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Tender No: RCC/NR/UPSO-2/ENG/LT-126/2017-18

LIMITED TENDER – Engineering, Procurement, Construction and 1 Year Free Comprehensive Operation & Maintenance of proposed 150KWP On Grid Roof Mounted Captive Solar Power Plant with its Comprehensive Operation & Maintenance under AMC for further 4 Years at LALKUAN DEPOT, HALDWANI DISTRICT UTTRAKHAND

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Indian Oil Corporation Limited

NORTHERN REGION OFFICE

REGIONAL CONTRACT CELL,

INDIAN OIL CORPORATION LTD (MD) 1, AUROBINDO MARG, YUSUF SARAI,

NEW DELHI-110016

NAME OF WORK: ENGINEERING, PROCUREMENT, CONSTRUCTION AND 1 YEAR FREE

COMPREHENSIVE OPERATION & MAINTENANCE OF PROPOSED

150KWP ON GRID ROOF MOUNTED CAPTIVE SOLAR POWER PLANT

WITH ITS COMPREHENSIVE OPERATION & MAINTENANCE UNDER

AMC FOR FURTHER 4 YEARS AT LALKUAN DEPOT, HALDWANI

DISTRICT UTTRAKHAND

PART ‘A’: TECHNICAL COMMERCIAL BID

TENDER NO: RCC/NR/UPSO-2/ENG/LT-126/2017-18

Last date of tender submission: 22/01/2018 at 15:00 hrs

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INDEX

SN DESCRIPTION PAGE NOS. PART A: TECHNICAL BID

1. Notice Inviting e-Tender –Website -Annex-1

2. Abbreviations and notations- Annex-2

3. Special terms and conditions of contract- Annex-3

4. List of Drawings -Annex-4

5. Scope of Work-Annex-5 Attached separately

6. PERFORMANCE GUARANTEE TEST / YEARLY PERFORMANCE

EVALUATION–Annex -6 Attached Seprately

7. List of approved makes/ brands-Annex-7

8. Technical Specification for Civil Works Vol- 1 Attached separately

9. Technical Specification for Civil Works Vol-2 Attached separately

10. Drawings Attached separately

PART B: COMMERCIAL BID

1 Statement of Credentials to be furnished by tenderer-Annex-A

2. Declaration A, B, C, D - Annex-B

3. List of Directors of Indian Oil Corporation Limited –Annex-C

4. Proforma of Declaration of Black Listing / Holiday Listing- Annex-D

5. Proforma for tender not tampered- Annexure -E

6 Format for consent letter for payment through Electronic Mode.-Annex-F

7 Format for acceptance of tender terms and conditions Attached separately

8 General conditions of contract with safety practices Attached separately

9 Safety Declaration –Annex-G

10 Indemnity Bond for undertaking for ESIC-Annex-H

11 Undertaking for GSTIN-Annex-I

12 Declaration (to be executed on obtaining work order)-Annex-J

13 Form of Bank Guarantee for Earnest Money Deposit (EMD)- Annex-K

14 Bank Guarantee proforma in lieu of Security Deposit (SD)-Annex-L

15 Proforma for non engagement of child labour- Annex -M

16 Form of contract – Annex-N

17 Special Instructions to the bidder for participating in e-Tender Attached separately

18 FAQs on Online EMD Payment facility in IOCL e-tendering system Attached separately

PRICE BID

1 Price schedule – BOQ file / PR document Attached separately

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ANNEXURE -1 NOTICE INVITING E-TENDER

Indian Oil Corporation Limited invites electronic bids through its website https://iocletenders.nic.in

under single - bid system for the work as detailed below from indigenous bidders fulfilling the

qualifying requirements as stated hereunder.

1. TENDER NO. : RCC/NR/UPSO-2/ENG/LT-126/2017-18

2. E-Tender ID 2018_NRO_67819_1

3. NAME OF WORK : ENGINEERING, PROCUREMENT, CONSTRUCTION AND 1 YEAR FREE COMPREHENSIVE OPERATION & MAINTENANCE OF PROPOSED 150KWP ON GRID ROOF MOUNTED CAPTIVE SOLAR POWER PLANT WITH ITS COMPREHENSIVE OPERATION & MAINTENANCE UNDER AMC FOR FURTHER 4 YEARS AT LALKUAN DEPOT, HALDWANI DISTRICT UTTRAKHAND

4. LOCATION OF

WORK

: LALKUAN DEPOT, HALDWANI DISTRICT UTTRAKHAND

5. ESTIMATED VALUE

OF WORK

(Including AMC)

Rs. 104.13 Lacs (Inclusive of GST as applicable)

6. TENDER FEE : Nil

Bidders are required to download the tender documents free

of cost from IOCL e-tender website

(https://iocletenders.nic.in)

7. EARNEST MONEY

DEPOSIT

: Rs. 1,05,000.00 (Rs. One Lakh Five Thousand only) EMD should be deposited as detailed below : Online EMD payment through Net Banking or NEFT/RTGS or

Bank Guarantee. Bank Guarantee as an instrument towards Earnest money

deposit shall be accepted only if amount of EMD is more than Rupees One lakh.

For detail about process of payment of online EMD, bidders shall refer “Special Instructions to the Bidder (SITB)” and “FAQs - Online EMD Facility in IOCL e-Tendering” documents attached separately along with the tender.

Offline EMD payment through Demand Draft (DD), Bankers Cheque (BC) and Swift Transfer shall not be accepted. In case of Bank Guarantee, bidder will upload scanned copy of BG as exemption document. Original BG shall be sent by the bidders /bank to Tender Issuing Authority as mentioned in the tender. Original BG should reach to Tender Issuing Authority before due date of opening of bids. For the purpose of receipt of BG, the time recorded in the receipt/DAK section against receipt shall also be considered as receipt time.

https://iocletenders.nic.in/

https://iocletenders.nic.in/

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Only those physical BG instruments found matching with the copy submitted in the e-portal shall be considered as valid. Bank Guarantee is to be executed by Nationalised / Scheduled Bank towards EMD and should be valid for 07 (seven) months from the date of opening of technical bid . If needed, validity of BG should be extended by the party / Bank. Bank Guarantee should be submitted as per enclosed proforma only by the Tenderer. Such BG should be submitted only in a sealed envelope of the issuing Bank and should not be in open condition. If BG towards EMD is submitted in any manner other than aforesaid, the Tender is liable to be rejected. If the original BG instrument is not received by the due date and time as specified above, the bid shall be summarily rejected. Exemption from submission of EMD: a. Parties registered with any of the following agencies/bodies as per Public Procurement Policy for Micro & Small Enterprises(MSE) Order 2012 are exempted categories from payment of EMD provided that the registration certificate issued by any one of these below mentioned agencies must be valid as on close date of tender . Bidders who have applied for registration or renewal of registration with any of these agencies/bodies but have not obtained the valid certificate as on close date of tender are not eligible for exemption. i. District Industries Centre(DIC) ii. Khadi and Village Industries Commission (KVIC) iii. Khadi and Village Industries Board iv. Coir Board v. National Small Industries Corporation(NSIC) vi. Directorate of Handicraft and Handloom vii. Udyog Aadhar Memorandum (UAM) viii. Any other body specified by Ministry of MSME

Note: Against UAM, copy of acknowledgement generated online shall be acceptable.

b. PSUs (Central & State) and JVs of IOCL. are exempted from submission of EMD.

A copy of the EMD instrument or exemption certificate in case of exempted categories shall be uploaded along with clear scanned copies of required documents to substantiate the claim towards their credentials along with the tender documents in the appropriate link.

Tenderers not paying EMD or not uploading valid exemption

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certificate or scan copy of BG on or before tender submission, date and time will be summarily rejected.

8. TENDER DOWNLOAD PERIOD FROM e-TENDER PORTAL:

a) Starts on : 09/01/2018 @15:00 Hrs.

b) Ends on : 22/01/2018 @15:00 Hrs.

9. PRE BID MEETING : Not Required

10. SUBMISSION OF TENDER IN e-TENDER PORTAL:

a) Starts on : 09/01/2018 @15:00 Hrs.

b) Ends on : 22/01/2018 @15:00 Hrs.

11. DUE DATE FOR OPENING OF TENDER:

12. Opening of Tender

23/01/2018 @15:00 Hrs.

13. TENDER VALIDITY : Offer shall be valid for 120 Days from date of opening of

technical bid. In case of requirement, IOCL may seek further

extension of the validity of the offer from the bidders.

14. WORK

COMPLETION

TIME

: As per Clause No. 7 of Special Terms and Conditions

(Annexure 3)

15. MODE OF TENDER

SUBMISSION

You may please note that this is an e-Tender and can only

be downloaded and submitted in the manner specified in

‘Special Instructions to bidders for participating in e-tender’

attached separately in this tender

16. CONTACT PERSON Kumari Anamika,Mgr.(Contracts)

Tel No.-(011)26518080 Extn 2347

Email: [email protected]

17.0 SPECIFIC CLAUSES ON TAXATION:

a. The following clauses are relevant for tenders involving PURCHASE OF GOODS

and/or SERVICES:

Clause

No.

Description

DEFINITIONS

1 Contractual period / Work Completion Period /Contractual Delivery Date /

Contractual Completion Period shall mean the Scheduled Delivery / Completion

Period as mentioned in the LOA (Letter of Acceptance) or Purchase Order or

Work Order and shall also include approved extensions, if any.

GENERAL

1 Where any portion of the GCC/any other section of tender, is repugnant to or at

variance with any provision of the Standard Taxation Condition (STC), then the

provision of the STC shall be deemed to override the provisions of the GCC and

shall, to the extent of such repugnance or variations, prevail.

2 For the purpose of this STC, the term “tax” in addition to tax imposed under

CGST (Central Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union

Territory Tax)/ GST Compensation Cess Acts, also includes any duties, cess or

statutory levies levied by central or state authorities.

3 Rate variation in Taxes and any new promulgated taxes after last date of the

submission of price bid only on the final product and/or services (applicable to

invoices raised on IOCL) within the contractual delivery date /period (including

mailto:[email protected]

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Clause

No.

Description

extension approved if any) shall be on IOCL’s Account against submission of

documentary evidence.

Further , in case of delay in delivery of goods and/or services, any upward rate

variation in Taxes and any new promulgated taxes imposed after the contractual

delivery date shall be to the Seller’s / Contractor’s Account.

Similarly in case of any reduction in the rate(s) of the Taxes between last date of

submission of price bid relevant to the Contract and the date of execution of

activities under the contract, the Contractor shall pass on the benefit of such

reduction to IOCL with the view that IOCL shall pay reduced duty/Tax to Govt.

4 Wherever any escalation / de-escalation linked to raw material price (Basic price

excluding taxes) is allowed as per terms of the contract, Variation to the extent

related to escalation / de-escalation of value of material shall be allowed without

Tax unless specified otherwise.

5 It would be the responsibility of the contractor to get the registration with the

respective Tax authorities. Any taxes being charged by the Contractors would be

claimed by issuing proper TAX Invoice indicating details /elements of all taxes

charged and necessary requirements as prescribed under the respective tax laws

and also to mention his correct and valid registration number(s) along with

IOCL’s registration number as applicable for particular supply on all invoices

raised on IOCL.

Contractor to provide the GSTIN number from where the supply is proposed to

be under taken. Further the HSN Code / Service Accounting Code (SAC) as

applicable for the subject tender needs to be provided in the columns provided in

the technical bid.

In case the contractor is opting for Composition scheme under the GST laws (i.e

Section 10 of the CGST Act, 2017 and similar provisions under the respective

State / UT law), the contractor should confirm the same. Further the contractor

to confirm the issuance of Bill of Supply while submission of tender documents

and no GST will be charged on IOCL.

In case the contractor is falling under Unregistered category, the contractor

should confirm the same.

6 The contractor would be liable to reimburse or make good of any loss/claim by

IOCL towards tax credit rejected /disallowed by any tax authorities due to non

deposit of taxes or non updation of the data in GSTIN network or non filling of

returns or non compliance of tax laws by the Contractor by issuance of suitable

credit note to IOCL. In case, contractor does not issues credit note to IOCL, IOCL

would be constrained to recover the amount including interest payable alongwith

Statutory levy/Tax, if any, payable on such recovery.

7 Tax element on any Debit Note / Supplementary invoice, raised by the contractor

will be reimbursed by IOCL as long as the same is within the permissible time

limit as per the respective taxation laws and also permissible under the Contract

terms and conditions. Contractors to ensure that such debit Notes are uploaded

while filing the Statutory returns as may be prescribed from time to time.

8 The contractor will be under obligation for quoting/charging correct rate of tax as

prescribed under the respective Tax Laws. Further the Contractor shall avail and

pass on benefits of all exemptions/concessions/benefits/waiver or any other

benefits of similar nature or kind available under the Tax Laws. In no case,

differential Tax Claims due to wrong classification of goods and/or services or

understanding of law or rules or regulations or any other reasons of similar

nature shall be entertained by IOCL.

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Clause

No.

Description

9 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong levy of tax

i.e. payment of Integrated Tax in place of Central Tax+ State/Union Territory

Tax or vice versa, the contractor is liable to make good the loss suffered by IOCL

by issuance of suitable credit note to IOCL. In case, contractor does not issue

credit note to IOCL, IOCL would be constrained to recover the amount including

interest payable alongwith Statutory levy, if any, payable on such recovery.

10 In case the contractor is opting for Composition scheme under the GST laws, in

such event the evaluation of his bid will be based on the Quoted Price.

In case the contractor is falling under Unregistered category, then GST liability, if

any, on IOCL will be included for the purpose of evaluation.

11 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be

reduced from the delivered price to arrive at the net landed cost.

12 IOCL shall reimburse GST levied as per invoice issued by the Contractor as

prescribed under section 31 of the CGST Act and respective states and Rules.

13 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and

all certificates, documents and declarations as are required by IOCL to avail of

the ITC with respect to GST reimbursed by IOCL on materials sold to IOCL.

14 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at

the time of raising Invoice if the invoices raised are not as per Tax rates

mentioned in the bid, payment will be limited to the rate quoted as per BID

subject to increase /decrease in Rates after last date of submission of Price Bid

provided delivery is within the Contractual period.

15 CUSTOM DUTY (These clauses will not be applicable wherever port clearances

are in the scope of IOC and IOC is to take delivery at Port) applicable for Global

Tender

15.1 Custom Duty for this clause shall mean Basic Custom Duty, Additional Duty of

Customs levied under Section 3 of the Customs Tariff Act equivalent to the IGST

and Education Cess and Secondary and Higher Secondary Cess.

15.2 The contractor shall within 7 (seven) days of dispatch /shipment of any such

materials forward to the owner, the following documents.

(i)Supplier’s /Vendor Invoice indicating item wise price of the materials

for the purpose of assessing customs and other Import duties

(ii) Bill of lading/Airway Bill

(iii) Package wise packing list

(iv) Certificate of origin and other relevant documents relating to the

identification of the materials.

(v) Other relevant documents for the assessment of customs duties and

the clearance of goods through Customs.

15.3 The Contractor shall also be fully responsible for Port and Customs clearance

including stevedoring, handling, unloading, loading and storage and for satisfying

all Port and Customs formalities for the clearance of the goods , including

preparation of the BILL(s) of Entry mentioning the applicable GSTIN of IOCL and

other documents required for import and or/clearance of the goods. The

applicable GSTIN shall be advised by IOCL. The Contractor shall also be fully

responsible for any delays, penalties, interest, demurrages, shortages and any

other charges and losses, if any in this regard.

15.4 The Custom Duty payable shall be reimbursed on production of supporting

documents or paid directly to the Customs Authority, as the case may be.

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Clause

No.

Description

15.5 IOCL shall pay the CUSTOM DUTY within 1 (one) working day or specified under

Customs law, after the day on which the CONTRACTOR furnishes the complete

necessary documents including duty requisition slip along with BILL of ENTRY to

the IOCL’s designated office for release of requisite materials/ equipment from

Customs.

However additional cost on account of delayed payment of Custom duty due to

IOCL’ s fault shall be paid by IOCL.

15.6 IOCL will not bear liability towards payment of safeguard duty, Anti Dumping

duty, Protective Duty or Countervailing Duty on subsidized articles or any other

such duties of Customs imposed by the Government of India under Custom Tariff

Act 1975 applicable on such materials in India.

15.7 All other costs towards Port and Customs Clearance shall be the contractor’s

responsibility including appointment and payment to clearing agents and no

reimbursement will be made by IOCL except as quoted in the price bid.

15.8 The contractor shall provide IOCL with all documents necessary for IOCL to claim

Input Tax Credit (ITC) of the IGST levied under Section 3 of the Custom Tariff

Act. Should the contractor fail to provide any such document(s) resulting in a

shortfall in the ITC available to IOCL, the shortfall shall be made good by the

contractor by issuance of suitable credit note to IOCL. In case the contractor

does not issue credit note to IOCL, in such case, IOCL would be constrained to

recover the amount along with interest and statutory levy, if any, and such

recovery would be without pre-judice to any other mode of recovery from the

Running Account or other bills or payments to the Contractor.

15.9 The input tax credit available to IOCL will be reduced to arrive at the net Landed

cost in the hand of IOCL for evaluating the Bids.

15.10 In case the bidder is availing any exemption under the prevailing customs law,

then necessary documentary proof for availing the said exemption is required to

be submitted. In the event of non submission of the requisite documents as per

the conditions for availing the exemption by the successful bidder, then the

additional outflow on account of various taxes and duties will be recovered from

the bidder.

15.11 The Tariff Head under which the goods will fall should be clearly mentioned along

with the Custom Duty Rate at the time of submission of Bid.

16 ROAD PERMIT /WAY BILL

16.1 IOCL will issue Road Permit/Way Bill, by whatever name it is called, to the

Contractor only in those cases where materials is purchased by IOCL directly

and/or IOC is statutorily required to issue the Road permit/Way Bill, by whatever

name it is called. Contractor will be under obligation for proper utilization of road

permits for the specific supply and in case of seizure of goods/vehicle; the

Contractor will be wholly responsible for release and reimburse the litigation cost

to IOCL.

16.2 IOCL shall on no account be responsible for delay or hold up due to the timely

non availability of such documents as are required to be furnished by the owner

to obtain the Road Permit/Way bill, by whatever name it is called. However, IOCL

shall make best efforts to provide sufficient number of Road Permits/way bill, by

whatever name it is called. on demand to avoid any delay or Hold up.

17 Works Contract

17.1 Works contracts as defined under the GST law includes Contracts for Building,

Construction, Fabrication, Completion, Erection, Installation, Fitting out,

Improvement, Modification, Repair, Maintenance, Renovation, Alteration or

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Clause

No.

Description

Commissioning of any immovable property wherein transfer of goods is involved

in the execution of such contracts.

Composite Supply has been defined as supply in which two or more supply of

goods or service or both or any combination are naturally bundled and supplied

in conjunction with each other in the ordinary course of Business, and then the

rate as applicable for principal supply will be applicable on the entire transaction.

Mixed supply has been defined as supplies of goods or service or both which are

made in conjunction with each other for a single price and which does not

constitute a composite supply then the rate as applicable for the highest rate will

be applicable.

In view of the above various definitions under GST law, bidders are required to

evaluate the jobs to be undertaken covered under the tender and quote

accordingly by taking in to account the nature of Job read with the legal

provision.

The place of supply in relation to an immovable property shall be the location at

which the immovable property is located or intended to be located.

17.2

In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be

reduced from the delivered price to arrive at the net landed cost. IOCL shall

reimburse GST levied as per TAX invoice issued by the Contractor as prescribed

under respective GST Acts and Rules. In case the contractor is not permitted to

issue Tax Invoice the same should be clearly mentioned in the price Bid.

17.3 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and

all certificates, documents and declarations as are required by IOCL to avail of

the ITC with respect to VAT reimbursed by IOCL on materials sold to IOCL

17.4 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at

the time of raising Invoice if the invoices raised are not as per Tax rates

mentioned in the bid, payment will be limited to the rate quoted as per BID

subject to increase /decrease in Rates after last date of submission of Price Bid

provided delivery is within the Contractual period.

18.0 EVALUATION OF TENDERS:

A) 1. Each tenderer can submit only one bid.

It is clarified that a person shall be deemed to have submitted multiple bids if he

submits more than one bid either individually or in any combination of person

(individual capacity, proprietor, affiliates, partnership, association of persons,

Company). All such multiple bids shall be liable for rejection.

(a) A person shall for this purpose mean an individual, proprietor, any partner,

association of persons, affiliate and company.

(b) A company shall for this purpose include any artificial person whether constituted

under the laws of Indian or of any other country.

(c) A person shall be deemed to have bid in a partnership format or in association of

persons format if he is a partner of the firm which has submitted the bid or is a

member of any association of persons which has submitted a bid.

(d) A person shall be deemed to have bid in a Company format if, the person holds

more than 10% (ten percent) of the voting share capital of the company which has

submitted a bid, or is a Director of the Company which has submitted a bid, or holds

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more than 10% (ten percent) of voting share capital and/or is a Director of a holding

Company which has submitted the bid.

(e) Affiliates of a firm are not permitted to make separate bids directly or indirectly.

Two or more parties who are affiliates of one another can decide which affiliate will

make the bid. Only one affiliate may submit a bid. If two or more affiliates submit more

than one bid , then all such bids shall be liable for rejection.

2.Consultants or their subsidiary company or companies under the management of

consultant, are not eligible to quote for the execution of the same job for which they

are working as consultant.

3. Bids from Consortium or MOU parties shall not be accepted.

4.The tenders will be summarily rejected if requisite EMD or EMD exemption document

is not uploaded on e-tendering portal as mentioned in NIT.

5. The bid of the party will also be rejected on the following grounds:

i. Tenderer not meeting tender qualifying parameter norms specified / not submitting

pre qualifying and mandatory documents as per NIT.

ii. Non-withdrawal of conditions imposed in tender document & conditions imposed

during negotiations.

iii. A bidder who offers unsolicited reduction in the price offer whether before or after

the opening of the price part of the tender(s)/bid(s) shall be liable to have

his/its/their bid(s) rejected. Bidders may, however, at any stage offer a reduction if

such reduction is solicited or if the OWNER gives the Bidder an opportunity to offer

such reduction.

iv. Tenderer submitting fabricated/ false/ forged documents for the tender.

v. Tenderer put on holiday list during the pendency of this tender.

B) The procedure for evaluation of tenders shall be as follows:

1. Only the Technical Bid, of those parties uploading their tenders before due date and

time of submission, shall be considered for opening.

2. The techno-commercial bid shall be scrutinized & evaluated based on the qualifying

parameters mentioned elsewhere in NIT and on the basis of the uploaded documents

in e-tender portal.

3. Bidder is required to confirm their status on composition scheme along with

documentary evidence.

a. In case bidder confirms the status as “Yes” under composition scheme, bidder

need not to fill GST rate & Compensation Cess in BoQ, evaluation shall be done

considering both GST rate & Compensation Cess as 0.00%.

b. In case bidder confirms status as “No” under composition scheme, bidder is to

indicate GST rate & Compensation Cess (if applicable) in the BoQ as per their

understanding of applicable HSN. In the absence of these details in the BoQ,

evaluation shall be done considering current GST rate envisaged by IOCL as

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shown in the BoQ. However, in such instances, Compensation Cess shall be

considered as 0.00%.

4. Evaluation will be carried out on the basis of net landed cost considering GST, Cess

and estimated Input Tax Credit (ITC) available to Indian Oil as envisaged and

indicated in the BoQ for evaluation purpose. In case, there is any change in ITC rate

after award of contract, same will have no effect on evaluation done. GST is payable

as extra at indicated rate by bidder.

5. After opening the price bid, party who has quoted the lowest rate (L1 rate) derived on

the basis of net landed cost basis will be considered for award of work, with or without

negotiation as per the policy of the Corporation.

The net amount worked out after taking into cognizance the Quoted Rate plus

indicated GST less ITC (if any) shall be considered as net landed cost in order to

arrive at L1 bidder. To elaborate the same, a sample is given below for your

reference:

6.0 Negotiations shall not be conducted with the bidders as a matter of routine.

However, Corporation reserves the right to conduct negotiations. Tenderers will

have to attend the Office of INDIAN OIL CORPORATION LIMITED as informed by

Tender Issuing Authority for negotiations/clarifications as required in respect of

their quotation without any commitment from INDIAN OIL CORPORATION

LIMITED.

7.0 In case of tie between two or more bidders at L-1 position, all the L-1 bidders

shall be asked to submit discount bid in terms of percentage discount over

Percentage BOQ with the tender

ESTIMATED AMOUNT ‘A’ SAY: 100

QUOTED RATE (%) ‘ B ’ SAY: (-) 10

NET AMOUNT ‘C’ = A*(1-B/100) 90

GST (%) INDICATED BY THE BIDDER ‘D’

SAY : 18

APPLICABLE CESS (%) IF ANY ‘E’ SAY: 0

(GST PLUS CESS) AMOUNT ‘F’ 90*(18+0)/100) = 16.2

ITC (%) ‘G’ SAY: 27

ITC AMOUNT ‘H’ = D*C*G/100 18*90*0.27/100=

4.374

NET LANDED COST ‘I’ = C + F - H 101.826

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previous quoted amount in a sealed envelope. Above exercise shall currently be

an offline activity outside the e-portal.

8.0 The sealed envelope shall be opened jointly by one member from tendering group

and one from finance. The bidders while seeking revised bids, shall be advised to

witness the opening of sealed envelopes.

9.0 In case there is a tie again the bidder with the highest turnover worked out to

three decimal point in any of the last three years as submitted against turnover

criteria shall be considered as L-1 bidders

19.0 OTHER POINTS:

a. Any Addendum/ Corrigendum/ Sale Date Extension in respect of the tender

shall be issued on our website https://iocletenders.nic.in only & no separate

notification shall be issued in the press. Bidders are therefore requested to

regularly visit our website to keep themselves updated.

b. All bidders must login and visit their DASHBOARD on regular basis to get the

timely updates related to any communication sent in the form of e-mail/SMS

by system.

c. Legal dispute, if any, arising during the evaluation of the tender shall be

within the jurisdiction of local courts .

i. For disputes up to stage of LOA – Delhi

ii. For disputes during execution stage – Noida

d. Please visit our website https://iocletenders.nic.in for further details of this

tender.

e. Bidders may note that the following are attached separately and uploaded in

the e-tendering portal:

i. Special Instructions to bidders for participating in e-tendering

ii. FAQ’s –online EMD facility in IOCL e-tendering and

iii. Format for Acceptance of Tender Terms and Condition

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In case of irreconcilable conflict in technical matters between the provisions in the separate

contract documents concerning or governing the same aspect precedence shall be given to

the provisions contained in the documents mentioned below in the order in which they are

set out below:

Minutes of Pre Bid Meeting

Standard taxation Clause (STC)

Notice Inviting Tender

Formal contract

Acceptance of tender

Price Bid

Price schedule annexed to the letter of acceptance

Agreed variations annexed to the letter of acceptance

Addenda to tender documents

Special terms and conditions of contract

Special instructions to Bidders

Instructions to Bidders and particular conditions of contract

General conditions of contract.

Any variation or amendment issued after the execution of the formal contract shall

take precedence over the formal contract and all other Contract Documents.

Tender Inviting Authority

Chief General Manager (Contract Cell) NR

Regional Contract Cell, 3rd floor,


Merketing Division, Northern Region

1,Aurobindo Marg, Yusuf Sarai,

New Delhi-110016.

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ANNEXURE-2

ABBREVIATIONS & NOTATIONS

UNLESS OTHERWISE SPECIFIED FOLLOWING NOTATIONS/ ABBREVIATIONS SHALL BE APPLICABLE TO DOCUMENT

MM/mm - MILLIMETER

SQMM/sqmm/mm2 - SQUARE MILLIMETER

CM/cm - CENTIMETER

SQCM/Sqcm - SQUARE CENTIMETER

SFT/sft - SQUARE FEET

M/m/rm/RM - METRE / RUNNING METRE

SQM/sqm/m2 - SQUARE METRE

CUM/cum/m3 - CUBIC METRE

KG/kg - KILOGRAM

MT - METRIC TONNE

MS - MILD STEEL

DIA/dia/ - DIAMETER

NO (S) / Nos. / nos. - NUMBER(S)

PCC - PLAIN CEMENT CONCRETE

RCC - REINFORCED CEMENT CONCRETE

E-I-C - ENGINEER - IN - CHARGE

IS/BIS - INDIAN STANDARD

API - AMERICAN PETROLEUM INSTITUTE

JOB - JOB LUMPSUM

LS - LUMPSUM

EMD - EARNEST MONEY DEPOSIT

ISD - INITIAL SECURITY DEPOSIT

BG - BANK GUARANTEE

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ANNEXURE-3 SPECIAL TERMS AND CONDITIONS OF CONTRACT

1. GENERAL

1.1. Special Conditions of Contract (SCC) shall be read in conjunction with the General Conditions of Contract (GCC), Job Specifications, drawings and any other document forming part of this contract, wherever the context so requires.

1.2. Notwithstanding the sub-division of the documents into these separate parts and volumes, every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the contract in so far as it may be practicable to do so.

1.3. Where any portion of the GCC is repugnant to or at variance with any provision of the SCC, then the provision of the SCC shall be deemed to override the provisions of the GCC and shall, to the extent of such repugnance or variations, prevail.

1.4. Wherever it is mentioned in the specifications that the Contractor shall perform certain works or provide certain facilities, it is understood that the Contractor shall do so at his own cost, being deemed to be part of the relevant item in the SCHEDULE OF RATES / BOQ (SOR) whether expressly stated or not.

1.5. The materials, design and workmanship shall satisfy the relevant Indian Standards, the specifications contained herein and codes referred to. Where the specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied.

1.6. In so far as the contract does not deal with or provide by expression or implication for any aspect or specification with respect to the product(s) or any of them or with respect to any other matter or thing required to be furnished, done or supplied relative thereto or for the delivery thereof according to the contract, the internationally accepted relevant specification, standard of workmanship and/or codes or practices, as the case may be, shall apply. In the event of any doubt or ambiguity relative thereto, the Contractor shall seek the clarification of IOCL.

2. DEFINITIONS

The following expressions hereunder and elsewhere in the Contract documents used and their grammatical variations shall unless repugnant to the subject or context thereof, have the following meanings hereunder respectively assigned to them, namely:

2.1. “Bidder / Tenderer” shall mean the company, who has submitted their bid individually, against this tender document to Indian Oil Corporation Ltd. (IOCL) and includes the Bidders’ legal representative, his successors and permitted assignors.

