Indicative and Suggestive Guidelines for Decentralised Pout _1

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Workshop

Handbook

SUGGESTIONS FOR

FACILITATING THE

PROCESS OF

DISTRICT PLANNING

State Level Workshop on

Determining Training

Content for Sectoral

Programmes and Plan Plus

(with support from NIC)

10 11 Feb 2009, Itanagar

State Institute of Rural Development

Arunachal Pradesh

ESS Sector, ItanagarPhone: (0360) 2213049, 2216911, 2213054

Email: [email protected]

State Institute of Rural Development

Arunachal Pradesh

ESS Sector, ItanagarPhone: (0360) 2213049, 2216911, 2213054

Email: [email protected]


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HANDBOOKFOR

FACILITATING DISTRICT PLANNING

This conception of this handbook is a result of previous several interventions bySIRD Arunachal Pradesh on the Panchayati Raj System in Arunachal and thecorresponding felt need for clear cut and notified Guidelines for District Planningfor the state . Simultaneous need was also felt for development of District PlanningManual for the District Planning Committees.The District Planning Committees were formed by the State Government ofArunachal Pradesh in accordance with Article 243ZD of the Constitution. Thesecommittees at present are functioning accordingly and are preparing plans for theutilisation of the Finance Commission Grants provided by Government of India, asearmarked to the Rural Local Bodies. However their plans are largely stand aloneplans which are restricted to the utilisation of the above said Finance CommissionGrants only. In this context, the inputs of this handbook propose to facilitate andpromote the concept of One District One Plan.This concept is in conformity with the Guidelines for Planning framed by the ExpertGroup of Ministry of Panchayati Raj and Planning Commission formed in 2005.Meanwhile Ministry of Panchayati Raj is already implementing Backward RegionGrant Fund (BRGF) in Upper Subansiri district. This programme provides a never

before opportunity to the PRIs of the district to fill the critical development gapsthrough a structured and transparent process of planning and implementation. Thesuggestions provided in the handbook are expected to facilitate such processesIt is expected that the Department of Panchayati Raj, Government of ArunachalPradesh would add on to these suggestions and further collaborate with SIRDArunachal Pradesh, which is also the Technical Support Institution under BRGF forthe State, to come up with more concrete and enabling mechanisms to aid theprocess of meaningful devolution.The fact that this handbook has due scope for improvement is acknowledged.Suggestions for improvement, etc may kindly be forwarded to the institute / authorsat the address given below / cover page. All suggestions shall be welcome

Attempted by:Rakesh Srivastava, Assistant Director SIRD Arunachal Pradesh (Faculty)Kirto Loyi, Assistant Director, SIRD Arunachal Pradesh (Faculty) and WorkshopCoordinatorSIRD Arunachal Pradesh, ESS Sector, Itanagar 791113Ph(0360) 2213049 Fax: (0360) 2216911 Email: [email protected]

Indicative Handbook prepared for in house circulation in State Level

Workshop on Determining Training Content for Sectoral Programmesand Plan Plus conducted at SIRD Itanagar on 10 11 Feb 2009

Workshop Supported by Ministry of Panchayati Raj, Government of Indiaand Department of Panchayati Raj, Government of Arunachal Pradesh

Workshop Sponsored by


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Contents

1. Background

2. Purpose

3. Need for Good Planning Process

4. Consolidation and Utilisation of existing resources

5. Development of a Vision / Perspective for Planning

a. Suggested Mechanisms to facilitate vision development

6. Steps for Building State Vision for PRIs of Arunachal Pradesh

7. Conduction of Gram Sabha

8. Gram Panchayat Plans

a. Gram Panchayat Profile: Role and Importance

b. First Phase of Gram Panchayat Plans

c. Second Phase of Gram Panchayat Plans

9. Anchal Samiti Plans

a. Need for an Anchal Samiti Profile

b. Anchal Samiti Plans

c. Role of Support Institutions

10.Zilla Parishad Plans

a. Need for a District Information Profile

b. Zilla Parishad Plans

c. Role of Key Agencies in District Planning

11.How to identify good strategies of Planning!!

Annexures


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HANDBOOK FOR PROVIDING INDICATIONS ANDSUGGESTIONS TO FACILITATE THE PROCESS FOR

DEVELOPMENT OF MANUAL FOR DISTRICTPLANNING FOR ARUNACHAL PRADESH

1. BACKGROUND

The concept of composite District Plans on the lines of One District

One Plan is relatively new for Arunachal Pradesh. There are incidences of

several plans being made by as many departments and bodies at the district

and sub district levels. Some of these plans find their way to the State Plans,

otherwise most of the plans remain separate entities being funded by different

sponsoring ministries of Government of India or other funding agencies.

Meanwhile Government of Arunachal Pradesh notified the District

Planning Committees in conformity with Article 243 ZD of the Indian

Constitution wherein the Zilla Parishad Chairperson was made the

Chairperson and the District Planning Officer of the district as the Member

Secretary of the District Planning Committee. These District Planning

Committees are now preparing plans for the funds allocated to them by the

Department of Panchayati Raj, which largely restricts them to prepare specific

plans for the Finance Commission Grants in reference to the allotted releases

against the Rural Local Bodies (read Panchayats).

Planning Commission, Government of India has issued specific

guidelines for preparing District Plans and Perspective Plans in the Eleventh

Plan Period with clear modalities for involving PRIs and ensuring a

participative approach. Further to above, Government of Arunachal Pradesh

which has already notified the functional devolution for all the 29 items

under Eleventh Schedule of the Constitution, needs to consider to frame

specific guidelines for District Planning including those for framing 5 yearperspective plans and preparation of annual plans by the PRIs. It is

suggested that these guidelines should have required flexibility for

incorporating due changes as required in the 12thPlan Period.


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4) Increased peoples participation in all programmes from the

planning stage itself with efforts for ensuring gender and socio

economic equity.

5) Improvement in local administration with increase in transparency

and scope of peoples participation (creation of synergy of involving

traditional village councils in the process of making the local

administration more responsive and transparent)

6) Increasing the ability of the local bodies including the Panchayati

Raj Institutions to better perform their allotted functions with

emphasis on the elected women representatives.

3. NEED FOR A GOOD PLANNING PROCESS

There are established advantages for making participative plans by the

Panchayats. But a good and worthwhile Plan does not happen on its own. The

Gram Sabha cannot make a plan by mere discussion of its own and for that

matter a single meeting of the Gram Panchayat (which does not have any

previous experience in process of preparing structured plans) may not result

in preparation of plans. The discussions in Gram Sabha at best can reflect

local area wants, development needs, their pressing problems and certain

suggestions for solving these problems. This will also happen only when all

the groups including women and elderly turn up and speak up.

There will be a need to record these and then proceed ahead. The need

to assess the strength and potential of the corresponding Gram Panchayat

shall emerge. After the identification of felt needs of the people and the

potential within the Gram Panchayat is done, the need to prioritise shall

emerge if there are more needs than the possible resources to meet them. It

will be necessary to identify priorities or to set goals. When we are able to set

priorities and have a good idea of local resources, we need to think about

strategies or how we can address the most important issues. In other words

we have to think, how we can achieve a particular goal. For instance, if

drinking water has been identified as a problem, then there will be a need to

consider whether to dig wells or have pipe water supply from a local source.

