer
2018
$220
,700
Ric
hard
son
Ten
nis
Cou
rts
light
sS
umm
er20
18$1
53,0
00
911
Mem
oria
lFi
eld
repl
acem
ent
Lat
ew
inte
r20
18
$600
,000
$373
,700
$600
,000
Fac
ilit
ies
I ncl
uded
Inst
udy
911
Mem
oria
lFi
eld
Kal
land
erFi
eld
Cho
ate
Fie
lds
(Woo
dwar
d)Fi
nnF
ield
sM
oone
yF
ield
sN
eary
Fie
lds
Lun
dbla
dFi
eld
Tro
ttie
rF
ield
sL
iber
tyE
stat
eFi
eld
Har
old
Fay
Fiel
d(F
ayvi
lle)
Tro
ttie
rT
rack
Tro
ttier
,W
oodw
ard,
Nea
ry,
Finn
Gym
s
ACCESS LINK TO STUDY:
https://online.flippingbook.com/view/422541/
TowN OF SOUTHBOROUGHBOARD OF SELECTMEN Meeting Minutes
Meeting Date: Tuesday, October 3, 2017, 6:30 pmLocation: McAuliffe Hearing Room, 17 Common Street, Southborough, MAPresent: Brian Shea, Bonnie Phaneuf, Lisa Braccio, Town Administrator, Mark PurpleAbsent: Dan Kolenda
Mr. Shea, as acting Chairman, called the meeting to order at 6:30pm. Mr. Shea wanted torecognize Fire Lieutenant Neal Aspesi for his assistance with hurricane relief in San JuanPuerto Rico. Mr. Aspesi was deployed for 19 days while serving as a Logistics Team Manageron the Massachusetts Task Force 1 Urban Search and Rescue Team. Lt. Aspesi waspresented with a proclamation, thanking him for his service on behalf of the Board ofSelectmen and Southborough residents.
II. Scheduled Appointments (Board may vote)1. Continued Discussion of Notice of Intent to Sell for 135 Deerfoot Road parcel
Finance Director Brian Ballantine presented Community Preservation Commission(“CPC”) funds and land acquisition financial options. CPC funding available forappropriation until 6/30/18 is $255,703. If land acquisition is sought, Mr. Ballantinerecommends doing so with CPC funding, not general funds.
CPC Chair Frederica Gillespie (present) summarized CPC meeting on 9/23/17 to supportcontinued investigation of land purchase. On 9/26/17, CPC determined there would beadequate funds in CPA account to cover the bond, and voted to approve $8,000 in CPCfunds for the Board of Selectmen to hire a consultant. The funds must be used within100 days of 10/3/17. Discussion was held regarding the possibility of entering into alegally binding agreement limiting developer to maximum 5 house limit (excludingexisting house) in exchange for the Town not purchasing land.
Deerfoot Road residents (present) are in favor of the land being sold to and developedby Brendan Homes, and would welcome the small development. Historical SocietyChair and Recreation/SHOPC Chair spoke on behalf of their boards being in support ofgoing to Town meeting allowing vote to purchase.
Mr. Shea noted that initial notice of intent to purchase (as required when Chapter landis being sold) was received in late August, and the Board has only 120 days to respond.He feels they have very limited time to do a land study and call a special town meetingand is not in favor of a special meeting. Ms. Phaneuf said she doesn’t feel there is timeto do properly research, fund, etc. and would not be in support of purchase right now.Lisa Braccio would be in support of checking with Town Counsel to see if a 6-lot limit(including existing house) can be put in an agreement in exchange for non-purchase ofland.
Attorney Wayne Leblanc, representing the Dowds, reminded that the Purchase and Saleis a condition between the land owner and Brandan Homes; it is not a condition oftransaction, and would not be part of the deed. Also, there is a contingency that if the
Selectmen’s Minutes 10-03-17 DRAFT Page 1
developer cannot get approval for six lots, they are not required to purchase theproperty.
Ms. Gillespie noted that once the property is sold, the property owner has full discretionto develop that land to the full extent of the zoning code and 40B regulations.
The discussion has been continued to the Board’s October 17 meeting.
Ms. Phaneuf motioned to accept $8,000 CPC funds to hire a land consultant, to be spentwithin 100 days; Ms. Braccio seconded and motion passed, 3-0.
2. Brian Ballantine, Finance Director — Preliminary discussion of FY2019 OperationalBudget.Mr. Ballantine presented preliminary information for FY19:
. Free cash may be depleted by about $350K for use toward FY19 budget.
. Reserve Fund is depleted.