2.2. “BOQ” shall mean Bill of Quantities.

2.3. “Contractor” means any person, company, firm or body who may be engaged by the Owner for works and services connected with the Project.

2.4. “Engineer In-charge (EIC)” shall mean Engineer responsible for the execution of the work of Solar PV Power Project.

2.5. “GCC” shall mean General Conditions of Contract.

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2.6. “Owner” shall mean Indian Oil Corporation Limited.

2.7. “PGT” shall mean Performance Guarantee Test as described in Clause 10.4

2.8. “PMC” shall mean Project Management Consultant.

2.9. “SCC” shall mean Special Conditions of Contract.

2.10. “SOR” shall mean Schedule of Rates.

3. BRIEF SCOPE OF WORK

IOCL intends to appoint suitable contractor with adequate credentials, through limited tender for the subject work. The solar Panels are to be provided on roof top of various buildings and the on-grid type solar system is proposed. The brief Scope of Work shall be as mentioned hereinafter but not limited to the following:

3.1. Part-A - Engineering, Procurement and Construction (EPC): Design, Engineering, Manufacturing, Supply, Packing and Forwarding, Transportation, Unloading, Storage, Installation, testing and Commissioning of subject capacity Solar Photovoltaic Project for captive consumption and comprehensive Operation & Maintenance of the proposed Solar plant for a period of one year from the date of successful project commissioning.

3.2. Part-B - Operation and maintenance: Operation and maintenance of Solar plant for a period of 4 year from the date of completion of work mentioned in Part A.

4. SITE DETAILS

Site location and access

The site is located in LALKUAN DEPOT, HALDWANI, HALDWANI DISTRICT, UTTRAKHAND, with Geo co-ordinates 28°56'47"N 77°39'27"E. Site Layout Plan attached.

4.1. Land availability and site description

Adequate Roof top area is available for solar PV panel installation on various existing buildings & adequate area is available in PMCC Room for field block, inverter and stores, etc. The details of available roof top area for various buildings at subject location are as follows:

S No Building Name Length

(in mtr)

Width (in mtr)

South facing

dimension

(in mtr)

Area (in Sq mtr)

Theoretical Available

hindrance free

Available

shadow free

01. Administrative Block 12.5 12.5 12.5 156.25 145 145

02. Old Control room 12 5 5 60 50 50

03. New Control room 12 15 15 180 170 170

04. Amenities block 9.46 7.46 7.46 70.57 65 65

05. EPMCC 10 7 7 70 70 70

06. Vacant Land adjacent

to Fire Water Tank

47 27 27 1269 1260 1260

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5. EXISTING ELECTRICAL SYSTEM AT PLANT

5.1. Power Supply Distribution System

The SLD of the location is attached. All the feeders are fed through a 440V LT bus which is being fed by Grid or Diesel Generators (in case of Grid outage).

5.2. Plant Operating Load

The average daytime operating load of the plant is as 105 kW and average night operating load is 90 kW.

6. CONTRACTOR SUPPLIED MATERIAL

6.1. All the equipments, materials, field instruments, consumables, etc. which are not specifically indicated in Owner’s Scope of Supply but are required for successful completion of the works as per specification, drawing, construction methodology etc., shall be included in the Contractor’s Scope of Supply.

6.2. All materials required for the civil works including cement, reinforcement, structural steel, sheeting, consumables, testing appliances, tools and tackles necessary for completing the work shall be supplied by the contractor at his own cost and shall conform to the job specifications and SCHEDULE OF RATES/ BOQ. No claim/ delay on this account will be entertained by the Owner.

6.3. The Contractor shall ensure that only the qualified and experienced personnel’s are appointed by him for discharge of work or part thereof. The Contractor may appoint sub-contractors for various works /certain materials / services for which contractor may seek prior approval from IOCL.

6.4. All expenses towards mobilization at site and demobilization including bringing in equipment, work force, materials, dismantling the equipment, clearing the site after completion of work and liaisoning with the State Grid and other concerned departments, if required, etc. shall be deemed to be included in the prices quoted and no separate payments on account of such expenses shall be entertained.

6.5. Contractor may have to work in energized or partly energized conditions. In such cases, it shall be the responsibility of the Contractor to arrange for necessary permits or shut downs and provide skilled and responsible persons for the execution of works. Contractor shall organize his works during the shutdown periods properly and complete the programmed works within the time given. Contractor shall not be paid any extra payments for working under the above said circumstances.

6.6. It shall be entirely the Contractor's responsibility to provide, operate and maintain all necessary construction equipments, scaffoldings and safety gadgets, cranes and other lifting tackles, tools and appliances to perform the work in a workman like and efficient manner and complete all the jobs as per time schedules. However, if any equipment/ facility are provided by Owner, the same shall be on chargeable basis.

6.7. Procurement and supply, in sequence and at the appropriate time, of all materials and consumables shall be entirely the Contractor's responsibility and his rates for execution of work will be inclusive of supply of all these items.

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6.8. In case any material is issued by the Owner, then it will be properly used and maintained. Subsequent to completion of its use, it will be returned to Owner in good condition. In case of damage or misuse of such stores, Owner will recover the cost from the Contractor from the payments due to the Contractor.

7. TIME SCHEDULE

7.1. Commissioning of the full capacity within 17 weeks from the date of Letter of Acceptance (LOA). The date of commissioning shall be considered as defined in Clause 28 of this chapter.

7.2. Performance Guarantee Test within 7 months & project acceptance within 16 months from the date of Letter of Acceptance (LOA).

7.3. Free Operation & Maintenance (O&M) of Solar plant shall be for 12 months from the date of project commissioning.

7.4. Overall completion time for work mentioned in clause 3.1 of SCC is 16 months from date of LOA.

7.5. Overall completion time for work mentioned in clause 3.2 of SCC is 48 months from date of completion of clause 3.1 of SCC.

7.6. The contractor shall submit a detailed PERT chart in line with the proposed time schedule covering all activities with various key phases of supply and service obligations under the contract such as supply schedule and field erection activities within fifteen (15) days of the date of LOA.

7.7. The time of commissioning / acceptance shall be inclusive of time for mobilisation, engineering, approval of the design & other materials and intervening monsoon, if any.

8. WORK SCHEDULE

8.1. Upon award of work, the Contractor shall provide detailed work schedule to the Engineer-In-Charge (EIC) covering all activities related to supply, installation, testing and commissioning falling under the scope of work.

8.2. There would be a kick-off meeting with the contractor, where in the contractor would present the detailed action plan, work plan schedule, critical/long delivery item plan, etc. along with the fortnightly review schedule.

9. GUARANTEES

9.1. Security Deposit

9.1.1. In partial modification of Clause 2.1.0.0 & Clause 4.4.0.0 of the General Conditions of Contract, the Contractor shall within 15 days from the date of issue of the LOA, furnish Security Deposit for an amount equivalent to 10% of the work order value in the form of Bank Guarantee (BG) towards Contract Performance Guarantee (PG) for commissioning of the full capacity of the project, establishment of PGT and for performance of 1 year free O&M.

9.1.2. The above BG towards Security Deposit cum Performance Guarantee shall be valid in the first instance for a period of not less than 19 (Nineteen) months from date of LOA.

9.1.3. If the total value of the Guarantee amount becomes deficient at any time till commissioning of project, the Contractor shall make up the deficiency within 10 (ten) days of such occurrence,

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by furnishing a BG for the deficient amount, failing which, the Owner shall be entitled to make up the deficiency by adjustment recovery from the Running Bills or any other amount payable.

9.1.4. For the Operations & Maintenance (O&M) contract period the BG (10% of the O&M contract value of that year) shall be furnished before the start of the O&M Period. The BG towards Security Deposit for O&M shall be valid in the first instance for a period of not less than 15 (fifteen) months. The Bank Guarantee shall be renewed every year during the O&M period.

9.1.5. BG shall be submitted by the Contractor as per format in subsequent Annexure from any scheduled bank in India or any foreign bank operating in India under the rules of Reserve Bank of India.

9.1.6. BG shall be returned to the Contractor after the validity is over and all the obligations of the contractor under the contract have been met.

9.1.7. If the completion of work of Part-A is delayed beyond schedule or there is short-fall in performance of Part-B, the owner will recover the penalty as described in Clause 35 from pending bills, if any, else through encashment of BG submitted by the Contractor.

9.2. Defect Liability Period

In partial modification to clause 5.4.1.0 of GCC, the defect liability period for the works (including the materials incorporated therein within the Contractor’s scope of supply) shall be 12 (twelve) months from the date of project commissioning as defined in Clause 28.

9.3. Manufacturer’s warranty

9.3.1. The manufacturer's warranty for all bought out items shall be made available to the Owner and shall be valid for the entire defect liability period. However, this does not absolve the Contractor of his responsibilities under defect liability clause to perform in attending to the defects noticed and rectifying these without any delay.

9.3.2. Manufacturer's/Contractor’s warranty, for any replaced item shall also be made available to the Owner and shall be kept valid for the original warranty period.

9.3.3. Guaranteed performance data as required in the specifications shall be included as part of the contract. The Contractor shall furnish further, such data and this shall form a part of the contract document.

9.3.4. The Contractor shall warrant that the goods supplied will be new and in accordance with the Contract Documents and be free from defects in material and workmanship. The Contractor shall further warrant that the Goods supplied under this contract shall have no defects arising from design, material or workmanship or from any act or omission of the Contractor, which may develop under normal use of the supplied goods in conditions obtaining in the country of final destination.

9.3.5. The Contractor shall replace/ repair to the satisfaction of the Owner any defective parts in the Goods of his own manufacture or those of his subcontractor’s under normal use and arising solely from faulty design, materials and/or workmanship.

9.3.6. If it becomes necessary for the Contractor to replace or renew any defective equipment/ component/ part/ material of the Solar PV Plant (during the warranty period), the provision of this Clause shall apply to items so replaced or renewed until the expiration of defect liability period/warranty period, whichever is greater. If any defects are not remedied within thirty (30) days from the date of notice by the Owner, Owner may proceed to do the work at the

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Contractor’s risk and cost, but without prejudice to any other rights, which the Owner may have against the Contractor in respect of such defects.

9.3.7. The repaired or new parts will be furnished and erected free of cost by the Contractor. If any repair is carried out on his behalf at the Site, the Contractor shall bear the cost of such repairs.

9.3.8. The cost of any special or general overhaul rendered necessary during the maintenance period due to defects in the plant or defective work carried out by the Contractor, the same shall be borne by the Contractor.

9.3.9. The acceptance of the Goods by the Owner shall in no way relieve the Contractor of his obligation under this clause.

9.3.10. Timely replacement/ repair of the defective part would be at contractor’s cost.

9.3.11. At the end of the warranty Period, the Contractor’s liability ceases except for latent defects.

9.3.12. The inverters/ PCUs and Battery (in case of hybrid systems with battery) shall be warranted for 5 years from date of commissioning.

9.3.13. All photovoltaic modules should carry a linear performance warranty from second year. The solar PV modules offered should not degrade more than 2.5% for first year and not more than 0.7% from second year of its rated power. During the first 10 years and entire life span of 25 years the solar modules should not degrade more than 10% and 20% of its rated power respectively.

9.4. Performance Guarantee Test (PGT)

Solar PV System

Initiation of PGT to establish quality of Solar PV System installed shall be upon prior intimation to EIC. The performance of the solar PV system installed shall be established through Performance Ratio (PR) test as described in Annexure-6 (Performance Evaluation) of this chapter. To establish successful PGT, minimum 75% of PR shall be established. In case of failure to establish the PGT during first test period, the contractor may initiate the next test period for establishing the PGT upon prior intimation to EIC. The contractor shall have to establish the successful PGT of installed system within 7 months from the date of LOA.

9.5. Yearly Performance Evaluation

Solar PV System

Yearly Performance Evaluation shall be done in the last month of every year (as described in Annexure-6 of this chapter) during execution of free O&M of Part-A as well as during the execution of Part-B of the contract as described in Clause 3 of SCC.

10. SCHEDULE OF RATES / BOQ

10.1. All the items of work mentioned in the SCHEDULE OF RATES/ PURCHASE REQUISITION/ BOQ and covered by the Contract shall be carried out as per the drawings, specifications and under the direction of EIC and shall include all costs/expenses including equipment, labour, logistics, transport, travel & stay arrangements, attending meetings, presentations at IOCL office, collection of necessary data, other incidentals including supply of materials, etc. as may be necessary for rendering the services in totality as per detailed technical specifications of the

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Tender. The Contractor shall be and remain at all-time exclusively responsible to provide all material, consumables, labour supervision, equipment tools machines, permits, licenses, casements and facilities and other items and things whatsoever required for or in connection with the work, included but not limited to those indicated by expression or implication in the SCHEDULE OF RATES/ PURCHASE REQUISITION/ BOQ, Technical Specification, approved designs, plans, drawings and/or other Contract documents or howsoever otherwise required either for incorporation within the permanent works or in relative to the execution and performance of the work.

10.2. The rates stated in the SCHEDULE OF RATES/ PURCHASE REQUISITION/ BOQ shall not be subject to escalation or increase on any account whatsoever, other than new taxes, duties, levies etc. imposed by Central or State government subsequent to submission of the bid.

10.3. Complete contents of the Price Bid / SOR shall be made available in the un-priced offer with the words "Quoted" (but not the actual prices) at the places wherever prices are there in the priced part of offer. If the price quote is made in the un-priced offer, the bid shall be liable for rejection.

10.4. The Bidder shall quote prices for the total services.

10.5. The breakdown of materials pertains to supply of major items. It will be the responsibility of the bidder to supply all materials/ Equipments required for completion of work as per contract, irrespective of whether all items are identified in SCHEDULE OF RATES/ PURCHASE REQUISITION/ BOQ.

11. TERMS OF PAYMENT

The IOCL shall pay the Contractor in the following manner and at the following times, on the basis of the Price Breakdown given in the Section on Price Schedules. Application for payment in respect of part deliveries may be made by the Contractor as work proceed.

11.1. PART A: SOLAR PV PLANT - EXECUTION

PART A (10) - SUPPLY

A. PART A (10): Plant and Equipment including spares

In respect of plant and equipment supplied the following payments shall be made: For total Price component of plant and equipment

% of contract price of SOR / BOQ item Part A

(10)

Milestone

Sixty Percent (60%) On receipt, physical inspection, certification and acceptance of equipment at site on pro-rata basis for the equipment received and stored at site.

Twenty percent (20 %) On successful Project Commissioning.

Ten percent (10%) On successful completion of PGT (for both, Solar PV System and Battery System as described in Clause 9.4).

Ten percent (10%) Shall be paid during 12 months free O&M period on pro-rata basis at the end of every quarter in four equal installments. The payment for last quarter shall be done upon establishment of Yearly Performance Evaluation Test for both, Solar PV System and

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Battery System in the last month of free O&M period (i.e. 16th month from LOA)

* NOTE: The pro-rata payment will be based on the detailed price break-up furnished by the Contractor and approved by PMC/Owner.

PART B(20): SERVICES

B. PART B (20): Installation Services, Civil Works and Allied Works etc.

The Installation Services component of the Equipment Price shall be paid as under:

% of contract price of SOR / BOQ item Part B

(20)

Milestone

Sixty Percent (60%) On completion of installation of equipments on certification by the EIC for the quantum of work completed and by the certification of EIC's field quality assurance & surveillance representative for the successful completion of quality check points involved in the quantum of work billed.

Twenty Percent (10%) On successful Project Commissioning

Ten Percent (10%) On successful completion of PGT (for both, Solar PV System and Battery System as described in Clause 9.4).

Ten percent (10%) Shall be paid during 12 months free O&M period on pro-rata basis at the end of every quarter in four equal installments. The payment for last quarter shall be done upon establishment of Yearly Performance Evaluation Test for both, Solar PV System and Battery System in the last month of free O&M period (i.e. 16th month from LOA)

11.2. PART C: OPERATION AND MAINTENANCE

i) Quarterly payment will be released on production of the following documents:

Record of faulty components/ sub-systems, if any, repaired or replaced during the quarter.

Record of O&M carried out by the Contractor during the quarter as per schedule approved by EIC/Owner representative.

A certificate for compliance to the existing laws for employment of the manpower, and payments for statutory taxes and duties

ii) Each stage of payment as indicated here-in-above shall be applicable only when the work has been accepted in accordance with the contract specification up to that particular stage.

iii) The payment against supply of equipment/material at site will be made by the Owner only after obtaining an undertaking from the Contractor that such equipment and materials will be incorporated for the works covered under this contract and will not be taken out without Owner’s prior permission. The contractor has to hypothecate all these

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equipments/ materials to the owner and keep them as issued items to him to for erection and construction of the plant.

iv) All payments will be made in Indian Rupees only.

v) Payment shall be released through e-banking only.

vi) The payment of O&M charges shall be made on quarterly basis after deduction of leviable taxes and adjustment of dues payable to owner. The owner will be billed by the Contractor/ Operator promptly following the end of each quarter of O&M period.

vii) The O&M charges shall be quoted with applicable taxes & duties showing separately. Any increase in statutory taxes, levies / fees or newly imposed taxes would be charged extra (with submission of documentary proof). Similarly, due credit would be reimbursed/passed on to Owner in case of withdrawal or reduction in applicable taxes/fees/duties.

12. CONDITION OF WORK SPECIFIC REQUIREMENTS

12.1. Civil works

12.1.1. The contractors must note that relevant codes shall be made available at site for reference whenever demanded.

12.1.2. Contractors must note that sufficient provision of shuttering materials is made available at Site including implements and equipment.

12.1.3. At locations where earth filling/ area grading is involved the contractor shall take the levels of the plot on a grid of 10 m x 10 m before commencement of the work. The grid levels shall be plotted on a drawing with a benchmark reference and jointly signed by the contractor and Site Engineer/ EIC.

12.2. Electrical works

12.2.1. Code Requirements

The electrical works shall comply with all applicable statutory regulations comprising of but not limited to the following: -

i) Indian Electricity Rules 1956, Electricity act 2003, Grid Code

ii) General Conditions of Power supply of State Electricity Boards, RLDC, and SLDC

iii) Tariff Advisory Committee, CERC, SERC

iv) Any other statutory Body/ Authority

12.2.2. Statutory Clearances

The contractor has to obtain all the clearances as per clause “D” of Scope of Work.

12.2.3. Commissioning/operation

The contractor shall provide labour & equipments/ machinery for testing and commissioning of the entire system.

The Contractor at his own cost and without delay to suit the commissioning programme shall carry out rectification of defect in any work done by the Contractor.

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12.2.4. Electrical Inspector’s Approval/ Completion/Acceptance/ Performance Test/ Third Party Verification

The contractor shall produce license secured from State Electricity Board to the EIC for verification, wherever required. Contractors have to perform the job with qualified personnel recognized by the Electricity Board inspectorate. For this purpose, contractor shall furnish the details pertaining to supervisory competence certificate and wiremen license of concerned workers for carrying out electrical works as they will be actually engaged in the daily execution of the job. On completion of electrical installation, the contractor shall furnish the completion certificate to the Electrical Inspectorate, if required. The certificate shall be prescribed in the form as required by the local inspectorate, if required. The Contractor shall approach the Inspectorate and arrange for inspection, seek approval in writing before starting up of the testing work and also before commissioning the installation. However, the necessary fee paid to Inspectorate shall be reimbursed by the Owner on submission of actual receipts.

The third party may verify the construction works/operation of the Power Project being carried out and if it is found that the construction works/ operation of the Power Project is not as per the Prudent Utility Practices or industry/project benchmark, it may seek clarifications or require the works to be stopped or to comply with the instructions of such third party.

12.3. Standardization

Installation methods and procedure for equipment supplied by the contractor shall conform to standard design and shall be uniform. Particularly for cable jointing, fixing labels, cable gauging and supports, termination etc. so that installations are uniform in appearance.

12.4. Workmanship (General)

Electrical equipment shall be installed and electrical work undertaken by qualified and competent tradesman/ supervisors. Manufacturer's installation instruction and recommendations shall be closely followed at all times. Particular care shall be taken with transformers, switchgears and other equipment to ensure that the metal joints are clean and that safe gaps are not exceeded. Adequate weather protection during installation shall be provided at all times.

13. TEST, INSPECTION AND PERFORMANCE OF WORKS

13.1. The Contractor shall carry out the routine tests as enumerated in the relevant standards/codes, technical specifications and approved Quality Assurance Plans (QAPs) for respective components/systems and no separate payment shall be made unless otherwise stipulated. The type test certificates shall be submitted at the time of Factory Acceptance Tests (FATs). In case, any type test is scheduled during the period of delivery of the component, the same shall be intimated to Owner for its witness at factory premises.

13.2. All the tests either on the field or at outside laboratories concerning the execution of the work and supply of materials by the Contractor shall be carried out by Contractor at his own cost. All test equipment including all recording/ measuring gauges/ instruments shall be calibrated and necessary certificate of compliance issued by the Statutory agency/body to the effect that the test equipment’s /instruments have been calibrated as per standard practices and found meeting the norms shall have to be furnished by the Contractor. The entire cost of carrying out such calibration and furnishing of the compliance certificate from a Statutory Authority/ body shall be at the expense of the Contractor.

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13.3. The work is subject to inspection at all times by the Owner/ EIC. The Contractor shall carry out all instructions given during inspection and shall ensure that the work is being carried out according to the technical specifications, the technical documents and the relevant codes of practice furnished to him during the performance for the work. Contractor shall discuss his daily work programme with Site Engineer/ EIC before starting the same every day.

13.4. Any work not conforming to the execution drawings, specifications or codes shall be rejected forthwith and the Contractor shall carry out the rectification at his own cost.

13.5. All results of inspection and tests will be recorded in the inspection reports, performa of which will be approved by the EIC. These reports shall form part of the completion documents.

13.6. In addition to the provisions of clause 5.2.0.0 of GCC, on no account shall the Contractor proceed with the backfilling or other underground works by covering up or otherwise placing beyond reach of inspection or measurement before inspection by the Site Engineer or his authorised representative. Should the Contractor do so, the same shall be uncovered at Contractor's risk and expense for carrying out the inspection and measurement.

14. SETTING OUT OF THE WORKS

14.1. The Contractor shall be responsible for the true and proper setting out of the works and for the correctness of the position and levels, dimension and alignment of all parts of the works and for the provision of all necessary instruments, appliances and labour in connection therewith.

14.2. If at any time during the progress of the work, shall any error appear or arise in the position, level, dimension or alignment of any part of the works, the Contractor shall at his own expense rectify such error to the satisfaction of EIC or the Site Engineer.

14.3. The checking of any setting-out or of any line or level by the EIC or the Site Engineer shall not in any way relieve the Contractor of his responsibility for the correctness thereof and the Contractor shall carefully protect and preserve all bench marks, pegs and other things used in setting out the works.

15. WATER & POWER SUPPLY

15.1. In partial modification of the provisions of clause 3.4.0.0, 3.5.0.0 & sub clauses thereof of the GCC, the contractor shall arrange construction water/ procure water required for the work at his own cost. Owner shall not be responsible for supplying water and Contractor shall ensure timely and adequate supply of water to meet the schedule.

15.2. During EPC stage, the contractor will make his own arrangement for power required for the work at his cost. Owner shall not be responsible for power supply and contractor shall ensure proper supply of electricity to meet the schedule.

15.3. The electrical works shall be carried out through licensed electrical personnel only.

16. PERSONAL ACTS & LIABILITIES

Any money paid to any director, attorney, agent, officer or employee of the Contractor and any receipt, settlement, acknowledgement of liability or other arrangement, agreement or document whatsoever signed by any such director, attorney, agent, officer, or employee of the Contractor or erstwhile director, attorney, agent, officer or employee of the Contractor (without notice of his cessation of interest) or by any person held out to be a director, attorney, agent, officer or employee of the Contractor authorized to act on behalf of and/or to

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bind the Contractor, shall be binding upon the Contractor and shall constitute a full release and discharge to the Owner and/or settlement, acknowledgement or obligation of, upon or with the Contractor, as the case may be , and the Owner shall not be concerned with the actual application of any money so paid or of the actual authority of such director, attorney, agent, officer or employee (actual, erstwhile or purported as the case may be) vis-à-vis the company to make the settlement, receipt, acknowledgement, agreement or other document concerned.

17. PATENT INDEMNIFICATION

Further to General Conditions of Contract clause no. 8.10.0.0, Contractor shall indemnify the Owner against all losses, costs, damages and expenses arising from any claim asserted against Owner that the work or part thereof, or any methods, designs or things furnished or specified by Contractor or any sub-contractor or supplier under this Contract, or any use thereof in the reasonable contemplation of the parties at the time furnished, or any methods, processes or acts employed by Contractor in connection with the performance of its obligations hereunder constitutes an infringement of any patent, trade secret, proprietary information, know-how copyright (statutory or non-statutory), un-patented invention or any unauthorized use of the work of others.

18. RESTRICTION OF VISITORS

The Contractor shall not allow any visitors on the work or premises of the site without the approval of EIC and/ or site engineer.

19. SAFETY AND POLLUTION CONTROL

In addition to the provisions of clause 10.0.0.0 of GCC, the Contractor shall take all reasonable precautions to avoid pollution or contamination of the air, land or water arising out of the performance of the work. Disposal of returns and cuttings produced by the work shall not be allowed to be discharged in the river. Contractor shall make arrangement at his own cost and initiatives to dispose of the return and cuttings generated from the drilling operation, as to avoid any pollution to the environment. Should there be a discharge or escape of appreciable quantity of pollutants or contaminants during performance of its obligations under this contract which occurs as a result of activities of the Contractor or its sub-contractor, the Contractor shall immediately take all necessary actions to contain, control, recover or disperse the substance and to eliminate the safety and environmental risks and correct the damages resulting there from.

19.1. Adherence to safety procedures and practices

Contractor shall ensure that the prudent industrial safety measure, applicable to the plant as per the norms and statutory requirements are adhered to during the EPC as well as O&M phase. In case of accidents depending on the seriousness of injury etc. in addition to the hospitalisation/ treatment charges and group insurance amount, compensation shall be paid by the Contractor to the affected person/ his family members in presence of EIC as per Workmen Compensation Act.

19.2. Safety practices while working at height

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Contractor shall ensure that the prudent safety measure, applicable to the plant as per the norms and statutory requirements are adhered to during the EPC as well as O&M phase.

20. NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK

If at any time from the commencement of the work, the Owner shall for any reason whatsoever not require the whole work or part thereof as specified in the tender to be carried out or, alteration in the work are required, the EIC shall give notice in writing of the fact to the Contractor, who shall have no claim to any payment or compensation whatsoever on account of any profit or advantage which he might have derived from the execution of the work in full or prior to alteration.

21. CONTRACTOR’S OFFICE AT SITE

21.1. During the execution of the contract, the Contractor shall ensure responsible person with authority to take decisions to be available at site. Such person deputed by the Contractor shall report to EIC for smooth execution and timely completion of the work. The Contractor shall also provide and maintain an office at the site for the accommodation of the agents and the staffs and such office shall be open at all reasonable hours to receive instructions, notices or other communications. The Contractor shall be responsible for any misconduct/ indiscipline by his employees or sub-Contractor/ agent employee’s. The Contractor shall abide by the instructions of the EIC, if given in this regard. The office must equipped with

Storage space

Seating arrangements for contractor and Owner’s representative

Wash room

21.2. EPC Contractor shall submit the Manpower Chart with hierarchy that would be deployed at site.

22. SUB-CONTRACTING OF WORK

Contractor shall not subcontract or assign, in whole or in part, its obligations to perform under this contract, except with Owner’s prior written consent. In the eventuality of sub-contracting of work, Owner will be informed in advance. However, the Contractor’s liability or obligations will not get altered/delegated to sub-contractor. If any sub-contractor engaged upon the work at the site executes any work which in the opinion of the EIC is not in accordance with the contract documents, the Owner may give written notice to the Contractor advising him to terminate such sub-contracts and the Contractor on the receipt of such notice shall terminate such contracts.

23. POWER OF ENTRY

23.1. In case the Contractor does not commence the work in the manner described in the contract documents or if he shall at any time in the opinion of the EIC:

a) Fail to carry on the works in conformity with contract document/ schedule, or

b) Substantially suspend work or the works for a continuous period of 14 days without permission from the EIC, or

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c) Commit or permit any other breach of any of the provisions of the contract on his part to be performed, or

d) Abandons the works, or

e) During the continuance of the contract becomes bankrupt.

23.2. In any such events, the Owner shall have the power to enter upon the works and take possession of the materials, temporary works, equipment, tools and stocks thereon, and to revoke the Contractor's order to complete the works by his agents, other Contractors or workmen.

24. USE OF COMPLETED PORTIONS

24.1. Whenever in the opinion of the Owner, the work or any part thereof is in a condition suitable for use and in the best interest of the Owner requires use, the Owner may take possession of the same. The Contractor shall, however, be not relieved of his pending obligations.

24.2. Prior to the date of final acceptance of the work by the Owner, all necessary repairs or renewals in the work or part thereof so used on account of defective materials or workmanship or due to the operations failure shall be at the expenses of the Contractor. Such use shall neither relieve the Contractor or any of his responsibilities under the contract, nor act as waiver by the Owner of the conditions thereof. However, if in the opinion of the Owner, the use of the work or the part thereof delays the completion of the remainder of the work, the Owner may grant such extensions of time as it may consider reasonable. The decision of the Owner in the matter shall be final. The Contractor shall not be entitled to claim any compensation on account of such use by the Owner.

25. POWER OF THE ENGINEER-IN-CHARGE (EIC) TO ORDER SUSPENSION OF WORK

The EIC may, from time to time by direction in writing and without invalidating the contract, order the Contractor to suspend the work or any part thereof at such time or times and for such reasons as he may consider necessary. After such directions to suspend the work or any part thereof have been given, Contractor cannot then proceed with the work or part thereof, directed to be suspended, until he receives a written order from the EIC to proceed. In the event of suspension, the Owner may under the provisions of the contract, extend the time for completion of the work or part thereof by such period as it may find reasonable. The decision of the Owner in the matter shall be final and binding on the Contractor.

26. DEFECTS PRIOR TO TAKING OVER

26.1. If at any time before the work is taken over, EIC shall:

a) Decide that any work done or materials used by the Contractor or any sub- contractor is defective or not in accordance with the contract, or that the works or any portion thereof, are defective, or do not fulfil the requirements of contract (all such matters being hereinafter, called Defects in this Clause).