The choice of options shall depend on the cost effectiveness and the desired

outcome, i.e. which option shall give more clean water.


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To identify the right strategies, elected representatives, local

officials, member secretary and other knowledgeable persons including

officials etc. to discuss various possibilities. These strategies would then

need to be broken down into smaller and doable activities. These

activities would need to tell us what will be done, by whom, how much

money will it cost, by when will it be over and how much money will it

cost. In making the plan it will be necessary to take stock of the amount

of money available as well as how the strategy/project/work will be

implemented. It is also important to think how the proposed strategy

and achievement of the particular goal would lead to fulfillment of the

larger vision such as the Zilla Parishad vision or even the State Vision

for Panchayats. After considering these issues it will be possible to come up

with a final set of activities for the plan.

4. CONSIDERATION AND UTILISATION OF EXISTING RESOURCES

The very edifice of planning rests on careful consideration of existing

resources and potential at the outset, and it remains universally applicable.

However (as has been observed) often the existing resources are either not

utilised properly and at times not even considered in the context of preparing

development plans. This leads to creation of artificial or skewed development

needs. In fact there is a corollary to the unutilised resources and their not

being considered in the process of development planning.

The Panchayati Raj Institutions often do not have any ready made

database to facilitate and enable them to assimilate existing resources.

Therefore they tend to demand the creation of resources, capacity, etc afresh.

Duplicate creation of capacity (irrespective of its nature) tends to lead to

mismanagement of the resources.

It is therefore of importance that the Panchayats take proper stock of

existing capacities at planning level and also concentrate on proper and

judicious utilisation of existing infrastructure and other capacities that have

been created for peoples welfare. The fact that development funds are scarce

and hard to get, should dawn upon the PRIs an d hence planning should

mandate careful consideration of all available choices before deciding on the

investment options for the local area development. It is strongly felt that this


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could remain the only way (while creation of a revenue base and ensuring due

collection/sharing of revenue can only marginally supplement) to enable the

elected PR leaders to meet the development needs at the grassroots levels.

There appears to be three major sources for augmenting the resources

of the PRIs and they are enumerated below: -

a) Permission for Collection of Taxes, Toll, and other related charges by

the PRIs on items, corresponding rates and mechanisms as agreed

by the State Government

b) Beneficiary or Community Contribution by the community members

in the form of user charges or contribution of labour, locally

available materials, etc. for development of community

infrastructure.

c) Allocation of grants and untied funds (and in the event where the

PRIs are permitted and provided with a mechanism to raise their

own funds there through loans and borrowings) by Government of

India and State Government and financial institutions and other

funding agencies which may be utilised, keeping in mind existing

capacities

a. Including creation or upgradation of existing capacities with

an end aim of revenue generation.

5. DEVELOPMENT OF A VISION / PERSPECTIVE FOR PLANNING

The very edifice of planning rests on the depth of the vision and the

perspective for development that is built upon participative and transparent

principles. There is a need to expect the Panchayati Raj Institutions to

develop a vision that is cross sectoral while adhering to the sectoral or

programmatic requirements. Given the relatively high costs involved in

implementation of development programmes, the allocations and resources

from a single programme seldom prove sufficient for achieving desired

development in the context of Arunachal Pradesh. Thus development of an

integrated view across various sectors by the elected PR leaders is important

for achieving development goals.

There is a clear role of the State Government to provide

leadership and direction in an environment of functional autonomy to


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the PRIs at all the three levels. Therefore it may be important the state

government develops a State Vision for Panchayati Raj and ensures its

dissemination. It should also provide ample scope for moderation of

felt needs and responses from Gram Sabha level to the Zilla Parishad.

The district vision can be an offshoot of the State Vision.

The process of development of vision needs to be inextricably linked

with the process of implementing the vision. The process of implementing the

schemes (contained in the vision) should be such that it permits

convergence of resources capital, manpower and material (in varying

combinations) for achieving the end goals. The schemes should also permit

due convergence of approaches of the three tier of PRIs, to allow them to come

together for development of commonly held goals. The underlying concept

must not be lost that the schemes of Zilla Parishad, Anchal Samiti and

the Gram Panchayat would all be implemented in one or the other Gram

Panchayat area.

Mere development of an integrated cross sectoral perspective might not

be sufficient. There is a need for having a matching understanding of the time

bound dimension in order for achieving planned development goals.

The component plans should be all drawn/made in such a manner that

they compliment and supplement the overall district vision. These plans

should also be realistic to the extent that they could be completed in the due

or stipulated time. The process of convergence or the cross sectoral

perspective should not lead to complication of processes or which lead to

future spreads requiring investment of resources, garnering of which may be

beyond the proven capabilities of PRIs.

Thus the development of the perspective should not only be time

bound, but should also be integrated cross sectoral, participatory and

transparent. The Zilla Parishad needs to play a proactive and pioneering

role in every term for the development of this vision / perspective. This

needs to be communicated to the Anchal Samities and Gram Panchayats

clearly and timely. In fact there is need for a monitoring mechanism

with adequate powers to enforce timely and clear dissemination of all

matters of information, goals and other communication to all the levels


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of the PRIs, if the concept of District Planning is to succeed in

Arunachal Pradesh.

Further in this context it is also suggested that the selection of schemes

should be such that the schemes be broken down into monitor able aspects

and the approval of the schemes from one level to the other should invariably

require corresponding monitoring mechanisms to be approved.

a. SUGGESTED MECHANISMS TO FACILITATE VISION DEVELOPMENT

Every Panchayat body will need to have their area specific mechanisms

to facilitate them to develop a long term vision (minimum of 5 years to max of

20 years) with due avenues to include Gram Sabha considerations which in

turn would determine their respective objectives of decentralised and

participative planning, yet the given below objectives are an indicative set to

facilitate their respective processes.

a) Need for considering and approval of mechanisms to provide a

permanent fund for depositing revenues generated by PRIs. This fund

can also provide a mechanism to permit/enable the State Government

to place converged funds to the PRIs to achieve commonly held

development goals,

a. For example the State Government can place funds for Drinking

Water and Sanitation, Health, and Watershed Management for a

particular area to be provided to PRIs to create rainwater

harvesting source of drinking water and ensuring eradication of

water borne diseases through creating effective mechanisms of

drinking water sourcing, supply and drainage.

b) There is a need for framing mechanisms for prioritising the

development needs. In absence of these guidelines issuing clear

instructions for prioritising, the process could lead to cumbersome

delays at all levels. This provides an opportunity to the State

Government to come up with a State Vision and corresponding set of

priorities for the PRIs to follow.

a. Indicative priorities for Arunachal Pradesh could include market

linkages for rural produce, primary education, drinking water,


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health and sanitation, minor irrigation, improved agriculture

practices, etc.

b. Creation of avenues of attracting private investment in small and

medium enterprises that involve rural artisans, with an inbuilt

mechanism of sharing revenue proceeds with the PRIs

c. Emphasis on ensuring community participation in rural

development programmes and Gram Sabha being the sole agency

for selection of beneficiaries.

d. Providing adequate capacities to the Gram Panchayats for PRIs

and Municipalities to undertake resource mapping of their

respective area and to determine critical development gaps.

e. Providing due weightage to the unfinished / in progress schemes

by the Panchayats and the Municipalities for being taken up.

