Indicator 12

Program Participation System (PPS)

Security Coordinator Training

July 2011

Wisconsin Department of Public Instruction

Overview

PPS Security Coordinator Roles and Responsibilities

Designating a PPS Security Coordinator

Wisconsin’s Web Access Management System (WAMS) Creating a User ID and Password Password Account Recovery

Wisconsin Integrated Security Application (WISA) Assigning PPS Access to District Users Terminating PPS Access for District Users

2

PPS Security CoordinatorRoles & Responsibilities

Each district is required to designate one individual as PPS Security Coordinator.

PPS Security Coordinator should be director of special education or designee.

PPS Security Coordinator grants PPS access to district users.

PPS Security Coordinator terminates PPS access for district users.

PPS Security Coordinator has PPS access.

3

Designating a PPS Security Coordinator

4

DPI completes necessary set

up for PPS Security

Coordinator

PPS Security Coordinator

provides DPI with his/her

WAMS user ID

3 4

Identify individual to be PPS Security Coordinator

PPS Security Coordinator

obtains WAMS user ID and password

1 2

WAMS Background

WAMS allows authorized individuals to access state agency internet applications using one user ID and password.

You MUST have a WAMS user ID to use PPS.

Registration for a WAMS user ID is a quick and easy one-time process.

A valid, unique e-mail address must be provided to register for a WAMS user ID.

You may already have a WAMS user ID if you use other state systems.

Getting a WAMS User IDhttp://dpi.wi.gov/sped/spp-tran-presch.html or https://on.wisconsin.gov/WAMS/home

6

Link to WAMS fromIndicator 12 homepage

WAMS Application Process

7

• Click on Self-Registration link.

• Read User Acceptance Agreement.

• Click Accept button to continue.

WAMS Self-Registration

8

Be sure to read the requirements for acceptable user IDs and passwords.

• Complete the self-registration form.

• Confirmation email will be sent to email address provided.

WAMS Confirmation Email

9

• Click on this link to complete the WAMS application process.

• Provide DPI with your WAMS user ID.

Forgot your WAMS Password?https://on.wisconsin.gov/WAMS/home

Designating District Users for PPS Access

Request individuals

obtain WAMS user ID and password

11

Individuals provide PPS

Security Coordinator

with their WAMS user ID

PPS Security Coordinator completes

necessary set up using WISA to

grant district users with PPS access

Identify individuals

within LEA to be granted PPS

access

1 2 3 4

WISA Background

WISA allows authorized users the ability to control other users’ access to state agency web applications by assigning a profile to a WAMS user ID.

A profile is a record associated with a user that defines what pages a user can access within an application.

Each users’ WAMS ID must have a WISA profile attached to it by the PPS Security Coordinator before the district user can access PPS.

WISA is the backbone security tool for PPS.

Accessing WISAhttp://dpi.wi.gov/sped/spp-tran-presch.html

13

• Link to WISA fromIndicator 12 homepage

• Use WAMS user ID and password to log in

• Must use Internet Explorer 6.0 or higher as web browser

WISA Homepage

14

Click PPS Administration link to begin set up process.

Search

15

2.WAMS should always be the selected Search Option.

1.Click User Administration link to access User Search.

3.Enter district user’s WAMS User ID or name

as Search Criteria.

4.Click Search button to retrieve search results.

Search Results

16Click pencil icon for district user.

User Details

17

There are three sections to the User Details page.

User Information

18

• All fields marked with an asterisk (*) must be completed.• Start date cannot be prior to the current date.• Email address must be the email address used by individual when obtaining

WAMS user ID.• End date specifies when an individual’s access to the system will be terminated.

PPS Access Information

Enter the current date as the Application Start Date.

PPS Profile Assignment

Admin Unit Level Select ‘Agency’

Admin Unit Select your LEA

Profile Select ‘Local Education Agency Full Access’

Start Date Current date or date for PPS access to begin

Adding Users

21

• Click the Add button once all information has been entered.

• A new record for the user will be displayed.

• Click the Save button to save the information entered.

Terminating PPS Access

• Click the edit pencil icon in the PPS Profile Assignment section.

• Enter an end date.

• Click the Update button.

• The record will be updated to reflect end date.

• Click the Save button to save the information entered.

Error Messages

Error Messages will be

displayed if required

fields are left blank or

improper data is

entered.

Error Message – GL033

Error GL033: ‘DynaList’ fields need to be empty

•Displayed when have clicked Save button prior to clicking the Add button when granting PPS access or the Update button when terminating PPS access.

•Click the Add/Update button and then click the Save button to correct.

Questions?

Questions related to PPS Security Coordinators can be directed to:

Nancy Fuhrman

Special Education Data Coordinator

nancy.fuhrman@dpi.wi.gov

(608) 267-9243

25