AND b) As soon as reasonably practicable notice given to the Contractor in writing of the said

decision specifying particulars of the defects alleged to exist or to have occurred, then the Contractor at his own expense and with all efforts shall make good the defects so specified.

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26.2. In case the Contractor fails to do so, the Owner may take, at the cost and risk of the Contractor, such steps as in all circumstances be reasonable to make good such defects. The expenditure so incurred by the Owner will be recovered from the amount due to the Contractor. The decision of the EIC with regard to the amount to be recovered from the Contractor will be final and binding on the Contractor. As soon as the works have been completed in accordance with the contract and have passed the tests on completion, the EIC shall issue a certificate in which he shall certify the date on which the works have been so completed and have passed the said tests and the Owner shall be deemed to have taken over the works on the date so certified.

27. DEFECTS AFTER TAKING OVER

27.1. In order that the Contractor could obtain a completion certificate, he shall rectify any defect arising from the defective materials supplied by the Contractor or workmanship or any act or omission of the contract or that may have been noticed or developed after the works or group of the works has been taken over, the period allowed for carrying out such works will be normally 15 days. Normally it is expected that work will be completed within 15 Days. However in case of unforeseen /genuine delay, EIC may take a call on this aspect whose decision will be final. If any defect be not remedied within period stipulated above, the Owner may proceed to do the work at Contractors risk and expense and deduct from the final bill such amount as may be decided by the Owner/EIC.

27.2. If by reason of any default on the part of the Contractor, a completion certificate has not been issued in respect of the works within one month after the date fixed by the Contractor for the completion of the work, the Owner shall be at liberty to use the works or any portion thereof in respect of which a completion certificate has not been issued, provided that the works or the portion thereof so used as aforesaid shall be afforded reasonable opportunity for completion of these works for the issue of completion certificate.

27.3. All the aforesaid safeguards/ rights provided for the Owner shall not prejudice its other rights/ remedies elsewhere provided herein and/ or under law.

28. PROJECT COMISSIONING AND ACCEPTANCE

28.1. Project Commissioning:

Project commissioning shall be established when the entire plant capacity is synchronized to the captive load bus at IndianOil’s, subject location and net-metering facility/license established, wherever applicable.

28.2. Project Acceptance:

The Contractor shall submit Acceptance Report of the project to Owner after completion of Part A of the scope of work except for the one year comprehensive free O&M period. The Report shall consist of the following documents: a) Successful PG test (as prescribed in Clause 9.4 of this chapter) completion report.

b) Technical documents as per scope of work & technical specifications according to which the work has been carried out including but not limited to following;

i) Four sets of as built drawings showing therein modification and corrections, if any, made during the course of execution signed by the Contractor. A soft copy of as built drawings shall also be submitted (CAD, PDF and any other format as required).

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ii) Copy of complete layout of the solar array including power injection layout/ system. iii) Copies of test certificates for type/routine tests performed on major equipment. iv) O&M Manuals – 4 sets v) Copies of Statutory clearances / permissions. vi) Certificate/undertaking for making payment of all statutory requirements, duties,

labour wages and others for having made payment. vii) An undertaking confirming the payment of all statutory duties, taxes or document(s)

having evidence of paying statutory duties, taxes etc. as per requirement of concerned statutory authorities.

viii) Certificate regarding completion of the facility in all respect by the EIC. ix) List of all mandatory spares which are duly tagged and stored.

Take over shall occur after the successful completion of Performance Guarantee Test (PGT) of the system (Solar PV system and Battery system, in case of hybrid systems with battery) and issuance of Final Acceptance certificate and, if and only if:

i) A Performance Test Report has been prepared by the Contractor and accepted by the Owner in accordance with the Contract,

ii) All Permits required to operate and maintain the Plant have been obtained, iii) The Contractor has completed all the Scope of Work related to EPC works, iv) The Contractor has obtained the Commissioning Certificate for the Solar Plant, v) All sub-contractors have been paid the dues by the Contractor and no-dues certificates

received from such sub-contractor, vi) All statutory or legal liabilities on account of the work performed under the contract

have been duly calculated and paid by the Contractor, vii) All as-built drawings have been submitted to the Owner, viii) Detailed Engineering document with detailed specification, schematic drawing, circuit

drawing and test results, manuals for all deliverable items, Operation, Maintenance & Safety Instruction Manual and other information about the project have been submitted to the Owner.

Owner shall issue Acceptance Certificate after verifying from the documents and satisfying itself that the work has been completed in accordance with details set out in the construction and erection drawings and the contract documents. No Certificate shall be given nor shall the work be deemed to have been executed until the feeding of generated Solar power commenced to captive load bus, statutory requirements are completed if net-metering is applicable, and all scaffolding, surplus materials and rubbish is cleaned off the site completely.

29. COMPLETION CERTIFICATE

Owner shall issue Completion Certificate after satisfying itself that the work has been completed in accordance with details set out in the contract documents. No Completion Certificate shall be given nor shall the work be deemed to have been executed until the following are ensured:

a) Contractor submits the Acceptance Report of the project b) All Owner’s property and documents handed over to EIC c) And, fulfilment of all the requirement of clause 28 of SCC

30. STATUTORY APPROVALS FOR WORKS

30.1. Statutory and other related approvals

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The clearances/ approvals in respect of installation, testing and commissioning of the complete electrical and associated system would be obtained by contractor on behalf of the owner. Owner would fill up the required forms and applications under the advice of the contractor for clearance from/for: a) State Power Utilities, if required b) State Renewable Energy Development Agency, if required c) Chief Electrical inspectorate General (CEIG)

30.2. Contractor shall obtain other statutory approvals/ clearances, if and wherever required, from concern departments but not limited to the following:

a) State renewable energy development agency b) Pollution control board of the state c) Other applicable permissions/ clearances relevant for the offered site

30.3. The contractor shall at his own expense provide all amenities to his workmen as per applicable laws and rules.

30.4. The contractor shall ensure that all safety measures are taken at the site to avoid accidents to his or his Co-contractor’s or Sub-contractor’s or Owner’s Workmen.

30.5. Repair/ replace any equipment/ part/ components/ systems in time in the event of failure/ breakdown which is not on account of natural calamity or of the force majeure events etc.

31. PROGRESS REPORT & PROJECT REVIEW MEETING

31.1. The contractor shall submit fortnightly and monthly progress report (soft and hard copies) along with catch up plans against slippages to EIC/ Owner.

31.2. Owner shall hold project review meetings with Contractor at pre-defined periodicity defined at the onset of project, during project kick-off meeting.

32. OBLIGATIONS PRIOR TO TAKING OVER OF THE O&M ACTIVITY

The Operator shall perform the following obligations prior to taking over of the O&M activity: a) Submit Performance Bank Guarantee for the O&M period as stipulated in Tender

Document

b) Prepare Mobilization plan in consultation with the Owner

c) Provide the services and personnel set forth in the Mobilization Plan

d) Prepare in consultation with the Owner/EIC, the initial Annual Operating Plan

e) Develop and implement plans and procedures including those for fire fighting, maintenance planning, procuring and inventory control of stores and spares, plan to meet emergencies, plant safety and security, and such other facilities and systems as may be necessary to commence O&M Operator's ongoing responsibilities.

33. HANDING OVER THE PLANT AFTER EXPIRY OF TERM

33.1. After the expiry of term & extension of term as the case may be, operator shall hand over the plant to the owner in excellent condition. The operator shall demonstrate performance test of all the major & critical equipment to ensure Generation from the Solar Photovoltaic Power Plant. While handing over the plant, operator shall hand over all technical documents, literature, instruction manuals, lists of spare part & tools & tackles, and mandatory spares

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should be duly tagged and stored. Operator shall also hand over all the relevant record/documents, spares and consumables in new condition as handed over at the start of contract.

33.2. On completion of O&M term, the Operator will apply to the EIC for the issue of Handing Over Certificate and the same will be issued within 1 months of the Handing Over in all respects, after verifying from the documents & tests and satisfying that the Operation & Maintenance has been completed in accordance with details set out in the control documents & Prudent Utility Practices.

33.3. All the aforesaid safeguards/ rights provided for IOCL shall not prejudice its other rights/ remedies elsewhere provided herein and/ or under law.

34. DEFECTS/ NON-ACHIEVEMENT PLANT DEPENDABLE CAPACITY AFTER HANDING OVER

34.1. In order for the Operator to obtain a Handing Over certificate, he shall rectify any defect/non-achievement of plant dependable capacity in accordance to the norms of manufacturer arising from the defective Operation & Maintenance practices or noncompliance of Prudent Utility Practices or that may have been noticed or developed during/after the plant has been taken over, the period allowed for carrying out such works will be normally one month. If any defect could not be remedied or plant dependable achievement capacity in accordance to the norms of manufacturer could not be achieved within a reasonable time, the Owner may proceed to do the work at operator’s risk & expense and deduct from the final bill such amount as may be decided by the Owner.

34.2. All the aforesaid safeguards/rights provided for the Owner shall not prejudice its other rights/ remedies elsewhere provided herein and/ or under law.

35. PRICE DISCOUNT

Price discount for delay in project commissioning

It is contractor’s responsibility to complete all the work and avail all the approvals on time.

In case contractor is unable to commission the project on time, the price discount would be at the rate of 0.5% of contract value per week of delay, subject to maximum of 10% of the total contract value.

36. SPECIFIC CLAUSES ON TAXATION:

36.1. The following clauses are relevant for tenders involving PURCHASE OF GOODS and/or SERVICES:

Clause No.

Description

DEFINITIONS

1 Contractual period / Work Completion Period /Contractual Delivery Date / Contractual Completion Period shall mean the Scheduled Delivery / Completion Period as mentioned in the LOA (Letter of Acceptance) or Purchase Order or Work Order and shall also include approved extensions, if any.

GENERAL

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Clause No.

Description

1 Where any portion of the GCC/any other section of tender, is repugnant to or at variance with any provision of the Standard Taxation Condition (STC), then the provision of the STC shall be deemed to override the provisions of the GCC and shall, to the extent of such repugnance or variations, prevail.

2 For the purpose of this STC, the term “tax” in addition to tax imposed under CGST (Central Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union Territory Tax)/ GST Compensation Cess Acts, also includes any duties, cess or statutory levies levied by central or state authorities.

3 Rate variation in Taxes and any new promulgated taxes after last date of the submission of price bid only on the final product and/or services (applicable to invoices raised on IOCL) within the contractual delivery date /period (including extension approved if any) shall be on IOCL’s Account against submission of documentary evidence. Further , in case of delay in delivery of goods and/or services, any upward rate variation in Taxes and any new promulgated taxes imposed after the contractual delivery date shall be to the Seller’s / Contractor’s Account. Similarly in case of any reduction in the rate(s) of the Taxes between last date of submission of price bid relevant to the Contract and the date of execution of activities under the contract, the Contractor shall pass on the benefit of such reduction to IOCL with the view that IOCL shall pay reduced duty/Tax to Govt.

4 Wherever any escalation / de-escalation linked to raw material price (Basic price excluding taxes) is allowed as per terms of the contract, Variation to the extent related to escalation / de-escalation of value of material shall be allowed without Tax unless specified otherwise.

5 It would be the responsibility of the contractor to get the registration with the respective Tax authorities. Any taxes being charged by the Contractors would be claimed by issuing proper TAX Invoice indicating details /elements of all taxes charged and necessary requirements as prescribed under the respective tax laws and also to mention his correct and valid registration number(s) along with IOCL’s registration number as applicable for particular supply on all invoices raised on IOCL. Contractor to provide the GSTIN number from where the supply is proposed to be under taken. Further the HSN Code / Service Accounting Code (SAC) as applicable for the subject tender needs to be provided in the columns provided in the technical bid. In case the contractor is opting for Composition scheme under the GST laws (i.e Section 10 of the CGST Act, 2017 and similar provisions under the respective State / UT law), the contractor should confirm the same. Further the contractor to confirm the issuance of Bill of Supply while submission of tender documents and no GST will be charged on IOCL. In case the contractor is falling under Unregistered category, the contractor should confirm the same.

6 The contractor would be liable to reimburse or make good of any loss/claim by IOCL towards tax credit rejected /disallowed by any tax authorities due to non deposit of taxes or non updation of the data in GSTIN network or non filling of returns or non compliance of tax laws by the Contractor by issuance of suitable credit note to IOCL. In case, contractor does not issues credit note to IOCL, IOCL would be constrained to recover the amount including interest payable alongwith Statutory levy/Tax, if any, payable on such recovery.

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Clause No.

Description

7 Tax element on any Debit Note / Supplementary invoice, raised by the contractor will be reimbursed by IOCL as long as the same is within the permissible time limit as per the respective taxation laws and also permissible under the Contract terms and conditions. Contractors to ensure that such debit Notes are uploaded while filing the Statutory returns as may be prescribed from time to time.

8 The contractor will be under obligation for quoting/charging correct rate of tax as prescribed under the respective Tax Laws. Further the Contractor shall avail and pass on benefits of all exemptions/concessions/benefits/waiver or any other benefits of similar nature or kind available under the Tax Laws. In no case, differential Tax Claims due to wrong classification of goods and/or services or understanding of law or rules or regulations or any other reasons of similar nature shall be entertained by IOCL.

9 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong levy of tax i.e. payment of Integrated Tax in place of Central Tax+ State/Union Territory Tax or vice versa, the contractor is liable to make good the loss suffered by IOCL by issuance of suitable credit note to IOCL. In case, contractor does not issue credit note to IOCL, IOCL would be constrained to recover the amount including interest payable alongwith Statutory levy, if any, payable on such recovery.

10 In case the contractor is opting for Composition scheme under the GST laws, in such event the evaluation of his bid will be based on the Quoted Price. In case the contractor is falling under Unregistered category, then GST liability, if any, on IOCL will be included for the purpose of evaluation.

11 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be reduced from the delivered price to arrive at the net landed cost.

12 IOCL shall reimburse GST levied as per invoice issued by the Contractor as prescribed under section 31 of the CGST Act and respective states and Rules.

13 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and all certificates, documents and declarations as are required by IOCL to avail of the ITC with respect to GST reimbursed by IOCL on materials sold to IOCL.

14 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at the time of raising Invoice if the invoices raised are not as per Tax rates mentioned in the bid, payment will be limited to the rate quoted as per BID subject to increase /decrease in Rates after last date of submission of Price Bid provided delivery is within the Contractual period.

15 CUSTOM DUTY (These clauses will not be applicable wherever port clearances are in the scope of IOC and IOC is to take delivery at Port) applicable for Global Tender

15.1 Custom Duty for this clause shall mean Basic Custom Duty, Additional Duty of Customs levied under Section 3 of the Customs Tariff Act equivalent to the IGST and Education Cess and Secondary and Higher Secondary Cess.

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Clause No.

Description

15.2 The contractor shall within 7 (seven) days of dispatch /shipment of any such materials forward to the owner, the following documents.

(i)Supplier’s /Vendor Invoice indicating item wise price of the materials for the purpose of assessing customs and other Import duties (ii) Bill of lading/Airway Bill (iii) Package wise packing list (iv) Certificate of origin and other relevant documents relating to the identification of the materials. (v) Other relevant documents for the assessment of customs duties and the clearance of goods through Customs.

15.3 The Contractor shall also be fully responsible for Port and Customs clearance including stevedoring, handling, unloading, loading and storage and for satisfying all Port and Customs formalities for the clearance of the goods , including preparation of the BILL(s) of Entry mentioning the applicable GSTIN of IOCL and other documents required for import and or/clearance of the goods. The applicable GSTIN shall be advised by IOCL. The Contractor shall also be fully responsible for any delays, penalties, interest, demurrages, shortages and any other charges and losses, if any in this regard.

15.4 The Custom Duty payable shall be reimbursed on production of supporting documents or paid directly to the Customs Authority, as the case may be.

15.5 IOCL shall pay the CUSTOM DUTY within 1 (one) working day or specified under Customs law, after the day on which the CONTRACTOR furnishes the complete necessary documents including duty requisition slip along with BILL of ENTRY to the IOCL’s designated office for release of requisite materials/ equipment from Customs. However additional cost on account of delayed payment of Custom duty due to IOCL’ s fault shall be paid by IOCL.

15.6 IOCL will not bear liability towards payment of safeguard duty, Anti Dumping duty, Protective Duty or Countervailing Duty on subsidized articles or any other such duties of Customs imposed by the Government of India under Custom Tariff Act 1975 applicable on such materials in India.

15.7 All other costs towards Port and Customs Clearance shall be the contractor’s responsibility including appointment and payment to clearing agents and no reimbursement will be made by IOCL except as quoted in the price bid.

15.8 The contractor shall provide IOCL with all documents necessary for IOCL to claim Input Tax Credit (ITC) of the IGST levied under Section 3 of the Custom Tariff Act. Should the contractor fail to provide any such document(s) resulting in a shortfall in the ITC available to IOCL, the shortfall shall be made good by the contractor by issuance of suitable credit note to IOCL. In case the contractor does not issue credit note to IOCL, in such case, IOCL would be constrained to recover the amount along with interest and statutory levy, if any, and such recovery would be without pre-judice to any other mode of recovery from the Running Account or other bills or payments to the Contractor.

15.9 The input tax credit available to IOCL will be reduced to arrive at the net Landed cost in the hand of IOCL for evaluating the Bids.

15.10 In case the bidder is availing any exemption under the prevailing customs law, then necessary documentary proof for availing the said exemption is required to be submitted. In the event of non submission of the requisite documents as per the conditions for availing the exemption by

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Clause No.

Description

the successful bidder, then the additional outflow on account of various taxes and duties will be recovered from the bidder.

15.11 The Tariff Head under which the goods will fall should be clearly mentioned along with the Custom Duty Rate at the time of submission of Bid.

16 ROAD PERMIT /WAY BILL

16.1 IOCL will issue Road Permit/Way Bill, by whatever name it is called, to the Contractor only in those cases where materials is purchased by IOCL directly and/or IOC is statutorily required to issue the Road permit/Way Bill, by whatever name it is called. Contractor will be under obligation for proper utilization of road permits for the specific supply and in case of seizure of goods/vehicle; the Contractor will be wholly responsible for release and reimburse the litigation cost to IOCL.

16.2 IOCL shall on no account be responsible for delay or hold up due to the timely non availability of such documents as are required to be furnished by the owner to obtain the Road Permit/Way bill, by whatever name it is called. However, IOCL shall make best efforts to provide sufficient number of Road Permits/way bill, by whatever name it is called. on demand to avoid any delay or Hold up.

17 Works Contract / Composite Supply / Mixed Supply

17.1 Works contracts as defined under the GST law includes Contracts for Building, Construction, Fabrication, Completion, Erection, Installation, Fitting out, Improvement, Modification, Repair, Maintenance, Renovation, Alteration or Commissioning of any immovable property wherein transfer of goods is involved in the execution of such contracts. Composite Supply has been defined as supply in which two or more supply of goods or service or both or any combination are naturally bundled and supplied in conjunction with each other in the ordinary course of Business, and then the rate as applicable for principal supply will be applicable on the entire transaction. Mixed supply has been defined as supplies of goods or service or both which are made in conjunction with each other for a single price and which does not constitute a composite supply then the rate as applicable for the highest rate will be applicable. In view of the above various definitions under GST law, bidders are required to evaluate the jobs to be undertaken covered under the tender and quote accordingly by taking in to account the nature of Job read with the legal provision.

17.2

In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be reduced from the delivered price to arrive at the net landed cost. IOCL shall reimburse GST levied as per TAX invoice issued by the Contractor as prescribed under respective GST Acts and Rules. In case the contractor is not permitted to issue Tax Invoice the same should be clearly mentioned in the price Bid.

17.3 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any and all certificates, documents and declarations as are required by IOCL to avail of the ITC with respect to VAT reimbursed by IOCL on materials sold to IOCL

17.4 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at the time of raising Invoice if the invoices raised are not as per Tax rates mentioned in the bid, payment will be limited to the rate quoted as per BID subject to increase /decrease in Rates after last date of submission of Price Bid provided delivery is within the Contractual period.

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37. CLEARING THE SITE OF WORKS:

37.1. Contractor shall arrange to dispose of debris and any other waste product created while carrying out the work, outside Corporation’s premises. The Contractor shall take due care while disposing of such waste materials and ensure that any rules/ regulations laid down by Municipal Corporation or any other statutory body are not violated. The Contractor shall be responsible and answerable to any complaint arising out of improper disposal of waste material. Quoted rate shall involve the cost of same and no extra payment shall be made towards this account.

37.2. The Contractor shall clear the site of works as per the instructions of the Site Engineer. The site of works shall be cleaned of all men, site equipment, materials, etc and shall be delivered back to the Corporation in a clean and neat condition as required by the Site Engineer within a period of one week after the job is completed after ensuring that all surfaces spoiled during the works such as floors, walls, glass panels, etc are spotless clean.

37.3. In case of failure to do so by the Contractor, the Corporation shall have the right to get the site cleared at the risk and cost of the Contractor.

38. TYPOGRAPHICAL OR CLERICAL ERRORS:

The Corporation’s clarifications regarding partially omitted particulars or typographical or clerical errors shall be final and binding on the Contractor.

39. At all places in the GCC enclosed with the tender document, OWNER shall mean INDIAN OIL CORPORATION LIMITED, MARKETING DIVISION, HEAD OFFICE, with its office at G9, Ali Yavar Jung Marg, Bandra(E), Mumbai-400051.

40. EARNEST MONEY DEPOSIT:

40.1. Tenderers are requested to submit earnest money deposit as per NIT. The EMD will not carry interest.

40.2. Tenderers may note that the EMD shall be forfeited in case of following situations in addition to those contained in GCC:

Canvassing of information or submission of forged/ false documents/ information by tenderers.

Backing out after placement of work order.

41. DOCUMENTS:

These special terms and conditions shall be read in conjunction with the technical specifications, drawings, GCC and any other document forming a part of the tender, wherever the tender so requires.

42. VALIDITY OF TENDER:

The tender will be valid as specified in NIT. IOC reserves the right to place work order at anytime as per validity mentioned in NIT from date of opening of tender. Once work order is placed the rates shall remain firm till completion of entire work in all respects except for items specifically covered specifically under escalation/de-escalation in the tender.

43. SECURITY DEPOSIT:

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The successful tenderer, upon placement of work order, shall pay security deposit, an amount equivalent to 10% of work order value in line with the Clause 2.1.1.0, Section- 2 of the GCC and associated clauses there under. The ISD/SD will not carry interest.

All the works carried out by the Contractor shall be covered under defect liability period for a period of 12 (twelve) months from the date of completion of works subject to the relevant clauses of the GCC or as mentioned in NIT.

44. CONTRACTOR’S SCOPE OF SUPPLY:

All materials including sand, aggregates, cement, reinforcement, structural steel, consumables, testing appliances, tools and tackles necessary for completing the work shall be procured & supplied by the Contractor at his own cost unless otherwise specified in the schedule .It will be the responsibility of the Contractor to provide at their cost all required workers/labor, equipment, machinery and all materials so as to complete the job as per our drawings and specifications. No claim/ delay on this account will be entertained by the Corporation.

IOCL reserves the rights in selection of make of materials out of the list of makes furnished in tender to be procured by the contractors & contractor shall procure the same only up on the approval by Site in charge/ IOCL on award of contract

45. ORDER OF PRECEDENCE:

In case of irreconcilable conflict in non technical matters between provisions in separate contract documents governing the same aspect, the following shall prevail in order of preference:

1. Formal contract 2. Acceptance of tender 3. Price schedule annexed to the letter of acceptance 4. Agreed variations annexed to the letter of acceptance 5. Addenda to the tender documents 6. Special Terms and Conditions of Contract 7. Special Instructions to Tenderers 8. General conditions of Contract 9. Instructions to Tenderers

A variation or amendment issued after the execution of the formal contract shall take precedence over the formal contract and all other Contract Documents. Notwithstanding the sub divisions of the tender document into several sections and volumes, every part of each shall be deemed to be supplementary of every other part and shall be read with and into the contract so far as it may be practicable to do so

46. PRICE VALIDITY, ESCALATION/ DE-ESCALATION:

Once the offer is accepted and agreement executed, the rates shall be valid till the completion of works in all respects except for items specifically covered under escalation /de-escalation .

47. MOBILIZATION ADVANCE:

No mobilization advance shall be given for this work.

48. MEASUREMENTS FOR WORKS/RECORD MEASUREMENTS/ BILLS:

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48.1. All the payment for quantities certified in the running account/ final bill shall be as per the details recorded in the standard measurement book/ SAP SES of the Corporation and jointly signed by the Contractor/ site engineer of IOC.

48.2. Method of measurement shall be strictly in accordance with the technical specification for this work.

49. SAFETY PRECAUTIONS & HOT WORK :

49.1. Contractor shall , at his own cost, take all safety precaution for carrying out hot work in the premises after obtaining hot work permit from location in charge as directed by the Site -In-Charge. Necessary safety equipment such as safety belts, helmets and other equipments are to be positioned by the contractor and used as per requirement.

49.2. Safety distance as per PESO Rules and Oil Industry Safety Directorate shall be maintained strictly during construction.

49.3. Any casualty or damage caused to property or person by any untoward incidents while executing this contract will be at the contractor’s risk and cost.

49.4. The contractor shall also abide by hot work / cold work / height permits to be taken on day to day basis from the location as per policy of the Corporation.

49.5. The contractor shall deploy a licensed electrical contractor for doing the electrical works.

49.6. The successful tenderer shall be responsible for observance of all conditions as per Appendix furnished along with GCC with regard to safety.

50. ELECTRICAL WORKS:

50.1. During the execution of job temporary connections are to be provided by the Contractor and all possible assistance shall be rendered by the Contractor for the smooth operation of the respective Retail outlet/ Depot/ Terminal. No extra payment shall be made on this account.

50.2. All temporary connections are to be spark proof/ flame proof as required and shall be got approved from Site Engineer.

50.3. Test Report (if required for this job as decided by the engineer) duly approved by the local Electricity Department shall be submitted by the Contractor after completion of the work. Any payment to Electricity Department needed shall be borne by the Contractor.

50.4. The entire electrification work shall be carried out by the Contractor under supervision of licensed Electrical supervisor to the satisfaction of local Electricity Dept./Site Engineer.

50.5. The entire electrification work shall be carried out as per I.E. Rules/ Local Electricity regulation/ IOC specification as applicable.

50.6. All metal covering which is used to protect cables and apparatus shall be efficiently earthed. The metal covering used to carry the cable must be electrically continuous and this includes the entire switchgear casing, if they are made of metal.

50.7. The number of points on any one circuit is limited and must not exceed the following:

For circuit not exceeding 6 amps 10 points




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51. SECRECY AGREEMENT:

CONTRACTOR shall as a part of his obligation sign an agreement for secrecy of the drawings / documents with IOC. CONTRACTOR, hereby, expressly undertake to keep all the drawings/documents as well as other Technical information given in the CONTRACT-DOCUMENT secret and shall not divulge or leak or otherwise cause to be known to the competitors or others having any interest in such process in anyway the contents in any form, shape or method.

52. DELETION/ MODIFICATION OF CLAUSE(S) IN GCC:

52.1. Following clauses forming part of the GCC issued along with the tender are deleted/ modified:

a. Clause 2.6.2.0 – General, section 2 of GCC is deleted. b. Clause no. 3.0 – Section - Instruction to tenderers of GCC is deleted. c. Clause 4.5.1.1 – The clause shall partly be modified. Duration of 30 days shall be read as

20 days. 52.2. GCC contains provisions for arbitration and alternate dispute resolution machinery under

section-9, which stands deleted. Further, the reference to arbitration and alternative dispute resolution machinery provision contained in any other term & condition in GCC, which may be general or special in nature shall also stand deleted to the extent the said contents are applicable to the arbitration provisions.

52.3. Notwithstanding any other mechanism for dispute resolution provided under the General Conditions of Contract, with a view to a speedy resolution , the Contractor and Owner may at any time endeavor to settle through conciliation a dispute referable for settlement by Conciliation under and in accordance with the Indian Oil Corporation Limited Conciliation Rules 2014 ( hereinafter referred to the “said Rules” ) as amended from time to time. The said Rules may be downloaded from the owners website at www.iocl.com and if not available, a copy thereof may be obtained from the owner on written request

53. PROJECT MANAGEMENT TEAM:

53.1. The successful bidder shall be required to position an effective project management team at site consisting of a minimum of designated project manager, QC/QA Engineer and dedicated HSE Engineer.

54. PENALTY CLAUSE IN CASE OF BREACH OF SAFETY:

The penalty for breach of safety during execution of works shall be levied by the Corporation as below:

a. Violation of applicable safety, health and environment related norm, a penalty of Rs 5000/- per occasion.

b. Violation as above resulting in; Any physical injury, a penalty of 0.5% of the contract value (max. of Rs 2 lacs) per

injury in addition to Rs 5000/- as mentioned above. Fatal accident, a penalty of 1% of the contract value (max. of Rs 10 lacs) per fatality in

addition to Rs 5000/- as mentioned above. In case of any breach of contract (other than price reduction clause for delayed completion) , recovery of requisite GST amount over and above the penalty amount

http://www.iocl.com/

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shall be done from the contractors bill.

55. ACCEPTANCE OF WORK ORDER:

55.1. After communication of the Corporation’s acceptance of the contractor’s tender, if the contractor fails to return the duplicate copy of the work order and agreement duly signed in token of their acceptance within 10 days, the EMD is liable to be forfeited by the Corporation, with or without any further reference to the contractor.

55.2. On acceptance of the quotation, the successful contractor will have to execute an agreement with the corporation covering all aspects of the contract in standard form (issued by IOCL), immediately before commencement of the works. The intending tenderers should acquaint themselves with the provisions of standard agreement prior to quoting.

55.3. When the party signing the agreement is not the sole proprietor, necessary power of attorney authorizing the person who is acting on behalf of the firm should be produced before execution of the agreement.

55.4. If the Contractor does not start the work by the above stated period and if the Corporation is not satisfied with the reason for not starting the work in time or if Contractor refuses to carry out the work due to any other reason, the Corporation can cancel that work order by giving a Registered Notice after the expiry of the specified period as per the order and the same work shall be carried out by any other Contractor at the entire risk and cost of original Contractor.