6. STEPS FOR BUILDING STATE VISION FOR PRIs OF ARUNACHAL

PRADESH

The State Government can consider building its vision with an end aim

of making the PRIs largely self sufficient to achieve basic human development

covering primary health, education, women and child welfare and availability

of basic minimum services in the rural areas of the state. It can also consider

specifying a particular period of time for achieving each such aspect.

The process of prioritisation can follow building the vision through a

stage by stage approach - for instance, in districts that are below the national

average in literacy, the first step could be to reach the average level and the

next would be to attain the desirable level. Similar envisioning could be

undertaken in respect of attainments regarding education, health, water

supply and sanitation etc. Special attention will certainly need to be given to

women so as to enable them to take a lead in planning. Equality has to be built

into the envisioning process as a whole, by ensuring that women have an

important role in the design of the entire Panchayat plan.

The State Vision after due approvalshall be sent to all the DPCs where

the Member Secretary of the DPC shall explain the vision, concept and

possible process of implementing the vision by PRIs. An indicative structure


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for developing the state vision for PRIs of Arunachal Pradesh is placed at

Annexe1 of this handbook.

The essence of planning lies in its timing. If the plans are not made

in due time, it is evident that the corresponding (desired) development will

also not occur. This need becomes all the more evident in a synergy based

interlinked environment such as the PRIs where the demands and aspirations

of the Gram Sabha are to be reflected, consolidated and presented as plans

by the Gram Panchayats to the Anchal Samities to the Zilla Parishads and

finally submitted to the State Government by the District Planning

Committees. Thus there is a need to have a pre decided end times by

which each level needs to complete its share of planning and forwarding

to ensure that the DPCs are able to forward the plans well in time and also to

ensure that the elected PRIs are not forced to submit their plans at short

notices. The State Government would need to provide mechanisms to this

effect. An indicative roster and probable benefits are placed at Annexe2.

7. CONDUCTION OF GRAM SABHA

Proper and timely conduction of Gram Sabha is of paramount

importance if the end objectives of meaningful reflection of local felt needs are

to be achieved through the composite process of planning by the PRIs/DPC.

At present the Circle Officer or such other officer as is authorised by

the Deputy Commissioner, is the Member Secretary of the Gram

Panchayat. In the given circumstances there are several instances where a

single official has to preside over numerous Gram Panchayats as their

Member Secretary. In certain cases these Gram Panchayats are spread over

considerable distances. The Member Secretary of the Gram Panchayat is

expected to oversee and facilitate the process of conduction of the Gram

Sabha, where one Sabha shall be for the entire Gram Panchayat constituency

since there is no provision of Wards in the Arunachal Pradesh Panchayati Raj

Act 2002. The Gram Sabha proceedings are to be placed in the subsequent

Gram Panchayat meeting. The Gram Sabhas would need to render assistance

to the process of large scale mobilization of the community for participation in

development schemes, identify beneficiaries, mobilise, voluntary labour and

contribution in cash and kind for welfare programmes, etc.


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The Sabha also would need to bring forward the local felt issues

and aspirations concerning livelihoods, health, community welfare,

etc. Gram Panchayat Chairperson who chairs the meeting of the Gram

Sabha has to ensure the above. These would then form the basis of

proposing specific development schemes for consideration and approval of the

government after they go through the scheduled three tiers of the PRIs. THIS

MAKES IT CLEAR THAT IN THE ABSENCE OF PROPER AND JUDICIOUS

CONDUCTION OF THE GRAM SABHA, THE PLANS AND SCHEMES

PROPOSED BY THE PRIs WOULD NOT REFLECT THE ESSENCE OF THE

COMMUNITY FELT NEEDS, LEADING TO ALIENATION AND

DISAFFECTION WITH THE ENTIRE PROCESS OF DEVOLUTION OF

POWERS AND FUNCTIONS TO THE PRIs, THEREBY DEFEATING THE

VERY PURPOSE OF CONSTITUTION OF THE PRIs IN THE STATE.

In order to achieve the above and to ensure timely preparation and

forwarding of the Zilla Parishad Plans to the DPCs, the State Government

may need to issue a roster for conduction of Gram Sabha, without

compromising on the autonomy of the Gram Panchayats; to ensure that the

Gram Panchayat Plans are forwarded to the Anchal Samitis in stipulated

course of time. This is already discussed earlier at Section 51.

An indicative format of Gram Sabha resolution is placed at Annexe3

suggesting various aspects that the Gram Sabha may forward to the Gram

Panchayat. Each Gram Sabha has to be preceded by an agenda that is to be

prepared by the Gram Panchayat for discussion in the village assembly(Gram

Sabha). This agenda has to be circulated along with annual statement of

accounts of the Gram Panchayat and a brief report on the activities of the

Gram Panchayat in the preceding year2. The Arunachal Pradesh Panchayati

Raj Act 2002 stipulates that the Gram Panchayat Chairperson shall circulate

the agenda along with the annual statement of accounts etc but does not

clearly mention the advance period by which it should be circulated. In this

context it may be noted that at present it may be onerous on the Gram

Panchayat Chairpersons to circulate the agenda to all the members, in the

1The indicative roster at Annexe2 may be seen in this reference.

2 This information shall be and can be provided only when applicable, i.e. the annual statement of accounts cannot bepresented in every Gram Sabha, but only in that when it is ready.


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wake of absolute absence of any logistical infrastructure at their disposal.

However, an indicative format of the Agenda for Gram Sabha is placed at

Annexe3 (a).

8. GRAM PANCHAYAT PLANS

The process of preparation of GP Plans has been divided in two simple

phases. The Gram Panchayat is bound to meet at least six times in a year

(once in two months) as per the Act. The Gram Panchayat Chairperson is

responsible for convening the meeting of the Gram Panchayat and presiding

over them. In fact the process of planning at the Gram Panchayat level

commences from the date of circulation of agenda of the Gram Sabha. A

rudimentary idea of the plans and programmes that the Gram Panchayat

proposes to undertake should be available with members after the

conduction of Gram Sabha itself.

The circulation of advance agenda for a Gram Panchayat meeting has

to be done seven clear days for an ordinary meeting and three clear days for a

special meeting specifying, place, date, time and list of business to be

transacted at such meeting. Since the Gram Panchayat Chairperson can and

may invite officials (as prescribed by the State Government), it may be

prudent for the members to keep themselves abreast of the basic guidelines

and other related details before the meeting itself. This need becomes even

more relevant in view of the option available with the GP members (at least

one third to jointly call) to call for a special meeting by giving a 15 days

advance notice to the GP Chairperson.

a. Gram Panchayat Profile: Role and Importance

Each Gram Panchayat needs to have its respective Gram Panchayat

Profile3. The Gram Panchayat Chairperson will need to be made aware of the

Gram Panchayat profile to enable and his/her Gram Panchayat body to

assess the utility and feasibility of adopting the Annual Goals at the

conception / Gram Sabha stage itself. Extent of awareness with the profile

will directly be related to the level and quality of leadership being extended by

the Gram Panchayat to its Gram Sabha.

3Similarly each Anchal Samiti should also have a Anchal Samiti Profile, the District Statistical Profile should also ideally be

presented in the same or compatible format of the Anchal and Gram Panchayat profiles to facilitate the process of districtplanning by PRIs in Arunachal Pradesh.


