Academy Sports + Outdoors – Import Smart Guide 1 S M A R T G U I D E Strategic Merchandising And Routing/Transportation FOR DIRECT IMPORT VENDORS Dear Vendor: Due to increasing costs associated with supply chain inefficiencies, it has become critical that we partner with those vendors committed to providing retailers with enhanced service levels. As a result, the following routing guidelines have been established. The information contained in this Routing Guide supersedes all previous Academy routing documents or instructions. All instructions and expectations must be fully complied with and become applicable to all shipments consigned to Academy. Failure to comply in full with these requirements will result in additional freight and/or labor costs, which may be passed on to the shipper in the form of a chargeback. Academy’s goal is to improve the flow of merchandise through our Distribution Centers. Therefore, penalties assessed as a result of non-compliance may be subject to reduction or reimbursement (except freight-related expenses), provided corrective action plans are taken and communicated to our Vendor Relations office within 30 days of assessment. Please review the information in this SMART Guide carefully. Any questions concerning information contained herein or in reference to the Purchase Order should be addressed prior to shipment of goods.
Transcript
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S M A R T G U I D E
Strategic Merchandising And Routing/Transportation
FOR DIRECT IMPORT VENDORS
Dear Vendor: Due to increasing costs associated with supply chain inefficiencies, it has become critical that we partner with those vendors committed to providing retailers with enhanced service levels. As a result, the following routing guidelines have been established. The information contained in this Routing Guide supersedes all previous Academy routing documents or instructions. All instructions and expectations must be fully complied with and become applicable to all shipments consigned to Academy. Failure to comply in full with these requirements will result in additional freight and/or labor costs, which may be passed on to the shipper in the form of a chargeback. Academy’s goal is to improve the flow of merchandise through our Distribution Centers. Therefore, penalties assessed as a result of non-compliance may be subject to reduction or reimbursement (except freight-related expenses), provided corrective action plans are taken and communicated to our Vendor Relations office within 30 days of assessment. Please review the information in this SMART Guide carefully. Any questions concerning information contained herein or in reference to the Purchase Order should be addressed prior to shipment of goods.
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GENERAL IMPORT LOGISTICS TRANSPORTATION REQUIREMENTS:
All direct import shipments for Academy are to be booked with our designated Forwarder. Bookings are to be made 14 days or more prior to the Purchase Order ship date. Our Forwarder will handle the booking of your shipment with Academy’s ocean carriers. The vendor must book on-line with the assigned Freight Forwarder via the Forwarder’s online booking system. The Flow Channel on the Purchase Order will represent the Forwarder that is to be used. A Flow Channel ending in “I” refers the vendor to use Yusen Logistics as the Freight Forwarder. A Flow Channel ending in “E” refers the vendor to use Expeditors International as the Freight Forwarder.
Please note: If a booking is made and the shipment is before the Purchase Order 1st ship date or after the
Purchase Order cancel ship date, the Forwarder must obtain approve from Academy prior to releasing the booking to the vendor. The ship date is defined as the date the cargo is to be shipped (vessel sail date). A Container Load Manifest (CLM) must be presented by the Shipper for any Academy orders to the Forwarder at origin by the vessel cut-off date or within 48 hours of vessel sailing. A Container Load Manifest can be generated and printed via the Forwarders' On-Line Booking tool. In the event that the Shipper encounters a technical problem in generating a CLM through Forwarders' On-Line Booking, the Shipper may create and present to the Forwarder a CLM using the approved Academy CLM format (Excel) which can be download from vendor.academy.com. A copy of the Container Load Manifest must also be attached to a tail loaded carton in an envelope marked manifest prior to closing the container doors.
Academy’s designated Customs Broker is: Expeditors International Contact: Heather McAtee Of Washington, Inc. [email protected] 18255 Humble Parkway Phone: 281-913-2839 Humble, TX 77338
Document Requirements
A complete set of required Shipping Documents must be tendered to our designated Forwarder at origin within 72 hours of vessel sailing. These documents must be in accordance with Academy’s requirements and Purchase Order.