55.5. In the event of such cancellation, the ISD/SD for the subject work, Earnest Money Deposit and/or Permanent Earnest money Deposit will be forfeited and the empanelment of the contractor in all categories shall be cancelled forthwith, without any further intimation to the contractor. In addition the Corporation also reserves the right to holiday list the contractor in the event of such default.

56. QUALITY CONTROL

56.1. Entire work shall be executed as per the IOCL specifications .All the bought out items used in the construction shall be sourced from the approved vendors of IOCL. However, on the specific request of the Contractor, IOCL may approve name of any other vendor not included in the approved list.

56.2. IOCL may appoint Third Party Inspectors (TPI) for inspection of work at various stages of construction and as per the QAP & IOCL specifications. The fee of TPI will be paid by IOCL.

56.3. Over and above the inspections carried out by TPI, the work will also be inspected by the Engineer / Engineers from Location and UTTAR PRADESH State Office 2 of IOCL.

56.4. Contractor shall provide all necessary assistance to the TPI / IOCL engineers for carrying out inspections/ tests / measurements of work without any extra cost to IOCL.

a. The tenderers to note that they shall arrange the Thirty Party Inspection, for the materials for which TPI inspection specified in the tender, at no extra cost. However the inspection by TPI does not absolve the vendor from any of his responsibility for the supply of material conforming to the specifications.

b. The list of approved TPI agencies that can be appointed by the vendor is as follows:

1 M/s Engineers India Limited Pvt. Ltd

2 M/s Bureau Veritas Industrial Services (India) Pvt. Ltd.

3 M/s Det Norske Veritas (I) Ltd.

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4 M/s Met Lab Services Pvt. Ltd

5 M/s Chempro Inspections (P) Ltd.

6 M/s Safess Quality Management Pvt. Ltd

7 M/s Bax Counsel Inspection Bureau Pvt. Ltd.

8 M/s PDIL

9 M/s SGS India Ltd.

10 M/s Indian Register of Shipping.

11 Indian Institute of Technology

56.5. IOCL reserves the right to appoint any additional TPI agency for the inspection. 56.6. The vendor/ contractor shall hand over warranty/ guarantee certificate along with manuals

from OEM of the materials/ equipments as applicable. 56.7. All the materials shall be got approved before use. In case defective/sub standard materials

are brought at site and rejected by TPI / IOCL site Engineer, the same shall have to be removed immediately within 3 days from the site at their own cost. IOCL shall not entertain any claim from the Contractor on this account. In case, Contractor fails to remove such materials from the site, within 15 days after issue of notice in writing, IOCL reserves the right to dispose off such materials at the entire risk and cost of the Contractor.

56.8. The Contractor shall make arrangements for retention of samples of approved materials till completion of work.

56.9. Contractor shall bear all expenses towards testing of materials as per QAP and IOCL specifications. Repeat tests if required, as per the opinion of IOCL/TPI shall also be conducted by the Contractor at no extra cost. The lab tests shall be carried out at any Govt Engg College/Govt University/Labs with NABL accredition /Govt Labs, Govt recognized test houses and test houses with ISO accredition. However, at its discretion, IOCL may advise to carry out tests at a particular laboratory, which shall be binding on the Contractor.

56.10. Contractor shall provide all the necessary equipments required for field tests to maintain the quality of work as per QAP and IOCL specifications.

57. DEALING WITH OUTSIDE PARTIES

57.1. The Contractor should purchase all material from the market, which they require for the work allotted to them, in cash or credit in their own firms’ name only.

57.2. In case of any default on the part of the Contractor to clear the payments of their vendors / suppliers / sub-contractors, the Corporation, to protect it’s name and image, shall recover the amount from Contractor’s pending bills or security deposit and may make the payment to the concerned party.

57.3. Contractor in his own interest should purchase material from the authorized sources and should fulfill all their obligations of all taxes etc. If the Corporation has reasons to believe that any material has been brought to its premises from unauthorized sources, the Corporation can refer the matter to police for verification.

57.4. The Contractor can be debarred/ holiday listed from corporation and EMD/SD shall be forfeited for such lapses.

58. SUBMISSION OF AS BUILT DRAWINGS:

Party shall prepare and submit the tracings/ SOFT copy of “As-built drawings” of all the facilities as per the scope of work indicated at the time of conclusion of this contract or as directed by the site engineer at no extra cost to IOCL.

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59. The Corporation reserves the right to accept any tender in whole or in part and reject any or all tenders without assigning any reasons.

60. Any conditional / incomplete offer or failure to follow above instructions shall lead to disqualification. Providing any details of rates offered in the technical commercial bid section will lead to disqualification of the bidder

61. VERIFICATION OF ORIGINAL DOCUMENTS:

Document verification with originals shall be carried out after opening of price bids for the short listed bidder(s) only. Since documents are submitted by the bidder(s) in the tender, the responsibility of authenticity of documents shall be with the bidder(s). Shortlisted bidder(s) shall be required to present their original documents to the tender inviting authority within a period of 7 days from the date of intimation by IOCL. In the event of failure of such bidder(s) to get the documents verified as per the specified time schedule, the EMD of the bidder(s) shall be forfeited. In case it is observed that if any bidder(s) submitted forged documents / credentials, necessary action for holiday listing of the bidder(s) shall be carried out including forfeiture of EMD. At all places in the GCC enclosed with the tender document, OWNER shall mean INDIAN OIL CORPORATION LIMITED, MARKETING DIVISION, HEAD OFFICE, with its office at G9, Ali Yavar Jung Marg, Bandra(E), Mumbai-400051.

62. GUARANTEE:

All equipment including components and sub contracted items should be guaranteed by the Vendor within the warranty period mentioned in the tender. In the event of any defect in the equipment or workmanship manifesting themselves, the Vendor will replace/ repair the equipment at Vendor's cost and risk on due notice, failing which the rejected equipment will be sent to the Vendor on Freight To Pay basis for free replacement.

The equipment after rectification of defects will be dispatched by the Vendor on `Freight Paid' basis. Alternatively, IOC reserves the right to have the equipment repaired/ replaced at the locations concerned at the Vendor's risk, cost and responsibility.

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ANNEXURE-4

LIST OF DRAWINGS

(Uploaded Separately on e-portal)

Layout of Subject Location

SLD of Electrical System

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ANNEXURE-5

JOB SPECIFICATIONS, SCOPE OF WORK & TECHNICAL SPECIFICATIONS

JOB SPECIFICATIONS:

EXISTING SYSTEM: POWER SUPPLY DISTRIBUTION SYSTEM

The SLD of the location is attached. All the feeders are fed through a 440V LT bus which is being fed by Grid or Diesel Generators (in case of Grid outage).

Plant Operating Load

The average daytime and nightime operating load of the plant is mentioned in clause 5.2 of special terms and conditions of contract. SCOPE OF WORK: PART A – SOLAR PV PLANT Engineering, Procurement and Construction (EPC) of the proposed capacity, on-Grid Connected Captive Solar PV system on turnkey basis on the premises of subject location and comprehensive O&M of the SPV plant for a period of one year from the date of successful commissioning of the plant. The system shall be synchronized with Grid (during grid outage) and shall have net metering provision. It is, however, understood and confirmed by the Contractor that the scope as described in the tender document is not limiting in so far as the responsibilities of the Contractor shall include inter-alia, carrying out any and all works and providing any and all facilities those are required in accomplishing an operating system, complying fully with all requirements as are envisaged of it, complete in all respect and satisfying all performance and guarantee requirements stated or implied from the contents of the tender document. The work shall be executed in conformity with the relevant applicable latest standards, codes, rules/ordinances & regulations. The overall design & engineering of the plant shall be based on latest available technology and optimal usage of space to minimize losses and maximize efficiency.

The Contractor shall make all required liaisoning with all the agencies including all concerned power utilities for finalization/signing of Net Metering Agreement (if applicable), and other required approvals/permits/agreements so as to commence utilization of the power generated from solar power plant soon after its completion.

The detailed scope of work shall include but not limited to following,

PART A - SUPPLY

The equipment and materials for Solar PV Power Plant with associated system (typical) shall include but not be limited to the supply of the following:

a) Solar PV modules including mounting frames, fixed tilt structures, foundation bolts and nuts for holding structures.

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b) DC junction boxes with string level monitoring and disconnection switches, distribution boxes and fuse boxes, MCBs, Surge Arrestors.

c) String Monitoring Unit/Box.

d) Power Conditioning Units, Remote Monitoring system, sensors, instrumentation.

e) Inverter Transformer, dry-type or oil filled as per the site conditions.

f) AC junction box/ACDB Box, in case multiple inverters are used.

g) Digital Voltage Meter and Ammeter, kWh meters, Metering instrument and protection relays along with battery system, ABT meters required for net metering scheme.

h) Instrumentation and metering complying with the applicable grid code and specifications for operation and control of the plant. Appropriate instruments will be installed at suitable locations to measure the following details:

Solar radiation/ Insolation Data

Generation of Solar DC power measured at PCU/Inverter input as well as AC power fed from Solar PV System to the captive load bus

Exported power (in case of net-metering, if applicable)

Frequency

Power Factor

Energy export

Grid power injection at captive load bus

Individual DG power injection at captive load bus

Battery energy (through Ah meters)

i) DC Cables, LT Power Cables, OFC and Control Cables including end gland terminations and other required accessories for both AC & DC power cables.

j) Cable trays.

k) Data acquisition system with remote monitoring facilities.

l) Lighting arrestors/ protection for the plant, tool kit and earthing kit.

m) Protection equipments, isolators, circuit breakers etc., if required.

n) PVC pipes, hume pipes and accessories/trenches, if required.

o) Earthing system for Switch Yard, Inverter room or inverters/PCUs, Module Mounting Structure, Lightning arrestor, Remote Monitoring system etc.

p) Fire extinguishers etc. as per requirement.

q) Security equipment such as IP night vision CCTV cameras, IR motion sensors etc.

r) Danger plates, name boards etc.

s) Spares, as required.

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t) Complete system for transmission of plant data to SLDC as per SLDC requirement, in case of net metering.

u) Any other equipment/material required to complete the Solar Power Plant on turnkey Basis.

v) Special tools & tackles and test/measuring equipments

PART B – SERVICES

A. MOBILIZATION AT SITE

Storage facility for incoming material, arrangement of Power and Water requirement during project construction, Accommodation for the workforce required for construction.

B. CIVIL WORKS:

i) Site development/ Land development including Contour survey, Soil investigation, clearing of bushes, grading, leveling, compacting of the entire area of the plant premises, Excavation, Back filling, Stone pitching, geotechnical investigation of soil, water sample, rocks & geophysical parameters, meteorological data, shadow analysis etc., as required.

ii) All requisite foundations and structures wherever required (PV array foundation, outdoor switchyard equipments, etc.).

iii) Requisite conduiting, cable trenches for routing cables as required for the

a) PV array field b) Inverter rooms / Inverters c) Battery room d) Remote monitoring system e) Outdoor Switchyard, if applicable f) Connection to captive load bus

iv) Arrangement of all requisite piping, valves & hoses for module washing water purpose and other services.

v) Construction of inverter room (including individual partitioned cabin for housing inverter transformer (if provided separately) and local monitoring system), entry gates, as required.

vi) Approach roads (WBM type) to ensure accessibility and free movement inside the solar plant, as required.

vii) Providing proper drainage system for the plant.

viii) Barbed wire fencing along the periphery of the project area.

C. ENGINEERING DRAWINGS AND DATA:

The scope of the contractor includes complete design and engineering, technical coordination, finalization of drawings/documents, submission of engineering drawing/documents and processing for their approvals by the PMC/Owner. Following documents in three copies each and a CD shall be submitted to Owner within 15 days of Award of Contract for review and reference:

i) Detail Technical Specifications,

ii) Organization chart

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iii) General arrangement drawing for the project and layout plan including

a) Plant Layout b) Single Line Diagram of the power plant c) SPV Array Layout drawing d) Monitoring system room Layout e) Foundation drawing f) Switch gear – scheme of protection at captive load bus

iv) Quality Assurance Plans

v) PERT diagram with critical path showing detailed time schedule of supply, erection and commissioning of the complete plant, including weekly level plans where applicable, and periodic review schedules (fortnightly or monthly). The entire work schedule should be subdivided into micro activity schedule interval with details of review plan.

Further, the scope shall also include submission, in proper shape & format, of all types of manuals, handbooks & documents in requisite numbers to the Owner at different phases of the project as per the requirement of Owner.

Contractor shall share the un-priced Purchase Order/Work Order copy with Owner in line with the project execution as and when desired after placement of orders.

D. ALL STATUTORY CLEARANCES AND OTHER APPROVALS:

i) All statutory clearances related to electrical works required from the concerned state power utilities/ State Electricity Board/Central Electricity Authority/ Pollution Control Board/ State Nodal Agency/ Forest Department (if required) or any other statutory body shall be obtained by the Contractor, if required. Owner would fill up the required forms and applications as advised by the contractor.

ii) Arranging Chief Electrical Inspector General (CEIG) clearance/permission to connect shall be in contractor’s scope. The Contractor shall be responsible for interconnection of Solar PV power plant with the State grid and net metering agreement, if applicable.

iii) Capacity Registration with State Regulatory Agency, if required.

iv) For all the above clearances, the fees/statutory charges shall be reimbursed by the Owner on production of receipt.

v) Tentative list of approvals and clearances that may be required are as below:

a) Connectivity approval for net-metering, if applicable b) Project registration c) Metering Approval, if applicable d) Meter testing, CT, PT testing and inspection certificate e) Clearance from Chief Electrical Inspector f) Certificate of commissioning - Nodal Agency /Local Agency etc.

E. ELECTRICAL AND ELECTRONICS WORK:

i) Cable laying

a) Laying of cables in cable trenches providing cable markers, including backfilling the trenches.

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b) Making straight through joints using heat shrinkable sleeves for cables or as per applicable norms.

c) Connection, termination and testing of cables to distribution boards. d) Proper sand bedding must be provided. e) Wherever there is drainage or water flowing channels, the trenches should be water

proof (i.e. brick lined/RCC) and filled with sand to prevent any water accumulation or cables should be laid in GI/ hume pipes or wherever cable is passing through drain, rerouting of cables should be done.

ii) Earthing System: Installation, testing and commissioning of earthing electrodes/earthing strips as per the requirements mentioned in Technical Specifications Chapter.

iii) Telecommunication works (OFC/Cabling works)

a) OFC/Cable connectivity to enable remote access of SPV Plant data at Administrative Building of Plant. This includes provision of port in Remote Monitoring System, all internal OFC/ cabling from module arrays to PCUs to Remote Monitoring System (or otherwise), as applicable.

b) Supply, laying, termination and testing of cables & connectors, as per required specifications, drawing and appropriate standards.

c) Supply, erection and installation of indelible cable markers, including excavation and installation of Markers, cement concrete grouting, back filling etc. required as per drawing, specifications and directions of Site Engineer/ Engineer-In-Charge (EIC) including cost of all labour, tools & tackles, materials etc. complete in all respects.

d) Testing of all types of cables, including OFCs with their connectors installed with the plant as part of the work, after completing the laying work before commissioning of the plant system.

e) Remote Monitoring System to be provided with internet/dongle facility for remote access.

F. TRANSPORTATION OF EQUIPMENT FROM WORKS TO SITE, STORAGE, AND ACCOMMODATION AT SITE

i) All necessary permits and licenses, as may be necessary, to transport the equipment/ material, machinery, and labour along or across highway, roadway, railway, bridge, dike, dam, river or through posts of toll collection, Octroi checks or other line border or barrier.

ii) C-forms/ Road permits if required to be issued by owner, would be provided by owner, the contractor to indicate the items for which C forms/ road permits would be required.

iii) Receipt, unloading & installation of all supplied equipment on foundations at their respective places.

iv) Proper storage of material before installation. Storage area shall be suitable to prevent equipment against rain & water logging.

v) Suitable accommodation & resting sheds for workforce. vi) One office setup for contractor staff during work execution to be established at site. Office

needs to be equipped with basic facilities of internet, printer, table, chair, stationery items etc.

G. QA/QC

Submission of QA/QC procedure for all activities in line with the detailed work specification, relevant codes/standards of practice for approval of EIC before start of any work at site. The works shall be executed in line with the approved QA/QC procedures.

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H. TESTING

All acceptance and routine tests as per the specification, relevant standards and approved QAPs (Quality Assurance Plans) shall be carried out at the cost of the contractor. All the testing schedule for equipments/auxiliaries shall be intimated at least a week in advance. Third party inspection may be preferred as per the decision of owner. The decision for witnessing the test shall rest with IOCL. IOCL representative will decide to witness the type/routine test as part of Factory Acceptance Tests (FATs) at the premises of manufacturer upon prior intimation of the test schedules.

I. PAINTING

Painting of all equipments and structures shall be done as per Owner’s standard color coding scheme. The quality and finish of paints shall be as per standards of BIS or equivalent.

J. TRAINING OF OWNER’S PERSONNEL

Providing a detailed training plan on energy assessment, design, technologies, plant design, and erection & commissioning, operation & maintenance procedures, which shall, after approval by owner, form the basis of the training program. Contractor shall impart classroom as well as field training on site to owner personnel during works, erection, testing & commissioning of the plant and associated equipments. Expenses towards travel, stay, lodging & boarding and other expenses for the owner’s personnel shall be borne by the OWNER.

K. SYNCHRONIZATION, COMMISSIONING AND OPERATION

i) The Solar Power Project would be synchronized by the contractor to the local/captive Grid System after taking proper approvals for net-metering facility, if applicable. It shall meet all the connection conditions prescribed in applicable Grid Code then in effect and otherwise meet all other Indian legal requirements for synchronization to the Grid System.

ii) In addition to above, contractor shall prepare and submit pre-commissioning and commissioning checklist in discussion with IOCL during construction and before commissioning of the plant.

iii) IOCL shall reserve the right to conduct Technical Audit of solar PV Power Plant after completion of commissioning.

L. PERFORMANCE GUARANTEE (PG) TEST

The performance guarantee tests shall be carried out as specified in SCC. All special equipment, tools and tackles, instruments, measuring devices required for the successful conductance of PG test shall be provided by the bidder, at his own cost. All costs associated with the PG tests shall be included in bid price.

M. CODES AND STANDARDS

i) The equipments and accessories covered shall be designed, manufactured and tested in accordance with the latest relevant standards and codes of practice published by the Bureau of Indian Standards (BIS), IEC, IS etc. as applicable. The quality of materials of construction and the workmanship of the finished products/components shall be in accordance with the highest standard and practices adopted for the equipment covered by the specification.

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ii) All equipment shall be designed for operation in tropical humid climate at the required capacity in a minimum de-rating temperature of 50°C. Equipment shall be suitable for an ambient temperature of 50°C. Maximum relative humidity of 90% shall also be taken into consideration for design of equipment.

PART B – OPERATION & MAINTENANCE The contractor shall perform comprehensive operation and maintenance (O&M) of the Solar Power Plant for a period of 1 (one) year after establishment of successful commissioning of Solar PV Plant. Thereafter, a separate O&M contract shall be entered into/executed for the next 4 (Four) years. O&M shall be carried out as detailed below.

OPERATION AND MAINTENANCE SPECIFICATIONS

Bidder shall be responsible for all the required activities for the successful running, optimum energy generation & maintenance of the plant, covering

i) Deputation of Engineering and supporting personnel

ii) Keeping the plant in operational mode so as to get optimum energy generation

iii) Monitoring, controlling, trouble shooting, maintaining of records and registers

iv) Supply of all spares, consumables and fixing/application of the same

v) Arranging equipments/instruments at his own cost as required from time to time for schedule and preventive maintenance, major overhauling of the project.

vi) Conducting periodical checking, testing, over hauling and preventive action

vii) Replacement of components/equipments, if required

viii) General upkeep of all equipments, buildings, roads, etc.

ix) Submission of daily/periodical reports to Owner energy generation & operating conditions of the plant

x) Continuous monitoring of performance of the plant during day hours and regular maintenance of the whole system including panels, transformers, overhead lines, outdoor kiosks, switchgear, equipments etc. for extracting and maintaining the maximum energy output from the plant

xi) Regular cleaning of the module surfaces

xii) Continuous monitoring of plant performance through Remote Monitoring System

xiii) Frequent checking and calibration of instruments

xiv) Developing a system of cross checking instrument indications with each other to determine whether the instrument is faulty or there is an abnormal operating condition

xv) Developing a system of analyzing indicated data to determine accurately what could be wrong.

xvi) Monitoring and maintaining performance through operations & maintenance records

xvii) Coordination with various agencies, departments for continuous operation, maximum generation and energy certification

xviii) Comply with applicable rules and regulations

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xix) Operation and Maintenance of the plant including supply of spares and consumables from the date of commissioning of the project shall be carried out at fixed cost.

MAINTENANCE

After taking over the activity of O&M for the power plant, the Operator shall be responsible for the operation and maintenance of the plant and shall perform all necessary services including applicable services listed (in brief) below: i) The bidder shall draw the preventive maintenance schedules and attend to the breakdowns

keeping in view maximizing uptime and designed generation.

ii) Regular periodic checks shall be carried out as a part of routine preventive maintenance.

iii) Particular care shall be taken for outdoor equipment to prevent corrosion.

iv) Cleaning of the components/equipments shall also be carried out at periodic intervals.

v) Resistance of the earthing system as well as individual earth pits are to be measured and recorded every month. If the earth resistance is high, suitable action is to be taken to bring down the same.

vi) The bidder shall keep at least one skilled and experienced supervisor at site on permanent basis to supervise the jobs that are being carried out at site.

vii) The Bidder will attend to any breakdown jobs immediately for repair/replacement/adjustments and complete at the earliest working round the clock.

viii) The Contractor shall immediately report the accidents, if any, to the Engineer-In-charge & to all the concerned authorities as per prevailing law of the State showing the circumstances under which it happened and the extent of damage and / or injury caused. O&M Contractor would be solely & fully responsible / liable to pay for any losses/damages/claims, etc. and Owner will be fully indemnified for such losses / claims.

ix) The Bidder shall immediately report the accidents, if any, to the Engineer-In-charge showing the circumstances under which it happened and the extent of damage and or injury caused.

x) The Bidder shall comply with the provisions of all relevant acts of Centre or State.

xi) Government Acts including payment of Wages Act 1936, Minimum Wages Act, 1948, Employer’s Liability Act 1938, Workmen’s Compensation Act 1923, Industrial Dispute Act 1947, Maturity Benefit Act 1961, Mines Act 1952, Employees State Insurance Act 1948, Contract Labour (Regulations & Abolishment) Act 1970 or any modification thereof or any other law relating whereto and rules made there under from time to time.

xii) The Contractor shall at his own expense provide all amenities to his workmen as per applicable laws and rules.

xiii) The Contractor shall ensure that all safety measures are taken at the site to avoid accidents to his or his Co-Contractor’s or Owner’s Workmen.

xiv) If in the event of negligence or mal-operation by the Contractor's operator, any failure of equipment take place, then such equipment should be repaired / replaced by Contractor free of cost within a reasonable period of time.

xv) Establish robust preventive maintenance system to maximize up time and to ensure peak generation in peak periods

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xvi) Careful logging of operation data/historical information from the Data Monitoring Systems, and periodically processing it to determine abnormal or slowly deteriorating conditions.

xvii) Careful control and supervision of operating conditions.

xviii) Regulate routine maintenance work such as keeping equipment clean, preventive maintenance and checks of delicate ingredients of transformers, circuit breakers, junction boxes, module mismatches, Cleanliness of isolators also to be ensured.

xix) Repairs and replacements to ensure maximum uptime for the plant.

GENERAL O&M

i) To maintain accurate and up-to-date operating logs, records and monthly reports regarding Operation & Maintenance of the facility.

ii) To perform or contract for and oversee the Performance of periodic overhauls or maintenance required for the facility in accordance with the recommendations of the original equipment manufacturer.

iii) To maintain and up-keep control room, battery room, all internal roads, tool room, stores, equipment, power evacuation facilities up to grid interconnection point, in workable conditions.

iv) Proper ventilation of battery room shall be ensured at all times.

v) To discharge obligations relating to retirement/ Superannuating benefits to employees (of the contractor) or any other benefit accruing to them in the nature of compensation, bonus /in addition to salary, etc. for the period of service with the Contractor.

TECHNICAL SPECIFICATIONS:

1.0. SYSTEM DESCRIPTION:

1.1. Solar Photovoltaic (SPV) grid connect/hybrid (grid+solar+diesel generators) system shall consist of minimum following items:

i) Solar PV Modules

ii) Module Mounting Structures

iii) String Monitoring Box(s)/Unit(s)

iv) Grid Interactive MPPT Solar String Inverters/ Central Inverters/ Hybrid Inverters (with Charge Controllers in case of systems with battery storage) with input DC Energy measurement

v) Inverter Transformer(s) (Dry-type or oil filled as per site requirements), built-in-Inverter or in an enclosure close to each String Inverter unit/ Central Inverter

vi) ACDB with manual rotary bypass changeover

vii) AC LT Breaker Feeder/ AC Switchgear

viii) Earthing Kit

ix) Lightning Arrester

x) Solar Grid DG Management System

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xi) Remote monitoring system (Microprocessor based Data Logger or any equivalent system)

xii) Flexible & armored Cables (AC and DC), Cable Trays and other Hardware accessories

xiii) Weather Monitoring Station comprising of 1 no. Pyranometer and 1 no. Temperature Meter

xiv) ABT meter as per the specifications prescribed by state electricity regulatory authorities, in case net-metering is permissible.

1.2. All items in appropriate quantity shall be ensured to complete the project while ensuring quality as stipulated in the industry standards.

1.3. The 3Ø-output of the system shall be fed to the AC switchgear breaker feeder (included in the scope of this tender) which shall be synchronized further with the existing AC switchgear bus to cater loads already connected i.e. solar power shall be synchronized with the captive load/grid supply. There shall be provision of exporting any additional power generated to the grid based on the availability of net/gross metering facility in the state. The PCU provided shall have net metering facility with power export control. In case, the net-metering facility is presently not available, facility must be available in the PCU/ Inverter such that the excess AC power generated through Solar PV System should not get exported to the Grid automatically through suitable electronic controls by reducing the power generation technique and not by interrupting the Inverter operation.

1.4. It shall be ensured that solar power generation and utilization is maximized. The balance power requirement shall be met from other sources i.e. Grid or Diesel Generator (DG). PCU shall take reference voltage from either of the source available (Grid/Diesel Generator).

There should be no break in the supply while changing from one mode to another mode of operation, in case of hybrid system.

1.5. It shall be ensured that Diesel Generators are never run below their minimum operating load condition. The PCU circuit must ensure that it synchronizes with DG set automatically and even if the load has reduced on the load bus, no harm is done to DG set and whole system continues to work.

1.6. Solar Grid DG Management System shall be provided. The system shall have following features –

i) Linear control of solar output (0-100%)

ii) Suitable for monitoring solar hybrid system vs. grid power injection at captive load bus

iii) Suitable for preventing flow of power to grid on all the days, and should allow the power flow to grid if net-metering is available or is made available in future.

iv) Suitable for monitoring controller regulation

v) Suitable for operating with different/multiple inverter make

vi) SMS and e-mail alert feature for daily generation and failure

1.7. String Monitoring Box(s)/Unit(s) (SMB(s)/SMU(s)) shall be provided in between solar array and PC U. It shall have DC disconnector and fuses of suitable rating for connection and disconnection of array section. Type II Surge Arrestor should be incorporated for surge protection. There should be a provision for measurement and display of SPV string voltage and current. Appropriate IP protection (IP65 for outdoor and IP32 or better for indoor) shall be provided. In case of string

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inverter(s), if the requirements served by SMB(s) are fully taken care by multiple inverter(s), then the proposal (if any) for elimination of SMB(s) from the system design, can be considered.

1.8. There should be a provision in the system for monitoring of operating parameters such as string voltage/current, inverter input/output voltage and current, kW, kWh, battery Ah, kVAr etc. and also system diagnostic alarms, if any, at a centralized location. It shall have an integrated/separate energy meter, ampere hour meter, voltmeter and ammeter. As for energy, generally the parameter of interest shall be the aggregate DC energy input to inverter(s) fed into the Inverter(s)/PCU(s) and net energy exported in case where net metering/gross metering is permissible. Class II Surge Arrestors should be incorporated for protection against any surges, wherever required.

1.9. Communicable multi-function energy meter (Class 1S) with RS-485 communicable port shall be provided for solar power system at its breaker panel as well as individually with each of the DG breaker panel under operation at the location. If non-communicable electro-mechanical type energy meters are available at Grid breaker panel, the same shall have to be replaced with Communicable multi-function energy meter (Class 1S) with RS-485 port.

1.10. All breakers available for Solar, Grid and DGs shall have NONC control contacts through which suitable wiring/cabling can be done from respective breakers to the Controller/Solar Grid DG Management System.

1.11. Pyranometer and Temperature meter installed for Weather Monitoring Station shall have mV output for transferring the signal through RS485 port.

1.12. The overall PV system should comply with the minimum technical requirements/standards for SPV systems specified in MNRE release.

2.0. GENERAL REQUIREMENTS:

2.1. Total capacity of ground-mounted Solar PV power plant to be installed shall be minimum 100 KWp. Area of available land is given in relevant clauses of SCC. The final location will be decided during the installation stage as per the site conditions and the General Arrangement Drawings & Site Layout Plan submitted during the design stage. Considering the possibility of distributed installation based on the availability of land area, independent Inverter(s), cabling, DB(s), JB(s) and transformer(s) might be required and the same must be considered while preparing offer. Necessary site visit shall be made to assess the required quantum of job involved and cabling required. The ratings of different components of a Solar Power Plant like PV Panels, Inverters/PCUs can be suitably selected as per the site survey and requirements.

2.2. SPV modules shall be installed on shade free land area. The corresponding Inverter(s) and distribution boards etc. shall be housed suitably.

2.3. Array structure of PV yard and all electrical equipments such as PCU/inverters, transformers, etc. shall be grounded properly.

Four separate earthing system shall be provided, each for DC Circuits, AC Circuits, Electronic Circuits and Lightning Protection System (LPS). If the inverters to be installed require separate earthing as per OEM recommendations, the same needs to be provided.

Towards this end, adequate number and appropriate size IS:3043 compliant earthing pits suitably calculated as per the design criterion or at least one each for AC circuit, DC circuit, Electronic circuit and lightning protection system, whichever is more shall be ensured. The complete

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earthing job including preparation of earthing pits and connection with the existing earth grid, if any, shall be ensured during the project execution.