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Inability to defend and explain the State Vision to the PRIs may also

adversely affect the credibility of the Gram Panchayat Chairperson. There is a

likelihood of this happening if the Gram Panchayat Chairperson is not aware

of the Gram Panchayat Profile and District and State vision for PRIs.

It is pertinent to place a word of caution at this stage, that although each

Gram Panchayat Chairperson will always have an abstract idea of his/her

Gram Panchayat constituency, but this idea needs to be backed with valid

facts about status of village level infrastructure, availability of officials, number

and nature of schemes which are operational in the area, etc. Moreover this

information also needs to disseminate. This can be possible only through a

structured Gram Panchayat Profile and its awareness with all GP members.

The District Administration in collaboration with District Statistical

Officer and Department of Economics and Statistics can bring out a Gram

Panchayat Profile with a maximum validity of 21/2 years, thereby

necessitating publication of at least two such profiles. The profile should also

come with a map of the Gram Panchayat. This will not only aid the process of

meaningful planning, but will also aid in GIS applications at the District and

State Level in future.

b. First Phase of GP Plans

The first phase commences with the finalisation of the Gram Sabha

proposal for the Gram Panchayats. The entire process of conduction of Gram

Sabha and forwarding of the resolution thereof has been mentioned at

Section 8 above. In this first phase, the Annual Goals in consultation with

the Gram Sabha may be prepared as suggested.

As the Gram Panchayat has to meet at least six times in one year,

the first meeting of the Gram Panchayat can discuss on the State Vision

for PRIs and its applicability, utility, etc. for the corresponding Gram

Panchayat in reference to the Gram Panchayat Profile. With the

conduction of Gram Sabha in between the two meetings, the second

meeting can discuss the Gram Sabha resolutions and Annual Goals of

the Gram Panchayat. In the second meeting itself the Gram Panchayat

can come up with the correspondingly relevant schemes in the form of


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an Annual Plan, or can ask for due technical support from concerned

Line Departments / Extension Officers at the block / district level.

c. Second Phase of GP Plans

In the second phase these Annual Goals would then need to be

discussed in the Gram Panchayat Meetings for preparation of the Gram

Panchayat Annual Plans. This shall be done over (perhaps) several meetings;

if need be to arrive at best possible strategies to implement and achieve the

recommendations of the Gram Sabha.

These strategies will then be reflected and documented as clear cut

projects/schemes that the Gram Panchayat intends to undertake in that

particular year, including the schemes that will, in all likelihood, be carried

on to the next or few more forthcoming years. The sum together of these

strategies have to be presented in the form of a draft plan, which then the

GP may consider and approve to be forwarded to its corresponding Anchal

Samiti body.

There can be several occasions when development priorities of different

members in a Gram Panchayat shall clash together. In these cases there will

be a need for due prioritisation. It is also important that the fact that the

activities and schemes that are being proposed should ideally be done in a

years time should dawn upon all the members of the Gram Panchayat. (Only

in rarest of rare cases or in the case of long gestation period projects in

conformity with the State / District Vision, shall there be schemes that may

run beyond one year). Thus prioritisation of the programmes based on the

following should be done: -

a) needs

b) utility

c) and completion period

An indicative list of considerations suggested to be borne in mind in the

process of prioritisation is placed at Annexe4.

In this connection, it is important to note that there shall be several

instances when the project of one Gram Panchayat may involve working with

other Gram Panchayats as well4. These projects would need to be passed for

4 This also necessitates the need for preparation of Gram Panchayat Maps which shall otherwise equal the area of segment ofan Anchal Member and corresponding Anchal Samiti maps which will equal an area of Zilla Parishad Member.


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onward consideration by all concerned Gram Panchayats where each of them

mentions that the particular schemes shall be undertaken. Therefore there is

a clear need for increased coordination between the Gram Panchayat

Chairpersons of congruent Gram Panchayats as well as the need for a

leadership role by concerned Anchal Samiti and Zilla Parishad Members.

The Gram Panchayat Plan should then have annual goals and an

abstract of the projects that they intend to undertake. The abstract of the

projects thus prepared shall be forwarded to Anchal Samities in due time to

enable further consolidation, approval, etc.

A WHO WHAT & HOW of the GP Planning Process is placed at

Annexe5 of this handbook. Indicative formats of the GP Plans are placed at

Annexe6. An indicative format of GP meetings is placed at Annexe6(a)

9. ANCHAL SAMITI PLANS

The process and formats for Anchal Samiti Plans are suggested to be

largely the same as that suggested for the Gram Panchayats. However, the

actual components would be dependent on the Activity Mapping for the

Anchal Samiti and the vision envisaged by the Anchal Samiti itself.

In this context there seems to be an onerous responsibility on the

Anchal Samities to consolidate/accommodate the Gram Panchayat Plans on

one hand and contribute to the process of achieving the District/State Vision

of PRIs. Therefore it is suggested that the Anchal Samiti draft its vision based

on the District/State Vision for PRIs and factor it annually based on the

resolutions of all the constituent Gram Sabhas falling within the jurisdiction

of such Anchal Samiti.

a. Need for an Anchal Samiti Profile

This is also needed since the constitution of the Anchal Samities

involve all the elected Members of Parliament and Legislative Assembly

representing constituencies which comprise wholly or partly the Anchal

Samiti as ex officio members. The presence and involvement of senior level of

elected leadership would perhaps call upon the Anchal Samiti Chairperson to

be fully aware of the constituency of all the constituent Anchal Samiti

members. This necessitates the availability of an Anchal Samiti profile on the

same lines as Gram Panchayat profile as discussed at Section 8 (a) above.


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b. Anchal Samiti Plans

The planning at Anchal Samiti level should ideally commence with the

finalisation of the State / District Vision for PRIs. It must be borne in mind at

this stage that all the Anchal Samiti Chairpersons are ex officio members of

the Zilla Parishad and they are ex officio members of the District Planning

Committees5 also. Thus these Anchal Samiti Chairpersons shall be invariably

aware of the District/State Vision for PRIs of their respective district. They

may then need to decide on interacting with the Gram Panchayat

Chairpersons and Gram Panchayat Members for development of the Anchal

Samiti specific version of the Vision Statement.

The actual planning shall commence with the receipt of the draft Gram

Panchayat Plan as approved by the respective Gram Panchayats. The entire

process of preparation and forwarding of the Gram Panchayat Plans has been

mentioned at Section 8 above.

The Anchal Samiti will have to take a careful consideration of

the proposal that it receives from constituent Gram Panchayats. The

Anchal Samities may also find it prudent to allocate a part of their

resources to upscale/consolidate or even slightly modify the schemes

suggested by the constituent Gram Panchayats by placing resources

(funds and functionaries) at their disposal.

Subsequently the Anchal Samiti would need to formulate Annual

Goals for preparation of Anchal Samiti Annual Plans. Perhaps several

meetings may be needed for arriving at best possible strategies to implement

and achieve the recommendations of the Gram Sabha/Gram Panchayat.

The documentation of these strategies as clear cut projects/schemes

that the Anchal Samiti intends to undertake in that particular year, including

the schemes that will, in all likelihood, be carried on to the next or few more

forthcoming years shall for the Annual Action Plan of the Anchal Samiti. The

sum together of these strategies have to be presented in the form of a draft

plan, which then the Anchal Samiti may need to consider and approve to be

forwarded to its corresponding Zilla Parishad.

