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THEATER STARS In the Spotlight! Anxiety and Stress relieving program
THEATER STARS
In the Spotlight! Anxiety and Stress relieving program
IN THE SPOTLIGHT!
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Abstract
The Theater Stars is a company run by Alexandra Jones, Devin Smith, Steffen Davis, and
Raynard Randolph. Through our program, In the Spotlight!, we wish to provide a fun and unique
experience to participants from 16 years old and above that will allow them the chance to be in
the limelight and to help relieve stage fright as well as stress from their daily lives through the
fun activities. We want to give everyone a shining moment, no matter how shy. Our events
include the Mirror Challenge, Lip-Sync Battles, and Roast Battles. During each program, we
give out surveys at the end to gain a better understanding of our program so we may make it
better in the future.
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Table of Contents
Executive Summary……………………………………………………………………..3
Mission, Values, Goals and Objectives…………………………………………..3
Market Analysis……………………………………………………………………...…5
Program Promotion……………………………………………………………..……..7
Registration and Check-in Plan……………………………………………………....10
Theater Stars Registration Form…………………………………………………......11
Release of Liability.........................................................................................................12
Set Up Plan………………………………………………………………………....…..13
Venue Arrangements......................................................................................................14
Equipment/Budget……………………………………………………………….…….15
Special Arrangements…………………………………………………………….…...16
Inclusion Plan……………………………………………………………………….…17
Pricing and Budget……………………………………………………………….…...18
Risk Management Plan…………………………………………………………….…19
Staff Plan…………………………………………………………………………..…..20
Sequencing/Flow Plan………………………………………………………………...21
Evaluation Plan……………………………………………………………………….23
Feedback Form…………………………………………………………….......23
Mirror Challenge Goal Evaluation………………………………………........26
Lip-Sync Battle Goal Evaluation……………………………………………...27
Roast Battle Goal Evaluation…………………………………………………28
Lessons Learned………………………………………………………………28
References……………………………………………………………………………30
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Executive Summary
Theater Stars is a non-profit organization that plans to create an event that takes part on
the stage. There are three games to play: The Mirror Challenge, Lip-Sync Battle, and Roast
Battle. The first game is Mirror Challenge, where it is a mimicking game between two
participants. They do different stunts or actions, and the other has to follow their moves. If one of
them messes up, then the other wins the game. If a spotlight shines on the two, they must move
faster until one of them falls out of place. This activity is meant to simulate the anxiety about
preparation and facing others in challenges. Then there is the Lip-Sync Battle, where different
students pick a song and come on stage, and instead of singing, they will be lip singing to the
songs and performing an act or dance. Students can come in groups or duets if they wish as well.
This activity is meant to help those with stage fright and public speaking, as it has them perform
in front of the other students. The final game is called Roast Battle. Two groups will come onto
the stage, and they will get to throw insults at each other in a playful manner. The group that
proves to be the best in it wins. This activity is to simulate stress in conversations, and how
getting something off one’s chest can be relaxing.
Mission, Values, Goals, and Objectives
The name of the organization is the Theater Stars, and our purpose statement is, “To give
everyone a shining moment, no matter how shy.” The title of our program is called, In the
Spotlight!. We value creativeness, motivation, humor, courage, and a positive atmosphere for our
participants. Our mission is to help others suffering from public anxiety and to create new
experiences. We have three goals and objectives:
Goal 1: To promote self-confidence.
Have at least 60% of people participate in each activity during the program.
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Offer assistance to at least three people too nervous to participate in the program.
To be shown an example done by one of the programmers during the program.
Goal 2: To gain friendships.
Allow everyone the chance to group up in an activity.
Have a programmer offer to duet or battle with at least three people/groups.
Cheer participants on as they do each activity to get them comfortable and given more
attention.
Goal 3: To create a fun, free environment.
Allow participants artistic freedom for each activity by providing fun music and different
props.
To make limited rules for each act, so they can express themselves while keeping the
event safe.
To have the event open to all people who wish to join, and to make it non-profit.
The program is to help give people a chance to play and relax through activities on the stage.
We wish to use the student center stage for our program, though it has yet to be reserved. To
publicize and promote the program, we will be getting together with the student program by
advertising it on social media, email, and on posters.