2.4. The Solar PV system shall support remote monitoring of important operating parameters such as string voltage/current, inverter input/output voltage and current, kW, kWh, Ah, kVAr etc. and also system diagnostic alarms, if any, at a centralized location. The supply of hardware and software required for communication of the solar system over PC including supply and commissioning of all the necessary system shall be ensured.

2.5. Optimization of generation of electricity in terms of kWh generated per KWp of PV capacity installed vis-à-vis available solar radiation at the site shall be ensured (may be obtained through use of efficient electronics, lower cable losses, or maximization of power transfer from PV modules to electronics and the grid, etc.).

2.6. PV modules shall be connected in series - parallel manner to meet the voltage requirement in line with the datasheet of selected Inverter/ PCU. String fuses, sub-array fuses, and array fuses shall be provided in individual strings, sub-arrays, and arrays respectively as per the design requirement specified in IEC 62548 and IEC 60269-6.

2.7. Proper sealing arrangements against rodents/water at the points of cables entering the enclosures/ buildings should be incorporated.

Latest engineering practice shall be followed ensuring long-term compatibility requirements and continuity of equipment supply and the safety of the operating staff.

3.0. SPECIFIC TECHNICAL REQUIREMENTS:

3.1. Solar Panels/PV Modules

The technical details of Solar PV Modules shall be as given below –

Sl. No. Description Details

1 Type of SPV Module Mono/Poly Crystalline Silicon

2 Peak Power rating of module

Shall not be less than 250 Wp at Standard Test Conditions

3 Module Efficiency Shall not be less than 15.5% at Standard Test Conditions

4 Fill Factor Minimum 0.75

Codes and Standards Shall conform to all the relevant standards, but not limited to the following:

Codes Description

IEC 61215 / IS14286 Crystalline silicon terrestrial photovoltaic (PV) modules – Design qualification and type approval

IEC 61730 – 1 Photovoltaic (PV) module safety qualification – Part 1: Requirements for construction

IEC 61730 – 2 Photovoltaic (PV) module safety qualification – Part 2: Requirements for Testing

IEC 62804-1 Photovoltaic modules – test methods for the detection of potential

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induced degradation – Part 1 : Crystalline silicon

Compliance to the PID free nature of PV modules shall be established.

SPV module shall perform satisfactorily in relative humidity up to 95% with operating temperatures between -10°C & +85°C and shall withstand wind speed on the surface of the panel as per site specific requirement.

The PV modules shall be equipped with bypass diode to minimize power drop caused by shade.

The module frame shall be made of anodized Aluminium or corrosion resistant material frame, which shall be electrolytically compatible with the structural material used for mounting the modules with sufficient no. of grounding installation. The anodizing thickness shall be 15 micron or more.

The actual module power capacity shall not vary by more than +3% from its minimum certified module power capacity. No negative tolerance shall be accepted.

The temperature co-efficient for power output of the Solar PV module shall not be more than -0.42% / °C.

All photovoltaic modules shall have linear performance warranty from second year. The solar PV modules offered shall not degrade more than 2.5% in first year and not more than 0.7% from second year of its rated power.

Each Solar PV modules used in solar power plants/ systems must be warranted for their output peak watt capacity, which shall not be less than 90% at the end of 10 years and 80% at the end of 25 years from the completion of the trial run.

The module mismatch losses for modules connected to an inverter shall be less than 2%.

Module shall be PID free. The modules shall be provided with anti reflection coating and back surface field (BSF) structure to increase conversion efficiency.

The SPV module shall be made up of impact resistant, low iron and high transmissivity toughened glass. The front surface shall give high encapsulation gain.

The SPV modules shall have suitable encapsulation and sealing arrangements to protect the silicon cells from environment. The encapsulation arrangement shall ensure complete moisture proofing for the entire life of solar modules.

The equipment shall be designed to give efficient and reliable performance and shall be such that the risks of accidental short-circuit due to animals, birds or vermin are obviated.

The data sheets of all modules shall be provided. The exact power of the module shall be indicated if the data sheet consists of a range of modules with varying output power.

Module Junction box and Terminal Block shall be of high quality (IP 67 rated) fitted at the back side and shall be weather proof and designed to be used with standard wiring or conduit

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connection. Each Junction Box shall contain Bypass Diode. They shall have a provision for opening /replacing the cables, if required. The module junction box shall be certified as per IEC 61215.

Each module shall have two 4 sq.mm. stranded UV resistant output cables each terminated with connectors adaptive to MC4 type connector directly. MC4 type connector should have typical certification from testing agencies such as TUV, competent for the purpose.

The typical solar PV module electrical characteristics including current-voltage (I-V) performance curves and temperature coefficients of power, voltage and current shall be provided for all the modules supplied. However, the tabulated document with all the relevant data like voltage, current, power output for each module is also required to be provided along with the supply.

Modules deployed must use a Radio Frequency Identification (RFID) tag for traceability. It shall be well protected within the module laminate and contain the following information:

a) Name of the manufacturer of the PV module b) Name of the manufacturer of Solar Cells c) Month & year of the manufacture (separate for solar cells and modules) d) Country of origin (separately for solar cells and module) e) I-V curve for the module f) Wattage, Imp, Vmp and FF for the module g) Unique Serial No. and Model No. of the module h) Number and Date of IEC PV module qualification certificate i) Name of the test lab issuing IEC certificate j) Other relevant information on traceability of solar cells and module as per ISO 9001 and

ISO 14001

All individual modules shall be provided with Name Plate label at the back of module which shall provide the information given below for identification. They shall be clearly visible and shall not be hidden by equipment wiring. Type of labels and fixing of labels shall be such that they are not likely to peel off/ fall off during the life of the panel.

a) Name of the Project, Owner’s Name and Logo b) Manufacturer’s Name c) Model Number, Serial Number d) Overall Dimensions (WxLxD) e) Weight (kg) f) Maximum Power (Pmax), Voltage (Vmp), Current (Imp) g) Short Circuit Current (Isc), Open Circuit Voltage (Voc) h) Main System Voltage i) Relevant standards, Certification lab. name j) Warnings, if any

Testing of Solar PV Modules PV modules must qualify test from IEC/NABL accredited laboratory as per relevant IEC standard and report/certification of the same must be attached. The performance of PV modules at STC conditions must be tested and approved by one of the IEC / NABL Accredited Testing Laboratories / Solar Energy Centre of MNRE/ any other MNRE authorized test laboratories/centers. The test certificates shall be submitted for acceptability of modules.

3.2. Module Mounting Structure:

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The PV modules shall be mounted on metallic structures called Module Mounting Structures (MMS) having adequate strength and appropriate design, which can withstand the load of the modules and design wind pressure.

Module mounting structure with fixed tilt, south facing orientation and tilted at the location’s latitude angle from the horizontal is proposed in order to maximize the total annual incident solar irradiation. However, a different orientation or design may be proposed to achieve better generation with detailed documentary proof.

The mounting structures shall withstand the maximum wind speed of the location.

Proper design and calculations report pertaining to foundations and structures duly certified by Chartered Structural engineer shall be submitted to EIC for approval prior to commencement of work at site.

In case of rooftop systems, a detailed design calculation report evaluating the strength of existing rooftop to sustain the dead weight of the system (Structure and Module) as well as the dynamic weight of the installed system shall also be submitted. The report should qualify the rooftop for installation of the Solar PV System with desired design parameters and having sufficient safety margin. In case the rooftop is not having enough strength to support the PV System installation, strengthening of the same shall also be carried out. The work shall commence only after submission of load bearing strength calculation duly certified by Chartered Engineer and approved by EIC.

Codes and Standards

Shall conform to all the relevant standards, but not limited to the following:

Codes Description

UL 2703 Standard for Mounting Systems, Mounting Devices, Clamping/Retention Devices, and Ground Lugs for Use with Flat-Plate Photovoltaic Modules and Panels

IS 2062 Hot rolled medium and high tensile structural steel — specification

IS 4759 Hot-dip zinc coatings on structural steel and other allied products

IS 2629 Recommended practice for hot-dip galvanizing of iron and steel

IS 3043/IEEE 80 Code of practice for earthing

The array structure shall be so designed that it would occupy minimum space without sacrificing the output from SPV panels. The structure shall be designed so that repair and maintenance activity could be done easily and shall be in line with the site requirements.

Adequate walking space shall be made available between the SPV arrays to allow walkway for maintenance personnel.

All solar panels must be accessible from the top for cleaning and from the bottom for access to the module junction box.

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The module mounting structure members would be made of hot dip galvanized MS profiles in case of ground-mounted systems and penetrating anodized Aluminium structures/ballasted non-penetrating rails in case of rooftop systems. The minimum thickness of galvanization/anodization shall be at least 85 microns or higher as per IS 4759.

In case of flat-rooftop systems, choice of selection between low-cost penetrating GI rooftop compact structure and penetrating anodized Aluminium structures/ballasted non-penetrating rails shall depend on the load bearing capability of the existing roof, without requiring modification of exisiting rooftop.

In general, bolts, nuts, shims and other hardware shall be SS 304. The generally applicable engineering principle will be that fasteners equal to or greater corrosion resistance than the most corrosion resistant metals being fastened. Standoff materials shall be used to reduce electrochemical corrosion between galvanically dissimilar metal surfaces such as nylon washers, rubber insulators.

In case of rooftop systems using aluminium structure, mounting structure components including T slotted rails, End and mid clamps, angle brackets, and T nuts & bolts should all be made out of anodized Aluminium. The rails riveted to metal rooftop structures shall be done with pop rivets.

In case of metal roofs with available standing seam, modules shall be preferred to be mounted directly to clamps without requiring roof penetration for riveting. The clamps to be used shall be made out of anodized Aluminium.

In case of tiled roofs, panels shall be mounted directly to rails fastened to hooks fixed to underlying rafters. The rails and clamps shall be made of anodized Aluminium.

The weight of the complete solar PV system installed on rooftop shall not exceed 20 kg per sq. mt.

The minimum clearance of the lowest part of the module structure and the developed/ finished ground level shall not be less than 500 mm in case of ground mounted, 300 mm in case of flat roof mounted and 100 mm in case of slant roof mounted.

The foundation for module mounting structure shall be adopted as per the design basis report certified by Chartered Structural/Civil Engineer and approved by EIC. In general, depth of foundation shall be uniform for all the foundation structures and depth shall be finalized considering worst soil conditions where maximum foundation depth is required.

Foundation bolts, if applicable, shall be used as detailed in the design basis report.

The structure shall support Solar PV modules in portrait orientation, absorb and transfer the mechanical loads to the ground/roof properly. Welding or complex fixing mechanism shall not be allowed for installation of module mounting structure to the foundation.

All mechanical items must be supplied as per approved drawing, BOQ and as per direction of EIC.

3.3. String Monitoring Boxes (SMBs)

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SMBs shall be used in multi-string photovoltaic systems (≥ 100 kW) to combine the individual strings electrically and to connect them to the Solar Inverters/PCUs.

For systems of capacity < 100 kW, SMBs need not necessarily be used if String Inverters are used.

Codes and Standards

Shall comply to all the relevant standards, but not limited to the following:

Codes Description

IEC 62093 Balance-of-System components for Photovoltaic systems-design qualification

IEC 60269-6 Low-voltage fuses - Part 6: Supplementary requirements for fuse-links for the protection of solar photovoltaic energy systems

IEC 62262 Degrees of protection provided by enclosures for electrical equipment against external mechanical impacts

IS 2147/IEC 60529 Degree of protection provided by Enclosures (IP Code)

IEC 61643 Low-voltage surge protective devices


SMB shall be equipped (but not limited to) with the following:

a) Monitor/Read the individual string currents, voltage and total current of all the strings connected to SMB. Current and Voltage measurement shall be through shunt based sensors.

b) String fuses, one for each string placed close to SMB in the circuit to prevent the reverse current flow.

c) DC Disconnector/Breaker placed between String fuse and SMB in the circuit to disconnect each PV strings from the Inverter for maintenance/safety purpose.

d) Type II Surge Protection Devices for protection against surge currents and voltages.

e) Suitable cable entry points with cable glands of appropriate sizes for both incoming and outgoing cables.

f) Suitable markings provided on the bus bar for easy identification, and cable ferrules/marker strips fitted at the cable termination points for identification.

g) Other associated items such as lugs and items required for the protection and completeness of the system.

h) SMB having processor/controller to monitor all the above parameters and communicate and transfer the required data to the Remote Monitoring System.

i) Provide a test point for each sub-group for quick fault location.

j) The display of following parameters at Remote Monitoring System for monitoring the health of the each PV string:

i) Individual string current

ii) Bus voltage at the output of each SMB

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iii) Total current of SMB

iv) Total Power of SMB

DC Surge Protection Devices (SPDs):

SPD shall consist of three Metal Oxide Varistors (MOV) type surge arrestors which shall be connected from positive and negative bus to earth. As per IEC 61643-11/12, nominal discharge current (In) at 8/20 microseconds shall be at least 10 KA with maximum discharge current (Imax) of at least 20 KA at 8/20 microseconds. The Iscwpv (Short Circuit current withstand capacity) of arrester would be at least 10% more than nominal output current of the combiner box and Array Junction Box. Detailed internal schematic for the above SPDs, compliant to these specifications, shall be submitted by the manufacturers. During earth fault and failure of MOV, the SPD should safely disconnect the healthy system. SPD shall have thermal disconnector to interrupt the surge current arising from internal and external faults. In order to avoid the fire hazard due to possible DC arcing in the SPD due to operation of thermal disconnector, the SPD shall be able to extinguish the arc.

SMB Enclosure shall satisfy following requirements:

a) Shall be fire retardant with self-extinguishing property and free from Halogen and Silicon conforming to RoHS directive 2002/95/EC.

b) Degree of protection for enclosure shall be at least IP 65 (for outdoor) or IP 32 (for indoor) and the enclosure shall be UV protected.

c) Shall be double insulated with protection class II as per IEC 61439-1.

d) Separate enclosure for DC disconnector switch shall be provided with min. distance of 1 mt. from main enclosure.

e) The mechanical impact resistance of enclosure shall be IK 07 or better to protect against impacts as per IEC/EN 62262 or equivalent standard. Operating ambient temperature rating shall be at least in bracket of -10°C to +60°C. Design calculation verifying the capability of SMB enclosure to withstand temperature rise shall be submitted for PMC/IOCL approval.

f) Shall be chemically resistant to acid, lye, petrol, and mineral oil & partially resistant to benzene.

g) In each SMB, 5% spare terminals (along with cable glands) rounded off to next higher integer shall be provided to connect the PV strings.

h) Minimum requirements for fire protection in the event of internal faults in accordance with IEC 60695-2-11.

i) Breather glands to prevent overheating and explosions.

3.4. Grid Interactive MPPT Solar String Inverters/ Central Inverters/ Hybrid/ Bidirectional Inverters

The DC power produced by Solar PV Modules shall be fed to the solar inverters/ Power Conditioning Unit(s) (PCUs) for inverting DC into AC power. PCU shall use its MPPT (Maximum Power Point Tracking) control to extract maximum energy from solar array and produce true sine wave 415V AC, 3-ph, 50Hz. For sizing of inverter, the same shall be finalized after submission of proper design calculations duly certified by Chartered Electrical Engineer to EIC for approval. The

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array output shall be well within the input voltage range of the inverter so that the inverter works in MPPT range for most of the solar insolation range. This should be applicable for the whole life of the solar array and needs to be substantiated through design calculations duly approved by IOCL. PCU shall be able to handle maximum open circuit DC voltage of 1,000V.

Codes and Standards


Codes Description

IEC 61727 Photovoltaic (PV) systems - Characteristics of the utility interface

IEC 61683 Photovoltaic systems –Power Conditioners – Procedure for measuring efficiency

IEC 62116-2014 Utility-interconnected photovoltaic inverters – Test procedure of islanding prevention measures

IEC 62109-1 & 2 Safety of power converters for use in photovoltaic power systems

UL 1741 Standard for Inverters, converters, controllers and interconnection system equipment for use with distributed energy resources

IEEE 929-2000 Recommended Practice for Utility Interface of Photovoltaic (PV) Systems

IEC 62894 Photovoltaic Inverters - Data Sheet and Name Plate

IEC 62910 Utility-interconnected photovoltaic inverters - Test procedure for low-voltage ride through measurements

IEC 62891 Indoor testing, characterization and evaluation of the overall efficiency of photovoltaic grid connected inverters

IEC 61000 Electromagnetic Compatibility

IEC 60068 Environmental Testing


For tests like Anti Islanding (IEC 62116) and efficiency measurement (IEC 61683), third party tests from NABL accredited labs shall be acceptable.

The inverter output shall always confirm to the grid/captive load bus in terms of voltage and frequency.

Above 50 KVA, there should be 3 channel of MPPT controllers/MPPT based solar charge controller to ensure good yield of PV Panels in larger plants.

Technical details required for Inverters to be installed shall be as under

Parameters Values

Output frequency 50 Hz ± 0.5% Hz

Maximum Input voltage 1000 V DC

Inverter Output Voltage 415 V ± 1%, three phase, 4-wire output.

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Nominal voltage could be adjusted ± 5% via system set points. Inverter should work in extremes of the limits in each phase without getting interrupted.

THD (Current) Less than 3%

Power factor control range >= 0.9 lead or lag

No load losses <1% of rated power and maximum loss in sleep mode shall be less than 0.05%

Ambient temperature -100C to +600C

Humidity 95% non-condensing

Enclosure( type) IP 32 or better (Indoor rated) IP 65 (Outdoor rated)

Overload Capacity 125% for 10 min and 150% for 1 min 120% at 250C continuous on DC side

DC Injection Less than 0.5% of nominal load current

Electromagnetic Compatibility As per IEC 61000

Noise level Less than 85 dB at 1 mt.

The combined efficiency of the PCU shall be at least 97% at 75% load. The conversion efficiency for PCU at different loads – 10%, 25%, 50%, 75%, 100%, 120% shall be specified in the offer. Above efficiencies are when measured without output inverter transformer.

The hybrid or bidirectional inverter shall have an efficiency of at least 92% at 75% load.

PCU shall have Low Voltage Ride-Through (LVRT) feature to provide support during grid fault/ disturbance. Inverter / PCU should also automatically synchronize with the DG set installed when the DGs are available and continue to work at different loads of the site without being switched off / damaged.

PCU shall have the facility of recording solar energy (KWh) generated at the output of PCU in addition to PV voltage, PV amps, Instantaneous PV power, daily PV power generated & cumulative PV power generated

Maximum Power Point Tracker (MPPT) shall be integrated in the PCU to maximize energy drawn from the Solar PV array. The MPPT shall be microprocessor based to minimize power losses. The operating voltage range of PCU and the MPPT shall be large enough so that it satisfactorily operates for PV modules exposed to the maximum ambient temperature of 600C.

DC lines shall have suitably rated isolators to allow safe start up and shut down of the system.

The PCU must have the feature to work in tandem with other similar PCUs and to be successively switched "ON" and "OFF" automatically based on solar radiation variations during the day.

The PCU shall have anti-islanding protection as per the relevant IEC standards.

Minimum operating temperature range : (-)100C to (+)600C

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Remote as well as local monitoring shall be provided. Built-in data logger (to record all the important operational parameters and all the events) to monitor plant performance through external PC shall be provided. The communication shall be in such a way that the PCU can be monitored with the help of appropriate software from the centralized system. The PCU shall have the facility to provide the analysis for reason of tripping, in cases of inadvertent tripping.

The surge rating of the inverter shall be up to 150% of the continuous rating for a minimum of 30 seconds.

MOV type surge arrestors shall be provided on all PV inputs for overvoltage protection against lightening induced surges.

PCU shall have feature to be regulated from 0-99% in steps of minimum 1%.

PCU shall include ground lugs for equipment and PV array groundings. The DC circuit ground shall be a solid single point ground connection.

PCU shall have power export control. PCU shall have the facility to export excess PV power to grid in case consumption of load is less than the generation and net/gross metering is available. The provision should be there to enable and disable this export feature.

PCU shall be tropicalized and design shall be compatible with conditions prevailing at site. Provision of exhaust fan with proper ducting for cooling of PCUs shall be incorporated in the PCUs.

Nuts, bolts and the PCU enclosure shall have to be adequately protected taking into consideration the atmosphere and weather prevailing in the area.

Rubber mats shall also be provided in the PCU control room.

Display:

PCU shall have the facility to display the basic parameters of the system on in-built LED/LCD display on its front panel or on separate data logging/display device to display following or through any other indication means:

a) DC Input Voltage

b) DC Input current

c) AC Output Voltage

d) AC Output Current

e) AC Power output (kW)

f) AC Energy output (KWh)

g) Frequency

h) Temperatures (0C) : Ambient as well as internal

i) Over frequency

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j) Under frequency

k) Inverter ON/OFF

l) Grid ON/OFF

m) Inverter over-load

n) Inverter over-temperature

Protections:

Following is an indicative list of protections (the actual scheme shall be finalized at design stage):

a) Over-voltage both at input and output

b) Over-current both at input and output

c) Over/under grid/bus frequency

d) Over temperature

e) Reverse polarity protection

f) Array ground fault protection

g) Protection against earth leakage faults (DC as well as AC side)

h) Protection against lightning induced surges

i) Protection against surge voltage induced at input and output due to external source

j) Provision for input & output isolation.

k) PCU shall have arrangement for adjusting DC input current and should trip against sustainable fault downstream and shall not start till the fault is rectified.

In addition, PCU shall ensure following protection measures:

MCBs/MCCBs shall be provided for systems connected to PCU/Inverter (i.e. Solar PV system, Captive Load System or Mains System).

The PCU shall include appropriate self protective and self diagnostic feature to protect itself and the PV array from damage in the event of PCU component failure or from parameters beyond the PCUs safe operating range due to internal or external causes. The self-protective features shall not allow signals from the PCU diagnostic circuit to cause the PCU to be operated in a manner which may be unsafe or damaging. Faults due to malfunctioning within the PCU, including commutation failure, shall be cleared by the PCU protective devices.

Automatic reset of all non-critical faults such as overloads, AC over voltage/under voltage, etc. once the fault has been cleared.

Operating modes of PCU:

a) LOW VOLTAGE MODE: The control system shall continuously monitor the output of the solar PV plant. Once the pre-set value is exceeded, PCU shall automatically “wake up” and begin to export power provided there is sufficient solar energy and the PCU voltage and frequency are in the specified range.

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b) ACTIVE Maximum Power Point Tracking (MPPT) MODE (HIGH POWER MODE): When solar radiation increases further, the PCU shall enter Maximum Power Point Tracking (MPPT) mode and adjust the voltage of the SPV array to maximize solar energy fed into the grid. When the solar radiation falls below threshold level, the PCU shall enter in low power mode.

c) SLEEP MODE: Automatic ‘sleep’ mode shall be provided so that unnecessary losses are minimized at night.

DC side of each inverter shall be earthed to distinct earth pit through adequate size conductor as per IS 3043. The size of conductor shall be as per the maximum fault current on DC side.

The PCU shall withstand the environmental tests as per IEC 60068/IS 9000, with the PCU working at full load for at least last half an hour. Environmental test results in respect of any similar design PCU for at least 100 KWp SPV systems will be adequate.

3.5. ACDB with manual rotary bypass changeover

3-phase, 50 Hz, 415V AC switchgear system shall be used if multiple Inverters/PCUs are selected. LT Switchgear board/panel shall be provided between inverter transformer and captive load bus.

The ACDB shall have necessary protection devices, i.e. MCB/MCCB, ELCB, Surge Protection Devices, and Disconnectors/Isolators.

The ACDB shall have manual rotary bypass changeover switch.

All the electrical components shall be housed in IP 65 metal enclosure.

The incoming and outgoing cables shall have proper cable gland arrangement for cable terminations.

The rating of electrical protection systems installed in ACDB shall be duly certified by Chartered Electrical Engineer and approved by EIC.

3.6. AC LT Breaker Feeder/ AC Switchgears

The scope shall include standard load distribution boards/panels complete with cubicles, protection, metering, bus-bar system, cabling, wiring and other accessories, the quantities/ratings of which shall be finalized during detail engineering, duly certified by Chartered Engineer and approved by EIC.

All the above boards/panels shall be metal enclosed, 415V switchgear type, complete with suitably rated:

a) Draw out type Air Circuit Breaker

b) Surge Protection Devices

c) Required no. of MCCBs and ELCBs

d) Numerical Relays, with the provision of in-built event logger

e) Required no. of Multifunction meters

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f) Bus bars

g) Local control switches

h) Indicators (LED type) as per requirement

i) All necessary auxiliaries for control and supervisory circuits, and other relays as required

j) All secondary wiring, terminal blocks, labeling and nameplates, sockets etc.

k) Cubicle lighting including lighting fixtures and power and communication sockets

l) Space Heaters

m) Coordination and provision of necessary contacts and/or ports for integration with Remote Monitoring system

n) Any other item(s) not mentioned specifically but necessary for the satisfactory completion of system will be in scope of supply.

Technical Requirements:

Location Indoor

No. of bus bars, 3-phase 1

Rated voltage , V As per the system configuration requirement

Rated frequency Hz 50 ± 0.5 Hz

Rated circuit breaker short circuit breaking capacity

50 KA

Protection Class Min. IP 32 or better as per requirement of location

Control voltage, DC Uninterrupted supply through power pack/UPS with voltage level as per system requirement

Auxiliary AC supply, 3 phase 415 ± 10 %

Material of Bus bar Aluminum alloy / copper

Type of Earthing Solidly earthed

Codes and Standards


Codes Description

IS/IEC 60529 Degrees of protection provided by enclosures (IP Code)

IEC 60439 / IS 8623 Low-voltage switchgear and control gear assemblies

IEC 60364 Low-voltage electrical installations

IS/IEC 60947 Low-voltage switchgear and control gear

IS 3072 Code of practice for installation and maintenance of Switchgear

IS 3231 Electrical relays for power system protection

IS 13703 / IEC 60269 Low voltage fuses for voltage not exceeding 1000 V AC or 1500 V DC - specification

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IEC 61643 Low-voltage surge protective devices


IS 14697 AC Static Transformer Operated Watt-hour and VAr-hour Meters - Class 0.2 S and 0.5 S - Specification

IS 13010 AC Watt-hour Meters - Class 0.5, 1 and 2 - Specification

Power bus-bars and insulators shall comply with specifications as given in standards/codes, ensuring adequate operational and safety features. Calculations establishing the adequacy of bus bar sizes for specified current ratings duly certified by Chartered Electrical Engineer shall be submitted for approval of EIC before placing the order/start of construction of LT Switchgear unit.

Adequate protection measures shall be ensured through means of Circuit Breakers, MCCBs, Contactors, Surge Protection Devices and Fuses. The design selection of such components shall be ensured as per the system requirement and adequate design calculations/basis duly certified by Chartered Electrical Engineer shall be submitted for approval of EIC before placing the order/start of construction of LT Switchgear unit.

All the necessary test certificates shall be submitted to establish the compliance of these protection equipment(s)/components to the operational requirements outlined in the respective codes and standards.

It shall be ensured that the equipment offered will carry the required load current at site ambient conditions specified and perform the operating duties without exceeding the permissible temperature as per standards and codes. Continuous current rating at 500C ambient in no case shall be less than 90% of the normal rating specified. The derating factors, if any employed for each component and the basis for arriving at these derating factors shall be clearly specified, duly considering the specified current ratings and ambient temperature of 500C.

Internal wiring shall be ensured through proper sizing wire, the design current carrying capacity of which shall be less than 2A/mm2 for flexible copper cables/wire. All the internal wiring shall be done through properly chosen color coded wires and neatly dressed for easy identification.

The protection coordination and interlocks shall be ensured. The schematics for the same duly certified by Chartered Electrical Engineer shall be submitted for approval of EIC before final configuration.

Following drawings and manuals shall be submitted in three copies.

a) General arrangement of panel showing overall dimensions with foundation plan, terminal location, total weight, sectional views, operating mechanism, and Bill of materials

b) Schematic and wiring diagram for control logic/circuitary

c) Closing and Opening timing charts of main and auxiliary contacts

d) Manufacturing schedule and test schedule

e) Instruction manual along with O&M manual and individual components’ catalogue

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There should be for measurement and display of Solar Power being fed to the load bus. System should also have the capability to display the minimum, maximum and average solar power being fed to the system on daily/monthly/yearly basis.

The system should also be capable to measure, register and display the solar energy consumption on daily/monthly/yearly basis. The energy meter must show the exact line current, voltage, instantaneous power and energy reading (daily & cumulative).

The metering facility of the system shall comply following minimum specifications:

a) Solar system metering should work accurately for the complete range of energy, voltage, current, frequency and power factor envisaged for this installation. Cumulative KWH will be indicated continuously by default & other parameters through push-button flashing LED visible from the front.

b) In case the state in which the project is planned has net/gross metering facility, installation of necessary meters (bi-directional meters with accuracy class 0.2S, or as prescribed by State Regulatory Authorities) shall be ensured.

c) Applicable standards for energy meters (as per the accuracy class requirement):

IS 14697 – For Class 0.2 and 0.5 IS 13010 – For Class 0.5, 1 and 2

d) Accuracy Class Index of communicable multi-function energy meter: 1 or better.

e) Memory: Non volatile memory independent of battery backup, memory should be retained up to 1 year in case of power failure.

f) Software and Communication Compatibility: Shall be compatible to communicate and transfer all types of instantaneous and cumulative energy metering data with the Microprocessor based Data Logger System through RS-485 port. All types of necessary software and hardware to connect the meter with Microprocessor based Data Logger System shall also be supplied.

g) Climatic Condition: The meter should function satisfactorily in India with high end temperature as 60ºC and humidity up to 95%.

3.7. Inverter Transformers

Inverter transformer (dry type or oil filled) shall be provided as close as possible to Inverter(s)/PCU(s) for galvanic isolation and the primary winding voltage rating of the transformer shall match the inverter output voltage and secondary winding voltage rating of the transformer shall match the captive load bus voltage (415V).

The same can either be housed within the Inverter unit with separate enclosure to ensure that the Inverter unit is not heated or be housed outside very close to Inverter Unit with necessary foundation and protection systems.

The transformer shall be suitable for semi outdoor conditions and shall have self supporting structure with top lifting arrangement.

