Industrial Training Briefing 1Degree : BEKU 3695

Diploma : DEKU 2363

byKhairul Anwar bin Ibrahim

Head Coordinator for Industrial TrainingFKE 2013

Industrial Training Committee for FKE, 2013

No. NAME OFFICE HP EMAIL

LECTURERS

1 En. Khairul Anwar Bin Ibrahim (Ketua) 06-555 2227 019-218 3334 khairulanwar@utem.edu.my

2 En. Hairol Nizam bin Mohd Shah 06-555 2282 012-970 9642 hnizam@utem.edu.my

3 En. Loi Wei Sen 06-555 2260 012-686 8457 loiws@utem.edu.my

4 Pn. Norhazilina binti Bahari 06-555 2277 019-621 0811 hazilina@utem.edu.my

5 En. Johar Akhbar bin Mohamat Gani 06-555 2332 019-373 8750 johar.akbar@utem.edu.my

9 En. Mohd Fani Bin Sulaima 06-555 2348 016-712 5019 fani@utem.edu.my

10 Pn. Nur Zawani Binti Saharuddin 06-555 2234 016-212 5768 nurzawani@utem.edu.my

12 En. Hazriq Izzuan Bin Jaafar 06-555 2348 019-755 0045 hazriq@utem.edu.my

Industrial Training Committee for FKE, 2013

• Support Staff

No. Name Office Hp Email1 Pn. Raihatul Jannah binti Abdullah 06-555 2228 012-905 5108 jannah@utem.edu.my2 En. Abu Zar Bin Yashim 06-555 2225 013-372 3075 abuzar@utem.edu.my3 En. Abd Rahim Bin Baba 06-555 2398 010-271 2802 abdrahim@utem.edu.my5 En. Luqman Al-Hakim bin Selamat 06-555 2378 012-373 0737 alhakim@utem.edu.my6 En. Mohd Wahyudi bin Md Husaain 06-555 2399 013-488 7993 wahyudi@utem.edu.my

Assigned JKLI for each programme

LECTURER Programme

En. Hairol Nizam bin Mohd Shah BEKM

Pn. Norhazilina binti BahariBEKE

En. Hazriq Izzuan Bin Jaafar

En. Mohd Fani Bin SulaimaBEKP

Pn. Nur Zawani Binti SaharuddinEn. Johar Akhbar bin Mohamat Gani BEKC

En. Loi Wei Sen Diploma

What is Industrial Training?

• From the EAC manual 2012…• “It is an exposure to professional engineering practice

in an engineering-practice environment”• “Industrial training shall be for a minimum of 8 weeks

of continuous training. One credit hour is allocated for every two weeks of training subject to a maximum of six credit hours. The training shall be adequately structured, supervised and recorded in log books/report. The industrial training must be conducted before the final semester”

From the EAC Manual 2012…• “Familiarity with all common engineering processes is

essential and exposure at a practical level to a wide variety of processes is required at a level appropriate to the young professional”

• “…….it is clearly desirable for students to get a feel of the skills involved, however, the central aim is to achieve appreciation, not to acquire craft skills.”

• “……..many of the latest processes and large scale or costly operations can only be the subject of observation or demonstration, and visits to engineering works may be helpful in many such cases.”

Objectives of Industrial Training..from our perspective..• Expose students to

engineering practices in the industrial sector under the supervision of experienced engineer or technical staff.

• Expose students on matters relating to human relations, engineering management, human resource management and the like in the industrial sector.

Programme Outcome mapped to Industrial Training• The Engineer and Society: Apply reasoning informed by contextual

knowledge to assess societal, health, safety, legal and cultural issues and the consequent responsibilities relevant to professional engineering practice;

• Ethics - Apply ethical principles and commit to professional ethics and responsibilities and norms of engineering practice;

• Communication - Communicate effectively on complex engineering activities with the engineering community and with society at large, such as being able to comprehend and write effective reports and design documentation, make effective presentations, and give and receive clear instructions;

• Individual and Team Work - Function effectively as an individual, and as a member or leader in diverse teams and in multi-disciplinary settings;

• Life Long Learning - Recognise the need for, and have the preparation and ability to engage in independent and life-long learning in the broadest context of technological change.

Programme Outcome mapped to Industrial Training

No

PO Example of things to be assessed/evaluated/

1 The Engineer and Society

• Understand and demonstrate non-technical part of working ,e.g. social responsibility, safety, health ?.

• Able to work in safe manner?2 Ethics • Able to follow the policies,

rules, regulations of the company, e.g. punctuality?

• How’s your ethical and moral conduct/behavior?

• Able to behave professionally?