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Market Analysis
The target demographic for our event will be for ages of 16 and 25, allowing access for
high schoolers, college students, and the adult community. The focus of our marketing for
college students needs to be focused on making sure the program is something the public needs
and/or desires (Create your marketing strategy, n.d.). If we manage to create great programs, we
can then develop relationships that will help improve our programs in the future, and allow us to
gain connections to spread our program further out to the public. Since our program is based on
relieving stress and anxiety, it will be perfect for the age group considering how overall anxiety
and depression have steadily increased while relationships and connections with students have
slowly decreased in the college setting (Novotney. A, 2014). We wish to advertise and promote
with the school board program on all the universities social media, posters, and via email. In a
preferred situation, our event would take place in the evening, so classes are not as likely of an
issue, people feel more relaxed about the sort of event that we are making, and there will be more
time in their day to participate.
At Shepherd University, most events that students participate in, usually partakes at the
student center or the intramural field located on the east side of campus. The student center holds
events every year for the students like Doughnut day, Build-A-Buddy, and bigger events in the
ballroom such as comedians and magicians hosting. These events are structured by the school
board program. Other events that bring the students together are ultimate Frisbee and flag
football tournaments on the intramural field. We believe that we can pull in the crowd of
students because the events resemble games from the popular TV show Lip-Sync Battle, the
yearly roast presented on Comedy Central as well as Roast Battles with Jeff Ross, and because of
the general fun of acting things out. Our event, In the Spotlight!, will give students a chance to
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relieve stress, have fun, make friends, and give students a break they need from exams and
everyday life.
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Program Promotion
Theater Stars will promote the In the Spotlight! event using flyers, Facebook, and
PowerPoint slides. The flyers are made through an online flyer template to make the process of
making one easier and to make them eye catching. With the flyers, they will be posted all over
the school after receiving an approval by the student board. It will have the title of the event, a
brief description of it, the time and place, and contact information so people can learn more if
they are interested.
Facebook is also a useful tool, as it covers ground through the media online. If a person is
linked to the school through Facebook, then they can have a chance at seeing the posted event.
Through there, they can say if they are interested in the event and get more information, plus
they can view the Theater Star page for other events we may be producing.
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Through PowerPoint, we can discuss our interests to the schools we wish to hold our
events in with ease. They hold slides that have a more in-depth look at what we are about and
what we plan to do. An administrator can look through the slides as the company presents them,
and can decide from there if they are interested in holding an event such as In the Spotlight!. We
can use these slides multiple times whenever we go to schools, or post it online on our website or
on our Facebook page, so others can have a better look at the program.
Alex Jones, Raynard Randolph, Devin Smith, and Steffen Davis
Rec. 316
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Through these sources, we should effectively promote the program to administrators and
students through an online base and through a physical base with each of the tools being used.
The tools are all free to use, and they make creating the promotion easier for those involved. We
will start our promotion two months in advance so that we can plan it with the faculty of the
school or building, and we will show them the power point so we can easily describe what we
will be doing and what we need. They will need time to approve the program, so it would give
them a month to do it. When everything is approved, we will then launch the Facebook page and
flyers one month ahead, so that those who are online or in the area could spot them and plan
accordingly if they wish to participate in the event. A month is ample time for them to see if they
wish to join in the process, and allow them time to get registered.
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Registration/Check-In Plan
Students will enter the classroom and fill out the registration form provided. On the form
students will be asked to provide first name, last name, current class, student email, date, and
signature. There will be no online registration because we do not want to have anyone left out
just in case a regular student passing by wants to participate. There will also be a sign out sheet
for students to give feedback on how the event went as well. The sign out sheet will be left on
the same table as the sign in sheets.
The secondary method of registration would have students register over the phone, and
they would have to contact Devin Smith at 443-521-8510. This number will be found on the
Facebook page. After the call, the worker would proceed to ask them all of the information on
the registration form. As this is a non-profit event, there will be no need to request payment
types of any sort.
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Theatre Stars Registration Form
Full Name: _______________________________ ID#: _________________________
Current Year: ___________ Student Email: ____________________
Date: ________________
Signature: _____________________________
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Release of Liability
Date (mm/dd/yy):
To (Organization): Theatre Stars
Event or activity (Description): Lip-Sync Battle, Roast Battle, and Mirror Challenge
Participant (Name):
I completely understand and realize that participation in the above-mentioned event or
activity could include actions or tasks, which might be dangerous or hazardous to me.