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Suitable rating MCB/ MCCB provision shall be made available at transformer output with proper disconnectors.

Transformer Dry-type Power Tranformer Oil-filled Power Transformer

VA Rating, Quantity, and Voltage Ratio (KV)

As per system requirement and SLD


Duty, Service & Application

Continuous Solar Inverter application (Outdoor)

Continuous Solar Inverter application (Outdoor)

Type Cast resin core dry type transformer with encapsulated winding

Cast resin core oil filled transformer with encapsulated winding

Efficiency >98% >98%

Winding As per SLD As per SLD

Winding Material Electrolytic grade copper Electrolytic grade Aluminium or copper

Vector Group & Neutral earthing



Cooling Natural Air Cooled (AN) ONAN

Tap Changer As per system requirement and SLD (Desirable at ±2.5% and ±5% with tap links accessible)

As per system requirement and SLD (Desirable at ±2.5% and ±5% with tap links accessible)

Enclosure IP32 (semi outdoor application)

IP32 (semi outdoor application)

Insulation Class F (Epoxy encapsulated) Class A

Insulation Level Rated short duration withstand voltage as per IS 11171

As per IS 10028-2

Impedance Voltage As per IS 2026; no negative tolerance allowable

As per IS 2026; no negative tolerance allowable

Operating ambient temperature

500C 500C

Permissible Temp. rise over an ambient temp. of 500C (irrespective of tap)

a) Top Oil NA 500C

b) Winding NA 550C

SC withstand time (thermal)

2 sec. 2 sec.

Fault Level & Bushing CT NA As per system requirement and SLD

Noise level As per NEMA TR-1 As per NEMA TR-1

Loading Capability Continuous operation at rated MVA on any tap with voltage variation of +/-10%, also transformer shall be capable of being loaded in accordance

Continuous operation at rated MVA on any tap with voltage variation of +/-10%, also transformer shall be capable of being loaded in accordance with IS

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with IS 6600 / IEC60076- 7. 6600 / IEC60076- 7.

Impedance at 75°C As per IS 2026; no negative tolerance allowable

As per IS 2026; no negative tolerance allowable

Air clearance As per CBIP As per CBIP

Cable Glands Suitable number as per the system requirement and SLD

Suitable number as per the system requirement and SLD

Terminals Terminal box shall be provided with tin plated flat copper terminals for required number terminals suitable for adequate size copper terminals. Cable glands of suitable size with neoprene gasket shall be provided. Transformer shall have top cable entry. Both primary and secondary terminals shall be brought on one side of the transformer.

Terminal box shall be provided with tin plated flat copper terminals for required number terminals suitable for adequate size copper terminals. Cable glands of suitable size with neoprene gasket shall be provided. Transformer shall have top cable entry. Both primary and secondary terminals shall be brought on one side of the transformer.

Inspection cover Should be removable from front.

Should be removable from front.

Codes and Standards


Codes Description

Transformers

IS 2026/IEC 60076 Power Transformers

IS 11171 Specification for dry-type power transformers

IS 6600 Guide for loading of Oil-immersed transformers

IS 3639 Specifications for fittings and accessories for Power Transformers

IS 3637 Specifications for gas operated relays

IS 10028 Code of practice for Selection, Installation and Maintenance of transformers

IEC 60551 Determination of transformer and reactor sound levels

Bushings

IS 7421 Specifications for Porcelain Bushings for Alternating Voltages up to and including 1000V

Insulating Oil

IEC 60296 Fluids for electrotechnical applications - Unused mineral insulating oils for transformers and switchgear

IS 335 New Insulating Oils - Specifications

Bushing CTs

IS 2705 Current Transformers - Specifications

IEC 60185 Current transformers

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Other Relevant Codes/Acts/Guidelines

Indian Electricity Act

Indian Electricity Grid Code

BEE Guideline

CEA Notifications & CERC Guidelines

Standard construction philosophy shall be adopted in construction of transformers, complying with national and international standards as well as Indian Electricity Grid Code and CEA/CERC guidelines. The transformers shall be so designed that it meets the intended operational parameters for the entire lifetime of the Solar PV plant (considered here as 25 years).

The design basis document for transformer selection (consisting of all the transformer components) duly certified by Chartered Electrical Engineer shall be submitted to EIC for approval before placing the order.

The transformer shall be placed in semi outdoor confined compartment with flap /hinge type doors, where only two sides will be accessible and open to free air for ventilation. The other two sides shall be very close to compartment walls and free air ventilation will be obstructed. This aspect should be taken care during design of transformer.

The power supply to transformer may contain significant spikes and harmonics generated by thyristor converters, hence the design of transformer should be suitable for spikes & harmonics.

Temperature rise & terminal marking of the transformer shall be as per IS 11171:1985. SC withstand ability of transformer shall be as per IS 2026:1977.

2 Nos earthing point shall be provided at the bottom of the transformer for earthing of transformer enclosure.

Transformer shall be provided bi-directional roller with locking arrangement for easy movement.

All hardware used for transformer assembly shall be zinc plated & passivated.

Transformer core shall be earthed to main frame of the enclosure at two independent points.

The construction of transformer shall be rugged enough to withstand frequent transit & vibration during transportation from one site to another and during operation.

Transformer shall be provided with suitable rating plate, diagram plate & lifting lugs. Supplier to ensure that lifting lugs have sufficient safety factor and high tensile strength suitable to take transformer load.

Transformer to be painted as per standard industrial painting process however painting should be resistant to various chemicals used in oil industry and other hydrocarbon based fumes.

Cable terminal identification label of approximate 60 x 60mm size to be provided near glands for identification.

Only tinned copper or phosphor bronze washer / spacer to be used. Also phosphor bronze screws shall be used, wherever required.

Tubular insulators are not acceptable. Only epoxy insulators to be used, wherever required.

Enclosure sheet of transformer shall not be less than 2mm thick sheet steel with louvers at all sides.

Stainless steel / Anodised aluminum rating plate shall have information as per IS 11171- 1985. Following minimum information to be provided necessarily on the rating plate: o Transformer type o IS followed o Manufacturers name o Manufacturers Sl No for the transformer

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o Year of manufacturing o Class of insulation o Max possible temperature rise o No of Phases o Rated Frequency o Rated Voltage including tapping o Rated current for each winding o Connection symbol o Vector group o Type of cooling o Total weight Details of rating plate to be submitted by the Contractor for approval after placement of PO.

The other important construction particulars shall be as below

o The Transformer tank and cover shall be fabricated from high grade low carbon plate steel of tested quality. The tank and the cover shall be of welded construction and there should be provision for lifting by crane.

o A double float type Buchholz relay shall be provided. o Suitable Inspection hole(s) with welded flange(s) and bolted cover(s) shall be provided on

the tank cover. The inspection hole(s) shall be of sufficient size to afford easy access to the lower ends of the bushings, terminals etc.

o All bolted connections to the tank shall be fitted with suitable oil-tight gaskets which shall give satisfactory service under the operating conditions for complete life of the transformer if not opened for maintenance at site.

o The transformer shall be provided with conventional single compartment conservator. The top of the conservator shall be connected to the atmosphere through indicating type cobalt free silica gel breather (in transparent enclosure). Silica gel shall be isolated from atmosphere by an oil seal.

o Transformer shall have adequate capacity Conservator tank to accommodate oil preservation system and volumetric expansion of total transformer oil.

o The radiators shall be detachable type, mounted on the tank with shut off valve at each point of connection to the tank, lifts, along with drain plug/valve at the bottom and air release plug at the top.

o Marshalling Box shall be of sheet steel, dust and vermin proof provided with proper lighting and thermostatically controlled space heaters. The degree of protection shall be IP 55. Marshalling Box of all transformers shall be preferably Tank Mounted. One dummy terminal block in between each trip wire terminal shall be provided. At least 20% spare terminals shall be provided on each panel. The gasket used shall be of neoprene rubber. Also Marshalling Box shall be at least 450 mm above ground level. Wiring scheme (TB details) shall be engraved in a stainless steel plate with viewable font size and the same shall be fixed inside the Marshalling Box door.

o Transformers shall withstand, without injurious heating, combined voltage & frequency fluctuations, which produce the following over fluxing condition:

110 % - Continuous 125% - for one minute 140% - for five seconds

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o The other parameters of oil before filling in the transformer tank shall be limited to following:

Break down voltage: 70 kV at 2.5 mm gap Moisture content: less than 5 ppm Gas content: less than 0.1% by volume

The Type Test & Routine test of the transformer shall be carried out in accordance with IS: 2026. All relevant type test and routine test certificates shall have to be submitted.

3.8. Earthing and Lightning Protection

The photovoltaic modules, mounting structure, Balance of system (BOS) and other components of power plant require proper grounding for protection against any serious earth faults.

Redundant earthing methodology with two independent earth connections from each system has to be ensured for all the systems and equipment as given in the standards.


o For outdoor switchyard, earthing system network/earth-mat shall be interconnected mesh of mild steel rods buried in ground. For other areas in the solar plant, such as transformer yard, switchgear room, etc. the earthing system shall consist of minimum two parallel conductors interconnected together. The detailed earthing design and calculation duly certified by Chartered Electrical Engineer shall be submitted for EIC approval. All the necessary statutory approvals, if any required, for the system shall be taken from nodal agencies.

o There shall be separate earthing provision for:

Switch Yard including switchyard fencing.

Inverter room or invertors/PCUs and Remote Monitoring System

Module Mounting Structure

Lightning arrestor

o All the electronic earthing shall be done through insulated cable from equipment to earth grid.

o The earth conductors shall be free from pitting, laminations, rust, scale and other electrical, mechanical defects.

o The material of the earthing conductors shall be as follows:

Conductors above ground level - Galvanized Iron

Conductors buried in earth -Mild steel

Earth electrodes -Mild steel rod

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o Every alternate post of the switchyard fence shall be connected to earthing grid by one GS flat and gates by flexible lead to the earthed post. Portable tools, appliances and welding equipment shall be earthed by flexible insulated cable.

o Each continuous laid lengths of cable tray shall be earthed at minimum two places by G.S. flats to earthing system. The distance between earthing points shall not exceed 30 meter. Wherever earth mat is not available, necessary connections shall be done by driving an earth electrode in the ground.

o Connections between earth leads and equipment shall normally be of bolted type. Contact surfaces shall be thoroughly cleaned before connections. Equipment bolted connections after being tested and checked shall be painted with anti corrosive paint/compound.

o Connections between equipment earthing leads and between main earthing conductors shall be of welded type. For rust protection, the welds should be treated with red lead compound and afterwards thickly coated with bitumen compound. All welded connections shall be made by electric arc welding.

o The welded joint needs to be painted with Cold GI paint (eg. Zinckote, etc.) according to the manufacturer’s specification for paint thickness (16 mm rod – minimum 75 microns, and 10 mm rods – minimum 65 microns) applied either through spray mode or direct liquid application. In case the weld joints are coming in the portion buried under earth, an additional layer of Enamel paint needs to be applied on the weld joint.

o Earth pit shall be constructed as per IS:3043. Electrodes shall be embedded below permanent moisture level. Earth pits shall be treated with salt and charcoal if average resistance of soil is more than 20 ohm meter. On completion of installation, continuity of earth conductors and efficiency of all bonds and joints shall be checked. Earth resistance at earth terminations shall be measured and recorded. All equipment required for testing shall be furnished by contractor. Earth pit inner diameter to be of minimum 450 mm.

o In general industrial practice, the standard philosophy of providing redundancy by facilitation of two point contacts between structure and grid, or structure/equipment and earth pits (GEP or NEP), or structure and structure has to be ensured.

o Solar Array Earthing

Each Module Mounting Structure (MMS), SPV Module frames, mounting arrangement for String Monitoring Boxes, Metallic Junction Boxes, Metal frames/Panel, Metallic Pipes of the solar array, etc. shall be effectively earthed by two separate and distinct connections to earthing system. Earthing system for solar array shall consist of earth mat/Earth grid to be laid at the minimum depth of 600 MM below the ground. Earth mat shall be a mesh of interconnected Galvanizing Steel (GS) flat/MS rod laid in the solar farm for the purpose of earthing/grounding. Equipment and structure in the solar farm shall be earthed in compliance to the IS: 3043 (Code of Practice for Earthing) and Indian Electricity Rules/Acts.

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o The detailed design and calculations to determine the number of earth pits and size of earth mat conductor duly certified by Chartered Electrical Engineer shall be submitted for PMC/IOCL approval.

o Connection of riser to the structures shall be bolted or welded type. Portion of galvanized structure which undergoes welding at site shall be coated with two coats of cold galvanizing and anti-corrosion paint afterwards. .

o Connections between equipment earthing leads and between main earthing conductors shall be of welded type. For rust protection, welds should be treated with red lead compound and afterwards thickly coated with bitumen compound. All welded connections shall be made by electric arc welding.

o The earthing resistance must not exceed the limits generally in practice for such applications i.e. 1Ω.

Codes and Standards:


Codes Description

IS 3043 Code of practice for Earthing

IEEE 80 IEEE guide for safety in AC substation grounding

IEEE 142 IEEE Recommended Practice for Grounding of Industrial and Commercial Power Systems

IS 2309 Code of Practice for the protection of building and allied structures against lightning

IEC 62305 Protection against Lightning

IS 4736 Hot-dip Zinc coatings on MS Tubes

Other Relevant Codes/Guidelines/Acts

Indian Electricity Act Indian Electricity Rules

The source of over voltage can be lightning or other atmospheric disturbance. Lightning Protection System (LPS) i.e. lightning conductors or mesh shall be provided so as to prevent direct lightning strike into the PV modules. It is to be ensured that adequate separation distance is kept between the LPS and PV modules. Main aim of over voltage protection is to reduce the overvoltage to a tolerable level before it reaches the PV or other sub-system components.

The Station/Intermediate Class Early Streamer Emission (ESE) technology Lighting Arrestor (LA) has to be designed as per applicable standards so that whole of the Solar PV Plant is protected. Design basis report duly certified by Chartered Electrical Engineer has to be submitted prior to finalization of drawings for approval of EIC.

Down conductors for lightening protection shall be as short and straight as practicable and shall follow a direct path to earth electrode. Each down conductor shall be provided with a test link at 1000 mm above ground level for testing but it shall be inaccessible to interferences. No

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connections other than the one direct to an earth electrode shall be made below a test point. All joints in the down conductors shall be welded type.

Each LA shall have to be earthed through suitable size earth bus with separate earth pits.

Necessary concrete foundation or any other arrangement for holding the lightning conductor in position is to be made after giving due consideration to shadow on PV array, maximum wind speed and maintenance requirement at site in future.

The lightning conductor and structures shall be earthed through flats as per applicable standards with earth pits. Each lightning conductor shall be fitted with individual earth pit as per required standards including accessories, and providing masonry enclosure. Else, a matrix of lightning conductors is to be created which will be required to be connected to an earth.

The scheme, drawings and detailed specifications of the PV array lightning protection equipment and earthing arrangement duly certified by Chartered Electrical Engineer shall be submitted for EIC approval.

3.9. Remote Monitoring System (RMS)/ Microprocessor based Data Logger System:

The plant parameters shall be measured using Microprocessor based Data Logger System or an equivalent system deployed to monitor the plant centrally and also to study the plant performance. All the parameters from different array/systems at various locations, individually and combined together, must come to the central system to provide a live and comprehensive view of the entire solar plant with continuous alert system. The remote monitoring system shall be capable to monitor and record at local monitoring system to be provided at the project site and if possible, compatible to be viewed from anywhere through internet cloud network. The system shall be in accordance with IEC 61724. The Microprocessor based Data Logger system shall have spare capacity with provision of at least 25% expansion without any software or hardware up-gradation at Microprocessor based Data Logger system end and further licensing so that any future solar project can be integrated with the same system. The plant monitoring parameters shall include:

o PV array energy production: Communicable multi-function energy meters logging the actual value of DC and AC Voltage and Current & Energy generated by the PV system and subsequently by PCU shall have to be provided.

o Solar PV Plant Energy production: Total energy generation (DC) from Solar PV Power Plant as measured at energy meter installed in Solar PV Plant Inverter/PCU input. This reading shall be treated as final energy generation from Solar PV Power Plant for evaluation of Performance Guarantee.

o Solar Irradiance: One no. of integrating Pyranometer (Class II or better) shall be provided, with its sensor mounted in the plane of the array. Readout shall be integrated with Remote Monitoring System. The pyranometer must have an accuracy > 98%. Test certificate for the same shall be submitted. Pyranometer shall be capable to provide integrated total irradiation (in kWh/m2) as well as average irradiation (in W/m2) at an interval of every 1-minute. Pyranometer shall have communicable RS-485 port.

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o Temperature: Temperature probes/meters for recording the module temperature shall be provided. Readout shall be integrated with Remote Monitoring System. The permissible error in the reading shall be ±0.50C. Test certificate for the same shall be submitted. Temperature probes/meters shall have communicable RS-485 port.

o Percentage controller regulation value from Solar Grid DG Management System shall be made available.

o Electrical performance parameters: All the electrical parameters have to be provided in Microprocessor based Data Logger system. The performance logs from individual electrical equipments/devices have to be made available in Microprocessor based Data Logger system with a sampling time as given in the standards.

o Data Log Report: Microprocessor based Data Logger system should be programmed to generate data log report on a daily, monthly and annual basis. All the key parameters necessary to evaluate the plant performance shall be integrated in this report after finalization of the same. All the values shall correspond to system clock time at the time of recording and in all the reports generated.

All the values corresponding to above mentioned parameters shall be recorded with respect to independent system clock of Remote Monitoring System.

Monitoring System shall generate GHI value, Generation value (from the DC energy meter installed at Inverter/PCU Input), module temperature value, and percentage controller regulation value (derived from Solar Grid DG Management System) on instantaneous/average/integrated basis. The same shall be used to assess the system performance and to establish Performance Guarantee Test (PGT) of the system as described in the SCC. The controller regulation percentage based on the operational requirement of DG upon unavailability of Grid shall be fed to the monitoring system through proper wiring/cabling, or through other communication medium as may be deemed fit.


o Microprocessor based Data Logger system shall have the provision to perform the following functions:

Acquisition and display of data, status, and trends at local monitoring system setup Monitoring of all the parameters from Switchgears (especially numerical relays) and

Inverters Display and storage of measured values at local monitoring system Display and storage of derived/calculated/integrated values at local monitoring

system Display and Storage of events and trends at local monitoring system Generate, store and retrieve Event Reports from Inverters/PCUs and Numerical

Relays at local monitoring system Generate, store and retrieve user configurable Periodic Reports System self-supervision Backup facility for data backup at every three/six months on CD-ROM/tapes

o SMS generation feature for at least 5 predefined contact numbers shall be made available on Plant Trip/any operational deviation.

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o A graphical daily and monthly generation report as well as generation w.r.t. radiation shall be made available at local monitoring system to be setup. The data from this local monitoring system shall be made available on internet cloud network provided along with the Data Logging System.

o The following data to be monitored:

Grid summary AC output voltage KVA Frequency

Inverter summary DC Energy Input (key parameter to be used for Plant Performance evaluation) AC output voltage KVA Frequency Power Factor Current Exported power (kW)

DC summary DC voltage Current DC power input

Site Summary (Field data) and other data Solar Insolation Data Module temperature

Solar Power Plant generation DC Energy Meter at Inverter/PCU Input AC Energy Meter reading at Captive Load Bus

Codes and Standards Shall comply to all the relevant standards, but not limited to the following:

Codes Description

IEC 61724 Photovoltaic System Performance Monitoring – Guidelines for measurement, data exchange and analysis

Data logging system/software shall allow visualization, monitoring and service of the installation. The data logger shall be also web enabled. It should be possible to access the data logger with any standard web browser like Internet Explorer, Google Chrome, Mozilla, Safari etc. and for this purpose, relevant software/ hardware will be supplied by the successful bidder. In addition to the web portal, it should also be possible to retrieve the data directly from the data logger. The software for access/ visualization of data from data logger should also be provided. Necessary executable files, if any, will be required to be given on a CD/any other storage device along with lifetime license (if applicable).

Communication interface: The system should offer minimum 40 communicable ports (RS485 preferably) interface to facilitate monitoring of the system at local monitoring system.

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Local Monitoring System: One compatible computer along with accessories, all installed and in ready to use condition (Minimum requirement: Workstation CPU with Intel® Core® i3 Processor, 4GB RAM, 1TB Hard Disk, Windows 10, 64-Bit operating system, 14 Inch Monitor, Optical Mouse, Qwerty keyboard) to host the necessary software shall be supplied. All necessary components, cables, software to connect with this shall also be supplied. The provision to house this system for local monitoring shall be provided in a separate cabin inside the Inverter Room by the Contractor.

A internet /dongle service shall be ensured to communicate this local monitoring system through internet cloud network provided along with the Data Logging System. The data storage shall be ensured in the hard-disk of local monitoring system which shall be accessed through suitable software and internet facility for remote access through cloud network.

A complete and comprehensive "RMS monitoring solution" report shall be made available to –

i) know what is produced in real time

ii) have detailed analytics to understand if the power generated is 'as expected/designed', and

iii) know any issues with field equipment and correct, through effective O&M.

The UPS based AC Power supply of suitable rating to cater all the load requirements of Microprocessor based Data Logger system and its auxiliaries shall be provided. The power backup for the entire system should be at least for 30 minutes.

3.10. Cabling:

The DC Cable shall be 1.5kV (DC) grade, heavy duty, compacted aluminium/copper conductor, UV resistant XLPE insulated, PVC inner-sheathed, galvanized steel wire/strip armored, fire/flame retardant low smoke FRLS PVC outer sheathed. The cables shall in general conform to IS 7098 (Part-I).

The power cable shall be 1.1kV grade, heavy duty, stranded copper conductor, UV resistant (for outdoors) PVC type-A insulated, galvanized steel wire/strip armored, fire/flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall, in general, conform to IS 1554 Part-I&II and other relevant standards.

Control Cables: The cable shall be 1.1kV grade, heavy duty, stranded copper conductor, PVC type-A insulated, galvanized steel wire/strip armored, flame retardant low smoke (FRLS) extruded PVC type ST-1 outer sheathed. The cables shall, in general, conform to IS 1554 Part-I & other relevant standards.


o Solar cables must have TUV certification

o Straight through joints should be avoided.

o The cables shall have an ambient operating temperature range of -100C to +600C.

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o Cable terminations shall be made with suitable cable lugs & sockets etc., crimped properly and passed through brass compression type cable glands at the entry & exit point of the cubicles.

o The cables shall be adequately insulated for the voltage required and shall be suitably color coded for the required service.

o All power cables shall be tested at the site as per the standard in front of EIC/nominated officer present at the site. The Cables shall also confirm to IEC 60189 for test and measuring methods and they should be UV Protected. No cable should be left open.

o Data sheets of individual cable sizes shall be submitted. Drum numbers and drum length details shall be submitted with each consignment.

o Cables must be selected so as to minimize the risk of earth faults and short-circuits. All exposed DC cables must be flexible single core and must satisfy the above criteria.

o XLPE insulation shall be suitable for a continuous conductor temperature of 900C and short circuit conductor temperature of 2500C.

o PVC insulation shall be suitable for continuous conductor temperature of 700C and short circuit conductor temperature of 1600C.

o All the cables of size 50 mm² or higher shall be armored, to fetch mechanical protection of sheath, insulation and conductor.

o If the data transmission length is more than 100m distance or as required, Optical Fiber cable shall be used.

o De rating factors for various conditions of installations, including the following, shall be considered while selecting the cable sizes:

Variation in ambient temperature for cables laid in air

Grouping of cables

Variation in ground temperature and soil resistivity for buried cables

o Following minimum marking shall be provided on the outer sheath -

Cable size and voltage grade

Word 'FRLS' at every 5 mt

Sequential marking of length of the cable in mt at every 1 mt

In addition, the printing shall be progressive, automatic, in line and marking shall be legible and indelible.

o Cables are to be routed neatly in standard manner through GI perforated cable trays & cable marker to be placed for future identification. For array wiring, suitable cable tray or metal conduit with proper support shall be provided and fastened in accordance with relevant standards, industry codes and Indian Electricty Grid Code.

o Cable trays shall have standard width of 150 mm, 300 mm & 600 mm and standard lengths of 2.5 meter. Thickness of mild steel sheets used for fabrication of cable trays and fittings shall be minimum 2 mm. The thickness of side coupler plates shall be minimum 3 mm.

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o For protection of unarmored cables, suitable conduits shall be provided.

o The switches/circuit breakers/connectors required should conform to IEC 60947 (Part-I, II & III) or IS 60947 (Part-I, II & III) EN 50521.

Codes and Standards:

Codes Standards

TUV specification 2 Pfg 1169/08.2007

DC cable for photovoltaic system

IS 1554 (Part-I) Specification for PVC insulated (Heavy Duty) electric cables: for working voltages up to and including 1100V

IS 1554 (Part-II) Specification for PVC insulated (Heavy Duty) electric cables: for working voltages from 3.3kV up to and including 11kV

IS 3961 Recommended current rating for cables

IS 3975 Low carbon galvanized steel wires, formed wires and tapes for armouring of cables – Specifications

IS 5831 PVC insulation and sheath of electrical cables

IS 7098 (Part-I) Specification for Cross linked polyethylene insulated PVC sheathed cables for working voltage up to and including 1100V

IS 7098 (Part-II) Cross linked polyethylene insulated thermoplastic sheathed cables for working voltages from 3.3kV up to and including 33kV

IS 7098 (Part-III) Cross linked polyethylene insulated thermoplastic sheathed cables for working voltages from 66kV up to and including 220kV

IS 8130 Conductors for insulated electrical cables and flexible cords

IS 10810 Methods of test for cables

IEC 754 Test on gases evolved during combustion of materials from electric cables

IEC 332 Tests on electric cables under fire conditions. Part-3: Tests on bunched wires or cables (Category-B)

IS 10418 Specification for drums for electric cables

ASTM-D 2843 Standard test method for density of smoke from the burning or decomposition of plastics

ASTM-D 2863 Standard method for measuring the minimum oxygen concentration to support candle like combustion of plastics (Oxygen Index)

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Cabling on DC side of the system shall be as short as possible to minimize the voltage drop in the wiring. Voltage drop on the DC side from array to the inverter should not be more than 2%. In the light of this fact, the cross-sectional area of the cable should be so chosen such that the voltage drop introduced by it shall be within 2% of the system voltage at peak power. Necessary design calculations in this regard duly certified by Chartered Electrical Engineer shall be submitted to EIC for approval.

For the AC cabling from inverter/PCU to existing Feeder Bus, armored PVC insulated cables shall be used. The sizing of cable shall be based on the maximum load flow considering the voltage drop within the permissible limit of 3% and maximum short-circuit withstand capability. The design calculations for sizing of the cable duly certified by Chartered Electrical Engineer shall be submitted for EIC approval. The complete cable shall be laid through trench or tray (including preparation of trenches and trays with manpower and material, if required) and proper arrangement shall be made for end termination, glanding and lugging with supply of material.

Overload protection is to be provided. Design Overload capacity of 125% of continuous rating for 10 sec has to be ensured. The principle aim for this protection is to reduce the over voltage to a tolerable value before it reaches the PV or other subsystem components. The source of over voltage can be lightning or any other atmospheric disturbance or internal system disturbance.

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ANNEXURE-6

PERFORMANCE GUARANTEE TEST / YEARLY PERFORMANCE EVALUATION (FOR SOLAR PV SYSTEM)

“Performance Ratio (PR)” is defined as below: The Performance Guarantee Test (PGT) will be performed upon fulfilment of conditions given in Clause 2 of this Annexure and will include tests described under Clause 3 of this Annexure. The Yearly Performance Evaluation Test shall be done in the last month of every year during execution of free O&M of Part-A as well as during the execution of Part-B of the contract as described in Clause 3 of SCC. The Yearly Performance Evaluation Test shall include tests described under Clause 3 of this Annexure.

1. DEFINITIONS

1.1 Ht – 1-minute integrated total irradiation (in kWh/m2) measured at the plane of modules by 1 no. Class-II integrating pyranometer installed

1.2 Jt – 1-minute average irradiation (in W/m2) measured at the plane of modules by 1 no. Class-II integrating pyranometer installed

1.3 EGEN,t – Net electric energy (DC) generated from solar system (in kWh) during each 1-minute interval measured at the Inverter/PCU input by integrated/separate multi-function energy meter installed

1.4 PN – Total installed PV capacity (Wp), where PN varies as below during the PGT/various Yearly Performance Evaluation Tests as per the deration value of the Solar PV Modules as specified in Clause 3.1 of Technical Specifications in Job Specifications chapter:

Value of PN

For PGT : P0 Total installed capacity of Solar PV Modules (in Wp)

For Yearly Performance Evaluation Test during Free O&M as per Part-A of Clause 3.1 of SCC : P1

97.5% of P0

For Yearly Performance Evaluation Test during 1st year of O&M as per Part-B of Clause 3.2 of SCC : P2

96.8% of P0

For Yearly Performance Evaluation Test during 2nd year of O&M as per Part-B of Clause 3.2 of SCC : P3

96.1% of P0

For Yearly Performance Evaluation Test during 3rd year of O&M as per Part-B of Clause 3.2 of SCC : P4

95.4% of P0

For Yearly Performance Evaluation Test during 4th year of O&M as per Part-B of Clause 3.2 of SCC : P5

94.7% of P0

Performance Ratio (PR) of

a plant for a period of time

Energy generated (kWh)

Irradiance (kWh/m2) x Active area of PV module (m

2) x PV

module efficiency

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1.5 GSTC – Standard irradiance i.e. 1000W/m2 1.6 Rt –Percentage regulation value as recorded by controller of Solar Grid DG Management System

every 1-minute Where, subscript ‘t’ used above is the count of 1-minute interval for recording of average/net values of parameters defined above. There will be such 4320 nos. of 1-minute intervals (1440 intervals in a day x 3 days) during the Performance Test Period (PTP), i.e. t ranges from 1 to 4320. 2. CONDITIONS TO PROCEED WITH PGT

The PGT will be executed after fulfilment of following conditions:

1.1 Commissioning of the entire PV Plant shall be achieved. 1.2 The Monitoring System shall be completely installed and under operation with all the sensors

calibrated. 1.3 The Contractor shall undertake to submit all the technical documentation requested by IOCL as

mentioned in the sections of tender document. 1.4 Only qualified personnel from the Contractor or personnel from other companies appointed by the

Contractor, with suitable skill in electrical equipments, measurement shall be allowed to perform the prescribed inspections.