Required Shipping Documents: See Appendix II: Document Checklist
Commercial documents must match what has actually been shipped. Do not prepare Commercial documents until all containers are loaded and the contents are verified.
FORWARDERS CARGO RECEIPT/SEA WAYBILL
An original FCR is required for all shipments booked or shipped by our Forwarder. The original FCR will be provided to Shipper once a complete, accurate set of documents has been tendered to our designated Forwarder. The original FCR will not be provided to the Shipper if the documents are not in accordance with Academy requirements. This should be completed in its entirety and signed by our Forwarder.
Note: Original bills of lading will not be issued unless shipping from a country that mandates originals is issued.
Solid Wood Packing Certification: Any shipment that contains wood packing material must be treated and marked with a proper IPCC logo in accordance with the regulation 7CFR319.40-3(b). Shipments that contain wood packing material must be accompanied by certification from the Chinese government stating that the wood has been treated and marked in accordance with the above regulation. Shipments, which do not contain wood packing material, must be accompanied by an exporter statement saying that the shipment contains no wood packing material. SHIPPING WINDOWS
Academy Purchase Orders are written with a ship date and a cancel date. These 2 dates represent the ship window for the Purchase Order. The Purchase Order is to be shipped within these 2 dates. Academy defines the “SHIP DATE” as the date the cargo is shipping (the vessel sail date). Academy’s Global Sourcing Department is to be notified as soon as possible if the Purchase Order
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cannot be shipped within the Purchase Order ship window, or shipped short or over of the quantity on the Purchase Order. Purchase Orders must be shipped complete. Authorization to ship split-shipments must be obtained from your Academy Global Sourcing Dept. Special authorization is required by the Academy Logistics Office for all air shipments. All Air Shipments must be sent prepaid. In the rare case of collect air shipments, contact Academy Logistics at 281-646-5338 for approval. PRODUCT LIABILITY INSURANCE
Should Academy Sports + Outdoors purchase product from your company, Academy Ltd., and its subsidiaries must be included as additional insurers on your Vendor's Liability coverage. We request minimum limits of $1,000,000 each occurrence Commercial General Liability. In addition, the policy should be endorsed to provide Academy Ltd. thirty days notice in the event of cancellation of the coverage.
EDI REQUIREMENTS
Academy is committed to the use of Electronic Data Interchange (EDI) for the purpose of exchanging purchase orders and related documents. Academy requires all vendors to have EDI capabilities that include the ability to receive the 850 Purchase Order, as well as send the 810 Invoice and 856 Advance Ship Notice, including the associated UCC-128 carton labels (refer to Carton Packaging & Labeling section of this guide). Vendors new to Academy are allowed a 90-day development grace period (if needed) from the date they are set up in our billing system. If you are EDI-capable, you may reference Academy’s mapping specifications at http://vendor.academy.com and contact our EDI Analyst by email at [email protected] to begin testing. If you are not currently EDI-capable, we ask that you select a Third Party EDI Service Provider. A list of third party providers is available on our website http://vendor.academy.com.
Currently Traded Documents:
EDI Transaction Set: Document Name: ASC X12 Version/Release:
EDI 856 Advance Ship Notice (ASN) documents are required to be transmitted no later than 72 hours after the vessel sails from origin port. Shipments received at our facility without the necessary ASN data on file for receiving are subject to chargeback. Please verify receipt of your 856 by Academy as we will transmit the 997 in return. If not received within 24 hours please email [email protected] to manually confirm receipt. Note: Do not resend without first checking. The following EDI ASN data must be included on the corresponding UCC/EAN-128 carton label: 1. Purchase Order number 2. Carton number (I e, carton 1 of 3) 3. Quantity 4. Style number 5. Size, color, width (if applicable)
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6. Notation of special handling requirements such as “Hazardous Material” or “Serialized Merchandise” 7. Scannable UPC barcode (representing the saleable unit within) This label must additionally include Academy’s name, address of Academy’s distribution center, the vendor name and vendor number, a human readable and scannable UCC-128 barcode and UPC barcode in UPC-A format. A sample label may be obtained from Academy’s EDI Implementation Manual online at http://vendor.academy.com . Academy requires one UCC-128 label per carton. Although there is no specific requirement for placement of the UCC-128 label, it should be placed in the most visible area, preferably one of the four corners of the carton and not under a taped area that can be torn off once the tape is removed. **For heavier items, labels should be placed on outer side of product that’s visible when stacked.