By signing below, I agree to the fact that participation can cause any harm or injury to
me. I release the organization or business named above for all liability, costs and which could
arise from participation in the above-named event or activity. I agree to accept financial
responsibility for the cost related to this emergency treatment and give my confirmation of the
same by signing this document.
Signature of participant: Date: _________________
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Set Up Plan
We will be using the Butcher Center classroom, 118
The Set-up should take 10-15 approximately
The room will have posters and banners of the event light dimmed.
The group leader and members will adjust the room
Materials needed Lip-Sync Battle: Using the over-head projector, and computer that’s
stationed in the classroom for Lip sync battle. Music will come out of the speakers for
contestant’s music choice
Roast: For the roast we will set-up a select individual in the front of the classroom and
have other members roast the person seated in the front of the class.
Lights will be dimmed so contestant can clearly see the Lyrics on the projector and a
microphone if applicable.
Mirror challenge: Needs a flash-light or light source from a smart phone, and enough
space for people to move.
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Venue Arrangements
1. Large room with 6 or more tables and an adequate number of chairs so everyone will be
able to be seated comfortably. The room also requires a computer with a projection
system for the lip sync battle and for the presentation and transition of events.
2. The ideal venue we were looking for would be a venue with a projection system and a
stage as well. This is so it would seem more like a program/show like you would see on
television.
3. We will be using classroom 118 in the butcher center located right across from the new
dormitory being built. We chose this venue because it has all the chairs and tables needed
to seat everyone we may have comfortably. We also chose this location because it has a
projection system and an accessible computer. The room also has enough to move chairs
and tables around if needed
4. A back up venue could also be a gymnasium, as there will be plenty of room to work in
there, and we could set up a radio for the Lip-Sync battle portion.
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Equipment/Budget
Needs:
Access to a computer with Wifi (provided by venue)
Stopwatch/Timer- Free on cellphones
Decorations- $10
Tables and Chairs (provided by venue)
Wants:
Projector (provided by venue)
Fake Microphones- Crafted for free
Snacks- $20 for cookies and water
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Special Arrangements
There will be no special arrangements needed for our activity that’s being held in the
butcher center.
All arrangements with our event in Shepherd University requires minimal budgetary
items. Most are provided through the University, excluding decorative items. We do not
need any assistance from a legal department because all materials or products are already
provided through the university.
If this program was to be help at a greater demographic of people from the community on
campus, the best option for us would either partner with the Program Board and/or the
Wellness Center. Both programs hold events for either Shepherd University community,
and the Shepherdstown community. Under any partnership with either Wellness Center
or Program Board, we can implement there acquired knowledge of community based
events into our marketing, promotion and sponsorship for the event.
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Inclusion Plan
Some barriers that could exist for the event could be intrinsic barriers, from lack of
knowledge of how to adequately, provide comfortability for those who attend our event with
handicaps/disabilities. Our event can also have some extrinsic barriers from not having the right
door to not having a wheelchair ramp for those who are handicap and interested in being in
attendance to our event.
While the program we are holding is very friendly to those who are disabled, we will
need to make sure that there is ample access for them in classroom areas. Some changes in rules
may apply for those during the Mirror Challenge, allowing the participant to mimic through the
upper body instead of full body. Otherwise, the Lip-Sync Battle and Roast Battles should not
need any changes that would keep the disabled from being included.
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Pricing and Budget
Our organization is a non-profit. Therefore, we do not charge students who want to come
and participate in our event simply because we do not need any profit. We feel like students will
come and participate for the simple fun of the event and will invite more and more people
because of the comedy it will bring to everybody. The venue that we provide the event in will
have many of our needs for the program.
We also provide people with light refreshments because we want them to focus on the rap
battles and lip syncing. If we have cookies and water for people, they will still have a light snack
and be refreshed while also participating in the different events and paying attention when other
people perform. There will also be some small decorations to add to the theme of the event,
giving a fun air to the environment. These costs are minimal, with a max of $30 being spent.
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Risk Management Plan
Anticipation:
The main risk of our event will be avoiding equipment malfunction while students
are participating in the lip sync battle event.
Supervision
There is no training for this event, this event is attended to assist those with
getting over anxiety and everything will be chosen by the contestant for
comfortability.
Leaders will be chosen by the selected groups.
They will be stationed at the six tables provided by the Butcher center classroom.
The main objective is to help people become comfortable with public speaking so
if, any source of uncontrollable anxiety persist report to leader so they can report
to event leaders for emergency purposes.
