9 December 2016 Attachment 5 Report prepared by: Elissa McElroy, IMAP Executive Officer IMAP Implementation Committee Progress Report IMAP Communications and Governance ___________________________________________________________________________________ Purpose 1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period. Governance 2 IMAP Review: Since August, work on the new Inner Melbourne Action Plan 2016-26 has primarily involved development of a shortlist of projects for the IMAP Three Year Implementation Plan. In consultation with the IMAP Review Working Group, it was determined that the development of the IMAP projects under the new plan should initially be undertaken as broadly as possible - across Councils (rather than through establishment of the steering groups) so that senior staff and councillors can be across all topics in the initial stages and gain a greater overview of the new plan through this process. The process undertaken also had to take into account the “caretaker period” and meet the 9 December meeting date for budget approval. The process followed has therefore included: a. Appointment of consultants Business Aspect to help the Executive Officer with this process. b. The Executive Officer initially met with the Executive Leadership Teams at all 5 Councils to review the large number of suggested projects (approx 300) compiled during the plan development process, and to identify project priorities fpor each council. Consultation occurred as follows: i. 21 September: Maribyrnong City Council ii. 27 September: City of Stonnington iii. 28 September: City of Melbourne iv. 3 October: City of Port Phillip v. 5 October: City of Yarra This process reduced the topics to around 70 projects across the 5 Councils, ranked in order of preference. c. On 13 October, 2016 these 70 topics were then presented to a 2.5 hour facilitated workshop of the senior staff from across the 5 councils. The workshop consolidated and ranked the projects to a shortlist of 25 projects. Outline briefs were also developed for the key projects. d. The IMAP Executive Forum reviewed the shortlist of topics on 25 October - refer Minutes of the meeting at Item 5, Attachment 2. e. On 3 November printed copies of the Draft IMAP Three year Implementation Plan brochure were forwarded to all Councils for distribution to all Councillors and executive staff for further consultation during the Councillor induction period. E-copies were forwarded on 27 October. f. The short timeframe has limited the extent that councillors can be across the proposed projects and provide feedback. Therefore, the aim has been to endorse the first year projects for the 2017-18 financial year and to note those for years 2 and 3 ‘in principle” so that further work can be undertaken on these. g. This will enable further development of all projects through the Steering Groups in the new year, in conjunction with development of Council Plans, for reporting in February and May to the IMAP Implementation Committee. The role and responsibilities of the steering groups are set out in the new plan. Refer Item 12 Attachment 8 for the Draft IMAP Three year Implementation Plan.
IMAP Communications and Governance ___________________________________________________________________________________
Purpose
1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period.
Governance
2 IMAP Review:
Since August, work on the new Inner Melbourne Action Plan 2016-26 has primarily involved development of a shortlist of projects for the IMAP Three Year Implementation Plan.
In consultation with the IMAP Review Working Group, it was determined that the development of the IMAP projects under the new plan should initially be undertaken as broadly as possible - across Councils (rather than through establishment of the steering groups) so that senior staff and councillors can be across all topics in the initial stages and gain a greater overview of the new plan through this process. The process undertaken also had to take into account the “caretaker period” and meet the 9 December meeting date for budget approval. The process followed has therefore included:
a. Appointment of consultants Business Aspect to help the Executive Officer with this process.
b. The Executive Officer initially met with the Executive Leadership Teams at all 5 Councils to review the large number of suggested projects (approx 300) compiled during the plan development process, and to identify project priorities fpor each council. Consultation occurred as follows:
i. 21 September: Maribyrnong City Council
ii. 27 September: City of Stonnington
iii. 28 September: City of Melbourne
iv. 3 October: City of Port Phillip
v. 5 October: City of Yarra
This process reduced the topics to around 70 projects across the 5 Councils, ranked in order of preference.
c. On 13 October, 2016 these 70 topics were then presented to a 2.5 hour facilitated workshop of the senior staff from across the 5 councils. The workshop consolidated and ranked the projects to a shortlist of 25 projects. Outline briefs were also developed for the key projects.
d. The IMAP Executive Forum reviewed the shortlist of topics on 25 October - refer Minutes of the meeting at Item 5, Attachment 2.
e. On 3 November printed copies of the Draft IMAP Three year Implementation Plan brochure were forwarded to all Councils for distribution to all Councillors and executive staff for further consultation during the Councillor induction period. E-copies were forwarded on 27 October.
f. The short timeframe has limited the extent that councillors can be across the proposed projects and provide feedback. Therefore, the aim has been to endorse the first year projects for the 2017-18 financial year and to note those for years 2 and 3 ‘in principle” so that further work can be undertaken on these.
g. This will enable further development of all projects through the Steering Groups in the new year, in conjunction with development of Council Plans, for reporting in February and May to the IMAP Implementation Committee. The role and responsibilities of the steering groups are set out in the new plan.
