Presented by

Gaëlle Béquet, International ISSN Centre/CIEPS

and Laurie Kaplan, ProQuestNovember 6, 2015

� How the project came to be

� The pilot project with the Netherlands ISSN Centre

� Refinements to the process and lessons learned

� Benefits to the community

� Ongoing work and future plans

� Questions and answers

� Both ISSN Register and Ulrich’s rely on complete and

trustworthy bibliographic metadata: sharing information between the two databases was possible

� There is an ongoing cooperation between ISSN US andProQuest which was awarded ALA ALCTS OutstandingCollaboration Citation in February 2015: we couldconsider reinforcing the partnership

� ProQuest receives direct information from publishersthat ISSN network may miss

� ISSN IC wants the Register to be as complete aspossible as far as scholarly publications are concerned

Gaëlle Béquet

Simona Rizza

Nathalie Cornic

Pierre Godefroy

Laurie Kaplan

Ewa Kowalska

Yvette Diven

Adriaan Lemmen

Saskia van Renswoude

Jessica Endert

� After the 2014 Charleston Conference the Ulrich’s team conducted research using the Ulrich’s database◦ Ran reports on active titles, print or online, without ISSN

� distribution by content type (academic/scholarly, trade, etc.)

� distribution by serial type (journal, magazine, newsletter, etc.)

� distribution by country (selected target countries)

◦ Worked with our Product Management team

� to enumerate the benefits to the Ulrich’s products and our clients

� to determine which metadata elements to include with each record

◦ Talked with our management and legal team about a possible cooperative arrangement and a pilot project

� Field names from Ulrich’s Database and Corresponding Marc fields◦ Title (including subtitle if applicable) (fields 222, 245 & 246)

◦ Language (field 008 & 041)

◦ Country (field 044)

◦ Date of publication (if already published) (field 008)

◦ Status (Active or Announced for publication) (field 008)

◦ Media Type (e.g. print or online) (field 007)

◦ Link to other medium (field 776) (PQ Related Serials)

◦ Serial Type (e.g. journal, bulletin, etc…) (field 008)

◦ Title history (fields 780 & -785)

◦ Frequency (field 008)

◦ Publisher (field 260)

◦ Publisher address and/or email address (field 260)

◦ Publisher city/country (field 260)

◦ Corporate author (fields 710/720)

◦ Open Access Indicator (field 856)

◦ Journal Website (field 856)

� Once the pilot project agreement was completed the representatives from ProQuest and from the ISSN IC met via phone to set expectations and finalize logistics

� Data was collected and the first 200 active (or forthcoming) titles, print or online, from the Netherlands without ISSN were sent to the IC in an Excel spreadsheet

� The initial set contained only titles from Ulrich’s that were Academic/Scholarly and were mostly monographic series, about 15 journals, and a few bulletins, proceedings, and reports

� Active academic/scholarly print and online records

from the Netherlands without ISSN

� Pilot project and ongoing cooperation between the International ISSN Centre based in Paris and ProQuest began in February 2015

� Purpose◦ Identify active titles without ISSN using Ulrich’s Periodicals Database as the

initial resource

◦ Assign ISSN to those records where appropriate

� Under the supervision of the International Centre, national ISSN Centers determine whether the ISSN is simply missing, or has never been assigned

� Desired outcome of the project ◦ To benefit to librarians, publishers, and vendors

◦ More titles will have ISSN registered with national centres and in the ISSN Register

◦ Ulrich’s Periodical Database will have more records with ISSN

◦ Electronic loading and matching of titles based on ISSN will be improved

� 220 titles with missing ISSN were processed first by the ISSN IC comparing them with the ISSN Register

� 182 titles were thus forwarded to ISSN Netherlands for further investigation; they were mostly monographic series

� ProQuest and the IC met to discuss questions coming from the Netherlands ISSN Center

� Terminology was clarified, especially around title

history, former titles, and related serials

� Part of the first batch was returned by ISSN

Netherlands and further analysis was done by the

Ulrich’s team

◦ 97 ISSN returned in the file were added to Ulrich’s database

◦ This led to more clarifications and additional records being

pulled from Ulrich’s that were not Academic/Scholarly – about

another 80 records that were Trade or Consumer titles

� ProQuest prepared a second set of 74 titles using thefollowing criteria:◦ Country of Publication: Netherlands◦ Status of publication: Active◦ Media/format type: Print, Online◦ Serial Content type: Trade (instead of Academic/Scholarly) ◦ ISSN: missing

� The level of overlapping with the ISSN Register was still low

� Lesson learned: If ISSN is missing in Ulrich’s title record it ismost likely that it has not been assigned because Ulrich’seditors always check ISSN Portal when creating a new titlerecord

� It proves the opportunity of our partnership to enhance the quality of both databases!