. List of new initiatives for FY19 provided.
. Financing of Public Safety Building to begin in FY19.
. Increases in capital and debt obligations.
. Local revenue and local aid estimated to be level funded.
. Average resident tax bill could exceed $1OK.
. Department budget requests to be distributed and collected in November.
3. Interview for ZBA Alternate Position: Michael RobbinsMr. Robbins (47 Deerfoot Road) was previously interviewed for a ZBA position inOctober 2016. A subsequent vacancy became available in July 2017 and he reapplied.Mr. Robbins summarized his background as a longtime resident that returned toSouthborough in May 2016; he is a Real Estate Attorney specializing in commercialconversions. He was a member of the Grafton ZBA for four years before moving back toSouthborough. The Board asked if he has any potential conflicts with current ZBAdevelopments — he does not. If a conflict does arise, he would recuse himself. He neverhad to do so in Grafton.
The Board had a discussion about the position being advertised, and if other candidatesfrom last year’s interviews were contacted. Mr. Purple noted the only other possiblecandidate would be Mr. Green, who was emailed and was not interested in the position.
Ms. Braccio was contacted by some residents with concerns about lack of advertisementfor the position. After some discussion, the Board agreed to advertise the position toallow additional volunteer forms, and make a decision at their next meeting of October17th
4. Roger Challen, RE: New Technology Committee BylawMr. Challen, along with previous Municipal Technology Committee Chair ClaireReynolds, recommended the Board reconsider their intention to extend the existingMTC appointments until 10/17/17, as two additional weeks will not be helpful. Hesuggests a 60-day extension to allow current members to assist with the transition.
Selectmens Minutes 10-03-17 DRAFT Page 2
The Board agreed to extend the MTC terms to December 1, 2017, and to form aselection committee along with the School Dept. and Library Trustees to interviewcandidates for the new committee.
III. Reports1. Chairman’s Report (by Mr. Shea on behalf of Mr. Kolenda)
. National Grid sent a letter to Mark Purple dated October 2, 2017 regarding theMain Street/Route 30 pole relocation proposals by the Town and Mr. DavidParry. National Grid does not accept the proposals as viable options. TheBoard agrees no further action is necessary.
2. Town Administrator Report. Fire Chiefioe Mauro’s contract is due for renewal (expires 3/4/18). The Chief
reached out regarding his interest to renew. Mr. Purple said he will meet withthe Chief and bring the results of the discussion back to the board, or ifpreferred, the Board may choose to meet with the Chief directly.
. Regarding Committee vacancies, there is only one member currently on theCable Advisory Committee, as well as around 57 vacancies on othercommittees. There is a dire need for a Cable Committee to be in place and veryactive for about 3-4 years for two contract renegotiations. A specializedattorney would be hired and in place to assist.
. There is no updated status for the Special Act regarding St. Mark’s landexchange. Mr. Purple will continue to push for progress. The timeframe forbuilding is not yet being affected, as the Public Safety Building Committee ismoving forward with design and plans over the next few months.
Iv. Consent Agenda1. Approve Meeting Minutes: September 19, 20172. Extend Municipal Technology Committee and Economic Development Committee
appointments to October 17, 2017.3. Accept donations of $224.00 for Southborough Youth and Family Services4. Appoint La ura Bertonazzi to Southborough Schola rship Advisory Com m ittee, term
6/30/20.5. Appoint to Southborough Cultural Arts Council:
Louise Clough Term : 10/22/17-10/22/19Jane Gordon 10/22/17-10/22/19Kimberly Denise Galbraitl 10/3/17-10/3/19Gloria Linden 10/3/17-10/3/19Kayla R. Monzack 10/3/17-10/3/19Mary Piekarz 10/3/17-10/3/19Jennifer Pullen 10/3/17-10/3/19Kimberly Regan 10/3/17-10/3/19Catherine Weber 10/3/17-10/3/19
Mr. Shea made a motion to approve consent agenda items 1-5, with a modification toextend MTC to 12/1/17; Ms. Braccio seconded. Items 1, 2, 3, and 5 voted all in favor (3-0). Item 4 voted in favor (Mr. Shea and Ms. Braccio — yes; Ms. Phaneuf abstained).
Selectmen’s Minutes 10-03-17 DRAFT Page 3
V. Other Matters Properly Before the Board1. Draft Charge for Golf Course Conservation Restriction was reviewed. Mr. Purple
communicated a request on behalf of Mr. Kolenda (absent) for appointments be helduntil the October 17th meeting. Ms. Braccio suggested amending first description of“Duties” to add working with Town Counsel and Special Counsel; Board in agreement.Brief discussion held re: number and representation of members in the charge. Mr.Shea moved to approved charge as amended; motion was seconded and voted in favor(3-0). The Board agreed to hold appointments to the committee until their October 17meeting.