1.5 Before inspection, the area subject to inspection has to be cleaned and any installation that could hinder any functional tests shall be removed.

1.6 The 1-minute duration, t, as defined in Clause 1 should be same for 1.1, 1.2, 1.3 and 1.6 and the recorded parameters by different measuring instruments as described in the respective clauses shall be available through single data logger having time stamping facility.

3. PROCEDURE AND CALCULATION

The PGT/Yearly Performance Evaluation Test shall be carried out during a 3-day period (referred to as the Performance Test Period – PTP).

Total Reference Energy during PTP shall be calculated through the formula:

For calculation purposes, when Jt < 100 W/m2 or Rt < 100%, Ht shall be taken as zero, i.e. such values of Ht shall be rejected (not considered in above summation).

Total Energy Generated from solar during PTP shall be calculated through the formula:

For calculation purposes, when Jt < 100 W/m2 or Rt < 100%, EGEN,t shall be taken as zero, i.e. such values of EGEN,t shall be rejected (not considered in above summation).

4320

1 ,

t t GEN GEN E E

4320

1 x

t t

STC

N Ref H

G

P E

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There should be at least 1440 nos. of non-zero readings of ERef and EGEN considering the above mentioned condition on availability of Jt & Rt. If the required numbers of readings are not available, then the duration of PGT shall be extended beyond 3-days to have at least 1440 nos. of non-zero readings of ERef and EGEN. The Performance Ratio during PTP shall be calculated through the formula:

In order to consider the Performance Guarantee Test positively passed, the following condition must be satisfied:

PR ≥ 75%

In order to consider the Yearly Performance Evaluation Test positively passed, the following condition must be satisfied:

PR ≥ 75% or PR last established during PGT/Yearly Performance Evaluation, whichever is low.

Energy losses attributable to following events shall not be considered for performance guarantee evaluation:

Shut-downs caused by factors not controlled by the Contractor or it’s subcontractors

Force Majeure

Vandalism or theft.

Modifications at the site or its surroundings due to factors out of control of the Contractor (i.e. shadowing due to new installations on the site or next to the site, etc).

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ANNEXURE – 7

LIST OF APPROVED MAKES

S. No. Description of material Make

1 Poly/Multi Crystalline PV Module

Canadian/ Trina/ JA Solar/ GCL/ Rensola/ Chint/ Talesun/ Waaree/ BYD/ Risen/ Tata Power/ Hareon/ Jinko/ Vikram Solar/ Ujaas/ Emmvee/ Yingli/ CSUN/ CNPV

2 Module Mounting Structure/ Tracker

Ganges Green/ Starling/ Tata BlueScope or of equivalent make

3 Inverter/PCU ABB/ TMEIC/ Hitachi/ SMA/ Schneider/ TBEA/ Delta/ Sungrow/ Gamesa Solar/ Huawei/ L&T AEG/ Bonfiglioli/ Helios/ Statcon/ Siemens/ Santerno/ Eltek

4 Communication Instruments (Data logger, sensors etc.)

Conforming to technical specifications

5 Cables Polycab/ KEI/ Ravin/ Lapp/ Leoni/ Siechem

6 DC Junction Boxes / SMB Trinity Touch/ Statcon/ CAPE/ ABB

7 Connectors Lumberg/ Bizlink/ Multi Contact/ COYO

8 Fuse, MCB, MCCB, Terminal Block, ELCB

ABB/ Schneider/ L&T/ Mitsubishi/ Bussman/ Ferraz

9 DC SPD OBO/ DEHNguard/ Hakel/ Erico/ Phoenix

10 AC Switchgear ABB/Areva (Schneider)/ C&S/ L&T/ CG/ Siemens/ Jyoti

11 CT/PT Mehru/ CGL/ Alstom

12 Battery Amaraja/ Exide/ HBL/ Southern batteries

13 Battery Charger Amaraja/ HBL/ Statcon/ Chhabi

14 Lighting Fixture Bajaj/ Crompton/ GE/ Philips/ Wipro

15 UPS System Emerson/ Hitachi/ Gutor/ Chloride

16 Lightning Arrestor ESE LPI/ Ellipse/ Indelec/ Erico

17 Isolators CG/ Danke/ Ambit/ SMC/ ABB

18 Net Meters State Electricty Authority Approved make

19 Cable Trays Patny/ Asian Ancillaries/ Elcon/ Profab Engineers

20 Insulator Aditya Birla/ Allied ceramics/ IFC/ WSI/ Modern Insulators

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21 Numerical Relays ( IEC-61850 compliant)

Alstom/ ABB/ Schneider/ Siemens

22 Cable Lugs Dowell/ Billets Elektro Werke

23 Remote Monitoring System/Data Logger System

Conforming to technical specifications

CIVIL WORKS

SL.NO MATERIALS APPROVED MAKES IS CODE REF.

1 ORDINARY PORTLAND CEMENT ULTRA TECH / BIRLA / ACC / MADRAS CEMENTS / INDIA CEMENTS/ AMBUJA/ DALMIA / ZUARI/ RAMCO/ SANKAR/ AMMASANDRA CEMENTS (HEIDELBERG)

8112 : 1989 12269 : 1987

2 STRUCTURAL STEEL - SECTIONS, PLATES, RODS, FLATS, STRIPS ETC.,

TATA / SAIL / VIZAG / HINDUSTAN /JINDAL

2062 : 1999

3 MS TUBULAR SECTIONS TATA / SAIL / VIZAG / HINDUSTAN/ JINDAL

1161 : 1963

4 REINFORCEMENT STEEL – MILD STEEL AND MEDIUM TENSILE BARS

TATA/ SAIL/ VIZAG/ KAMADHENU/ JINDAL

432 : 1982

5 REINFORCEMENT STEEL – HIGH STRENGTH DEFORMED STEEL BARS

TATA/ SAIL/ VIZAG/ JINDAL 1786 : 1985

6 BURNT CLAY BUILDING BRICKS

ANY APPROVED MAKE 1077 : 1992

Notes : 1) In case of all the above IS publications, references shall be made to the latest versions as

amended and revised upto date. Among the listed approved manufacturers/makes, the items used should be of IS approved make unless otherwise specified and subject to final approval of IOC.

2) Equivalent make shall be permitted only if sufficient documentary evidence is produced to prove non- availability of stipulated make and written approval of IOC is obtained. No extra payment shall be made by IOC in this regard.

LIST OF MAJOR TAGGED ITEMS

1. Solar PV Modules 2. PCUs/Inverters 3. Inverter Transformer(s) 4. DC & AC Cable 5. AC Switchgear

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ANNEXURE-8

INSTRUCTION TO TENDERERS FOR WORKING IN INSTALLATION/DEPOT:

Before quoting for this tender, the tenderer is expected to get himself acquainted with prevailing conditions in this Contract including but not limited to the following;

i. The working area is inside the petroleum Depot or Terminal. ii. The Depot or Terminal is declared as “Prohibited” place by the Government. iii. Working timings of the location (08.30 hrs-17.00 hrs; Sunday-holiday apart from other

Government holidays). iv. Works can be carried out within the normal working timings of the location except in

exceptional cases. v. IOC’s Procedure to be followed for entry & exit of men & materials of the contractor. vi. IOC’s Precautions to be followed in working inside the “Prohibited” place. vii. Successful tenderer shall abide by all the safety & security regulations that need to be followed

inside a petroleum depot premises & as per the instruction of IOC officials. viii. Provision of safety equipments & tools, wherever required, for their workmen & works to be

provided by the Contractor at their own cost. ix. The water and electrical power, wherever required, for the work shall be made arranged by the

contractor at their own cost. x. Approach road to reach work site, wherever required, shall be arranged by the contractor at

their own cost. xi. The work fronts for various works will be given in different phases depending upon site

condition & completion of connected civil, electrical & mechanical works etc. xii. The contractor is required to take necessary care to protect to the existing nearby structure

while carrying out his scope of work. Any damage caused to IOC’s property shall be rectified by the contractor at his own cost.

xiii. The Government Rules to be followed by the contractor on Provident Fund (PF), Employees State Insurance Corporation (ESIC), Contract Labour & Minimum Wages Act etc., for their workmen at their own cost.

xiv. The Group Insurance, if applicable, to be taken by the contractor for their workmen under “Workmen Compensation Act” at their own cost.

xv. As per New GST Rule w.e.f. 01/07/2017, the contractor to submit invoice, as per format, with every running bill as per prevailing Govt. Rule.

xvi. In case of delay in the work attributed to the contractor, suitable price adjustment would be effected as per the contract.

The tenderer to take into account of all the above points including the other conditions in the tender and quote their rate accordingly.

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ANNEXURE -9

CONSTRUCTION SAFETY CHECKLIST

STATE OFFICE:____________________ SITE TYPE: _____ YR COM:______ PROP:_______________ INSPECTION BY:_________________DATE:___/___/___ Sr DESCRIPTION YES, NO,NA REMARKS 1) Excavation

a. Whether safe angle of repose (usually 450 ) maintained while excavating trenches exceeding 1.5m to 3m.

b. Whether suitable bench of 0.5m width at every 1.5m depth of excavation in all soils except hard rock.

c. Whether proper shoring and strutting to prevent cave-in or slides. d. Whether proper precaution taken for live electrical cable passing under the area. e. Whether minimum 2m distance from edge of excavation maintained from vehicles operating

near excavation or whether the support work has been specially designed to permit the vehicle come close to excavation with adequately anchored stop blocks and barriers.

f. Whether area has been cordoned off with warning board displayed. g. Does the excavation not affect the stability of neighbouring structure. h. Are excavated earth kept away from edge of the pit. i. Personal Protective Equipment are in use by the persons. j. Whether proper arrangement is provided in case of flooding of pit with water (Ring buoys

and de-watering pumps etc.) k. Whether sufficient lighting arrangement has been made (in case working in dark).

2) Welding

a. Check whether acetylene cylinders are not kept near the hot area and kept in right position. b. Whether electric cables in use for electric arc welding, are armoured and properly insulated. c. Whether separate earthing conductor provided for the item being welded, in addition to

welding current return cable. d. Whether painting and welding work is not carried out simultaneously at same work site. e. Whether work area is free from obstruction and combustible material. f. Whether personal protective equipments are in use during welding (face shields overall,

goggles, gloves, shoes). g. Whether the welder during welding work is in ‘Dry’ condition.

3) Electrical Safety

a. Whether licensed electricians carrying out electrical installation b. Whether ELCBs/double insulation provided in hand tools and tackles c. Whether armoured cables are in use

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d. Whether electrical equipments are protected from rain/ water e. Whether all electrical equipment are properly earthed f. Whether temporary electrical connections are absent g. Whether bare wire ends are not used in sockets h. Whether guards are provided on all rotating equipments including grinder i. Whether overhead un-insulated electrical lines are de-energised during construction work. j. Whether proper fire fighting equipments are at place near the electrical equipment. k. Whether electrical shock treatment chart displayed at site. l. Whether proper Do’s and Don’ts displayed at site.

4) Building Construction Safety

a. Whether enough barriers or protection provided to stop people falling from height. b. Whether workers use personal protective equipment (helmet,safety shoes, safety belt, hand

gloves). c. Whether proper ladders are in use for working at height. d. Whether metallic scaffoldings are in use. e. Whether loose clothes are not in use by workers working on roof for reinforcement. f. Whether shuttering is stable or not g. Whether earthing of electrical mixer or vibration have been done. h. Whether people excluded from the area below the roof work or additional precautions been

taken to stop debris falling on them.

5) Structure/facility demolition

a. Whether initial survey of the structure to be demolished has been carried out and method of

demolition has been formulated. b. Whether all electrical connections have been cut off before start of demolition c. Whether proper supporting temporary structure has been erected before demolishing the

structure. d. Whether information on previous use of the structure has been obtained to prevent any

hazard from chemicals/flammable material. e. Whether danger zone round the structure has been adequately fenced off and caution sign

board displayed. f. Whether personal protective equipment are in use during demolition work in progress. g. Whether proper supervision is ensured during demolition work. h. Whether proper precautions have been taken to avoid collapse of neighbouring facilities

which may occur during demolition of the structure. i. Whether clearing of debris from the site is being done from time to time.

6) General

a. Whether work is being done under proper supervision. b. Whether DOs / DON’Ts displayed in local language at conspicuous place. c. Whether part of GCC pertaining to safety precaution available at site.

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d. Whether first aid kit with proper medicines is available. e. Whether no overhead (energized) HT/LT line passes through the area of work.

Signature of Signature of Proprietor / Manager Inspecting Officer

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ANNEXURE-10 Do’s and Don’ts for Construction site

Name of the Location : _______________________________ Work Order No : _______________________________ Period of Contract : _______________________________ Name of the Contractor : _______________________________ Do’s

1. Before commencement of work give sufficient input to the workers on safety requirement of the job.

2. Use personal protective equipment (safety belt, safety shoes, safety helmet etc) at construction.Safety belts (ISI approved) must be used when working at heights above 3 m height.

3. Keep the site clean from all unwanted materials and properly store the equipment for easy access.

4. Keep the visitors away from the construction site. 5. Use safety net whenever required. 6. Keep fire fighting equipment handy at site. 7. Keep the escape route clear. 8. Provide adequate lighting at site. 9. Use electrical hand tools with double insulation or fitted with ELCB protection. 10. Maintain safe angle of repose while excavating pit exceeding 1.5M depth. (450 ). Suitable

bench of 0.5 M width at every 1.5 M depth of excavation in all soils to be provided expect in case of hard rock or proper shuttering and shoring . Necessary steps to be provided for escape.

11. Protect the neighbouring structure from collapse where excavation is planned. 12. Take adequate precaution for underground utility lines (cables, sewers) before carrying out

excavation. 13. Make necessary arrangement for de-watering of the pit . 14. Ensure Mechanised excavator is operated by well-trained experienced operator. Ensure the

wheel / belt of the excavator are suitably jammed to prevent accidental movement. 15. Ensure use of metallic scaffolding designed for their maximum load. 16. Check for any overhead electric wire running over the construction site. If exist, ensure the

same is de-energised. 17. Cordon off the excavated pit with proper red and white band / caution board. 18. Provide suitable rubber mat around electrical panels/switches. 19. Provide First Aid kit with proper medicine at the site. 20. Openings of manholes etc should be kept in close condition. 21. Cordon off the area where field radiography is carried out. 22. Ensure all electrical connections, water connections etc have been cut off before start of

demolition. 23. Use 24 Volt FLP lamp fitting only for illumination inside confined space.

Don’ts

1. Do not start any work without presence of contractor’s skilled supervisor. 2. Do not wear loose clothing while working near rotating machine or working at height. 3. Do not keep inflammable material, waste and debris near the construction site.

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4. Do not carry out hot work where inflammable materials are present and also while carrying out painting job.

5. Do not keep the excavated earth within 1M of the edge of the pit. 6. Do not allow vehicles within 2 M distance from the edge of the pit. 7. Do not allow personnel to come within 1 M of extreme reach of the mechanical shovel. 8. Do not exceed safe working load marked on lifting equipment. 9. Do not use unamoured electric cable in construction site. 10. Do not allow electrician without license for carrying out electrical job. 11. Do not use bare wire ends in the socket. 12. Do not use temporary electrical connection. 13. Do not use barrels, boxes, loose bricks etc as working platform 14. Do not allow welding work if the welder is not in ‘Dry’ condition and not wearing protective

goggles / face shield. 15. Do not start the job without proper work permit. 16. Do not keep any load / equipment near the edge of excavated pit. 17. Do not enter the confined space such as empty product tank without proper safety checks and

in absence of competent persons. 18. Do not demolish any structure without initial survey and formulating the method of demolition 19. Do not keep the lighted gas torch left unattended. 20. Do not throw or drop material / equipment from height.

SITE SPECIFIC DO’S AND DON’TS TO BE NOTED BY THE SITE ENGINEER AFTER MAKING THE SITE VISIT AND THE SAME ALONG WITH ABOVE Do’s & Don’ts SHOULD BE EXPLAINED TO THE CONTRACTOR / HIS SUPERVISOR

1. _____________________________________________________________________ 2. _____________________________________________________________________ 3. _____________________________________________________________________

Name of the Site Engineer: : Signature of the Site Engineer : Date : ALL THE ABOVE POINTS ARE EXPLAINED TO ME BY THE SITE ENGINEER. AND HAVE ALSO BEEN UNDERSTOOD BY ME AND I AGREE TO THE SAME AND TAKE FULL RESPONSIBILITY FOR COMPLIANCE OF ABOVE POINTS. Name of the Contractor : Signature of the Contractor : Date : NOTE : The above list of Do’s and Don’ts broadly cover the requirement with and aim to Highlight specific

points related to safety. This does not override the details mentioned in the contract in addition to the OISD 192 Guidelines / other safety requirement mentioned therein and included in the GCC.

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Annexure-11

GLOSSARY OF TERMS:

A / Amp Ampere

AC Alternating Current

ACDB Alternating Current Distribution Board

ASTM American Society for Testing and Materials

BG Bank Guarantee

BIS Bureau of Indian Standards

BoQ Bill of Quantity

CAD Computer Aided Drafting

CEIG Chief Electrical Inspector to Government

CST Central Sales Tax

CT Current Transformer

CVT Capacitor Voltage Transformer

DC Direct Current

DG Diesel Generator

DSC Digital Signature Certificate

DWF Drawing Web Format

EIC Engineer In-Charge

EMD Earnest Money Deposit

EPC Engineering, Procurement and Construction

FGL Finished Ground Level

F.O.R Freight on Road

FY Financial Year

G.I. Galvanised Iron

GCC General Conditions of Contract

GHI Global Horizontal Irradiance

GTP Guaranteed Technical Particulars

HRC High Rupturing Capacity

IEC International Electrotechnical Commission

IEEE Institute of Electrical and Electronics Engineers

IndianOil Indian Oil Corporation Ltd.

IOCL Indian Oil Corporation Ltd.

IP Ingress Protection

IR Infra Red

Isc Short Circuit Current

ISO International Organization for Standardization

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ITB Instructions to Bidders

JV Joint Venture

Km Kilo Metre

KV Kilo Volt

kVA Kilo Volt Ampere

kW Kilo Watt

kWh Kilo Watt Hour

kWp Kilo Watt Peak

LA Lightning Arrestor

LoA Letter of Award

LSTK Lumpsum Turnkey

LT Low Tension

LV Low Voltage

MCB Miniature Circuit Breaker

MCCB Moulded Case Circuit Breaker

MDR Major District Roads

MMS Module Mounting Structure

MNRE Ministry of New and Renewable Energy

MoU Memorandum of Understanding

MPPT Maximum Power Point Tracker

MS Mild Steel

MSME Micro Small and Medium Enterprises

NEFT National Electronics Funds Transfer

NH National Highway

NIT Notice Inviting Tender

NOC No Objection Certificate

NSIC National Small Industries Corporation

O&M Operation and Maintenance

OFC Optical Fibre Cable

Owner Indian Oil Corporation Ltd.

PAN Permanent Account Number

PCU Power Conditioning Unit

PDF Portable Document Format

PERT Program Evaluation and Review Technique

PG Performance Guarantee

PID Potential Induced Degradation

PMC Project Management Consultant

PO Purchase Order

PR Performance Ratio

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PT Potential Transformer

PV Photo-voltaic

PVC Polyvinyl Chloride

QA Quality Assurance

QAP Quality Assurance Plan

QC Quality Check

RAR Roshal Archive File Format

RCC Reinforced Cement Concrete

REC Renewable Energy Certificate

RFID Radio Frequency Identification

RLDC Regional Load Dispatch Centre

RMS Remote Monitoring System

ROW Right of Way

RTGS Real Time Gross Settlement

SCC Special Conditions of Contract

SH State Highway

SLDC State Load Dispatch Centre

SOR Shedule of Rates

SPD Surge Protection Device

SPV Solar Photo-voltaic

SS Stainless Steel

TIN Taxpayer Identification Number

UV Ultra Violet

VAT Value Added Tax

VCB Vacuum Circuit Breaker

Voc Open Circuit Voltage

VT Voltage Transformer

W Watt

XLPE Cross Linked Polyethylene

Tender No: RCC/NR/UPSO-2/ENG/LT/…./2017-18


Page 99 of 130

ANNEXURE A STATEMENT OF CREDENTIALS

(To be filled by the tenderer)

NOTE: 1. Incorrect/ false declaration will result in disqualification. 2. Necessary supporting documents to be enclosed. 3. Corporation reserves the right to assess the tenderer’s capacity and capability if

necessary by visiting/ inspecting recently executed / under execution of works.

(A) 1. NAME AND CORRESPONDENCE ADDRESS OF THE TENDERER ________________________________________________ ________________________________________________ ________________________________________________ PERMANENT ADDRESS OF THE TENDERER

________________________________________________

________________________________________________ ________________________________________________ 2. TELEPHONE NO. ______________________ MOBILE NO. ______________________ 3. NAME OF CONTACT PERSON(s) : __________________________________ 4. NAME OF THE AUTHORISED SIGNATORY: ____________________________ 5. E Mail ID : _________________________________________________



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(B) TYPE OF BUSINESS ENTITY:- ( Pl. provide the required applicable details as under ) 1. DATE / YEAR OF ESTABLISHMENT OF THE FIRM / COMPANY : _________________________ 2. SOLE PROPRIETORSHIP: - ________________________________________ (Give Name of the Proprietor) OR 3. PARTNERSHIP FIRM:- (Give names of the Partners and enclose scan copy of Partnership deed)

I Names of Partners: A. B. C.

II. Authorized Signatory: A.

B.

C.

OR

4. PRIVATE OR PUBLIC LIMITED COMPANY?

(upload list of Directors and copy of Certificate of Incorporation)

I. Names of Directors: A. B.



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C.

II. Authorized Signatory A.

B.

C.

(C) Details of Completed Work Orders of minimum value as per Pre- qualification criteria (PQC) during last FIVE years as specified in PQC of the tender:

Sl. No

Particulars WO-1 WO-2 Wo-3

a Party’s Name to who executed, Clear Postal Address, Telephone/Fax Nos and E-Mail Address.

b Work Order (WO) Details-

WO Reference No.

WO Date

WO Value ( Rs. in Lakhs)

c Detail of works & Location

d Date of completion of work

e Completion certificate reference No. and date

f Completion Value of Work, as per Completion certificate

Note: a. Tenderer should upload copy of the above-referred work orders and completion

certificates/proof of payment as applicable b. Enclose a separate statement, if space is not sufficient.



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(D) Annual Turnover ( as per Signed and Audited Balance Sheet including P&L account ) in following last THREE financial years:

SL No. Financial Year Value (Rs. In Lakhs)

1 2014-2015

2 2015-2016

3 2016-2017

Note : Tenderer should upload copy of signed and audited Balance Sheet including P&L account as proof of turnover.

(E) INCOME TAX DETAILS : Income Tax Returns Acknowledgement Filed for last three assessment years (i.e. corresponding financial years ):

ASSESSMENT YEAR DATE ACKNOWLEDGEMENT NO.

2015-2016

2016-2017

2017-2018

Note : Tenderer should upload copy of the Acknowledgement of Income Tax

Return filed.

(F) TAX CERTIFICATE :

PARTICULARS REGISTRATION

NUMBER DATE VALID UPTO

GST REGISTRATION

(G) Indicate Rate for VAT without “C” Form: _______% (H) Mode of EMD (Online EMD or BG) : i. If paid Online :

AMOUNT

Rs.

RTGS/NEFT/NET BANKING (Strike out, whichever is not



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applicable)

Transaction Detail (IOC SAP PRN Number)

OR

ii. If Bank Guarantee submitted (following details to be given) :

Name of the BG Issuing Bank and Branch Address

Bank Guarantee No

and Date

BG Amount

Rs.

Date of BG

issued

BG Valid Upto

Note: Scanned copy of BG to be uploaded. OR iii. EMD Exemption Detail : a) MSE / NSIC Details:

Category (MSE / NSIC)

MSE/NSIC/ Certificate

no.

MSE/NSIC/ No. Valid upto ( If

Applicable)

Tendered Work is covered in Certificate (Yes/No)

b) Central Govt./State Govt. PSU, IOCL JV: (strike out whichever is not applicable)

Name of Central Govt./ State PSU / JV of IOCL

State whether Central Govt./

State PSU, IOCL JV

CIN

Note : EMD Exemption declaration document to be uploaded.

(I) PAN Card No. ___________________________ (Tenderer is required to upload copy of PAN card)



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(J) Details of Documents uploaded along with Tender documents in technical bid and confirmation required to be furnished by tenderer:

SL No.

PARTICULARS IOC’s

REQUIRMENT DETAILS/DECLARATION BY TENDERER ( Yes / No)

1

Single page declaration for undertaking of acceptance of tender as required, to be uploaded.

To be uploaded by tenderer

2 Confirm that scan copy of EMD instrument is uploaded.

To be confirmed by tenderer

3

Confirm that all Declarations/ Undertakings/ Addendum required as per tender are uploaded.


4 Confirm that there are no deviations from tender conditions


5

Site Organogram (to be submitted by successful bidder)


6

Works execution Plan (to be submitted by successful bidder)


7 Power of attorney (POA) for bidders as per the legal entity of the firm.

To be filled by tenderer and copy to be uploaded

8 Confirm validity as per tender condition


9 Confirm completion time as per NIT


10 Confirm that the price bid does not contain any condition


11 Mobilization advance required as per tender terms and conditions


12 Equipment/machinery questionnaire

To be uploaded by the tenderer

13 Any Other information desired to be furnished by Tenderer:

To be filled by tenderer



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SIGNATURE WITH DATE OF TENDERER NAME & ADDRESS SEAL

Note: Above declaration is to be signed by the same person, who is duly authorized to sign all the required declarations, documents to bid for subject tender.



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ANNEXURE B

PROFORMA OF DECLARATIONS TO BE FURNISHED BY THE TENDERERS

D E C L A R A T I O N - `A' We declare that we have complied with all the conditions of the tender including technical specifications, drawings, GCC & all the documents etc., forming part of tender. Date: Tenderer’s Place: Signature & Seal

D E C L A R A T I O N - `B' We declare that we do not have any employee who is related to any officer of the Corporation/ Central/ State Governments of India.

OR We have the following employees working with us who are near relatives of the Officer/ Director of the Corporation/ Central/ State Government in India.

Name of the employee of the Tenderer Name & designation of the Officer of the Corporation/ Central/ State Governments

Date: Tenderer’s Place: Signature & Seal

D E C L A R A T I O N - `C' The Tenderer is required to state whether he is a relative of any Director of Indian Oil Corporation or the Tenderer is a firm in which any Director of our Corporation or his relative is a partner or any other partners of such a firm or alternately the Tenderer is a private company in which Director of Indian Oil Corporation is a member or Director.



Page 107 of 130

S/N

PARTICULARS DETAILS

1 Name of the Tenderer and his relations with the Director in our Corporation.

2 Name of the Director of the Corporation who is related to the Tenderer.

3 Name of the Director of the Corporation who is a member or a Director of the firm.

Date: Tenderer’s Place: Signature & Seal

DECLARATION – ‘D’ Tenderer is required to state whether they have employed any retired Director and above rank officer of Indian Oil Corporation Limited in their firm. If so, details hereunder to be submitted.

S/N

PARTICULARS DETAILS

1 Name of the person

2 Post last held in IOC

3 Date of retirement

4 Date of employment in the firm

Date: Tenderer’s Place: Signature & Seal Note:

a. A separate sheet may be attached, if the above is not sufficient. b. Strike out whichever is not applicable. If the tenderer employs any person

subsequent to signing the above declaration and the employee/s so appointed happens to be the near relatives of the Officer/Director of the Corporation/Central/State Governments, the tenderer should submit another declaration furnishing the name/s of such employee/s who is/are related to the officer/s of the Corporation/ Central/ State Governments.

c. List of Directors of IOC Board is attached.



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ANNEXURE C

LIST OF DIRECTORS OF INDIAN OIL CORPORATION LIMITED

1. Shri Sanjeev Singh

Chairman


Corporate office, Plot 3079/3,

Sadiq Nagar, JB Tito Marg, New

Delhi – 110049.

2. Shri B.S. Canth

Director (Marketing)


(Marketing Division)

Indian Oil Bhawan,

G-9, Ali Yavar jung Marg,

Bandra (East)’

Mumbai - 400051

3. Dr.S.S.V.Ramakumar

Director (R&D)


R&D Centre

Sector 13

Faridabad-121 002.

Haryana.

4. Shri Vinoo Mathur

Tower 10 / Flat 902

Vipul Belmonte, Golf Course

Road, Sector 53

Gurugram – 122 002.

5. Shri G.K.Satish

Director (Planning & Bussiness

Development),


Indian Oil Bhawan

No.1, Sri Aurobindo marg, Yusuf

Sarai, New Delhi – 110016.

6. Shri Ashutosh Jindal

Joint Secretary (M),

Ministry of Petroleum & Natural

Gas, Shastri Bhavan,

New Delhi – 110001.

7. Shri A. K. Sharma

Director ( Finance)




Delhi – 110049.

8. Shri Samirendra Chatterjee

71 Vikramshila Apartments

IIT Delhi Campus

Hauz Khas

New Delhi-110 016.

9. Shri Verghese Cherian

Director (Human Resource)




Delhi – 110049.

10. Shri Sanjay Kapoor

SCO 3, First Floor, Sector 11,

Panchkula, Haryana – 134112.

11. Shri Anish Aggarwal

Director (Pipelines)


A-1, Udyog Marg, Sector -1, Noida

- 201301

12. Shri Parindu K. Bhagat

A/F/1, Shapath Tower – IV,

Opp. Karnavati Club, Above

Central bank, S.G. Highway,

Ahmedabad – 380015.

13. Shri Vivek Rae 14. Shri Chitta Ranjan Biswal



Page 109 of 130

Flat No.171

Gulmohar Enclave

New Delhi-110 049.

Plot No.36, Prashasan Nagar

Road No.72, Jubilee Hills

Hyderabad-500 033.

15. Dr.Jagdish Kishwan

B 702, True Friends Apartments

Sector-6, Plot-29

Dwarka,

New Delhi-110 075.

16. Shri Sankar Chakraborti

SMERA Ratings Limited

102, 1st Floor, Sumer Plaza

Marol Maroshi Road

Andheri (East)

Mumbai – 400 059.