Waivers
N/A
Emergency Care
In case of any emergency call 911 or assistance from the Wellness Center.
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Staff Plan
For this event the staff jobs are very simple. Before anyone arrives, a staff member will
make sure the technical part of the event will work. This means someone will check to see if the
computer and the projector are working correctly. When the students enter makes sure everyone
that enters signs a sign-in form before they can participate. After everyone is signed in, make
sure there are enough tables and chairs for everyone.
Next, one staff member will go over every game we will be playing and the rules will be
explained as well. After this we as a staff will start the first game by having tables of students
play together for the Mirror Challenge. When that’s over, we will cut the class in half by
counting out how many are in the room, and then split it during the Roast and Lip-Sync sessions.
One staff member will run the Lip-Sync battle while another will work on the Roast Battles. A
third will take photos of the event and the remaining member can pump up the enthusiasm of the
participants.
Once all games and competition have been completed, a staff member will hand out a
feedback sheet that must be filled out and left on the table once everyone is ready to leave.
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Sequencing/Flow Plan
Planning
Group Members
Butcher Center 118
Setting up the tables and chairs, putting the cookies and water out, making sure
the computer and Wifi are on and ready
Transition 1
Participants arrive, sign in, and find seats
Group members count off everyone who is in attendance
Welcome everyone
Anticipation
Group members explain to everyone the sequence of events and how each event will go.
Put people in order of what event they want to participate in/who they want to go against.
Transition 2
Group Members assist in any questions that people have before the festivities begin.
Participants get cookies and water, wait for the first event to begin.
Participation
2 group members are in the front with the stopwatch and judging each event.
2 group leaders are in the back helping with anyone who might have questions/concerns
and people who come in late. They will also be taking photos of the event.
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Ending of the Program
As the program ends, we will have everyone come together in the classroom.
We will explain how the program helps people face stage anxiety and the fear of
embarrassment.
Feed Back
After all events are over, we encourage everyone to fill out a feedback form that will let
us know what we did good on/what we need to improve on.
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Evaluation Plan
For the event, we used feedback forms that would allow everyone to fill it out after the
program. The feedback form resembled this:
Feedback Form
Overall, how entertaining was the event?
Pick a number from 1-10:
After the event, how inspired did you feel to always participate in events such as this one?
What improvements can be made?
What was the single best part of the event?
This feedback form was developed in order to improve our program in the future and to
learn from our mistakes. These were basic questions that would give us an idea of how
entertaining the program was, if they are willing to participate again, if there were
improvements that were needed, and what were its better qualities.
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The first question allows the participants to use a range of numbers to express how they
felt about the program. The second told us if they were inspired by the program, so we would
know if it’s something to conduct again. The third question on improvement allows us to
understand our mistakes so we can make them better in the future. The final question lets us
know what we have done right, and what to keep for any future program.
The results of our program have shown that there are still some things we need to work
on. Of the 23 students that participated in the program, 22 of them filled out the survey.
63.6% of the class rated the entertainment of the event 8-10. 31.8% of the class rated the
entertainment of the event 5-7. 4.5% rated the entertainment of the event 4-0.
36.4% felt inspired to try the program again, or something similar to it in the future.
36.4% felt so-so about the event, uncertain if it was something that they would want to do in
the future. 27.3% felt that it was a program that they wouldn’t want to do again.
64%
32%
4%
PARTICIPATION ENTERTAINMENT RATING
8-10 Rating 5-7 Rating 4-0 Rating
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The comments on improvement varied greatly. Some of the comments include how there
should have been more time, how the program felt slow at times or awkward, and how there
should have been more involvement from the programmers. There were conflicting issues of
forcing people to participate or not forcing people to participate.
The comments on the best parts of the programs mainly revolved around the Lip-Sync
battle, and how people got to watch, laugh, and have fun. There were a few comments on the
Roast battles, even though that ended early due to not enough participation.
The results from the feedback forms have shown that our goals and objectives have been
met in some activities, but not in all of them through the program. Our goals and objectives
were:
Goal 1: To promote self-confidence.
• Have at least 60% of people participate in each activity during the program.
• Offer assistance to at least three people too nervous to participate in the program.
• To be shown an example done by one of the programmers during the program.
36%
36%
27%
PROGRAM INSPIRATION
Inspired Maybe/So-so Not Inspired
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Goal 2: To gain friendships.