Refer Item 12 Attachment 8 for the Draft IMAP Three year Implementation Plan.
The IMAP Annual Report has been printed and distributed to all IMAP Councillors following the election, and executive teams. Distribution of the Annual Report Summary to the mailing list will occur before the Christmas break.
4 IMAP Geographic Information System (GIS)
a. There have been limited enquiries made on the IMAP website GIS that provides a data platform for IMAP regional projects. Maintaining the IMAP GIS base through an external supplier costs around $7,800 annually. It is therefore proposed to shut down the site and supply the data to individual Council’s GIS staff or to the open data site – data.vic.gov.au, which would make it freely available to the public.
b. Some of the data is out of date and other data – such as the VISTA data from the Through Traffic study (Action 3.5 completed May 2014), would probably be better utilised on a more widely known site.
c. It is proposed that IMAP Council GIS staff be advised and asked for comment prior to a shut down of the IMAP GIS.
5 Meeting Dates for 2017:
Refer Attachment 5d.
a. Please see attached a request for a change in the start time of the IMAP Implementation Committee meetings from 8.00am to 10.00am. For discussion.
b. At the August 2016 meeting, the Committee approved the following meeting dates for 2017:
Friday 24 February 2017 at City of Yarra
Friday 26 May 2017 at City of Melbourne
Friday 25 August 2017 at City of Stonnington
Friday 24 November at Maribyrnong City Council
Communications
6 During the last 3 months the following activities have involved the Executive Officer and others in IMAP communications:
o Action 2.2 Wayfinding Signage Master Style Guide
5 October - meeting of the Project Steering Group
A communications group was established in September to ensure the Master Style Guide design, being developed by PTV, was acceptable to Council’s style guides.
The Executive Officer has met with the Project Team Leader and representative from City of Wyndham in November to discuss future next steps and project funding.
o Action 5.5 Community Infrastructure – Recreation Facilities Study
Refer Item 11 Attachment 7 on the agenda.
Working group meetings have continued to be held regularly with recreation staff providing much of the detailed data – 4 meetings during September through to November.
Data is now all collected and some initial analysis has been undertaken by the project officer. The project officer’s contract was extended by the City of Melbourne to 23 December. Further funding would be required from the project partners for this contract to be extended any further.
Further input is now required by the Project Steering Group members to finalise the Stage 2 planning stage Project Brief.
o Action 7.2 Support Creative Businesses (Urban Manufacturing)
Refer Attachment 5b
Refer Item 15 Attachment 11
The Executive Officer met with the project working group members on 7 September and the University legal team on 15 September to refine work for Phase 2 and clarify responsibilities. The work of the University has been identified and payment arrangements are subject to a further Agreement – refer item 15, Attachment 11. The Agreement across all project partners will also ensure City of Moreland also has access to the intellectual property associated with this work.
On 15 September the University of Melbourne held a session for parties interested in book publications associated with this research.
The Steering Group met on 30 September.
On 13 October the working group met to determine the Policy Reference Group brief and is approaching a number of policy staff across the IMAP councils to contribute to the development of a policy options paper.
On 17 October the University ran Student Presentations of work being undertaken analysing some of the data from the Maker.Melbourne website.
City of Stonnington appointed a publicist to develop marketing collateral to advance interest in the Makers.Melbourne site and advertise its existence – see attachment 5b. A contractor has also been appointed to follow up on entires to the website to ensure greater take up by small business.
o Action 9.2 ESD factsheets
Refer Attachment 5a
Two members of the project team presented this project to the 9th International Urban Design Conference 2016 in November at Canberra. The presentation is attached for information.
o Action 11 Regional Tourism
Refer Attachment 5c
On 15 September, Cultural Tourism, in conjunction with the IMAP Councils, launched the 93 page Cultural Guide “Experience Culture –Victoria 2016/2017” at a launch held in the MARS Gallery in Windsor. Publicity relating to the new publication is attached.
o IMAP CLUE Project (Census for Landuse and Employment)
Consultant Austin Ley, Planning for Change, has been appointed to this project to undertake the initial investigation of Council data use and purchase. A list of contacts at the 5 Councils was provided by the Executive Officer and Mr Ley has undertake all visits during early November. An initial report on findings is being prepared for the Executive Forum.
o Other
Met with the Victorian Planning Authority staff on 7 September for an update.