17. Dr. B. Mahadevan

Indian Institute of Management

Bangalore

116, Faculty Quarters

Bannerghatta Road

Bangalore-560 076.

18. Shri Dharmendra Singh Shekhawat

D.S.Shekhawat & Associates

S.No.-201-202, Venkateshwara

Tower,

Central Spine, Vidhyadhar

Nagar,

Jaipur-302 023.



Page 110 of 130

ANNEXURE D

PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING (in letter head of bidder)

In the case of a Proprietary concern:

I hereby declare that neither I in my personal name or in the case of my Proprietary concern

M/s _________________________________________, which is submitting the

accompanying Bid/Tender, nor any other concern in which I am proprietor nor any

partnership firm in which I am involved as a Partner, are presently or having during the past

three years, been placed on any black list or holiday list declared by Indian Oil Corporation

Limited or by any department of any Government (State, Provincial, Federal or Central) or by

any Public Sector Organization in India or in any other country nor is there pending any

inquiry by Indian Oil corporation Ltd. or any Department of Government or by any other

Public Sector Organization in India or in any other country, in respect of any corrupt or

fraudulent practice(s) against me or any other of my proprietorship concern(s) or against any

partnership firm(s) in which I am or was at the relevant time involved as a partner, except as

indicated below:

(Here give particulars of blacklisting or holiday listing, and/or inquiry in absence thereof state

“NIL”)

It is understood that if this declaration is found to be false in any particular, Indian Oil

Corporation Ltd., shall have the right to reject my/our/bid, and if the bid has resulted in a

contract, the contract is liable to be terminated without prejudice to any other right or remedy

(including black listing or holiday listing) available to Indian Oil Corporation Ltd.

Place : Date:

In the case of a Partnership Firm:

We hereby declare that neither we,

M/s______________________________________submitting the accompanying Bid/Tender

nor any partner involved in the said firm either in his individual capacity or as proprietor or

partner of any firm or concern presently are or within the past three years have been or has

been placed on black list or holiday list declared by Indian Oil Corporation Limited or by any

department of Government (State, Provincial, Federal or Central) or by any Public Sector

Organization in India or in any other country nor is there pending any inquiry by Indian Oil

corporation Ltd. or any Department of any Government (State, Provincial, Federal or Central)

or by any other Public Sector Organization in India or in any other country, in respect of



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corrupt or fraudulent practice(s) against us or any partner or any other concern or firm of

which he is proprietor or partner, except as indicated below:

(Here give particulars of black listing or holiday listing, and in absence thereof state “NIL”).





Place : Date:

In the case of Company:

We hereby declare that neither we or a parent, subsidiary or other Company under direct or

indirect common parent (associate company) are presently nor have within the past three

years been placed on black list or holiday list declared by Indian Oil Corporation Limited or

by any Department of any Government (State, Provincial, Federal or Central) or by any

Public Sector Organization in India or in any other country; and that there is no pending

inquiry by Indian Oil corporation Ltd. or any Department of any Government (State,

Provincial, Federal or Central) or by any other Public Sector Organization in any country

against us or a parent or subsidiary or associate company as aforesaid, in respect of corrupt or

fraudulent practice(s), except as indicated below:

(Here give particulars of black list or holiday listing, and in absence thereof state “NIL”)





Place : Date:



Page 112 of 130

ANNEXURE E

PROFORMA OF TENDER NOT TAMPERED

(TO BE SUBMITTED ON LETTER HEAD OF THE BIDDER DULY SIGNED)

Note: Copy to be uploaded along with tender and original to be submitted during documents verification. Subject: Tender No: ________________________________ due on ___________. I/We _________________________________________________ (Name of Bidder), hereby declare that: • I/We have not tampered or modified the subject tender document in any manner and before uploading, same has been cross-checked with documents hosted on your e-portal https://iocletenders.nic.in. In case, if same is found to be tampered/modified, I/We understand that my/our tender will be summarily rejected and EMD/SD may be forfeited and I am/We are liable to be banned from doing business with and/or prosecuted. • I/We, hereby confirm that if any discrepancy observed in the submitted tender even at a future date, I/We will abide by all the terms and conditions as per all the documents hosted including Addendums/Changes/Corrigendum, on your e-portal related with subject tender. I/We further assure that we agree to all the decisions confirmed in Pre-Bid Conference of the subject tender. Tenderer's Signature & Seal Date: Place: Witness: 1) Name & Address: ____________________________________ ____________________________________ ____________________________________ 2) Name & Address: ____________________________________ ____________________________________ ____________________________________



Page 113 of 130

ANNEXURE F

PAYMENT TO VENDORS THROUGH ELECTRONIC MODE Payment system to Vendors through Electronic Modes such as EFT, RTGS etc has been introduced by the Corporation. For availing this facility, a consent letter from the Vendor as also the Bank Account details of the Vendor is required. Tenderers are requested to submit their Consent Letter as per the format given below along with the enclosures as required:-

Dated : To , M/s Indian Oil Corporation Ltd. Address Dear Sir , With reference to your advise, we hereby agree to accept the payment of our bills through “RTGS/NEFT/Electronic Mode” . The desired bank account details are given below :

1. Vendor Code allotted by IOCL in SAP

2. Name of Beneficiary (i.e IOCL Vendor )

3. Name of the Beneficiary’s Bank

4. Address of the Beneficiary’s Bank Branch

5. Contact details of Branch with STD Code

6. Beneficiary’s Bank Account No. ( as per cheque copy )

7. Beneficiary’s Account Type (SB/CC/CA)

8. Beneficiary’s Bank IFSC Code ( 11 Digit)

9. Mobile No of Beneficiary (One Number only)

10. E-Mail Id of Beneficiary (One Mail Id only)

A blank cancelled cheque leaf relating to the above bank account is enclosed for verifying the accuracy of the bank account details. I hereby declare that the particulars given above are correct and complete. I agree to receive transactional SMS / E-Mail Alerts from IOCL with regard to my bill payments. ( Signature of Account Holder ) Seal of the Vendor Encl : Cancelled Cheque

**** We hereby confirm that the above bank account details of beneficiary are correct in all respects and the account of Beneficiary (IOCL vendor) is maintained at our bank branch. (Name of Bank & Branch) Authorized Signatory **** Verification required only in case vendors name is not printed/appearing on the cancelled cheque leaf being submitted to IOCL office



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ANNEXURE G

SAFETY DECLARATION

I/We hereby declare and confirm that;

1. I/we shall strictly adhere to safety standards stipulated in the Safety Practices during construction stipulated in the Oil Industry Safety Directorate (OISD) without exception.

2. I/we shall provide, without any exception, safety helmets & safety shoes to all our employees/workmen/ labourers working at IOC locations (Retail Outlets, Consumer Outlets, Depots, Terminals, AFS’s or any other location not specified here) for the purpose of rendering services to the Corporation under the subject Contract

3. I/ We shall provide, without any exception, Safety Belts to all our workmen/ lobourers working at heights (Including building roof top, canopy roof top etc) for the purpose of rendering services to the Corporation under the subject Contract

4. I/We have read and understood the provisions of Clause 16 of the Special Terms & Conditions of Contract regarding safety at worksites.

5. I/We shall be bound to pay a penalty of Rs. 5000/- for every incident of non-provision of safety shoes/ safety helmet/ safety belts occurring during the pendency of the contract.

6. I/We shall take safe height working permit for working at heights.

7. I/We shall be solely responsible for any accident resulting from unsafe practices or due to non-adherence to safety standard stipulated by the OISD. Any injury / loss of life resulting from the above shall be solely at our risk & cost and we shall bear and pay solely and absolutely all costs, charges and expenses including legal charges incurred in this connection.

8. That the Corporation is not bound to be responsible, legally or otherwise, for any acts and/or consequences of unsafe practices during execution of works during the pendency of the contract.

9. The person signing this declaration is the authorized signatory. Signature:

Name:

Address:

Date:



Page 115 of 130

ANNEXURE H

INDEMNITY BOND UNDERTAKING FOR ESIC THIS INDEMNITY BOND/ UNDERTAKING executed at ……………………………………………….this………………………………………..day of ……………………………..by M/s. …………………………………….……………………………………………………………………… hereinafter called the “Contractors” (which expression shall mean and include if the context so admits, the partners or partner for the time being of the Firm and their or his respective heirs, executors and administrators; its successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED a Company incorporated under the Companies Act I of 1956 and having its Registered Office at G-9, Ali Yavar Jung Marg, Bandra (East), Mumbai 400 051, herein after called “the Corporation” (which expression shall include its successors and assigns in law). AND WHERE the Contractors are bound by law to comply with the provisions of various Labour Laws like State Migrant Workmen (Regulation of Employment and Conditions of Service) Act 1979, Contract Labour (Regulation and Abolition) Act 1970, Workmens Compensation Act 1923, Employees State Insurance Act as also the Provident Fund Act by the Contractors but in the event of violation of the provisions of various amenities and facilities to the workers under the different labour laws, not only the Contractors but also the Corporation as the principal employer becomes liable for the acts of omissions and commission by the Contractors. IT IS THERFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE CONTRACTORS to indemnify and keep indemnified the Corporation as stated hereinafter:

1. The Contractors hereby undertake to furnish a certificate with regard to the number of labourers employed by them in Corporation / in other organization throughout the country to the Location In Charge of the Corporation where the work is undertaken by the Contractors.

2. The Contractors hereby confirm and state that they are duly registered under

Contract Labour (Regulation and Abolition) Act 1970 as amended from time to time and that they undertake to furnish a certified copy of the requisite Licence obtained by the Contractors from the competent authority to the Corporation’s representative.

3. The Contractors hereby undertake to keep proper record of attendance of his

labourers and will give opportunity to the officers of the Corporation to supervise the same and confer upon the Corporation’s representative the right to countersign the said register if so required by the Corporation. The Contractor shall provide a copy of the pay sheets to the Location In Charge of the Corporation nominated by the Corporation for supervision of the payment of wages made to the labourers by the contractors and also confer the right on the Corporation for supervision of the payment of wages made to the labourers by the Contractors and also confer the right



Page 116 of 130

on the Corporation’s representative to supervise the payment of wages to the labourers on the spot whenever required by the Corporation.

4. The Contractors state they are fully aware of the provisions of the ESIC Act, and the rules made thereunder. The Contractors hereby confirm that the said act and the rules made thereunder are not applicable to them since the labourers so far employed were not on continuous basis and that they are exempted from the purview of the said Act and the rules made thereunder and they are therefore not required to obtain a separate Code Number from the Regional ESIC Office.

5. The Contractors hereby undertake and agree that in event of any claim on account of ESIC liabilities arising in future, they shall keep the Corporation duly indemnified against all losses, damages, charges, expenses, penalties, suits or proceedings which the Corporation may incur, suffer or to be put to on that account.

6. The Contractor hereby agree, confirm and declare that they have fully complied and will comply with the provisions of various labour laws, particularly those referred to herein above and that no violation of the provisions of various amenities and facilities to the workers under different laws has been done by them and in the events of any past or future violation of the various labour laws the contractors shall indemnify and keep the Corporation duly indemnified against all losses, damages, costs, expenses, penalties, suits or proceedings which the Corporation may incur, suffer or be put to.

7. The Contractor hereby agree that the aforesaid indemnity undertaking are in addition to and not in substitution of the terms and conditions contained in the Empanelment documents and the Agreement executed by the Contractors with the Corporation.

8. The Contractor hereby confirm, agree and record that these terms of undertaking and indemnity shall be irrevocable and unconditional and shall be binding on their heirs, executors, administrators and legal representative and shall ensure for the Corporation’s benefit and for the benefit of its successors and assigns.

9. That all question, disputes and differences between the Contractor and the Corporation arising under the bond/undertaking shall be referred to arbitration in the same manner as indicated in the contract to be entered into between the Contractors and the Corporation for the above Tender.

Signature:

Name & Address Seal:

Date:



Page 117 of 130

ANNEXURE I

UNDERTAKING FOR GSTIN No.(Mandatory) (Required in case of non-availability of GST number)

We hereby confirm that we have submitted our response to the above mentioned tender.

We hereby mention that we do not have GSTIN as on date of submission of our response to

the subject tender.

We hereby confirm that we shall obtain GSTIN as per applicable statutory rules in case of

award of works by Indian Oil Corporation Limited within 6 weeks from the date of receipt of

Work Order.

We also hereby confirm that we shall submit our bills for payment only after submitting

necessary documentary proof towards GSTIN.

Signature:

Name & Address Seal:

Date:

NOTE: This undertaking should be signed by the bidder's authorized representative

on their firm’s letterhead who is signing the Bid and scanned copy to be uploaded.



Page 118 of 130

ANNEXURE J

DECLARATION

(On acceptance of tender, this undertaking shall be submitted on stamp paper of appropriate value) Sub. : Contract/Work Order No.......................................... Dated..………............... We shall

1) Deploy trained and competent employees who are physically fit and are not suffering from any chronic or contagious diseases.

2) Be responsible and liable for payment of salaries, wages and other legal dues of our employees for the purpose of rendering the services required by the Corporation under the above contract and shall maintain proper books of account, records and documents. We shall however as the employer, have the exclusive right to terminate the service of any of our employees and to substitute any person instead.

3) Be responsible and liable for payment of salaries, wages and other legal dues of our

employees for the purpose of rendering the services required by the Corporation under the above contract and shall maintain proper books of account, records and documents. We shall however as the employer, have the exclusive-right to terminate the services of any of our employees and to substitute any person instead.

4) Comply in all respects with the provisions of all statues, rules and regulations

applicable to us and /or to our employees and in particular we shall obtain the requisite license under the Contract Labour (Regulation and abolition) Act 1970 and the rules made there under.

5) Ensure that our employees while on the premises of the Corporation or while carrying out their obligations under the contract, observe the standards of cleanliness, decorum, safety and general discipline laid down by the Corporation or its authorized agents and the Corporation shall be the sole Judge as to whether or not we and/or our employees have observed the same.

6) Personally and exclusively employ sufficient supervisory personnel exclusively to

supervise the work of our employees so as to ensure that the services rendered under this contract are carried out to the satisfaction of the Corporation.

7) Ensure that our employees will not enter or remain on the Corporation's premises

unless absolutely necessary for fulfilling our obligations under the contact.

8) Not do or suffer to be done in or about the premises of the Corporation anything whatsoever which in the opinion of the Corporation may be or become a nuisance or annoyance or danger or which may adversely affect the property, reputation or interest of the Corporation.



Page 119 of 130

9) Not do so suffer to be done in or about the premises of the Corporation any thing whereby any policy of insurance taken out by the Corporation against loss or damage by fire or otherwise may become void or voidable.

10) Be liable for and make good any damage caused to the Corporation's properties or

premises or any part thereof or to any fixtures or fittings thereof or therein by any act, omission, default or negligence on our part or on the part of our employees or our agents.

11) Indemnify and keep indemnified the Corporation, its officers and employees from and against all claims, demands, actions, suits and proceedings, whatsoever that may be brought or made against the Corporation by or on behalf of any person, body, authority and whatsoever and all duties, penalties, levies, taxes, losses, damages, costs, charges and expenses and all other liabilities of whatsoever nature which the Corporation may now or hereinafter be liable to pay, incur or sustain by virtue of or as a result of the performance or non-performance or observance or non-observance by us of the terms and conditions of the contact. Without prejudice to the Corporation's other rights, the Corporation will be entitled to deduct from any compensation or other dues to us the amount payable by the Corporation as a consequence of any such claims, demands, costs, responsible for death, injury or accidents to out employees which may arise out of or in the course of their duties on or about the Corporation's property is made liable to pay any damages or compensation in respect of such employees, we here by agree to pay to Corporation such damages or compensation upon demand. The Corporation shall also not be responsible or liable for any theft, loss, damages or destruction of any property that belongs to us our employees lying in the Corporation's premises from any cause whatsoever.

12) It is hereby declared that we are, for the purpose of this contract independent

contractors and all persons employed or engaged by us in connection with our obligations under the Contract shall be our employees and not of the Corporation.

13) On the expiration of the contract or any earlier termination thereof, we shall forthwith

remove our employees who are on the Corporation's premises or an part thereof failing which, our employees, agents, servants etc. shall be deemed to be trespassers and on their failure to leave the Corporation's premises, the Corporation shall be entitled to remove all persons concerned (if necessary use of force) from the Corporation’s premises and also to prevent them (if necessary by use of force) from entering upon the Corporation's premises.

14) We hereby undertake and declare that, in the event the workmen / employees /

person engaged by us ("the Contractors' employees") to carry out the purpose hereof, attempt to claim employment with the Corporation or attempt to be declared as employees of the Corporation or attempt to become so placed, then in all such cases, we shall assist the Corporation in defending all such attempts of the Contractor's employees AND we shall bear and pay solely and absolutely all costs, charges and expenses including legal charges incurred or which may be incurred in defending all such attempt and in any appeal or appeals filed by the Corporation therein or relating thereto AND we hereby indemnify forever the Corporation against all such costs, charges and expense including legal charges and against all and any loss, expenses



Page 120 of 130

or damages whether recurring or not, financial or otherwise, caused to or incurred by the Corporation; as a result of such attempt by the Contractors' employees.

15) It is hereby agreed that the Corporation shall be entitled to set off any debt or sum

payable by us either directly or as a result of vicarious of vicarious liability to the Corporation against any monies payable or due from the Corporation to us against any monies lying or remaining with the Corporation and belonging to us or any of our partners or directors.

Contractor's Signature Or Authorized Attorney To be witnessed by Notary



Page 121 of 130

ANNEXURE-K

FORM OF BANK GUARANTEE FOR EARNEST MONEY DEPOSIT (to be executed on Stamp paper of appropriate value)

1. In consideration of the Indian Oil Corporation Limited (hereinafter called ‘The

Corporation’) having agreed to accept from________________ (name of the tenderer) ( hereinafter called `the said tenderer’) Earnest money in the form of Bank Guarantee, under the terms and conditions of tender No._______________________dated _________ in connection with _________________________________________________ (mention the details of the tender) (hereinafter called “the said tender”), for the due observance by the said tenderer of the stipulation to keep the offer open for acceptance for a period of _______ days from the date of the opening of the tender and other stipulations of the tender we, ___________________________________(indicate the name of the bank) hereinafter referred to as ‘the Bank’ at the request of ___________________________________________(mention the name of the tenderer) do hereby undertake to pay on demand to the Indian Oil Corporation Limited an amount not exceeding Rs. ____________________ in the event of the said tenderer having incurred forfeiture of earnest money as aforesaid or for the breach of any of the terms or conditions or the stipulations of the said tender and/ or the contract if awarded including but not limited to non performance of the contract caused due to revision in price/ pricing basis after close of the pricing part of the tender under an order of the Indian Oil Corporation limited.

2. We_____________________(indicate the name of the bank) do hereby undertake to pay

the amounts due and payable under this guarantee without any demur, merely on a demand from the Indian Oil Corporation Limited stating that the amount claimed is due by way of forfeiture of earnest money or any loss or damage caused to or suffered or would be caused to or suffered by the Indian Oil Corporation Limited by reason of breach by the said tenderer any of the terms or conditions or stipulations 3contained in the said tender or by reason of the tenderer’s failure to perform the stipulations of the said tender. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. _______.

3. We __________________(indicate the name of the bank) undertake to pay to the Indian

Oil Corporation Limited any money so demanded notwithstanding any dispute or disputes raised by the tenderer in any suit or proceeding pending before any court or Tribunal or arbitrator relating thereto our liability under this present being absolute and unequivocal. The payment so made by the bank under this bond shall be a valid discharge of our liability for payment there under and the tenderer shall have no claim against us for making such payment.

4. We _________________(indicate the name of the bank) further agree that the guarantee

herein contained shall remain in full force and effect during the period that would be taken for the performance of the terms, conditions or stipulation of the said tender and that it shall continue to be enforceable till all the dues of the Indian Oil Corporation Limited under or by virtue of the said tender/ contract have been fully paid and its claims



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satisfied or discharged or till Indian Oil Corporation Limited certifies that the terms and conditions of the said tender have been fully and properly carried out by the said tender and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before _______ we shall be discharged from all liability under this guarantee thereafter.

5. We____________________(indicate the name of the bank) further agree with the Indian

Oil Corporation Limited that the Indian Oil Corporation Limited shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said tender or to extend time of performance by the said tenderer from time to time or to postpone for any time or from time to time any of the powers exercisable by the Indian Oil Corporation Limited against the said tenderer and to forbear or enforce any of the terms and conditions relating to the said tender and shall not be relieved from our liability by reason of any such variation, or extension being granted to the said tenderer or for any forbearance, act or omission on the part of Indian Oil Corporation Limited or any indulgence by the Indian Oil Corporation Limited to the said tenderer or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provisions have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the bank or

the tenderer. 7. We, _________________(indicate the name of the bank) lastly undertake not to revoke

this guarantee during its currency except with the previous consent of the Indian Oil Corporation Limited in writing.

Dated the ___ day of ____ 20__ For ________________ (indicate the name of bank)

Place : Date :



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ANNEXURE-L

BANK GUARANTEE PROFORMA IN LIEU OF SECURITY DEPOSIT (to be executed on Stamp paper of appropriate value)

1. In consideration of the Indian Oil Corporation Limited having its Registered Office at _________________ (hereinafter called “The Corporation”) having agreed to exempt ________ (hereinafter called “The said Contractor(s) / Supplier(s) / -Seller(s)”) from the demand under the terms and conditions of an Agreement dated _______ made between ________ and ___________ for ____________ (hereinafter called “The said Agreement”), of Security Deposit for the due fulfillment by the said Contractor(s) / Supplier(s) / - Seller(s) of the terms and conditions contained in the said Agreement, on production of a Bank Guarantee for Rs. _______ (Rupees _________ only), we ___________ (hereinafter referred to as “The Bank” at the request of ___________ Contractor(s) /Supplier(s) / - Seller(s) do hereby undertake to pay to the Corporation an amount not exceeding Rs. ____________ against any loss or damage caused to or suffered or would be caused to or suffered by the Corporation by reason of any breach by the said Contractor(s) /Supplier(s) / - Seller(s), of any of the terms or conditions contained in the said Agreement.

2. We __________ ( indicate the name of the bank) do hereby undertake to pay the

amounts due and payable under this guarantee without any demur, merely on a demand from the Corporation stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the Corporation by reason of breach by the said Contractor(s) / Supplier(s) / - Seller(s) of any of the terms or conditions contained in the said Agreement or by reason of the Contractor(s) / Supplier(s) ‘ failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs._________

3. we undertake to pay to the Corporation any money so demanded notwithstanding any

dispute or disputes raised by the Contractor(s) / Supplier(s) / - Seller(s) in any suit or proceeding pending before any court or Tribunal or Arbitrator relating thereto our liability under this present being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and the Contractor(s) / Supplier(s) / - Seller(s) shall have no claim against us for making such payment.

4. we, ____________ further agree that the guarantee herein contained shall remain in full

force and effect during the period that would be taken for the performance of the said Agreement and that it shall continue to be enforceable till all the dues of the Corporation under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till ___________ office / department at _____________ certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said Contractor(s) / Supplier(s) / - Seller(s) and accordingly discharge this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before _______ we shall be discharged from all liability under this guarantee thereafter.



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5. We, __________(indicate the name of Bank) further agree with the corporation that the

corporation shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Contractor(s) / Supplier(s) / - Seller(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the corporation against the said Contractor(s) / Supplier(s) / - Seller(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and shall not be relieved from our liability by reason of any such variation or extension being granted to the said Contractor(s) / Supplier(s) / - Seller(s) or forbearance, act or omission on the part of the corporation or any indulgence by the corporation to the said Contractor(s) / Supplier(s) / - Seller(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provisions have affect of so relieving us.

6. This guarantee will not be discharged due to change in the constitution of the Bank or

the Contractor(s) / Supplier(s) / - Seller(s). 7. We, __________(indicate the name of Bank) lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the corporation in writing.

Dated the _______day of ______ 20__ For ___________________________ (indicate the name of Bank)

PLACE…. DATE……



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ANNEXURE M

UNDERTAKING FOR NON·ENGAGEMENT OF CHILD LABOUR (on letter head of bidder)

I/ We hereby declare that:

a) We are committed to elimination of child labour in all its forms. b) Neither we nor any of our nominated sub-contractor(s) are engaging Child Labour in any of our work(s) in terms of the provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable laws. c) We as well as our nominated sub-contractor(s) undertake to fully comply with provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable labour laws, in case the work is awarded to us. d) It is understood that if I/We, either before award or during execution of Contract, commit a transgression through a violation of Article b /c above or in any other form, such as to put my/our reliability or credibility in question, the Owner is entitled to disqualify us from the Tender process or terminate the Contract, if already executed or exclude me / us from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of transgression and determined by the Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure prescribed in the guidelines for holiday listing of the Owner. e) I/We accept and undertake to respect and uphold the Owner's absolute right to resort to and impose such exclusion. Place: Date: Signature of Bidder: Name of Signatory :



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ANNEXURE-N

FORM OF CONTRACT

(On stamp paper of appropriate value) (To be executed on award of the work)

THIS CONTRACT made at Mumbai this ___________ day of ____________ 201 BETWEEN INDIAN OIL CORPORATION LTD., a Government of India Undertaking registered in India under the Indian Companies Act 1956, having its registered office at G-9, Ali Yavar Jung Marg, Bandra (East), Bombay- 400 051 and the Headquarters at G-9, Ali Yavar Jung Marg, Bandra (East), Bombay- 400 051 Mumbai (hereinafter referred to as the "OWNER" which expression shall include its successors and assigns) of the One Part; AND _____________ carrying on business in sole proprietorship/ carrying on business in partnership under the name and style of ______________________ a Company registered in India under the Indian Companies Act, 1913/ 1956 having its registered office at _______________________ (hereinafter referred to/ as collectively referred to as the "Contractor" which expression shall include his/ their/ its executors, administrators, representatives and permitted assigns/ successors and permitted assign) of the other part:

WHEREAS

The OWNER desires to have executed the work of _______________________________ more specifically mentioned and described in the contract documents (hereinafter called the 'work' which expression shall include all amendments therein and/ or modifications thereof) and has accepted the tender of the CONTRACTOR for the said work.

NOW, THEREFORE THIS CONTRACT WITNESSETH as follows:

ARTICLE – 1

Contract Documents

1.1 The following documents shall constitute the Contract documents, namely

(a) This contract; (b) Tender documents as defined in the General Instructions to Tenderers; (c) Letter of Acceptance of Tender along with Fax/ Telegram of Intent. 1.2 A copy of each of the Tender Documents is annexed hereto and the said copies have

been collectively marked Annexure 'A' while a copy of the letter of Acceptance of Tender along with annexures thereto and a copy of Fax/Telegram of Intent dated ________ are annexed hereto and said copies have been collectively marked as Annexure 'B".



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ARTICLE – 2

Work to Be Performed 2.1 The CONTRACTOR shall perform the work upon the terms and conditions and within the

item specified in the Contract documents,

ARTICLE – 3

Compensation 3.1 Subject to and upon the terms and conditions contained in the Contract documents,

the OWNER shall pay CONTRACTOR compensation as specified in the Contract documents upon the satisfactory completion of the work and/ or otherwise as may be specified in the Contract documents.

ARTICLE – 4

Jurisdiction 4.1 Notwithstanding any other court or courts having jurisdiction to decide the question(s)

forming the subject matter of the reference if the same had been the subject matter of a suit, any and all actions and proceedings arising out of or relative to the contract (including any arbitration in terms thereof) shall lie only in the court of competent civil jurisdiction in this behalf at ________ (where this Contract has been signed on behalf of the OWNER) and only the said Court(s) shall have jurisdiction to entertain and try any such action(s) and/ or proceeding(s) to the exclusion of all other Courts.

ARTICLE – 5

Entire Contract 5.1 The Contract documents mentioned in Article - I hereof embody the entire Contract

between the parties hereto, and the parties declare that in entering into this Contract they do not rely upon any previous representation, whether express or implied and whether written or oral, or any inducement, understanding or agreements of any kind not included within the Contract documents and all prior negotiations, representations, contacts and/ or agreements and understandings relative to the work are hereby cancelled.

ARTICLE – 6

Notices 6.1 Subject to any provisions in the Contract documents to the contrary, any notice, order

or communication sought to be served by the CONTRACTOR on the OWNER with



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reference to the Contract shall be deemed to have been sufficiently served upon the OWNER (notwithstanding any enabling provisions under any law to the contrary) only if delivered by hand or by Registered Acknowledgment Due Post to the Engineer in- Charge as defined in the General Conditions of Contract.

6.2 Without prejudice to any other mode of service provided for in the Contract

Documents or otherwise available to the OWNER, any notice, order or other communication sought to be served by the OWNER on the CONTRACTOR with reference to the Contract, shall be deemed to have been sufficiently served if delivered by hand or through Registered Post Acknowledgement Due to the principal office of the CONTRACTOR at ___________________ or to the CONTRACTOR's representatives as referred to in the General Conditions of Contract forming part of the Contract Documents.

ARTICLE-7

Waiver

7.1 No failure or delay by the OWNER in enforcing any right or remedy of the OWNER in terms of the Contract or any obligation or liability of the CONTRACTOR in terms thereof shall be deemed to be a waiver of such right, remedy, obligation or liability, as the case may be, by the OWNER and notwithstanding such failure or delay, the OWNER shall be entitled at any time to enforce such right, remedy, obligation or liability, as the case may be.

ARTICLE-8

Non-Assignability

8.1 The Contract and benefits and obligations thereof shall be strictly personal to the CONTRACTOR and shall not on any account be assignable or transferable by the CONTRACTOR.

IN WITNESS WHEREOF the parties hereto have executed this Contract in duplicate the place, day and year first above written SIGNED AND DELIVERED for and on behalf of INDIAN OIL CORPORATION LTD. by..........................................

in the presence of 1. 2. SIGNED AND DELIVERED for and on behalf of .......................................... (CONTRACTOR) by.......................................... (this day of _____________ 20___) in the presence of 1.



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SCHEDULE OF RATES (BILL OF QUANTITIES)

o SCHEDULE OF RATES (BILL OF QUANTITIES): PR No. 2504138 dated 15/12/2017 with change date as 18/12/2017 - Schedule of Rates shall be read with work descriptions, relevant drawings,

specifications, instruction to bidders, particular conditions of contract, general conditions of contract, safety during construction and all terms

and conditions.

Date post:	25-Mar-2020
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