INVOICING
1) If not transmitting the EDI 810 Electronic Invoice, invoice must NOT be included in
shipments, but must be mailed separately to:
Academy Sports + Outdoors 1800 N. Mason Road Katy, TX 77449 Attn: Accounts Payable
2) Academy’s Purchase Order number must be reference on each invoice and each Purchase order MUST be invoiced separately.
It is important to note, the information in the Product Package provided by the Global Sourcing Specialists supersedes this routing guide in respect to product specifications.
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PRE-TICKETING Unless product sold by your company is specified as “Prices-Off” by your Academy buyer, merchandise is required to be ticketed with Academy retail information. The “Prices-Off” program refers to items, which can be shelf, peg or fixture-labeled with selling price. In an effort to minimize the time and cost required to move merchandise to the selling floor, Academy Sports + Outdoors is expanding our Floor Ready Program. Accordingly, we are committed to partnering with those vendors willing to ship pre-ticketed merchandise. The following pre-ticketing guidelines have been established to assist our vendors in developing tickets and labels compatible with Academy’s processing requirements. REQUIRED TICKET INFORMATION Retail ticketed merchandise is ticketed with product-related information such as retail price, size, scannable UPC barcode, and other information, which may be important to the consumer. Unless specified otherwise by the Global Sourcing Department, the following information is required to be printed on each retail ticket for merchandise shipping to Academy. Fixed Information:
1. Academy’s logo OR similar font style and size print
Variable Information: 2. Retail price 3. Size name (for sized merchandise only, i.e.: SML, MED, XLG) 4. Academy Long SKU
The Academy Long SKU is a 20-digit internal code, comprised of 5 components, as follows: Class Vendor Style Color Size _ _ _ _ - _ _ _ _ _ - _ _ _ _ - _ _ _ - _ _ _ Please note that only the first 4 components (Class, Vendor, Style, and Color) are required to be printed on Academy tickets. Vendors receiving electronic purchase orders will find the long SKU in the PO1 segment, following the IN qualifier. For vendors receiving hard copy purchase orders, the long SKU can be found under the “Description” column heading.
5. Vendor’s UPC and associated scannable barcode (UPC-A format only) OR *Academy’s UPC and barcode. (Required only if vendor does not print UPC on manufacturer’s hangtag)
*Academy private label branded merchandise will be assigned an Academy UPC number unless otherwise noted in the product package provided by the Global Sourcing Department. If an Academy UPC number is not provided, it is the vendor’s responsibility to communicate all product UPCs to Academy at time of order placement. Notify the Academy buyer immediately of changes to UPCs made by your company. A listing of UPCs by vendor, which are set up in Academy’s system may be obtained by contacting Academy’s Vendor Relations Office. Failure to notify Academy of UPC changes will result in a chargeback. TICKET PRODUCTION “Variable” ticket information will be provided, preferably via EDI. Please contact our Academy EDI Analyst by email, [email protected], or log on to our website at http://vendor.academy.com for mapping specifications.