5 All Anchal Samiti Chairpersons are treated as ex officio members of the District Planning Committee only for smallerdistricts (districts with less than 8 ZPMs) and in other districts on pro rata or selective basis; as per the State GO in this regard.


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In this connection, the special powers vested with the Anchal

Samiti as per the Panchayati Raj Act such as providing buildings or

other property on lease, hire or rental basis for income generating

purposes etc could ideally be explored to propose to the State

Government for obtaining required allocations and permissions.

Just as in Gram Panchayat there can be several occasions when

development priorities may clash amongst members of the Anchal Samiti. In

these cases there will be a need for due prioritisation in similar manner as

explained at various places in preceding section. The need to restrict taking

up of schemes that can ideally be done in a years time should also remain.

(Only in rarest of rare cases or in the case of long gestation period projects in

conformity with the State / District Vision, shall there be schemes that may

run beyond one year).

The indicative list of considerations suggested to be borne in mind in

the process of prioritisation placed at Annexe4 holds good for this also with

an addition of taking up of such programmes (in conformity with the notified

activity mapping) that can build or build upon the resources of the

Panchayats.

Anchal Samiti Chairpersons will also need to be in touch with other

Anchal Samiti Chairpersons and all the members of the Zilla Parishad,

particularly for projects that may involve increased coordination with other

Chairpersons of congruent Panchayats as well as the need for a leadership

role by concerned Zilla Parishad Members. Anchal Samiti may need to include

to take up works recommended by Gram Sabha, but which are outside the

purview of Gram Panchayats.

c.Role of Support Institutions

It may be necessary to create and maintain multidisciplinary technical

teams (which could include NGOs) for assisting Gram Panchayats and Anchal

Samities in planning and implementation at the Block Level. The role of

Technical Support Institution for Arunachal Pradesh, i.e. SIRD

Arunachal Pradesh is of critical importance here. The District Planning

Committees and the Zilla Parishad can consider availing the services of

SIRD Arunachal Pradesh to this effect.


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This would especially synergize inter-tier coordination for all grassroots

level initiatives.

There is urgent felt need to equip each Intermediate Panchayat with a

planning support unit. The State Government can also consider

maintenance and management of multi-panchayat cadres, such as

teachers, engineers, watershed managers, social forestry supervisors,

anganwadi supervisors, block level health supervisory workers.

The abstract of the projects thus prepared shall be forwarded to Zilla

Parishad in due time to enable further consolidation, approval, etc is placed

at Annexe7.

10.Zilla Parishad Plans

The process of Planning at the Zilla or District Level is the apex level of

planning in reference of this handbook. The basic purport of planning

remains the same, it just gets built on at the District Level. The actual

components at this stage will continue to be dependent on the Activity

Mapping for the Zilla Parishad and the District/State vision.

The Zilla Parishad has to be responsible for achieving the District/State

Vision for PRIs. Therefore it is not just the possession of a District Vision and

Perspective that will be important, but also the ability and will to execute

such a vision will also be of equal importance at the Zilla Parishad level. It

will have to converge/consolidate various schemes of Anchal Samities to

arrive at a district specific plan in conformity with the District/State Vision.

a. Need for a District Information Profile

While every District has a District Statistical Profile, it is suggested that

this profile be adequately modified with information on allocation of funds

and functionaries for important flagship programmes of Government of India.

This is all the more required since the district plans may be

consolidated for the state to arrive at the State PR Plan. The scale of the

activities can be upgraded at the Zilla Parishad/District Level only when the

Zilla Parishad members are aware of the background information, else they

shall be dominated in the ZP Meetings and the DPC meetings.

This format profile can be made in the same or comaptivle format as

discussed at Section 8 (a) above.


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b. Zilla Parishad Plans

The planning at Zilla Parishad level should ideally commence at the

stage of conceptualization of the District/State Vision of PRIs. This should

also involve Anchal Samiti Chairpersons are who are also ex officio members

of the Zilla Parishad and they are ex officio members of the District Planning

Committees also. They may also need to decide on interacting with the Gram

Panchayat Chairpersons and Gram Panchayat Members in this regards.

The actual planning shall commence with the receipt of the draft

Anchal Samiti Plan as approved and forwarded by the respective Anchal

Samities. The proposal from constituent Anchal Samities need to be

reflected in the Zilla Parishad Plans. Allocation of part of their

resources to upscale/consolidate or even slightly modify the schemes

suggested by the constituent Anchal Samities in reference to the

Activity Mapping by placing resources (funds and functionaries) at their

disposal may also be considered.

The Annual Goals of the Zilla Parishad need to be in conformity with

the District Vision for PRIs of the respective Zilla Parishads. Since the Zilla

Parishad Plan shall form the bulk of the District Plan to be forwarded to the

State Government (by the DPC) which shall invariably involve plans/schemes

of other important programmes/centrally sponsored schemes. Therefore the

best possible strategies to implement and achieve the stated vision needs to

be reflected from the Zilla Parishad Plan itself in the form of Annual Action

Plan of the Anchal Samiti. The sum together of these strategies have to be

presented in the form of a draft plan, which then the Anchal Samiti may

need to consider and approve to be forwarded to its corresponding Zilla

Parishad.

The matter related to fixation of priorities has to be done strictly in

reference with the District/State Vision.

The indicative list of considerations suggested to be borne in mind in

the process of prioritisation placed at Annexe4 holds good for this also with

an addition of taking up of such programmes (in conformity with the notified

activity mapping) that can build or build upon the resources of the

Panchayats.


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The role of SIRD Arunachal Pradesh as the TSI can be of

providing of guidance and capability building for vision development.

The District Planning Committees can also invite and avail the services

of SIRD Arunachal Pradesh to this effect.

The Zilla Parishads have a clear role in preparing plans in accordance

with activity mapping and overall coordination in planning, providing capacity

building and technical support to lower levels of Panchayats. They can do this

through involving SIRD Arunachal Pradesh across all the blocks and districts

of the state.

It is suggested that the Department of Panchayati Raj, Government of

Arunachal Pradesh develops a Planning Support Cell. The Cell can function

as a State Support Centre for providing support to all the DPCs for preparing

plans. The State Government also needs to consider for framing clear

guidelines or rules for amalgamation of the District Plans sent by DPCs into

the State Plans. Subsequent instructions may also be needed to enable the

line department heads to submit their plans with / without involvement of

Panchayats6 for being incorporated into the District Plans. The fact that the

constitutionally mandated DPCs have a role to play should not be lost.

It is essential that the District Panchayat plan also looks into several

issues that may lie outside activity mapping, but are critical to the overall

development of the district as a whole. While all of them cannot obviously be

tackled at the district level, the plan could cover measures that would help to

promote them. We indicate below some of these issues that need to be

addressed in the District Panchayat plan. These are particularly relevant to

the district plans in the backward districts where poverty is chronic.

The Gram Panchayat, Anchal Samiti and the Zilla Parishad need

to share common goals of development. In achieving these goals, they

need to compliment each other. This means that no level should take

up activities that can be done at a level lower than itself7. It is also

equally important to remember that just as Anchal Plans are not a

collation of Gram Panchayat Plans, similarly the Zilla Parishad Plans

6 The involvement of Panchayats has to be made in conformity with the programme guidelines and as per the notified activitymapping order. Many flagship programmes do not involve much involvement of PRIs but the activity mapping notified for allthe 20 items of the Eleventh Schedule in the state provide complete functional devolution to the PRIs.7 This is the principle of subsidiarity, which needs to be followed in letter and spirit by the PRIs and State Government.


