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Independent Study Division of Adult Education 2013-2014 Compliance Rules Handbook
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Independent StudyDivision of Adult
Education2013-2014Compliance Rules Handbook
Master Agreement Must be filled out completely (no
blank spaces!!!) Use N/A if not applicable!!!
Must be completed each semester! Fall and Spring!(2 per yr!)
Master AgreementName:ID Number: (Found on registration slip)School: adult school site ex: CVAGrade: Ask CE students /If RA(Regular Adult), ask what grade they finished last in HS.DOB: birthdateAddress, City ZipSending school: If a CE (write HS name ex: HHS)/ RA: write (N/A)Phone: fill in all, or write N/A
Write N/A for any blank spaces!!!
Master Agreement
The I.S. Start Date is the date when teacher and student first meet. It is the first date you can begin collecting attendance hours in Web Attendance.
Master Agreement
The Ending Date is always the last day of the semester. A new Master Agreement must be completed in the Fall and Spring Semesters. 2 Master Agreements per school year are needed in student folders.
Master Agreement (RA=Regular Adults)
Write: Student Name
All dates must be the same! Student and Teacher signatures required!
Master Agreement (CE’s =Concurrently Enrolled)Student Signature, Teacher Signature and Parent Signature must be signed for CE students! Use the same date on all!
Master Agreement
The date on page 2 of the Master Agreement should be a date that is 1 or more days before the I.S. Start Date. (The best date to choose is the day the student enrolled with the counselor.)
Student Schedule
This is the best date to use on page 2 of the Master Agreement next to signatures.
Master Agreement
Educational Goals: Check “Complete High School Diploma” for RA’s (Regular Adults)
Check “Make-up Credits” and check “Concurrent Enrollment” only if the student is a CE.
Master Agreement
Time: Exact Time of Appointment ex: 2:45 p.m.Day: Exact Day of Appointment ex: Monday
Frequency: ex: weeklyLocation: Your adult school site
Manner: conference
Master Agreement
CAHSEE ELA and Math: Either P for “Pass” or F for “Fail”. If they haven’t taken it yet, write “F”.
Master AgreementsSubjects: List current subject. For ex: US Government.
Credits Attempted: ex: 1
Very Important: Please remember to add new courses as the student continues with you in the semester!!!!
Course Contract Course contracts should be filled out for every course taken. You should have one for the Fall and one for the Spring Semesters (2 per year, only if student course isn’t completed in the first semester and it continues into the second semester )
Example #1: Jesus Martinez started U.S. Government in Fall semester on 11/18/12 and finished
2/20/13(Spring). He needs 2 course contracts for U.S. Government!
Example #2: Mary Jones started U.S. Government in Fall semester on 8/12/13 and finished on
10/21/13(Fall). She needs 1 course contract for U.S. Government!
Course Contract Fill out Completely! No blank spaces!
Name of Student
School: Your site nameFor example: CVA
Instructor name:
Date: This should be the same as the I.S. Start Date on the Master Agreement!
Course Contract
If a student, Like Jesus Martinez, had an I.S. start date on 11/18/2012 (Fall Semester) in U.S. Government, write that date
If he didn’t finish in the Fall Semester and is continuing U.S. Government in the Spring, fill out a new (second) course contract and write the first day of the Spring Semester as the date.
Keep both contracts in his file!
Fall
Spring
Course Contract
Description of Major Learning Activities and/or study materials:
Magruder’s American Government
N/AN/A
Study Guide and other various materialsNever leave blank spaces!
Course ContractStudent and Teacher Signatures needed
Date should be the same as above
Circle the course number
Course ContractFill in student ID #
Grade Level: 12, for example
Course #: 9055, for example
Grade: A, for example
Date: The date they finished
Instructor Signature
Proposed next course of study: Write: “See counselor”
Course Contract Fall
What if Jesus Martinez has two contracts because he worked on U. S. Government in both the Fall and the Spring? Which copy should I use to fill out his course completion grade?