� Telecommunications technology & application series /

Kluwer Academic Publishers : ISSN 2452-3577 assigned

� Proceedings of the second European conference on

computer-supported cooperative work (ECSCW ‘91) /

Kluwer Academic Publishers : ISSN 2452-3565 assigned

You searched ISSN database - ISSN 15602133

ISSN 1560-2133

ISSN-L 1560-2133

Medium Regular print

Key Title Asian journal of ophthalmology (Print)

First or current publisher Hong Kong: Scientific Communications

Current or last publisher Amsterdam : Kugler Publications

Country of publication NETHERLANDS

Dates of publication 1998 / 9999 current

Frequency Annual

Type of publication Periodical

Language English

Title script Basic roman

Title proper Asian journal of ophthalmology.

Abbreviated key title Asian J. ophthalmol. (Print)

Universal Decimal Classification 617.7 15th Dutch ed.

Other Edition Entry Yazhou yanke zazhi [ISSN 1991-2102]

Additional Physical Form Entry Asian journal of ophthalmology (Online)

[ISSN 2452-0691]

ISSN Centre Netherland

You searched ISSN database - ISSN 24520691

ISSN 2452-0691

ISSN-L 1560-2133

Medium Computer remote

Key Title Asian journal of ophthalmology (Online)

First or current

publisher Amsterdam : Kugler Publications

Country of

publication NETHERLANDS

Dates of

publication 2011 / 9999 current

Frequency Annual

Type of

publication Periodical

Language English

Title script Basic roman

Title proper Asian journal of ophthalmology.

Universal

Decimal

Classification

617.7 15th Dutch ed.

URL http://www.asjoo.com/index.php/AsianJO

Additional

Physical Form

Entry

Asian journal of ophthalmology (Print) [ISSN 1560-2133]

ISSN Centre Netherland

� One lesson that was learned was that it takes a

considerable amount of time to research a title

◦ Research in the ISSN Register

◦ Research on the publisher site

◦ Research on the open web

� Scarcity of resources created difficulties at the

Netherlands ISSN Center regarding deadlines

� Daily work suffers when staff focus on the project

◦ Discussions in the last month or two have included the

possibility of hiring an intern to help with the daily

Netherlands ISSN work

� ProQuest has experience with this type of set-up with their

employee in the Library of Congress

� The process to hire an intern is complicated by geographic

distance

� ProQuest’s UK office is helping to set up the parameters of

the internship

◦ They will verify if there are any different laws in the Netherlands

leading to changes from the UK internship

◦ ProQuest has an office in the Netherlands enabling a PQ staff person

to be a resource for the intern and to discuss the plan for the work

◦ The intern will be jointly managed by the Netherlands ISSN Center

and the ProQuest Ulrich’s team

� Publishers who wish to identify their serial publications and incorporate a barcode

on the magazine, journal or newspaper for sale via the major retailers

� Libraries which use the ISSN as a fundamental identifier for distinguishing

between identical serial titles and facilitating checking and ordering procedures,

collection management, legal deposit, interlibrary loans etc.

� Catalogue databases which use the ISSN as a record control number and can

make use of the records on the ISSN register

� Documentation centres and databases which handle bibliographic references and

use the ISSN for more accurate serials citation, abstracting and indexing services

etc.

� Subscription agencies who act as intermediaries between publishers and their

customers use the ISSN to ensure the correct serial publication is ordered

� Academics who wish to cite in full details of publications for research purposes

� Retailers / wholesalers who use ISSN based barcodes within their own internal

systems in order to assess and control magazine/newspaper circulationCourtesy of British Library (http://www.bl.uk/bibliographic/issn.html)

� Annual ISSN Directors’ meeting took place Oct. 13-16,

2015

◦ Presentation about the partnership with ProQuest to 50 ISSN

directors

◦ ISSN Netherlands ready to carry on working with remaining

727 titles provided that ISSN team can receive help (workload

estimate: 1 FTE / 9 weeks)

◦ Directors informed about plan to expand geographic coverage

� Identified countries for the next steps

◦ As we move forward beyond the pilot and into the ongoing

project, we will continue with countries in Europe

◦ Likely countries will be:

� Germany Denmark

� Ireland Sweden

� United Kingdom

◦ The choice of countries will be based on the results of

statistics pulled from the Ulrich’s database and the bandwidth

of the various ISSN Centers, as well as whether ProQuest has a

presence in that country in case an intern is needed

� Need to encourage publishers and providers to use

assigned ISSN

◦ Include on print publications and online on website

� Follow the NISO PIE-J Recommended Practice

◦ Include in files delivered to libraries, aggregators, discovery

systems, archives, and so on

◦ Provide better access and linking throughout the community

Contact information:

Gaëlle Béquet - gaelle.bequet@issn.org

Laurie Kaplan – laurie.kaplan@proquest.com

Thank you!