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(or for that matter the DPC Plans) are not merely a collation of Anchal

Samiti plans, but instead are strategic support plans. The plans at a

higher level thus need to provide support and leadership for

achievement of overall District/State Vision of PRIs.

The abstract of the suggestive Zilla Parishad Plans is placed at

Annexe8. These plans need to be forwarded to the DPC. The abstract of

suggestive DPC Plans are placed at Annexe9.

c. Role of Key Agencies involved in Zilla Parishad/District Planning

The Zilla Parishad in itself is the most central and key agency in

the process of District / Zilla Parishad Planning.The ZP members need to

understand the district situation and should be aware, sensitive and

appreciative of the overall district profile. They need to have cordial

relationship with regular consultation with the district officials. (This is

applicable to all the three tiers). They have to have the capability, acumen

and the vision to scrutinse the Anchal Samiti Plans in non partisan and non

biased manner.

The District Level Officials are also key agencies in regards to District

Level Planning. The district officials should understand that their role

does not decrease as and when the role of PRIs in the process of

planning and implementation increases. Decentralisation makes the role

of government officials more challenging and exciting. They no longer

remain mere implementers of the scheme, but rather become partners in

progress with the elected PR members. The officials can help the elected

PR members in translating their goals into do-able projects.

The second role that the officials can perform, is that they can provide

all background information to the PR members and suggest alternative and

appropriate strategies for planning and development.

With the involvement of the PRIs the district level officials shall be able

to understand and remain in touch with their district in a much better

manner. Their outreach increases till the village level and so does their

impact. District officials will need to develop new ways of working, while

supporting the Gram Panchayats, Anchal Samities and the Zilla

Parishads.


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The NGOs, government agencies, and other funding agencies all have

their stake laid out in the process of District Planning. All the development

works of Government of India, State Governments and the PRIs and

Municipalities are to be carried out in one or the other district only.

The District Planning Committee also has a critical and key role in the

process of District Planning. In fact the District Planning Committee is

mandated to provide a District Vision for the PRIs. They also need to involve

subject and technical experts to facilitate them in the process of planning.

The best part is that the District Planning Committees are a government

backed constitutional entities with a clear mandate for preparation of District

Plans. They hence need to be supported by all concerned.

*******

Suggestions and comments are solicited from all concerned for improvement by the authors, please.

Rakesh Srivastava and Kirto Loyi

(Assistant Directors {Faculties}) SIRD Arunachal Pradesh


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HOW TO IDENTIFY GOOD AND APPROPRIATE STRATEGIES

FOR PLANNING BY THE PRIs

There are no pre defined criteria or formulae for good strategies, but

good strategies emerge from

1. Understanding of issues2. Exploring various possibilities3. Understanding of the cause and effect of the situation.4. Understanding the need for minimum costs involvement.5. Understanding and appreciating the possibilities in context of their local

area specific utility.

A good strategy is one that is based on a good analysis of the issue or the

cause of the problem it addresses. To give an example, if the priority goal

identified is to improve the functioning of the school, then a good strategy should

be based on identification of the cause of the problem in the functioning of the

school.

If it is found that only some students in the school lag behind, then remedial

coaching for such students would be a good strategy. If students dont come to

school regularly, then the School Management committee may need to be made

more active to make sure that students attend regularly, then the School

Management Committee may need to be made more active to make sure that

students attend regularly.

A good strategy also has to be based on an exploration of potentials and

possibilities. For instance, in the above example, there may be people (such as

retired teachers) in the village who may be willing to take extra classes for weak

students voluntarily.

A good strategy should also to be appropriate. For instance, it should be

based on an understanding of the time frame, i.e. whether the problem is long

term or short term. For example, an unemployment problem could be seasonal

or say short term. Such a short term unemployment problem can be solved bystarting road construction or some other public works that generates

employment or linking NREGA works with the particular period of

unemployment.

But long term unemployment problem requires long term solutions. The GP

may think of training people on applicable and viable self employment ventures.

Coordination with SGSY programme shall be beneficial.

The GP can think of training people to produce something that they can sell,

encourage people to take crops in more than one season, promote tourism, etc.

This strategy also has to be cost effective. Thus building a tourist cottage will

cost more and may employ at the most, 10 people while a change in the farming

practices, or a suitable outlet for selling of horticulture produce will lead to large

scale impact on enhanced livelihoods.Many times many solutions are found by thinking out of the box. Many

solutions can be arrived at converging resources of various PR bodies together

and prioritising and scheduling works accordingly between them.

There may be many such issues that need to be considered for formulating

appropriate strategies.


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Annexe1

INDICATIVE STRUCTURE FOR DEVELOPING STATE VISION FOR

PRIs OF ARUNACHAL PRADESH

8State Government can also provide indicative priorities at this stage.

9(Funds can be converged if there are clear financial rules approved by the State Government for doing so and that these are

in confirmation with the concerned project guidelines)

Sl Details Suggestions

1Objectives of the

State Vision

State Government can consider developing the abilities of the Panchayatsin achieving self sufficiency; it can also consider involving panchayats indevelopment projects being coordinated by the state government and its

agencies, or it can consider involving the PRIs of the state to achieve adesired level of human development (increase in human development

index) and commit itself to support the PRIs to that extent with all

measure

2Background of

the PRIs

A brief illustration of present Strengths, Weaknesses, Opportunities

and Threats of the PRIs (taken together for the entire state) need tobe placed.

Details of the

Vision

The projection of the State Government in involving the PRIs

(which will be in reference to the Sl #1 above) shall be spelt out in

the form of the given below index of the three Fs. This shall bebased on the recent Activity Mapping as notified by the

Government of Arunachal Pradesh

3

Sector Name8

Level FUNCTIONS FUNDS9 FUNCTIONARIES

AAgriculture and

Horticulture

Development of

Wastelands

B

Animal

Husbandry andVeterinary

Maintenance ofVety Hospitals

and records, etc

C Drinking Water

Promotion ofDrinking Water

and Rural

SanitationProgrammes,

Maintenance ofRecords, etc

D

Poverty

Alleviation

Programmes

ThecorrespondinglevelofPRIthatthestategovernment

wishestoengageinachievement

ofitsvisioncanbe

indicatedhere

Planning,

Supervision and

Monitoring andpromotion of

public

awareness on

the programmes

Funds can be

provided by theconcerned

Department of at the

State or CentralLevel or from

Finance CommissionGrants for RLBs or

Untied Funds fromGovernment of India

or from other

funding agencies

such as UNDP,

World Bank, etc

Allocationofspecificresp

onsibilitiestostaffat

eachrespectivelevelofPR

Ihastobementioned

here

State Government will then need to direct the concerned departments to indicate specific

projects that would / could be taken up for achievement of its stated vision. From the

information thus received the following abstract of projects could be attached to the VisionStatement to provide increased and much needed clarity. State Government can also specify

envisioned earmarked role of women in the entire process at this stage itself or at Sl # 5.