Use the most current course contract to fill out his grade, and write, “See Spring Contract For Grade” on his older contract
See Spring Contract for Grade
Keep Both Contracts in his File!!! Turn in most current “Course Completion” copy to counselors when he has finished
2012
2013
Fill out most current for grade
Spring
Work Samples4 POINT RULE
A stamped “original” work sample is required per week.
It must have student name on top.
It must have a letter grade, check mark, plus sign, or other ”corrected” feature.
It must have a “stamp” in the lower right- hand corner
It must have S.G.(Study Guide), Chapter number and Page Number
Work Sample “Stamp”Student’s “First” and “Last” Name
Dates for the week of web attendance
Course name
“Hours” of attendance per week (3 hours per day X 5 days, for a total of 15 hours per week)
Circle 5% (all the time)
Write your signature
Work Sample “Stamp” Must be in the lower right-hand corner
of work sample
Work Sample New Feature: Write SG (Study Guide), Chapter # and Page # in bottom right-hand corner under stamp.
WHY? A recommended practice from C.C.I.S. President, so auditors can easily find where the “sample” can be found. We don’t have work record sheets in our files, so this is a quick way for them to find sample curriculum quickly and easily in our “white binders”.
What Happens with a Work Sample During a Holiday? Write the entire
week, for example 2/12/13-2/18/13 in the stamp, but note which day was Holiday and only give hours for 4 days (12/12)
Holiday Stamp
Regular Stamp
Grade Drop Slips
http://suhsdase.weebly.com
Click on: more…Click on: Daily Learning TargetsYou will find grade/drop slips there
Recycle Your Old Course Contracts!!! Throw them in the Blue Bin! We have new Course Contracts!!! Includes new textbook titles and study
guides! Please use the newest version of the
Course Contract!
What do I do if I am running low on Master Agreements or Course Contracts?
Contact your site secretaries/clerical staff and they will put in order to duplicating
Give them a sample so they can refer to the form #
The ARC doesn’t have extra supply
Rules to Follow 2013-2014 Keep all Master Agreements, Course Contracts and
work samples in brown folder (2013-14 school year)We are no longer recycling auditable folders!
Write student’s first and last name on tab(last name, first name) For example: Garcia, Hector
Keep brown files (auditable files) in one file cabinet Keep side manila folders in separate area and/or
different cabinet Keep brown folders uniform: Course Contracts on left,
Master Agreements on right, work samples on left, and completed courses with Course Contracts and work samples on right
Rules to Follow 2013-2014 NEVER leave blank spaces: Write N/A if not
applicable Fill out two Master Agreements (one for Fall
and one for Spring) The I.S. Start Date on Master Agreement
must be the first day teacher meets with student (You can begin collecting hours on that date)
The Ending Date on the Master Agreement is always the last day of the semester
Rules to Follow 2013-2014 The date on page 2 of the Master Agreement
should be a date that is 1 or more days before the I.S. Start Date. (The best date to choose is the day the student enrolled with the counselor.)All dates must match!
Never collect hours on holidays! (See 2013-14 Calendar attached)
Collect one work sample per week Stamp with the “4 Point Rule” Stamp should have “hours” as earned ADA Document any changes to schedule, time, special
needs, etc. on registration slip with an asterisk *
Rules to Follow 2013-2014 At the end of the school year on June 2,
2014, you will be paid extra- duty to organize your brown auditable files for the entire school year in alphabetical order in a box for ALL I.S. teachers at your site. Label the box: I.S. 2013-2014, and your school site name. Give your completed box to your site’s student worker. The student worker will put the box in the shed for you.
I.S. Meeting Dates: December 13, 2013 1:00-4:00 (extra -
duty) May 9, 2014 1:00-4:00 (extra-duty)
Bring an active file folder with you Bring questions or concerns
