Improving Lives Through Better Careers · 2012-06-25 · Click on the drop down menu for Other...

SINGAPORE • MALAYSIA • PHILIPPINES • INDONESIA • INDIA • JAPAN • THAILAND

} { Improving Lives

Through Better Careers

SIVA

APPLICATIONS MODULE

Last Update: 13 Jun 2012

Copyright © by JobStreet.com

Contents:

I. Viewing Resumes

II. Moving Resumes to Job Folders

III. Filtering and Screening Tools

I. Qualified Filter

II. Advanced Filter

III. Rules Wizard

IV.Communication Tools

V. Resume Actions

VI.Other Actions


VIEW RESUMES


Go to Applications and select “Advertised Positions”. Click on the drop down menu

next to Show advertisements for and select the duration of advertisements to be

listed and click List. A list of the advertisements will be listed. Click on the position to

access the Job Drawer page.

New Applications are stored in the Unprocessed folder by default. Click on any the

folders to access the resumes. Click on the candidate’s name to view the full resume

details.

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MOVE RESUMES


Tick the box next to the candidate’s name(s) and then click on one of the folder

buttons at the top of the Summary table where the resume will be moved to the folder

clicked.

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FILTERING & SCREENING

TOOLS

Qualified Filter

Advanced Filter

Rules Wizard


New applications are stored in the Unprocessed folder. Based on your job requirement, a default

filter is set up so that only candidates who pass the filter are displayed first.

You may view qualified candidates by clicking the Show Qualified link.

You can change the filter criteria by clicking the Set Qualified Filter link.

To show all candidates, click Show All


To automate the pre-screening or moving of candidates into other folders, save the filter

criteria as a rule by selecting Save Filter as a Rule in the drop down tools box.

To set criteria which are not available in the basic filter, select Advanced Filter in the drop

down under “Other Actions”.


Alternatively, by selecting Advanced Filter in the drop down tools box, you can filter

based on your own criteria.

Check on the categories to perform the search on and click Next. Specify the criteria you

want to search on and click Search.

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The RULES WIZARD allows you to create and modify rules that will automatically move

applications to suitable folders of a job and/or alert you via email if suitable applicants has been

moved.

Create a New Rule

Go to Applications and click on the position title. Select “Automate candidate processing

with Rules Wizard” under Tools. Click on Create New Rule.

Indicate the criteria to perform the auto-filter. Select your actions for your rule i.e. send

email notification whenever resumes are auto-moved to your selected folder.

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Click “Yes” to run the rule. Note: SiVA will automatically run the rules for new

applications that comes in. A notification email will be sent to the user who setup the

rules.

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COMMUNICATION TOOLS

Email Templates

Inviting/Scheduling Interviews


Email Templates. You can send an Acknowledgment, Interview and Reject

letter to candidates.

Go to Summary Table of the position.

Tick the box(es) before the names of the candidates you want to email.

Select Send Email option in the drop-down menu of Other Actions.

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Select the e-mail template to use: Acknowledgement, Interview or Rejected Letter etc.

You can edit the default e-mail. Note: Do not change the text with the $ sign (e.g.

$CANDIDATE_NAME) for the mail merge.

Click Send. 5

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Schedule Interview. Another option to schedule candidates for interview is the “Invite to

Interview” tool. This is more effective if you are scheduling two or more candidates for

interview. To use this tool:

Go to Summary Table of the position. Check the boxes before the names of the

candidates you want to schedule for interview.

Select the “Invite to Interview” tab right on top of the summary table. Select the date

and time of the interviews for each candidate using the calendar icon.

Click Proceed to Send Interview Letter.

A

B

C


RESUME ACTIONS



Add Comments – keep a record of your comments (e.g. telephone, face-to-face

interview, or any feedback about the candidate).

Blacklist – tag unwanted candidates who have shown unprofessional behaviour or

provided fraudulent info in the resume for your own company’s reference.

Note: This ‘blacklist’

tagging will be displayed

in the candidate’s

Jobstreet resume

together with the

comments. Anyone

within your company

who comes across this

application will see your

action. There will be no

email sent to the

candidates about being

blacklisted.

B

C

Print Résumé – print a hard copy of the resumé A


Application History – if a candidate has applied to various positions within your company,

you may be able to view his application history here.

Application Answer – view the candidate’s answer to the job-related question (if any).

Test Results – view the candidate’s answer to the online test (if any).

Download Resume – download the resume in Microsoft Word format.


OTHER ACTIONS


Forward Resumé. You can choose to forward the candidate’s resumé to the Hiring

Manager or to a colleague. To forward resumés:

Select the resumes by ticking the box right beside the candidate’s name.

Click on the drop down menu for Other Actions and select Forward Resume.

Print Resumé. For mass printing of resumes. Select the resumes by ticking the box beside

the candidate’s name. SiVA can mass print a maximum of 500 resumes a day.

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Copy to Another Position. To copy candidate’s resume to another position’s folder.

Choose to copy to an advertised position or My Folder.

Select the resumes by ticking the box right beside the candidate’s name.

Click on the drop down menu for Other Actions and select “Copy to Another Position.

Choose the position that you want the candidate’s resume copied to and to which

folder from the drop down menu. You will receive a pop-up message that the resume

has been copied successfully.

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For inquiries or clarification, please contact

Corpcare-SG at:

Tel No. 6538 0060, Press “2” for Customer Care

Email: [email protected]

mailto:[email protected]



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Improving Lives Through Better Careers · 2012-06-25 · Click on the drop down menu for Other...

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