INDIANA DEPARTMENT OF ADMINISTRATION OECOSL Information System Services REQUEST FOR PROPOSAL 15-035...

INDIANA DEPARTMENT OF ADMINISTRATION

OECOSL Information System Services

REQUEST FOR PROPOSAL 15-035on behalf of

the Family and Social Services Administration


GENERAL INFORMATION

• Attendee Sign-In Sheet

• Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website


RFP QUESTIONS AND ANSWERSQuestions answered verbally today are not official nor binding and should be submitted in writing if it will affect

your proposal response (Q/A Template).

All questions must be submitted using the Question and Answer Template provided by 3:00 PM Eastern Time on January 8, 2015

Email: [email protected]

State of Indiana RFP 15-035OECOSL Information System ServicesAttachment H - Question & Inquiry Template

Respondent Name:Please Complete Yellow Shaded Regions

Question No. RFP Section Page Question Topic Question/Inquiry

1 Please make a selection2 Please make a selection3 Please make a selection4 Please make a selection5 Please make a selection6 Please make a selection7 Please make a selection8 Please make a selection9 Please make a selection10 Please make a selection11 Please make a selection12 Please make a selection13 Please make a selection14 Please make a selection15 Please make a selection16 Please make a selection17 Please make a selection18 Please make a selection

mailto:[email protected]


ACCESSING RFP DOCUMENTS

www.in.gov/idoa/proc


ACCESSING RFP Documents



KEY RFP DATES


PURPOSE AND SCOPE OF RFP 15-035

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The purpose of this RFP is to select a vendor that can satisfy the State’s need for OECOSL Information System Services. It is the intent of FSSA to contract with a vendor that provides quality OECOSL Information System Services for OECOSL.

Information System Services responsibilities will include:

• Provide maintenance and technical support for the primary information systems used by OECOSL: the Automated Intake System (AIS); Child Care Information Systems (CCIS); and Indiana Pre-K Information System (IPKIS), as well as the Wireless Webforms used by OECOSL

• Host the above web-based systems, and maintain required servers and equipment for above systems

• Implement a Professional Development Registry (Registry) via new development or an interface with an existing Registry

• Complete enhancements to the systems as needed to respond to legislative or policy mandates and to better serve clients and providers

• Provide help desk support and ticketing system for tracking help desk requests for the above systems

• Support and update the State’s CareFinder website• Assist the State with Federal reporting requirements• Submit regular and ad hoc reports to a variety of audiences • Monitor data for quality assurance purposes


RFP OUTLINE


BUSINESS PROPOSALCompany Financial Information (Section 2.3.3)

Confidential information must be kept separate from the proposal in both hard and soft copy.

Attachment F - Business ProposalRFP 15-035 Respondent Name:

Please Complete Yellow Shaded Regions

2.3.1 GENERAL (OPTIONAL) Enter your response below. Please indicate if attachments are included.The Respondent may use this optional section of the business proposal to introduce or summarize any information the Respondent deems relevant or important to the State’s successful acquisition of the products and/or services requested in this RFP.

2.3.2 RESPONDENT'S COMPANY STRUCTURE Enter your response below. Please indicate if attachments are included.The Respondent must include the legal form of the Respondent’s business organization, the state in which formed (accompanied by a certificate of authority), the types of business ventures in which the organization is involved, and a chart of the organization. If the organization includes more than one product division, the division responsible for the development and marketing of the requested products and/or services in the United States must be described in more detail than other components of the organization.

2.3.3 COMPANY FINANCIAL INFORMATION Enter your response below. Please indicate if attachments are included.This section must include the Respondent’s financial statement, including an income statement and balance sheet, for each of the two most recently completed fiscal years. The financial statements must demonstrate the Respondent’s financial stability. If the financial statements being provided by the Respondent are those of a parent or holding company, additional financial information should be provided for the entity/organization directly responding to this RFP.

2.3.4 INTEGRITY OF COMPANY STRUCTURE AND FINANCIAL REPORTING Enter your response below. Please indicate if attachments are included.This section must include a statement indicating that the CEO and/or CFO has taken personal responsibility for the thoroughness and correctness of any and all financial information supplied with this proposal. The particular areas of interest to the State in considering corporate responsibility include the following items: separation of audit functions from corporate boards and board members, if any, the manner in which the firm assures board integrity, and the separation of audit functions and consulting services. The State of Indiana will consider the information offered in this section to determine the responsibility of the Respondent per IC 5-22-16-1(d).

The goals and objectives of the Sarbanes Oxley Act of 2002, H.R. 3763 may be used as a guide in the determination of corporate responsibility for financial reports although it is not directly applicable to this procurement.


COST PROPOSAL

Project Directly on Screen


TECHNICAL PROPOSAL


MINORITY AND WOMEN’S BUSINESS ENTERPRISE

Complete Attachment A, MWBE Form- Include sub-contractor letters of commitment Goals for this RFP:

- 8% Minority Business Enterprise

- 8% Women’s Business Enterprise


MINORITY AND WOMEN’S BUSINESS ENTERPRISE

The 2-year bid amount will correspond to amount listed in the cost proposal.


INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1)

Complete Attachment A1, IVBE Form- Include sub-contractor letters of commitment

Goal for this RFP: 3%


INDIANA VETERANS’ BUSINESS ENTERPRISES SUBCONTRACTOR COMMITMENT (ATTACHMENT A1)

The 2-year bid amount will correspond to amount listed in the cost proposal.


INDIANA ECONOMIC IMPACTThe State defines FTE as a measurement of an employee's productivity on a specific project or contract. A FTE of 1 would mean that there is one (1) worker fully engaged on a project; forty (40) hours a week, fifty-two (52) weeks a year. If there are two (2) employees each spending 1/2 of their working time, 20 hours per week, on a project that would also equal 1.

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RFP SCORING AND EVALUATION


QUESTIONS AND ANSWERS


ADDITIONAL INFORMATIONIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. http://www.in.gov/idoa/2467.htm

B. Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

C. Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.doc

D. Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more WBE’s information http://www.in.gov/idoa/2352.htm

E. RFP posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

http://www.in.gov/idoa/2788.htm



http://www.in.gov/sos

http://www.in.gov/idoa/files/vendor_handbook.doc

http://www.in.gov/idoa/files/Certification_List(48).xls



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