Induction

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Induction for DESIGNS R US



Current safety procedures usedInspectionsInspections should be carried out on a regular basis and form part of the documentary evidence needed to maintain legislative standards. These inspections include, but are not limited to: • Identifying any hazards that pose imminent danger to

workers• Investigating injuries and fatalities• Responding to employees' concerns• Performing regularly-scheduled and drive-by checks and

following up after any inspection finds something concerning

• If there are violations, a notice is filed with Occupational Safety and Health Administration (OSHA) indicating whether the violation is serious, repetitive, wilfully made, a failure to respond to a previous warning or violation or a regulatory lapse.



Current safety procedures usedChemical Hazard ControlMany products used in the graphic design industry are chemicals, such as printing inks, solvents, and photographic chemicals. To prevent them from being hazardous, studios need to:• Maintain tight controls to make sure they are labelled

properly according to the Material Safety Data Sheet (MSDS) system

• Are posted with emergency medical procedures• All employees are trained thoroughly in their use and

potential dangers• Protective apparel and accessories must also be

identified and worn• The essential first-aid precautions must be in place

such as kits, eye-wash stations and other hygiene equipment.



Current safety procedures usedFire Hazard ControlAs with chemical hazards, fire hazards must be identified and managed. Paper, solvents, film, silk screens etc. are highly flammable and can pose a real and present danger of fire. Studios should:• Regulate smoking• Maintain electrical wiring• Contain flammables properly and manage vapours

and dust• Fire extinguishers need to be the right type for the

hazards, in working order and easy to access and deploy

• Fire and emergency procedures need to be written and easily accessible that include what to do when a fire occurs and how to evacuate the facility safely.



Equipment Safety ChecksTo maintain Occupational Health and Safety in our design studio, equipment must be maintained on a regular basis. We can do this by;• Maintaining the conditions of computer peripherals

such as cables and wires to ensure they are not broken or damaged

• Tagging where important safety equipment is such as first aid kit and fire extinguishers

• Checking that furniture and fixtures are in good condition and working order

• First aid kits are in date



Designated Safety Representative

Sara Marshal has worked in OHS for over 20 years and has an extensive range of experience that shows through her work. If you have an concerns or suggestions that you would like to discuss with Sara, you can contact her on 0408 332 748 or email her on sara@ohs_safety.com



10 Important existing and potential hazards in the studio1. RSI (Repetitive Strain Injury)2. Slips, trips, and falls3. Hazardous substances4. Fire5. Gas6. Exposed electrical wiring7. Noise pollution8. Stress9. Overloaded power points resulting in electrocution10. Chemical hazards such as vapours in the atmosphere from airborne particles like photocopier toner



Procedure for controlling risksA procedure for controlling the previously mentioned hazards includes routinely inspections. These inspections should be carried out on a regular basis and they form part of the documentary evidence needed to maintain legislative standards. These inspections can include: • Identifying any potential or existing hazards• Investigating injuries and fatalities• Responding to any concerns raised by employees• Performing regularly-scheduled and drive-by checks and

following up after any inspection finds something concerning

• Monitor hazard controlsThese workplace inspections help prevent injuries and illnesses. Through critical examination of the workplace, inspections identify and record hazards for corrective action.



Procedure for reporting risks and incidents• Risks and incidents should be reported within 24 hours. • The designated OHS representative is responsible for

the follow up and investigation of all incidents and accidents and is required to complete the accident, incident, hazard form.

• The Accident, Incident, Hazard form is filled out by the employee reporting the hazard/accident and the safety representative.

• The form requires you to record what happened, what investigations occurred, and what was done to prevent future injury or illness in relation to the incident or accident.

• The host employer then keeps the original copy and another copy is to be given to the labour-hire agency to be kept on file with the employer’s name on it.



Meetings/inspection and consultative process for OHS issuesThe safety representative calls in all employees to the conference room for meetings and consultations regarding OHS issues. The Occupational Health and Safety Act 2000 legislation provides a duty of care for all employers to consult with employees on health and safety matters. This is based on the fact that employees’ input and participation improves decision making about health and safety matters.



Meetings/inspection and consultative process for OHS issuesConsultation is required by NSW legislation in the following situations:• When changes are proposed to the premises where

people work; systems or methods of work; plant used for work or substances used for work.

• When OHS risks are assessed or reviewed.• When decisions are made concerning measures to

control or eliminate risks.• When introducing or altering procedures for monitoring

risks.• When decisions are made about adequacy of facilities

for the welfare of employees.



Procedure for EmergenciesEmployees should make note of emergency numbers including;• Safety representative• Ambulance• Fire• PoliceEmployees should be aware of evacuation points for their area. The Design Studio evacuation point is currently the staff car park.In the event of an emergency and the alarms are sounding all staff are to stop what they are doing immediately and head to the evacuation point. The evacuation procedure is located on signage around the studio.



Responsibilities of employers & employees under health and safety legislation Under the workplace health and safety act, employers have an obligation to let their employees know about the OHS policies/procedures in the company. In return employees have an obligation to abide by these policies/procedures in the correct way. As a new employee, OHS requirements which need to be addressed include;• Knowledge of nearest fire/emergency exists and first aid kit• Correct procedure for dealing with hazardous substances• Correct procedure for manual heavy lifting• Employee’s duties to report any hazards or potential hazards

in the workplace to the duty manager and/or safety representative Sara Marshal and document these in the company’s intranet service



Hazard signs and safety symbols

Caution/warning symbol

High voltage symbol

Toxic symbol

Eye protection sign

Flammable materials sign No smoking symbol

Emergency exit sign

Fire extinguisher sign

Emergency assembly sign

First aid kit symbol



OHS Resources

http://en.wikipedia.org/wiki/Hazard_symbol

http://www.artisansigns.com.au/oh-s/

http://www.means-of-escape.com/articles/529/the-common-language-

for-safety-communication-that-can-bring-world-harmony/

http://toolkit.smallbiz.nsw.gov.au/part/4/21/101

http://www.csao.org/

http://www.sia.org.au/

http://www.workcover.tas.gov.au/

Date post:	13-May-2015
Category:	Career
Upload:	sherrie94
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Induction

Career