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“Mastering Workplace Performance” Enhanced Productivity & Performance Practices A Workplace Performance Presentation by Jason W. Womack, MEd, MA
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“Mastering Workplace Performance”
Enhanced Productivity & Performance Practices
A Workplace Performance Presentation by Jason W. Womack, MEd, MA
15% The Principles of Productivity: How to combine personal working styles with company culture for success
20% Setting the Stage for a More Productive Day: Knowing what you need and how to plan for more productive days
15% Engaging Others in Upleveling their Productivity: Managing meetings, expectations and results
30% Effective Time Management Techniques: 5 tools and techniques to use to get more done, faster, with less effort
15% Assessing Progress and Enhancing Structure: Tracking resource management for measurable results
5% Building an Accountability Program: Identify a workplace performance goal and plan for implementation
17 May 2011Seattle, WA
THANK YOU
TI
ME
TI
ME
What are qualities ofan effective
Time Manager?
TI
ME
TI
ME
What are practicesof an ineffective Time Manager?
4 Limited Resources We Manage Every Day
4 Limited Resources We Manage Every Day
•Time
4 Limited Resources We Manage Every Day
•Time
•Energy
4 Limited Resources We Manage Every Day
•Time
•Energy
•Focus
4 Limited Resources We Manage Every Day
•Time
•Energy
•Focus
•Tools/Systems
How it works...• Tools/Systems
• Focus
• Energy
• Time
text to: 805-798-1362
Please send as many questions as possible. I will address them all either during the presentation or via our blog after our seminar...
Email questions to: [email protected]
805-798-1362For each and every question I receive about today’s seminar, I loan $1 to an entrepreneur at www.Kiva.org(record is $37.00!)
125 loans in 3 years
the more I know about
how I work, the more
we can be effective
...a “working hypothesis”
3
Please underline 3 words that relate to your
professional focus on managing time productively.
ResourcesQualityPrinciplesPerformanceProductivityOpportunitiesPrioritiesTeamOrganizationBehaviorsSystemsImprovementSeminarSustainableVisionRole
SeeHearPracticeUtilizeImproveBeingManagingTakingWorkLiveHaveSynchronizeDesignLeadingResultingCoach
NOUN VERB
NOUNdesignvision
process
VERBactiontask
delegation
NOUNdesignvision
process
VERBactiontask
delegation
Self Assessment
Significant aspects: managing time
productively
S= SkillsP=N=
Significant aspects: managing time
productively
S= SkillsP= PurposeN=
Significant aspects: managing time
productively
S= SkillsP= PurposeN= Network
Significant aspects: managing time
productively
S= SkillsP= PurposeN= Network
Where does your focus go, when you’re focused on one thing?
Focus
Focus changes
everything
BrainStorm
Focus on as much as possible...
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Focus on as much as possible...
Think about your work AND your areas of focus this week, this month, and for the rest of the year.
Simply write what you think about.
It’s easy, just answer the question, “What else...?”
No one will see this but you
Go for quantity...in 7 minutes, write 50+ items!
Fill in each blank line with something that you can bring to mind...
Fill in each blank line with something that you can bring to mind...
Please write down at least 50 items. Big...Small...Work...Life...Projects...Tasks...
Practic
Practicmakes
Practicmakes
habit
Number of Repetitions 1 2 3 4
+Comfort doing the same thing
What do you spend Time,
Energy and Focus doing
by 10am each day?
(Start with the obvious/easy ones!)
What can you DELETE?
What can you DELEGATE?
What tools/systems could
you use to get your work
done during the work-
day?(Start with the obvious/easy ones!)
What Tools/Systems/Gear can you:
Use more?
What Tools/Systems/Gear can you:
Combine?
What Tools/Systems/Gear can you:
Use less?
What do you do “about” once a month to rejuvenate, revitalize & reengage?
Could practicing something new build a new habit?
If it could,what habits would
you practice?
In order for you to “be, work, live”
at your 100%...
What will you need to have done...
What will you need to have done...how
will you need to have been...?
8
page 7
I am
at
my
bes
t w
hen
...
Set up your Daily Dashboard...
and review it several times each day.
Set up your Daily Dashboard...
and review it several times each day.
www.OutlookDashboard.com
Paper Systems to set up a dashboard include:
Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
CONTROL + SHIFT + M =A New E-mail Message
(While you’re reviewing your calendar!)
For complete directions on setting up your Outlook
Dashboard…
Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free this week…E-mail to request your own copy!
Create (and maintain, and review!) agendas for people
you meet or speak with regularly
Remember, all of these tips are method first, technology
second...
Remember, all of these tips are method first, technology
second...
This one tip can save you between 10-50% of the time you spend in meetings, whether formal and
scheduled or impromptu “in the hallway.”
Agendas: A tool to maximize interruptions
Names Upcoming topics of discussionQuestions/Comments/Clarifications/Requests (1-12 weeks out...)
RIGHT-CLICKHold and Drag
toe-mail the
agenda
Time
Energy
Focus
Time
Energy
Focus
Systems and Tools
page 14
Use signatures as templates to answer frequently asked
questions or provide the same information to a different
group or person.
Knowledge Base...
Please think of one topic/question you know you type repeatedly to anyone via e-
mail...
Please think of one topic/question you know you type repeatedly to anyone via e-
mail...Directions...
Contact information...How to...
What are the benefits of...Where to find the...
etc...
Do you have a signature with
just your contact information?
Do you have a signature with
just your contact information?
This one “signature” is 1343 words long.
Enough to save me about _?__ minutes of typing/thinking time.
This one “signature” is 1343 words long.
Enough to save me about _?__ minutes of typing/thinking time.
If I typed 50 words a minute...
26 minutes!
Importantnot urgent
importanturgent
not importantnot urgent
not importanturgent
+ Preparation+ Prevention+ Values clarification+ Planning+ Relationships+ Recreation
There are THREE kinds of work...
The work you have to “do” (To Do lists)
Pages 17-18
Questions to ask:
What is the First Next Step?Where would I start on this?How would I get started?Who can I talk to to begin on this?
The Outcomes You’re Managing
(Project Inventory)
Pages 19-20
Questions to ask:
What will this look like when I am done?What is the final outcome of this?What will be true when I am finished?How will I know when this is done?
Debrief: The Week, Significant Projects,
Important Events
Now, bring to mind a BIG project you’re about to start...
Fill in each line with one thing related to THAT specific project
THANK YOU
Join the 5-week Mastering Workplace Performance Online
programEmail today for your information packet,
next session, June [email protected]