VI. Public CommentNone.
VII. On a motion made by Ms. Phaneuf, seconded by Ms. Braccio and voted all in favor, themeeting was adjourned at 8:45pm
Upcoming MeetingsOctober17, 2017November 8, 2017
Respectfully submitted,
Lori Esposito, Executive Assistant
List of Documents referred to at the October 3, 2017 BOS Meeting. B. Ballantine presentation titled “Town of Southborough Community Preservation
Funds & Land Acquisition Options”. Letter from CPC re: approval of funds to research Dowd Property. Letter from OSPC re: Dowd Property. B. Ballantine presentation titled “Fiscal Year 2019 Budget Introduction”.. Citizen Activity Form — Michael A. Robbins. Draft meeting minutes from 9/19/17 BOS meeting. Donation letter from Southborough Youth and Family Services. Citizen Activity Forms for Cultural Arts Council appointments. Draft Golf Course Conservation Restriction Charge
Selectmen’s Minutes 10-03-17 DRAFT Page 4
TowN OF S0uTHB0R0uGHBOARD OF SELECTMEN Meeting Minutes
Meeting Date: Tuesday, October 27, 2017, 7:30 amLocation: McAuliffe Hearing Room, 17 Common Street, Southborough, MAPresent: Daniel Kolenda, Brian Shea, Bonnie Phaneuf, Lisa Braccio, Town Administrator, Mark
PurpleAbsent:
Chairman Kolenda called the meeting to order at 7:30 am.
II. Consent Agenda1. Facilities Department bid results for new septic system installation at Town House;
award contractFacilities Director John Parent provided the Board with bid results as well as arecommendation letter to award the contract to Maffei Excavating & Septic LLC, the lowestqualified bidder.
Motion was made to award the contract as recommended by Mr. Parent; seconded andvoted in favor (4-0).
Ill. Discussion (vote may be taken)1. Continued discussion of Notice of Intent to Sell for 135 Deerfoot Road ParcelTown Administrator Mark Purple updated the Board: the owners allowed the BuildingInspector, Conservation Commission and others to walk the property. Also, a letter wasreceived from Deerfoot Road residents asking the Board not to exercise its right topurchase, and to allow the contractor to move forward with purchase. The detail votemay be taken” on this agenda was due to the Community Preservation Commissionrequesting a vote from the Board of Selectmen so they can move forward to consider a votefor funding at their upcoming meeting on November 2nd•
A discussion was held relative to managing the property and/or selling if purchased by theTown. Ms. Phaneuf asked if a warrant article could mandate that additional town meetingvote would be required to develop, modify or sell the property. Town Counsel Ciprianoconfirmed that it could be done. Brian Ballantine cautioned that the bonding would need tobe satisfied before property could be sold, which would take about two years. Maintenancecosts would include major modifications to the house if sold/occupied, as well as insurancecoverage.
Since the discussion at the last meeting, several answers have been provided by TownCounsel:
. Cannot place conditions on right of first refusal. The right is simply for themunicipality to exercise interest in purchase, and must substantially conform tothe offer already being made.
. The Town may proceed with Phase I of 21E process.
. Limits on selling due to bonding.
. Maintenance and insurance cannot come from CPA funds.
Selectmens Minutes 10-27-17 DRAFT Page 1
euLdVNGLt-L-OISflU!,%JSUWD
Sa!!I!DedJoJODaJ!G‘:ua]eduL.lotWOJIa:ajuoepuawwoDe
SflOH
UMOIewasAsD!WaSMUesu!o:j77D!daSufwAeDx]iajejJojDJUO.