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Vendors creating their own tickets (in-house) for Academy must obtain a ticket format code from Academy’s Floor Ready Analyst. The Buyer must confirm the ticket type (hangtag or adhesive) first in order to obtain a ticket format code. When requesting ticket format code, vendor must include the type of merchandise and ticket type to the Floor Ready Analyst. The “variable” ticket information must be formatted according to the Ticket Formats examples for the respective ticket code. The vendor-produced ticket must be approved prior to shipment of goods. Please submit a sample of the ticket to Academy Sports + Outdoors; 1800 N. Mason Rd.; Katy, TX 77449; Attn: Lindsay Bobo or by fax at (281) 646-5749. Vendor may also email a scanned copy of the ticket sample to [email protected]. Adhesive tickets must be submitted for approval, adhered to the manufacturer’s hangtag. Academy will not accept line item billing for expenses incurred in producing and applying tickets. Tickets already approved by Academy do not need to submit their ticket sample/s again. If there are any changes/additions to the approved ticket or a new ticket type is being created you must submit sample to be approved.
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Academy Ticket Formats
ADHESIVE TICKET FORMATS:
TAG TICKET FORMATS:
**For ticket dimension guidelines please visit our vendor website to obtain this information.**
Each saleable item must be marked with the following information: Industry standard EAN number and scannable barcode, sourced from the EAN (European Article Numbering Association) OR an Academy-provided UPC number and associated scannable barcode.
EAN contact information: GS1 (formerly known as EAN International) Blue Tower Avenue Louise, 326 BE 1050 Brussels Belgium Phone: 32-2-788-7800 www.gs1.org
Only the UPC subset of the EAN number should be used for marking Academy merchandise. This subset must be derived by removing the leading zero from the EAN number.
Do not use any of the packaging materials below:
No Pins No Clips No Tape No Tissue
For Apparel Merchandise:
No Individual polybags per garment One sealed outer polybag per inner pack
MASTER CARTON LABELING
Minimum Maximum Length 30.48 cm 91 cm Width 25.4 cm 86 cm Height 10.16 cm 107 cm Weight 0.907 kg 27.3 kg
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MAIN MARK:
DC#: PO: STYLE: COLOR: SIZE: QTY: CASE NO: MADE IN:
SIDE MARK: PO: QTY: NT WT: GR WT: MESU:
Cartons must be packed with only one SKU per carton, one purchase order per carton, per DC. **The Distribution Center number will be #004-Katy or #704-Twiggs County (TCDC). The following information must be clearly visible on the outside of each carton: A. Distribution Center # Example: 004-Katy or 704-Twiggs (TCDC) B. Purchase Order Number C. Style number B. Quantity by style (and size, color, width, if applicable) C. Carton number (i.e., carton 1 of 3) D. Notation of special handling requirements such as “Hazardous Material” or “Serialized
Merchandise” E. Scannable UPC Barcode (representing the saleable unit within)
MASTER / INNER PACKS All vendors must provide Academy with Master Pack and Inner Pack quantities, as defined below, by SKU for the products sold to Academy. Master Pack –the number of saleable units contained within a vendor’s outermost carton. Inner Pack –the number of saleable units grouped together by some packaging material (usually cellophane, rubber bands, or card board) within a master carton.
S ID E M A R K
MAIN MAR K
ACADEMY
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Please notify the Academy buying office immediately of changes made to your Master or Inner packaging. Merchandise ordered by size as indicated on the Purchase Order should NOT be shipped in “prepack” unit combinations. When “prepack” merchandise is ordered, each “prepack” should be packaged as a separate unit within a carton. TICKET PLACEMENT ON GARMENTS A MANUFACTURER’S HANGTAG or TAG TICKET with Academy’s retail price is required on all tops. JOKER TAGS (MATCHBOOKS), with size indicated between the score locations, are required on all shorts and pants. Academy’s retail price should either be integrated into matchbook or adhered to matchbook with an adhesive label. When a vendor attaches a MANUFACTURER’S hangtag, Academy requires that an adhesive ticket be used instead of a tag ticket. The adhesive ticket must be adhered to the manufacturer’s hangtag according to the guidelines outlined in the GS1 US’ UPC Marking Guidelines for General Merchandise & Apparel. A copy of this publication may be obtained from the GS1 US’ Internet website at www.gs1us.org or may be purchased by telephoning the UCC at (937) 435-3870. PRIVATE LABEL INTEGRATED HANGTAGS, MATCHBOOKS AND WOVEN LABELS Private label vendors should refer to their Academy Buyer for instructions pertaining to the main label, care/content label, and integrated hangtag placement on garments. Please refer to the chart for Hangtag/Matchbook and Size Strip placement on garments specifications.