• Allow everyone the chance to group up in an activity.
• Have a programmer offer to duet or battle with at least three people/groups.
• Cheer participants on as they do each activity to get them comfortable and given more
attention.
Goal 3: To create a fun, free environment.
• Allow participants artistic freedom for each activity by providing fun music and different
props.
• To make limited rules for each act, so they can express themselves while keeping the
event safe.
• To have the event open to all people who wish to join, and to make it non-profit.
Mirror Challenge Goal Evaluation
The Mirror Challenge had everyone participate in it. The programmers moved around and
watched over the students to ensure that everyone was
okay. However, we failed to show an example about the
activity, as we felt at the time that it was easy enough to
understand and not need a demonstration. It did get some
people laughing as they had fun moving with others.
With this in mind, our goal of promoting self-confidence
was reached, though not to its full potential.
In gaining friendships, the participants of the
Mirror Challenge allowed everyone to partner up with
someone in the class. For those that were straggling
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through the door, they were offered help by the programmers to play with them in the challenge.
The programmers also cheered on everyone as they promoted for everyone to go a little wilder
with their moves or to move faster. The goal has been reached, allowing everyone to have fun
with their partners and friends. It got them talking to each other a little more.
We reached the goal of creating a fun/free environment for the participants. While they
were in a slightly restrictive area for their movements, they were able to do fun moves of their
choice. The only rules of the Mirror Challenge were to mimic each other until one messed up,
and if a light shines on them, they had to move faster. Otherwise, they could move however they
pleased. Plus the activity was open to everyone, including those that were coming in late.
Lip-Sync Battle Goal Evaluation
The Lip-Sync Challenge struggled to have people
participate. While we did manage to get 80% up in front of
the class, nobody ever seemed able to finish a song. There
were several times where assistance was offered to
participants in order to help them along. Some participated
in the activity with that while others did not. The
programmers showed by example by both being lead singers
and back-up dancers for the students. Through this program,
we reached the goal of promoting self-confidence.
For our goal on gaining friendships, the
programmers helped and offered assistance to the students.
We people managed to group up different students during
the event, allowing them to have fun together. The
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programmers and the students often cheered on people who were in lip singing, even if the
participant didn’t want to try the event anymore. This is why the goal of gaining friendships was
met.
The Lip-Sync Battle allowed students to pick out songs that they enjoyed with slightly
limited rules. The rules were that the song couldn’t be longer than five minutes, that the song had
to be PG-13, there had to be lyrics to the song, and it had to be found on YouTube. The activity
was open to everyone; however, students struggled to want to participate. The goal of having a
creative environment was met; however, it could have been met better if there were less rules.
Roast Battle Evaluation
The Roast Battle failed to promote self-confidence or to gain friendships. Students didn’t
wish to participate in the event, as no one seemed to know what to say or start with. There was
not enough motivation to get the students to play along to the event, even though they had the
opportunity to have the programmers help them or offer suggestions.
The opportunity of creating a fun, free environment was there, however it couldn’t be
reached with the lack of participation. People could say what they wanted, though it had to be
PG-13, and it was open for anyone in the group to join. Everyone seemed stuck or uncertain
about what to say or do, that creating such an environment was not possible.
Lessons Learned
The program does encounter anxiety, and in a fun way through the events that were
planned. Everyone seemed to laugh and have fun, especially in the Lip-Sync Battle, however it is
hard to have people confront stage anxiety in these situations, even if your true voice isn’t being
heard. The Roast Battle, while a good concept, failed to pull off due to not enough motivation
and possibly due to lack of time and example by their peers. The Mirror Challenge was short and
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sweet, and everyone got to loosen up a little from it, but there wasn’t a lot of space available for
everyone to spread out and move.
In order to pull this sort of program, we need to have both an active audience and a more
relaxed environment. If this was done in the evening with more time for each event, then better
results may have been shown. Motivation is a key for participants, and it can be very hard to pull
off in the wrong environment. This will need to be practiced for the future so everyone has a
better time.
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References
Create your marketing strategy. (n.d.). Retrieved April 19, 2017, from
http://www.infoentrepreneurs.org/en/guides/create-your-marketing-strategy/
Novotney, A. (2014, September). Students under pressure. Retrieved April 19, 2017, from
http://www.apa.org/monitor/2014/09/cover-pressure.aspx