u!:aavjsoLIO‘EaqopoaL:eo:paJ]aIaJsuawnoajos!7
:ueS!SSvaA!flDaX]‘01iS0dS]!JO7
‘pafwqnsAiInJDadsaN
ITO‘Tiaqwao,v
ITO‘8]3W3AQNSñUE33AJ6u!wo3dfl
we00:8epauinofpeseu!aawai:i‘JoAeiU!iiepawApUeflaUeqdS[AjAqpapUOaS‘eaqsJIA]AqapewUo!4oweUO1A
aUONwawwoD
!qnd
.aUONpeoaLjaioaAliadoidsJaeLAjaoA1
unoweIeS!eJddeaqaoqeU!qAUepunjouue
DdD‘BD!JdatespueaseqndU!S!XaaqueqssaepeunaS!Ies!eJddeaq!pappe
a!dsall!DW’JJ0!JUounq‘auopaqpnoqsIes!eddeue‘u!aaJUMOIepadseosaoS!q
!e1BpaaepeoaqpuepasanseaqsIes!eddeuenoqepajsepueu!aawuaaeepassnDs!paa!wwoDd!qsJauJeA!unJoUdOU!SflOHqnooqqnosp!esjnaueqsj
ansjndouawaae
U!S!peoaqissaDoJd]tJOIaseqaansndo)fflPIflOMpeoaqI!pajseaiUJndvi
OUopAeqi•q8aqwaoUOaaw
xaUJ!aLflaioaqUo!ewJoJU!Ieuo!:!ppepeU!J!nbaJaqII!MpieoaqJ!pasealdindJVi
Jap!sU0DO
peoAJOS!APVaqJojanewadoos1spunkDdJ:aaUUeeAqpap!A0JUsanjeas
P!Pnq‘upueu!JSSflDS!pOUP!PAaqp!essiaaa•JvIppeo:u!qAueseqiopaoA/passnDs!pseqAJos!ApV!W!qpaseepuaiowasajdseM‘sJaaaue!Jp-‘vii‘J!eDpeoAJos!ApV
papaauaqPIflOMsaepdnAa4espeapoio[ewse‘ssoe!UesqnsaqPIflOMaaqeqpappexnopqo•JvI1SpJOIpUeI,,aewSUMOI‘ainiesenq‘AeMeaqAewaaqpapUodsa]aidJnd-‘v’iu!flasflOq1iMDa‘aseal‘IeUaJeseU!eu!ewUMoLaqiino‘paseqDJndJ!paseopeies!7
HARVARD MEDICAL SCHOOL
SOUTHBOROUGH CAMPUS
November 8, 2017
Mr. Mark PurpleTown AdministratorTown of SouthboroughTown House17 Common StreetSouthborough, MA 01772-1662
Dear Mark,
I am pleased to forward the enclosed annual voluntary payment check from HarvardUniversity for $22,615.00 being made in lieu of taxes to the Town of Southborough for their assistancein supporting public safety. Thank you for Southborough’s continued support of the HarvardMedical School Southborough Campus.
Sincerely,
Nelson R. PleauManaging Director for Campus Planning
NOV 1 ‘ 201?
Southborough Selectmen’s Office
1 Pine Hill Drive, Southborough, Massachusetts 01772-9102
TOWN OF SOUTHEOROUGH
RECREATION COMMISSIONSOUTHBOROUGH RECREATION . 21 HIGHLAND ST. • SOUTHBOROUGH, MASSACHUSETTS 01772
(508) 229-4452 FAX (50$) 229-7969WWWSOUTHBOROUGHRECREATION.COM
To: Board of Selectmen
From: Doreen Ferguson, Recreation Director
Date: November 7, 2017
Re: St. Marks Donation
The Recreation Commission requests the Board of Selectmen to accept a donation in the
amount of $500 from the St. Marks School. They have requested these fund to be put towards
the Harold E Fa.y Memorial Playground rebuild.
The Commission would like to thank St. Marks School for support and contribution for all of
Southborough’s community projects and events.
Cc: Recreation Commission
Southboro Kindergroup
SOUTHBOROUGH YOUTHAN D FAMILY S E RVIC ESSTRENGTHENING OUR COMMUNITY BY SUPPORTING ITS FAMILIES
Town of SouthboroughBoard of Selectmen1 7 Common StreetSouthborough, MA. 01772
We request that you accept the attached donations into our donation account. These willbe used to pay for items not covered by our Town budget.
Thank you.
Sincerely,
Sarah CassellDirectorSouthborough Youth and family Services
Mail: 17 Inmmnn $treet. SouthbDrnugh, MA D1772Office: FayviIIe Hall. 42 IentraI Street. Suuthborough
Phane: (508) 481-5G7H Fax: (508) 22A-44BA
November 16, 2017
Dear Board of Selectmen:
TOWN OF SOUTHBOROUGH
SCHEDULE OF DEPARTMENTAL PAYMENTS TO TREASURER
DATE: 1111612017
DEPT. YouthlFamily
TREASURER:_________________
DESCRIPTION AMOUNT
Youth and Family Donation 2673-4-542483-48310
______________
client donations $100.00Iholipay tIVIfl9 aonation worn tagie teasing si,00o.ooPilgrim Church donation $500.00
TOTAL 1600.00
I 1116/2017