Example: A vendor “prepacks” shirts S-XL with the following breakout: 1-Sm, 2-Med, 2-Lg, 1-Xlg. Each prepack combination is polybagged. There are a
total of 24 units in the carton, 4 polybags of 6 units.
In this example: Master Pack = 24 and Inner Pack = 6
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Academy has designated Paxar as our “preferred” integrated hangtag, matchbook and woven label supplier for private-branded merchandise. Please contact Paxar to purchase these labels and hangtags: Initial Contact/Inquiry: Sales: Magda Grunin Phone: 972-851-2724 Fax: 972-726-7515 Email: [email protected] Maricela Menchaca Sales Support Associate Phone: 972-851-2725 Fax: 972-726-7515 Email: [email protected] US Orders: Graphics (hangtags, stickers, etc): Contact: Robert Tillman- Account Coordinator Phone: 336-808-7117 Fax: 336-691-1823 Email: [email protected] Woven, printed labels and heat transfers: Contact: May Tapper Phone: 828-759-3440 Fax: 828-759-1929 [email protected] Hong Kong Orders: Jin Ma Account Services Officer 8/F., Paxar Building, 210 Choi Hung Road, San Po Kong, Kowloon, Hong Kong. General Tel/Fax#: (852) 3146 8100/ (852) 2328 6100 Direct Tel/Fax#: (852) 3146 8438/ (852) 3410 1438 Email: [email protected] India: Sales: Shalini Rana Phone: 919717004158 Email: [email protected] Customer Service: Parvati Chauhan Phone: 080 67744439 Email: [email protected] Bangladesh: Sales: Syed Arefin Phone: 088 02 8832615-24 Email: [email protected] Cell Phone: +88 01713 426979
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The following information is needed by Avery Dennison to process your order:
1. Vendor information including vendor name, shipping and billing address, contact name, contact phone and fax 2. Academy Purchase Order number 3. Integrated Hangtag and/or Woven Label code 4. Academy long SKU 5. Vendor UPC 6. Retail price 7. Color and size name, if applicable 8. Quantity requested
Lead Times: Domestic Woven Labels: 1 week Domestic Graphic Labels: 3 weeks Off Shore Woven Labels: 1 week Off Shore Graphic Labels: 3 weeks Lead times are contingent upon vendors maintaining a good credit status with Avery Dennison. Off shore lead times include, and are an estimate of, shipping transit time from USA.
Secondary Ticket and Label Supplier:
Academy Sports & Outdoors has approved FineLine Technologies as another supplier of tickets and
labels.
• Two day order turnaround from their production facilities in the US & Asia.
• Order tracking tools so you can track the progress of your order.
To register, visit http://www.finelinetech.com and click on the FastTrak icon.
Click on the link below to obtain the full copy of the FastTrak User Registration Guide:
On wearer’s front left side, 10” down from top of waistband, 1” left of and parallel with
side seam
N/A
Warm-Up Sets-Closed Presentation
On wearer’s front left side of jacket. Adult: 10” from high point of shoulder. Youth: 8”
from high point of shoulder
N/A
Outerwear/Jackets/Ski bibs
Outwear/jackets: On wearer’s front left side, 10” (Adult) or 8” (Youth) from high point of
shoulder. Ski Bibs: 10” (Adult) or 8” (Youth) down from top of waistband, 1” left of and
parallel with side seam
N/A
Work
Follow instructions listed in product package
Follow instructions listed in product package
Body Wear (Women’s Job Bras)
On wearer’s front left side, 1” up from bottom hem and 2” left of side seam (Use
¾” size dot)
N/A
Gloves N/A N/A
Towels- Please contact buyer to determine if towels should be hung or folded
N/A
N/A
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GARMENTS FOLDED
For polo’s or tees dictated by the Buyer as Flat (Folded), they will require Academy’s standard fold due to planned, specific Store placement. Men’s and Women’s = 9”W x 13”D x .5” H. Youth = 9”W x 13”D x .25”H. For questions, please contact Vendor Compliance at [email protected] .