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6. Conclusion

Signature of Commissioner / Secretary (Panchayati Raj)Government of Arunachal Pradesh

Itanagar

4. Abstracts of Projects

Sl Name of Projects Sector / FunctionIndicative Cost(Rs in Lakhs)

Source of Fund

5. Plan Outlay with sector details and amount proposed in the current vision statement

Sl Sector / Function Amount Allotted

Envisioned

Completion

Date

Monitoring

Agency


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Annexe2

INDICATIVE ROSTER FOR

PREPARING AND FORWARDING OF PANCHAYAT PLANS FOR PRIs

OF ARUNACHAL PRADESH

Action Month(Initiation)

Month(Completion)

Level Responsibility Forwardingto

Status

Conduction of Gram

Sabha MeetingsSeptember October Gram Sabha

Gram

Panchayat

Preparation of GramPanchayat Plans

November November Gram Panchayat

Gram PanchayatChairpersons

AnchalSamiti

Preparation of AnchalSamiti Plans

December December Anchal SamitiAnchal SamitiChairpersons

Zilla Parishad

Preparation of ZillaParishad Plans

January January Zilla ParishadDistrict

Planning

Committees

Preparation of District

PlansFebruary Mid February DPC

Zilla Parishad

Chairpersons State

Government

There may be a need to consider increased involvement of Member Secretaries at each of the

above mentioned level with a view to facilitate and enable the concerned Chairpersons in

fulfilling their corresponding roles.

In the event that the District Planning Committees are able to forward their Annual Plans for

the forthcoming year to the State Government by February in the preceding year, the State

Government shall have required time to vet the plans and consider integration or at leastincorporating permissible aspects of these plans in the State Plan.

It may also enable the Department of Panchayati Raj to prepare a State Panchayati Raj Plan for

consideration of the State Government. This plan will however be only compilation of

respective plans of the 16 DPCs of the state (which have been forwarded to the State

Government).


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Annexe3

INDICATIVE FORMAT OF GRAM SABHA RESOLUTION FOR

FORWARDING TO GRAM PANCHAYATS

GRAM SABHA OF

HELD ON ____/____/____ AT PRESIDED BY:

LAST GRAM SABHA HELD ON10

: ____/____/____ AT PRESIDED BY:

Total Voter Population of the GP Constituency: Total Attendance11

: (Male: Female:

)

The Gram Sabha of hereby resolves the following:

1. That the given below beneficiaries be selected for the corresponding programmes2. The details of the community contribution (if any) be regarded as the commitment from the

community

3. The demands mentioned be kindly considered to be forwarded to Anchal Samiti for further approvaland sanction by the DPC/State Government

4. That this Gram Sabha has discussed and approved its commitment to contribute to the given belowschemes for fulfilling of the State or District Vision of the PRIs

5. Request the Gram Panchayat to forward the acceptance of the consolidated projects to Anchal Samiti

at the earliest possible.

6. Any other matters as may be prescribedList of Beneficiaries selected for approval: Details of Community Contribution Decided

Name of

BeneficiarySex

BPL

/

APL

BPL No

Whether

Widow/PH/

etc

Name

of

Scheme

Name of

Head of

Household

Name of

Scheme

against

which

contribution

promised

Nature of

Contribution

promised12

Amount /Qty /

Mandays

etc being

provided

Supervising

Authority

OTHER ISSUES AND DEMANDS AS ACCEPTED BY GRAM SABHA

DemandNo

Details of Demand (in order ofpriority)

CorrespondingNature of Work

LocationConcerned or ApplicableLine Department / Agency,etc

GSD 1CC Steps from Jhum Field to VillageLocation

Construction of 50number of CC Steps

>

Rural DevelopmentRural Works Department, etc

GSD 2 Need to Stop Child Marriage

Sensitisation of

Community towardsevils of ChildMarriage and

applicable Laws

>

Department of Social Welfare,State Commission forWomen, etc

GSD 3Demand for access to Muster Rolls ofNREGS

Social Audit onImplementation ofNREGS

>

Department of RuralDevelopment, DRDA, BlockDevelopment Office, etc

DISCUSSION AND ACCEPTANCE OF STATE VISION FOR PRIs (Annual Goals for Gram Panchayat)13

Sector NameWorks /

Schemes Level Functions Funds Functionaries

Contd

10It is important to note that 6 (six) months should not intervene between two Gram Sabha meetings, i.e. the last Gram Sabha meeting should

invariably would have been held within 6 months of the current meeting.11

The total attendance is mentioned that12

Whether Cash, locally available material or kind13

The Gram Panchayat Chairperson may need to be aware of the Gram Panchayat Profile to assess the feasibility and utility of the state vision

in respect to his/her Gram Panchayat in particular and may also need to explain the same to the Gram Sabha.


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Continued from above

ABSTRACT OF GRAM PANCHAYAT WISE PROJECTS ACCEPTED BY GRAM SABHA

Sl Name of Project Sector / Function

Indicative Cost

(at GP Level)Amt in Rs

Source

ofFund

Envisioned

CompletionDate

Nature of

PeopleParticipation

DETAILS OF SOCIAL AUDIT (IF ANY)

Name ofProgramme

auditedIssues audited

Discrepancies found(if any)

Mention Nature andQuantum

Clarificationsby concernedauthorities (if

any)

Further Actionable Demands(if any)

RECORDS OF GRAM PANCHAYAT REVIEW(whenever applicable)

Details of review of GPAccounts of Preceding Year

Details of review of GPFunctioning of preceding year

Details ofdiscrepancies if any

Clarifications(if any)

Corrective action(suggested)

Details of matter being forwarded or postponed for forthcoming / next Gram Sabha: (if any) [Possible Date: ]

Sl Details being forwarded Reason of forwarding Associated schemes (if any)

Forwarding to Gram Panchayat by ____/____/____

Signature of

Gram Panchayat Chairperson14

14 The resolution shall be signed by the person who presides over the Gram Sabha (i.e. the GPC or GPM chosen from amongstthe GPMs in absence or unavailability of GPC)


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Annexe3(a)

INDICATIVE FORMAT OF AGENDA OF GRAM SABHA FOR

CIRCULATION TO ALL MEMBERS OF GRAM SABHA BY GRAM

PANCHAYATS

Circular No. Dated: ____/____/____

Circulation of Agenda of Gram Sabha of Scheduled to be held on ____/___/___ at

1. Selection of Beneficiaries for (Name of Schemes to be mentioned here)a. Scheme Name and Eligibilityb. Scheme Name and Eligibility

2. Fixation of Community Contribution for (Name of Schemes and Projects to be mentioned here)a. Name of Scheme/Project and nature and Quantum of contribution required from GP to be

mentioned here

3. Discussion on State and/or District Vision for PRIsa. Objective of the Vision Statement to be mentioned in briefb. Name of relevant schemes and/or projects to be mentioned with brief details on Works/Schemes

i. Corresponding details on Functions required, and allocation of funds and functionaries

4. Discussion on important flagship programmes of Government of India with clarifications on planning andimplementation5. Brief details on Social Audit (if any proposed) giving brief on name of programme, corresponding issues

being audited and level of officials expected/invited for clarifications6. Brief on the review of Gram Panchayat functioning (as and when applicable)7. Other matters as may be discussed (in view of time etc)

Signature of

Gram Panchayat Chairperson


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Annexe4

INDICATIVE LIST OF CONSIDERATIONS SUGGESTED TO BE

BORNE IN MIND IN THE PROCESS OF PRIORITISATION BY

PANCHAYATS

1. THE PRESSING NEEDS OF THE AREA CONCERNED (PRIORITY SUGGESTED BY THE GRAM

SABHA)