Attended the Cato Street Redevelopment specialist workshop (wayfinding and parking) on 8 September at City of Stonnington
Attended the City of Stonnington Council Plan Internal Engagement Workshop on 20 September.
Attended a meeting with the Glenferrie Road Business Assoication representatives regarding the MAV After Hours Delivery Pilot Project.
Met with Michelle Fitzgerald, Chief Digital Officer and Manager Smart Cities at the City of Melbourne on 1 December regarding data/smart city related projects in the new IMAP 2016-26.
9th International Urban Design Conference - Canberra8th November 2016
Euan WilliamsonCity of Yarra
Steve McKellarCity of Port Phillip
Attachment 5a
Attachment 5a
IMAP – Inner Melbourne Action Plan
IMAP is a collaborative partnership between the Cities of Melbourne, Port Phillip, Stonnington, Yarra and Maribyrnong.
These inner Melbourne Councils work together to strengthen the liveability, attraction and prosperity of the region.
Who we areBrief History etc
Attachment 5a
IMAP is a collaborative partnership between the Cities of Melbourne, Port Phillip, Stonnington, Yarra and Maribyrnong.
These inner Melbourne Councils work together to strengthen the liveability, attraction and prosperity of the region.
The first Inner Melbourne Action Plan was adopted in 2006 in response to the demands of "Melbourne 2030", the State Government's blueprint for managing sustainable growth and change across metropolitan Melbourne.
The Action Plan guides a collaborative and consistent approach to the future growth, development and enhancement of inner Melbourne.
IMAP Strategy 9 - Substantially improve the environmental performance of the Inner Melbourne Region
Port Phillip report sustainable design in planning
Moreland release STEPS assessment toolOnline format
Port Phillip release Sustainable Design ScorecardPaper based then electronic spreadsheet
Hansen/SBE ReportSustainability Assessment in the Planning Process
Council Alliance for a Sustainable Built Environment (CASBE) formed
Moreland seek local ESD policy/ Joined by 5 other local councils
SDAPP Roll-out project
BESS 2nd GenerationESD Tool
Inner Melbourne Action Plan (IMAP) Strategy 9 Action 2
Victorian Local Sustainability Accord
Victorian Local Sustainability Accord
Government Planning for Sustainable Buildings Guide - MAV ToolkitThis becomes known as the SDAPP framework
Victorian Local Sustainability Accord
Victorian Local Sustainability Accord
Ministerial Advisory Committee/ Planning Panel
6 Local ESD Policies Gazettal
1st Generation ESD Tools
ESD Fact Sheets
Attachment 5a
Attachment 5a
IMAP Strategy 9 Action 2 – Fact Sheet Suite
Feasibility /Sketch Design
Planning Approval Process
Design Development
Construction Documentation
Construction Phase
Building Approval Process
Environmentally Sustainable Development
Operational Phase
Project phase Approvals SDAPP
IMAP Fact Sheet Suite
ESD Assessment Tools-STEPS-SDS
Attachment 5a
Attachment 5a
Voluntary framework that runs parallel to the planning process
Identifies 10 key sustainable design criteria that need to be addressed by applicants. These include:
• Indoor environment quality • Energy efficiency • Water resources • Stormwater management • Building materials • Transport • Waste Management • Urban Ecology • Innovation • Ongoing building and site management
SDAPP Fact Sheets developed and released to provideinformation and guidance on Councils expectations for each category
Sustainable Design Assessment in the Planning ProcessAttachment 5a
Awareness
Desire
Knowledge
Ability
Reinforcement
Motivate
Development
Industry
Improved
Built Environment
Outcomes
Prosci ADKAR® ModelAttachment 5a
Attachment 5a
Simple Info Graphics
Awareness Desire Knowledge Ability Reinforcement
‘Around 40% of the world’s energy resources are used in buildings’
Attachment 5a
Attachment 5a
Attractive presentation
‘Experience shows that early design decisions make the greatest impact on future occupants wellbeing…..’
