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Improving Internal CIBMTR Data Audits:
Process Improvement and Time Saving
2/11/2015Melissa Yurch
Research Coordinator
Blood and Marrow Transplant Program
Taussig Cancer Center
Director: Navneet Majhail, MD•Team:– Sharisa Cross, Jason Sabo, Tanya Rodela, Andrea Urbanek,
Josh Workman, Patti Baucco, Donna Abounader
Background:
•Era of Time Management and Cost Reduction
•Maintain Accurate Reporting
•Error Rate Low
•Doing more with Less!! While Maintaining Quality!
Best Practices:
•Majority of Events Occur First Year after Transplant.
•Varied the Levels of Importance on Other Forms
New Method:
We are currently auditing:
• 100% of research; post-TEDs through 1 year.
•After 1 year we are utilizing the stratified sample method for auditing post TEDs 2-6 years at 50%
• and over 6 years at 25% per data manager.
• A data manager may request a form be audited at any time point.
•New employees are audited at 100% for their first year.
•We do routine education based on errors found on our audits. Examples: GVHD, Disease specific errors.
In Summary:
•Tracked Error Rate for over 18 Months.
•Average Error Rate was Low
•Time Savings of Approximately 3 Weeks per Year
Second Phase of Time Saving Measures:
• In Phase Two of Time Management:
–Streamline auditing submission processes
–Saving PDF versions of the forms
•Time Savings of 3.8 Weeks per Year of Data Managers’ Time