GARMENTS ON HANGERS (Apparel Vendors Only)
Academy requires that garments merchandised on hangers be hung at point of manufacture. In determining if your garments are merchandised on hangers, please contact your Buyer or Global Sourcing Specialist to confirm. Do not use any extraneous items such as foam or tissue when hanging garments.
**Please follow the hanging guidelines below unless otherwise instructed by your Buyer.**
*REMINDER: Tops on hangers do not require a specific fold style. Buyer or Global Sourcing
contact will confirm any special packaging instructions for their garments on hangers.*
All women’s bottoms, all youth bottoms and men’s casual, softball, football, and licensed bottoms should be hung open:
All men’s athletic, fishing, outdoor, swimwear, beachwear and board shorts should be hung closed:
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ACADEMY BLACK HANGER SPECIFICATIONS
TTooppss
Color: Black Material: (PS/PP)/Metal
17”
484B - Adult
15”
485B – Youth
OOUUTTEERRWWEEAARR
Color: Black Material: (PS/PP)/Metal
3328B-17” Adult Coat
3329B-19” Adult Coat
3315B - 15” Youth Coat
BBOOTTTTOOMMSS
Color: Black Material: (PS/PP)/Metal
12”
6012B – Adult
10”
6010B – Youth
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12”- Heavy Weight
7012B – Adult
Heavy Garment
10”=Heavy Weight
7010B - Youth
Heavy Garment
SSWWIIMMWWEEAARR
Color: Black Material: (PS/PP)/Metal
8010B-10” Adult Youth 8210
8012B-12” Adult 8014B-14” Adult
Please Note - An approved list of Infant and Toddler Hangers for Back to School, Camo Infant/Toddler Sets, and Smaller Toddler Sets can be obtained from the Buyer or Global Sourcing.
Or visit our vendor website at: https://vendor.academy.com/content/academy-approved-infant-and-toddler-hanger-program
ACADEMY DISPOSABLE HANGER SPECIFICATIONS FOR SEASONAL
MERCHANDISE Approval from the Academy Vendor Relations office MUST be granted to ship on
the hangers listed below:
TTooppss
Color: Black Material: (PS/PP)/Metal
17”
484B - Adult
15”
485B - Youth
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BBOOTTTTOOMMSS
Color: Black Material: (PS/PP)/Metal
12”
6012B – Adult
10”
6010B – Youth
SSEETTSS
Color: Natural Material: (PP)/ Plastic
*467-17” Adult 9412-12” *472-15” Youth 9410- 10”
*Academy Approved BTS Hangers.*
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CONTACT INFORMATION FOR HANGER SUPPLIERS To place orders:
Contact: Phone/Fax: Website/Email Address:
Mainetti (A&E Mfg. & Randy Hangers-Divisions of Mainetti Group)
Irma Casares-Mendoza
562-484-1012 (Direct line) 800-462-3843 X 2963 562-741-2940 (Fax)
� All assortments requiring apparel garments on hangers must always come applied with a four-sided crown sizer.