2. REFERENCE OR APPLICABLE PROVISIONS OF THE CSS PROGRAMME GUIDELINES AGAINST

WHICH THE SCHEMES ARE BEING PROPOSED

3. PRIORITY TO ON GOING PROGRAMMES

4. SCHEMES THAT RELATE TO PREVENTION OF OUTBREAK OF DISEASES AND EPIDEMICS

5. COST EFFECTIVENESS OF THE SCHEMES

6. UTILITY OF THE SCHEME TO THE AREA CONCERNED

7. ESTIMATED TIME OF COMPLETION FOR THE SCHEME


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Annexe5

WHO WHAT HOW OF GRAM PANCHAYAT PLANNING

STEP 1

WHO WHAT HOW

GP Chairperson incollaboration withMember Secretary and

other officials

Preparation of a Gram

Panchayat Profile withall required details

Involve facts about all CSS/Govtprogrammes being undertakenwith corresponding allocation offunds and functionaries and roleof PRIs along with details ofsocial and civic infrastructure,etc. Then hold discussions as at

Step 2

STEP 2

GP Chairperson shallhold discussions in

Gram Sabha. Alsohold discussions with

Member Secretary,

Anchal SamitiMembers, Zilla

Parishad Member

Gram Panchayat

Chairperson shallprepare a draft action

plan ready based onGS recommendations

Identify major issues, goals andcorresponding priorities.

Suggest strategies and whereverpossible projects.

Then consolidate, needs goals

and identify final action plan asat Step 3

GP Chairperson shall

in consultation withGP members shallconsolidate, needsgoals and identify finalaction plan

Preparation of Draft

Annual Action Plan ofthe Gram Panchayat

Sector wise consolidation of

needs, goals and potential ofthe concerned Gram Sabha

for each identified activity.STEP 3

GP Chairperson shall

prepare annual and 5year Action

perspective for his/herGram Panchayat

Finalised andConsolidated Annual

Plan (Forwardingcopy)

Clear abstract of Projects withdetails of corresponding fund

requirement/allocations,functionaries to implement,

monitoring mechanism andestimated completion time

STEP 4


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Annexe6

INDICATIVE STRUCTURE FOR GRAM PANCHAYAT PLANS

3. ACTION REPORT ON GRAM PANCHAYAT WISE PROJECTS FORWARDED BY GRAM SABHA15

FORWARDED BY GRAM SABHA ON ____/____/____

Sl Name of ProjectSector /

Function

Indicative Cost(at GP Level)Amt in Rs

Source of

Fund

EnvisionedCompletionDate

Nature ofPeopleParticipation

Acceptance /Modificationand/or

Consolidation

and Forwardingto Anchal Samiti

15 Amongst the Action Report, the projects can also find their way in the GP Plan as at the format given at Point 4.

Annual Action Plan of Gram Panchayat of for


1

Objectives of the

GP Plan or GPVision

Gram Panchayat needs to consider developing a GP specific vision

(ideally for 5 years or the term of the respective GP) involving the localarea felt aspirations.

2Background of

the PRIs

A brief about status of village level infrastructure, availability of officials,

number and nature of schemes which are operational in the area with

corresponding allocation of funds, functionaries and future potential need to be

presented.


Sl Name of Projects Sector / FunctionIndicative Cost(Rs in Lakhs)

Source of Fund



EnvisionedCompletion

Date

MonitoringAgency


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Annexe6(a)

INDICATIVE STRUCTURE FOR GRAM PANCHAYAT MEETINGS

AGENDA CIRCULATED ON: ____/____/____

Meeting held on: ____/____/____

Agenda Items Decision Taken Further Action Required

OTHER ISSUES THAT EMERGED IN GP MEETING

Capacity BuildingClarification regarding Implementation of Programme

Guidelines, if any

Issues with Functionaries and

Fund allocations, if any

DETAILS OF SOCIAL AUDIT (IF ANY) FORWARDED BY GRAM SABHA

Name of

Programmeaudited

Issues audited

Discrepancies found(if any)

Mention Nature andQuantum

FurtherActionable

Demands (ifany)

Comments from GP16

RECORDS OF GRAM PANCHAYAT REVIEW FORWARDED BY GRAM SABHA

Details of discrepancies if any inreview of records

Clarifications (if any) from GPprovided at GS

Further Forwarding Comments by GP

16 This shall be added after discussing the same in the GP and suggested to be forwarded to Anchal Samiti.

Abstracts of Projects

Sl Name of Projects Sector / FunctionIndicative Cost

(Rs in Lakhs)Source of Fund

Plan Outlay with sector details and amount proposed in the current vision statement

Sl Sector / Function Amount AllottedEnvisioned

Completion Date

Monitoring

Agency


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Annexe7

INDICATIVE STRUCTURE FOR ANCHAL SAMITI PLANS

3. ACTION REPORT ON GP WISE PROJECTS FORWARDED BY GRAM PANCHAYATS

FORWARDED BY GRAM PANCHAYATS FM ____/____/____ to ____/____/____

SlName of

Project

Whethercovered

in GS

Sector /

Function

Indicative Cost(at GP Level)

Amt in Rs

Source of

Fund


Date

Nature ofPeople

Participation

Acceptance /Modificationand/or

Consolidation

and Forwardingto Zilla Parishad

Other Issues being forwarded by the Anchal Samiti

Annual Action Plan of Anchal Samiti of for


1 Objectives of theAS Plan or ASVision

Anchal Samiti needs to consider developing a AS specific vision (ideallyfor 5 years or the term of the respective AS) moderating the GP Visionand the District/State Vision

2

Background ofthe Anchal

Samiti

A brief about status of block wise infrastructure, availability of officials, numberand nature of schemes which are operational in the area with corresponding

allocation of funds, functionaries and future potential need to be presented.






Envisioned

Completion

Date

MonitoringAgency


37/37

Annexe8

INDICATIVE STRUCTURE FOR ZILLA PARISHAD PLANS

3. ACTION REPORT ON ANCHAL SAMITI WISE PROJECTS FORWARDED BY ANCHAL SAMITIESFORWARDED BY ANCHAL SAMITIES FM____/____/____ TO ____/____/____

SlName ofProject

Whethercovered

in GS

Sector /Function

Indicative Cost(at GP Level)

Amt in Rs

Source ofFund


Date

Nature ofPeople

Participation

Acceptance /Modification

and/orConsolidationand Forwardingto Zilla Parishad

Other Issues being forwarded by the Anchal Samiti

Annual Action Plan of Zilla Parishad of for


1 DISTRICTVISION District Vision made by the DPC in accordance with constitutionalprovisions of Article 243ZD

2Background of

the District

A brief about status of block wise infrastructure, availability of officials, number

and nature of schemes which are operational in the area with corresponding

allocation of funds, functionaries and future potential need to be presented.





Sl Sector / Function Amount AllottedEnvisioned

Completion Date

Monitoring

Agency

Total District Outlay being forwarded to State Govt on ___/___/___ by DPC/ZP

Sl Name of Schemes/ProjectsSector(CoordinatingDepartment)

No ofBeneficiaries,etc

TotalAmountAlloted

OutputMeasurableTerm

MonitoringAgency

Date post:	30-May-2018
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