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INDOT’s Scheduling / Project Management System (SPMS)
Vision & Objectives for Next Generation SPMSMike Jenkins, Indiana DOT
Teresa Franklin, Info Tech, Inc.
October 2006
Presentation OutlinePresentation Outline• Business Case• History of SPMS• SPMS Objectives• SPMS Joint Development• SPMS Product Overview• Vision for Next Generation SPMS• Alignment with Next Generation Trns•port• Opportunities and Next steps
Business CaseBusiness Case• The unpredictable delivery of projects
causes inefficient usage of human and economic resources.
• To achieve agency short term and long range goals, we must improve our program and project management processes to reduce variances in planned activities, schedules, budgets and resources…
History of SPMSHistory of SPMS• In production since October 2000• Ongoing annual maintenance, support and
enhancements• Built by Info Tech using shared code
components to align with c/s Trns•port• Interfaces to Trns•port CES and MS Project• Prototype interface with ESRI GIS ArcView• AASHTO considering integration of SPMS
with Next Generation Trns•port, pending agency interest and funds
SPMS ObjectivesSPMS Objectives• Provide a comprehensive centralized Program and
Project Management Information System• Improve project scheduling and planning activities
– project concept (pre-proposal) to project closure (open to traffic) and beyond (maintenance)
• Provide accurate and up to date information for on-time and within budget project delivery
• Complement Trns•port business lifecycle utilizing AASHTO software standards
• Interface with other systems– GIS, Land Records, Bridge Inventory, off the shelf project tools, etc.
SPMS Joint Development SPMS Joint Development ApproachApproach• Collaboration among interested agencies
through survey, product overview and JAD session
• Develop and prioritize generic NG SPMS Product Backlog
• Work Plan and AASHTO Solicitation• Agency participation in development and
testing• Licensing for future maintenance, support
and enhancements
SPMS Joint Development BenefitsSPMS Joint Development Benefits• SPMS integration with NGT, maintaining
unified business rules, architecture and data model
• Shared funding• Reduced costs for agency deployment,
support operation, training and integration• Reduced maintenance, support, and
enhancement costs• Provide input on product functionality• Decreased dependence on custom
programs
SPMS Feature FunctionsSPMS Feature Functions• From concept to maintenance
– Project management– Project scheduling and tracking– Project estimation and cost tracking– Organization management– Program management
SPMS Project ManagementSPMS Project Management• General - ID, location, key dates, federal,
division and district data• Status - from concept of a project through
post construction • National Bridge Inventory (NBI) • State route inventory data • Utility, railroad, permit, inspection and
vendor activities• Group, associate projects, and create
subprojects
SPMS Project Scheduling and SPMS Project Scheduling and TrackingTracking• Schedules and tasks based on customizable
templates by type of project• Tracks activity and sub-activity dates,
durations, resources, logs, status• Allows activity level security • Predecessor and successor relationship
adjustment • Critical path calculations • Interface to MS Project for Graphical Views
SPMS Project Estimate and Cost SPMS Project Estimate and Cost TrackingTracking• Cost estimates
– All stages - design, land acquisition, environmental assessment
– All project phases - ROW, utility, construction
• Funding– by funding program and amount– by fiscal year – by funding priority and associated appropriation codes
• Actual costs – voucher/purchase orders– direct expenditures
SPMS Organization ManagementSPMS Organization Management• Project and activity assignments by
resource – consultants, utility companies, government
agencies
• Position Tracking – General info - name, title, primary address,
contact numbers and position– Position vacancies
SPMS Program ManagementSPMS Program Management• Program Manager approval of budget
appropriations and notification of over allocations by project phase
• Maintains funding programs by– federal– state– local – joint
• Maintains funding amounts by – fiscal year– program– appropriation code
Vision for Next Generation SPMSVision for Next Generation SPMS• Move to Microsoft .NET development
platform– web services, customizable UI and reports
• Develop generic solution for use by multiple agencies
• Expand program management• Expand resource management• Interface with other systems (GIS,
Road Inventory)
Alignment withAlignment withNext Generation Trns•port (NGT)Next Generation Trns•port (NGT)• Agile, test-driven development• Alignment of SPMS with AASHTOWare®
strategic directions• Architecture that meets the needs of current
and future users• Easier integration with non-Trns•port
systems• Bring value to a broader audience• Reduce agency Total Cost of Ownership
Opportunities and Next StepsOpportunities and Next Steps• Schedule SPMS JAD hosted by INDOT to
refine the product backlog and priorities• Determine potential funding and licensing
agencies beyond INDOT• Obtain TTF and AASHTO approval• Establish SPMS TRT and TAG• Requirements gap analysis for interested
agencies• Assess use of c/s SPMS then NG SPMS as
phased approach• Initial NG SPMS functionality could be on
preview site mid 2007
SPMS ContactsSPMS ContactsJim Nugent, [email protected]
April Schwering, [email protected]
Mike Jenkins, [email protected]
Teresa Franklin, Info [email protected]
352-381-4400