To place orders you must contact one of our Academy Approved Crown Sizer Suppliers (Contact information above):
• Mainetti • Visconti • Uniplast • CWS Hanger
*If you have any questions or need more information please contact any one of our approved crown sizer suppliers. Email Vendor Relations at [email protected], or contact your
Global Sourcing Specialist!*
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FOOTWEAR PACKAGING REQUIREMENTS:
BOXES AND TISSUE PAPER – We require that private label shoe boxes and tissue paper come from our preferred box supplier:
Pou Ming Paper Products MFG., Co. LTD. Max Ma-Director
First Industrial Estate, Sanxiang Town Zhongshan, Guangdong 528463 China Telephone: (0760) 668-0526/669-1757
Tissue Paper: Use one sheet of approved tissue paper per box (print side out to box). See illustration. Leather Shoes: Place each leather shoe in clear plastic bag. Box Opening: Make sure that box opens to the left. All shoes must have stuffing for support.
NON-COMPLIANCE CHARGEBACK ISSUES AND SCHEDULE:
The following penalties will be assessed per infraction, not to exceed $1000 per Purchase Order shipped (except freight and COGS-related penalties). In the event that a chargeback has been issued against your company, Please contact our Vendor Relations Department at [email protected] to discuss plans for improvement. If corrective action has been taken and communicated to our office within 30 days of the assessment, penalties may be subject to reduction or reimbursement (except freight- related penalties).
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A Vendor Compliance chargeback will be issued for any Non-Compliance on the following:
Accurate Documentation & Miscellaneous:
Accurate Shipping Documents not submitted to the Academy's designated Freight Forwarder's origin office within 72 hours of vessel departure from port of origin (Delayed Documents)
$1,000
Freight not booked at least 14 days prior to 1st ship date on P.O.
$1,000
Cancellation of booking not made with Freight Forwarder at least 7 days from vessel departure
$1,000
Accurate ASN not received by Academy within 72 hours of vessel sailing
$1,000
Storage/demurrage charges due to incorrect or missing documents or information to clear shipment timely with U.S. Customs
Actual charge + $500 admin
Carton contents not matching ASN
$1,000
Vendor unacceptable product quality
$1000 minimum
NEW Re-inspection of merchandise by Yusen/Academy QA team.
$250 re-inspection fee, plus any expenses incurred in the re-inspection
Importer Security Filing (ISF) data not supplied at time of booking with the Freight Forwarder.
$1,000
NEW Importer Security Filing (ISF) data does not match Purchase Order data: � If factory provided on ISF is an Academy factory.
$750
NEW Importer Security Filing (ISF) data does not match Purchase Order data: � If factory provided on ISF has never been approved by Academy
$1,000
Containers shipped light (less than Academy min cube requirement per container size)
Actual Freight + $ 250 admin
NEW Shipping of cancelled product.
Any charges incurred to return product plus $1000 or if goods are kept a $1000 penalty.
NEW Received quantity per item is short from packing list.
Shortage quantity calculated at Actual Landed Cost + $250 admin fee.
FUTURE Late shipment: Goods not "on board" the vessel within the purchase order ship window.
$750 per Purchase Order occurrence
NEW Bureau Veritas (BV) discovery of factory name and address change from the name and address provided on Factory Fact Sheet and Factory Security Questionnaire.
$1,000
NEW No Response on Bureau Veritas request for factory audit appointment.
$500
NEW Bureau Veritas is denied factory access for audit after appointment has been scheduled or audits not cancelled at least 48 hours of scheduled appointment.
Price of audit + $1000 penalty.
NEW Audit delays or refusal to schedule audits with Bureau Veritas. $1,000 NEW Damages during transportation due to poor quality packaging.
Damaged quantity calculated at Actual Landed Cost + $250 admin fee.
NEW Air Freight shipped collect without approval. All collect charges + $500 penalty.