Awareness Desire Knowledge Ability Reinforcement
Attachment 5a
Attachment 5a
Clear diagrams
‘Maintenance is critical to the success of a green roof, wall or facade’
Awareness Desire Knowledge Ability Reinforcement
Attachment 5a
Attachment 5a
Useful data
Awareness Desire Knowledge Ability Reinforcement
‘During winter, the northern façade is the main source for passive solar heat gains’
Attachment 5a
Attachment 5a
Sustainable Design Standards
Awareness Desire Knowledge Ability Reinforcement
‘Adopt a recycling target of at least 70% for all demolition and construction waste (by mass)’
Attachment 5a
Attachment 5a
Attachment 5a
Attachment 5a
Iconography
Sustainable Design Standards
Awareness Desire Knowledge Ability Reinforcement
Attachment 5a
Council Alliance for a Sustainable Built Environment
• Banyule City Council • Bass Coast Shire Council• Darebin City Council • Greater Dandenong City Council• Hobsons Bay City Council• Hume City Council• Kingston City Council• Knox City Council • Manningham City Council• Maribyrnong City Council• Moonee Valley city Council • Moreland City Council• Port Phillip City Council
• Stonnington City Council• Whitehorse City Council• Whittlesea City Council• Wyndham City Council• Yarra City Council
CASBE has 18 financial membersCASBE Network includes about 35 metro, peri-urban, regional and rural councilsCurrent financial members are:
Each member council and a few non-member Councils have signed fact sheet suite licence Agreements with IMAP to support the SDAPP framework
Attachment 5a
Attachment 5a
Initiated in 2009 by Moreland City Council
Formalising SDAPP into Planning Scheme
Sets out ESD information requirements for new developments:-Scaled system based on size and type of development-Tailored to Council circumstances
Environmentally Sustainable Development Local Planning PolicyAttachment 5a
Attachment 5a
IMAP Strategy 9 Action 2 – Fact Sheet Suite
Feasibility /Sketch Design
Planning Approval Process
Design Development
Construction Documentation
Construction Phase
Building Approval Process
Environmentally Sustainable Development
Operational Phase
Project phase Approvals SDAPP
IMAP Fact Sheet Suite
Environmentally Sustainable Development
ESD Assessment Tools-STEPS-SDS
Attachment 5a
Attachment 5a
2nd Generation ESD Assessment Tool
BESS supports the ‘Sustainable Design Assessment in the Planning Process (SDAPP)’ framework, designed by Victorian local governments for roll-out statewide.
Listed as an example tool to demonstrate compliance with the gazetted local planning scheme Environmentally Sustainable Development (ESD) policies.
Includes the following 9 categories:-Management-Energy-Water-Stormwater-Indoor Environment Quality-Transport-Waste-Urban Ecology-Innovation
Built Environment Sustainability Scorecard Attachment 5a
Built Environment Sustainability Scorecard
• Easy to use • Developed by local government for the development industry• Assesses residential, non-residential and mixed use developments• Replaces existing tools STEPS and SDS
Attachment 5a
Attachment 5a
IMAP Strategy 9 Action 2 – Fact Sheet Suite
Feasibility /Sketch Design
Planning Approval Process
Design Development
Construction Documentation
Construction Phase Building Approval Process
Environmentally Sustainable Development
Operational Phase
Project phase Approvals SDAPP
IMAP Fact Sheet Suite
Environmentally Sustainable Development ESD Assessment Tools
-STEPS-SDSESD Assessment Tool
-BESS
Attachment 5a
1st Suite – Aligns to SDAPP FrameworkIncludes best practice standards
2nd Suite – Additional informationMainly following parent category
4.0 Stormwater (parent) –
4.1 Site Permeability
Expanding the Fact Sheet Suite Attachment 5a
ThankyouAttachment 5a
makers.melbourneMelbourne is dotted with cool creators who are keen to make Melbourne a unique experience and creative hub.
makers.melbourne provides the opportunity for makers to promote their goods and services throughout the community while contributing to important research that supports makers of the future.
We introduce you to five Stonnington locals who are a part of the growing Makers of Melbourne online community.
To find out more, visit makers.melbourne
Your name? Bec Lutz
Your business? Harvest Lane
What do you make? We are a vibrant new fashion label making women’s clothing and specialising in unique prints.
Your inspiration?Australian winter – the latest collection features the label’s trademark penchant for colour, introducing five more of its exclusive, custom-designed prints. These original prints are inspired by natural snowscapes.
Where can we find your work? At Design A Space Windsor (142 Chapel Street, Windsor), online at harvestlane.com.au or at other Design A Space stores across Melbourne.
Your name? Donna Kennedy
Your business? Glaas Inc.
What do you make? Glass pieces for art and architecture. Glaas Inc develops Australian studio and architectural glass through promotion, research, education, training and creative collaboration. We facilitate collaborative ways for industry, artists and others to lead Australian glass designers to develop the potential of glass to be utilised more fully in the space we inhabit.
Your inspiration?Light is always a glass maker’s inspiration.
Where can we find your work? glaasinc.com.au
Maker 1 Maker 2 Maker 3
Your name? James Dawson
Your business? Melbourne Vintage Audio
What do you make? ‘V-Cases’ – Portable Bluetooth and Wi-Fi speaker systems made from genuine retro and vintage travel bags and suitcases.
Your inspiration? A stall and a Californian market where someone was making FM radios from kids lunch boxes and the idea grew from there.
Where can we find your work? Our retail store in Malvern (39 Station Street, Malvern), our webstore vcase.com.au and various design and handcraft markets. We also make our cases for corporate promotions.
PROSPERITY
CITY OF STONNINGTON SPRING 2016
12
Attachment 5b
Maker 4
Maker 5
Your name?Elle Payne
Your business?Keep it Personal
What do you make? We are a personalised and monogramming business that strives to deliver quality personalised products that are high quality and great value.
Everything we sell is personalised at our studio in South Yarra, and essentially, is a one-off item.
Your inspiration?Personalised products and monogramming is big in the USA and having travelled there extensively
Your name? Pascale Porquier-Fedele
Your business?Mailed with Love
What do you make? We produce a range of limited edition, digitally printed pieces, including our popular clutches and cushions.
About? We also specialise in print design and offer a range of greeting cards and wall art, as well as a bespoke invitation/wedding stationery design service.
it seemed like an opportunity to launch a business here that took the concept a step further. I get my inspiration from my travels, my family and my research online into overseas trends and fashion. The personalised market here in Australia is just getting going. Why buy something that everyone else has when you can get it personalised!
Where can we find your work? Find us at keepitpersonal.com.au
We have a showroom based in South Yarra and also work with selected wholesale partners to deliver quality personalised products that are great value.
Your inspiration? Our designs are inspired by nature and colour.
Where can we find your work? mailedwithlove.com.auinstagram.com/mailed_with_love
STONNINGTON.VIC.GOV.AU
STONNINGTON WILL BE A PROSPEROUS COMMUNITY, RECOGNISED AS A CREATIVE CITY, A PREMIER VISITOR AND RETAIL DESTINATION 13
Attachment 5b
1
Elissa McElroy
From: Michelle CobbSent: Monday, 26 September 2016 12:14 PMTo: Karen Watson; Matthew Comport; Jessica Dyer; Elissa McElroy; Rebecca Nichols;
Nicole WarrenSubject: FW: 2016 I 2017 Experience Culture Victoria Guide out now
FYI
From: Cultural Tourism Victoria [mailto:[email protected]] On Behalf Of Cultural
You can update your preferences or unsubscribe from this list
Attachment 5c
1
Elissa McElroy
From: Robyn Russell <[email protected]>Sent: Thursday, 24 November 2016 10:06 AMTo: Elissa McElroyCc: Stephen Wall; Robyn RussellSubject: IMAP meeting times
Follow Up Flag: Follow upFlag Status: Flagged
Hi Elissa
Hope all is well with you.
Stephen has asked me to advise you that Cr Catherine Cumming has been elected Mayor and consequently is
Council’s representative for IMAP meetings.
Due to family commitments, Cr Cumming will be unable to attend early (8am) IMAP meetings, a 10am start would
be more suitable.
Stephen is about to email the IMAP CEOs to flag this as an issue for consideration, and to request discussion at the
next meeting re possibility of changing the time of these meetings.
Regards
Robyn
______________________________________________ Robyn Russell | EA to Stephen Wall CEO Maribyrnong City Council, Cnr Hyde & Napier Sts Footscray PO Box 58 Footscray Vic 3011 T 03 9688 0212 | E: [email protected]
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