Product Packaging and Labeling:
� Incorrect/missing UPC number for each unique, saleable item shipped $1,000 � Apparel shipped without Size Strip $250 + labor charges � Apparel shipped without hangers or merchandise hung incorrectly $500 per 1000 units � Apparel shipped on non-approved hangers $1,000 � Apparel shipped with pins, plastic, tissue, clips, cardboard insertions or other extraneous packaging
material $150
� Apparel shipped with individual poly bags; without outer poly bags $150 � Merchandise ordered by size but shipped in pre-pack units or vice-versa $1,000 � Fragile merchandise not marked and/or packaged properly $500 + labor charges � Samples shipped non-compliant $1,000
Pre-Ticketing (If Applicable): � Goods arrived without tickets or only partially ticketed $250 + labor charges � Incorrect human readable information (SKU, retail) $250 + labor charges
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� UPC codes not scannable or constructed incorrectly $1000 + labor charges
� Tickets mixed on goods between style, colors, and/or size $250 + labor charges
Carton Packaging and Labeling: � Mixed SKUs or mixed POs in a carton $250 � Incorrect/missing information on carton labels $250 � Not scannable/missing UCC-128 carton labels $1,000 � Carton outside of weight/dimensional requirements $150 � No Special Handling requirements noted on carton for hazardous or serialized items $100 � Container Load Manifest not on a carton in the tail of the container (applicable to factory loaded containers) $1,000
Invoicing: � Invoices included with shipment; not mailed separately $150 � Freight prepaid and added to invoice $50 + freight difference � Missing or wrong Purchase Order number on invoice $150 � Order Receipt short of commercial invoice $1,000
Over shipped, under shipped and Unauthorized Merchandise:
� Merchandise shipped in excess of quantity ordered $1,000
� Merchandise shipped short of quantity on packing list $150 + COG per item short
� Shipments that must be reworked due to inaccurate picking or ticketing (overages, shortages, wrong merchandise)
$250
� Incorrect/Missing information on packing list pertaining to number of cartons by store $250
� Cartons packed with merchandise for more than one store $250 � Incorrect/missing store number on cartons $250
EDI:
� Error with EDI 856 Transmission $500 � Error with EDI 810 Transmission $250
FLOW CHANNEL GUIDE UPDATE:
AI = Hanging Apparel Import Purchase Order -Yusen Logistics Freight Forwarder BI = Flat Apparel Import Purchase Order - Yusen Logistics Freight Forwarder FI = Footwear Import Purchase Order - Yusen Logistics Freight Forwarder HI = Hard Goods Import Purchase Order - Yusen Logistics Freight Forwarder SI = Special Purchase Import Purchase Order - Yusen Logistics Freight Forwarder AE = Hanging Apparel Import Purchase Order - Expeditors International Freight
Forwarder BE = Flat Apparel Import Purchase Order - Expeditors International Freight Forwarder FE = Footwear Import Purchase Order - Expeditors International Freight Forwarder HE = Hard Goods Import Purchase Order - Expeditors International Freight Forwarder
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APPENDIX I
US CUSTOMS & BORDER PROTECTION COMPLIANCE
As a certified member of C-TPAT (Customs – Trade Partnership Against Terrorism), Academy is committed to legal compliance, ethical business practices, and exceeding security criteria for our entire supply chain.
Academy Sports & Outdoors adheres to all policies established by the U.S. Government and U.S. Customs with respect to International Trade. Transshipping, the act of sending an exported product through an intermediate country before routing it to the intended country of final destination is not tolerated or considered an acceptable practice by Academy.
The 24-hour rule, which became effective December 2, 2002 mandates that U.S. Customs receive early, detailed, accurate and complete cargo information 24 hours before a U.S. bound ship is loaded at a foreign origin port. This information must be filed by the carrier electronically via the Automated Manifest System, (AMS). In order to minimize delays in our supply chain, our vendors must revise their shipping procedures to allow for submission of complete freight information to Academy’s Freight Forwarder on or before cargo booking.
On April 16, 2002, the U.S. Custom Service launched a joint government-business initiative called Customs-Trade Partnership Against Terrorism (C-TPAT). Academy relies on efficient and secure import operations and is committed to fully comply with Customs regulations and requests all of our import trading partners to provide security measures starting at the origin points as a pre-requisite to be C-TPAT certified.
Effective September 16, 2005 all wood packing material arriving in the US must be treated and marked with a proper IPPC logo. .