Programme Outcome mapped to Industrial Training

No PO Example of things to be assessed/evaluated/

3 Communication • Able to communicate and respond effectively?

• Able to write good technical report?

4 Individual and Team Work

• Able to carry out task assigned by supervisors?

• Able to work effectively in a team?

5 Life Long Learning • Able to learn new knowledge from the training?

• Able to work/search information independently?

• Did you always depends on others to do your task?

Synopsis of LI (refer academic handbook)

• Compulsory before graduation • When : after sem 6 (3rd year, 2nd sem) for a 10-week period• Where: At the company selected by the students• Evaluation based on :• Observation by company supervisors & appointed faculty

supervisors• logbook • final report

Overview of BEKU 3695 & DEKU 2363

• Credit : 5 credit• Mode :Pass/Fail or HL/HG (Passing marks : 40%)• LI registration in SMP: 12 May 2014~ 30 May 2014• Duration : 23 June 2014~ 29 August 2014 (10 weeks)- same for both degree &

diploma• Assessment : 50% : Visiting Lecturers from FKE

• during visit: based on logbook & interview• After visit : based on final report

• 50% : Company’s supervisors• Based in overall performance, as per criteria below

• Criteria of assessment:• Communication Skills• Technical Knowledge• Critical thinking and Problem Solving• Teamwork• Ethics and Moral / Discipline• Lifelong Learning

Communication Platform between students & Industrial Training Committee

• Email/phone with committee members• LI Website (under constructions)- we’ll announce it later• Facebook group :

BEKU3695 INDUSTRIAL TRAINING 2014 DEKU 2363 INDUSTRIAL TRAINING 2014

(*just search the correct group name and click to join!!)• Links for all the docs needed:

https://copy.com/QH21BR18YmOAnLIk

Parties involved & main responsibilityPerson Responsibilities

JKLI • Set LI schedule, visit and assessment

Students • Before start LI• Understand the LI guidelines• Find and apply LI placement

• During LI:• Report to company’s attached• Prepare daily log, final report & presentation

• After LI:• Submit final report & logbook

Companies attached/

supervisors

• Offer LI placement• Conduct assessment

FKE Lecturers • Undergo LI visit • Conduct asssessment

Step by step Industrial Training Process (Part 1)- LI APPLICATIONS- what you need to do

Step 1: Download & prepare the following documents:1. Resume (can use UTeM template OR your own format)2. Company reply form 3. Prepare LI application letter. 4. “Industrial Training General Information.pdf”

Step 2: Search yourself for possible companies.Step 3: Send all the docs above to ALL the company you wanted to apply LI (post, email, birds, by hand etc etc) and remind them to reply via fax to FKE at 06-555 2222/2266.Step 4: STUDENT must follow up with the company whether they have sent the reply form AND check at the academic unit if there’s any fax arrived.

Step by step Industrial Training Process (Part 1)- LI APPLICATIONS

Step 5: If rejected, try again at other companies. DO NOT GIVE UP.Step 6: If accepted, TWO scenario:• SCENARIO 1: Student ACCEPT the offer (FINAL DECISION, NO

TURNING BACK:• Show the reply form to the JKLI member assigned to your program

(or any other available JKLI or your PA) and get his/her comments whether the place is suitable or not for you. If both side agreed, then, proceed to STEP 7. If not suitable, follow SCENARIO 2.

• SCENARIO 2: Student DECLINE the offer :• STUDENT MUST INFORM BACK THE COMPANY & “KINDLY &

POLITELY” TO REJECT THE OFFER. DON’T FORGET TO APOLOGIZE FOR ANY INCONVENIENCES CAUSED.

• Offer to other friends who is still looking for places (announce thru fb etc)

Step by step Industrial Training Process (Part 1)- LI APPLICATIONS

Step 7: Fill in Students Database form (link will be give in FB later) and pickup the logbook from the JKLI assigned to your programme. Step 8: FILL IN THE BOTTOM PART OF THE “COMPANY REPLY FORM” AND SEND IT BACK TO THE COMPANY & CALL/EMAIL TO RE-CONFIRM YOUR ACCEPTANCE. DO NOT APPLY TO ANY OTHER COMPANY FROM HERE ON.Step 9: Follow up with the company with thank you letter/email/phone call (free format).Step 10: Wait for LI briefing 2 next semester.

Few notes on applying for LI• Prepare the best resume• Apply as many company as possible, but, must choose only

one company. • Maintain good etiquette (calling/email etc).• Politely introduce yourself• State purpose of call/email• Ask for the what are the scope/location of the training provided

and other relevant info.• If you interested, but need to think first, inform that you need

some time to think & will call back later.• If you still have no offer:• KEEP ON SEARCHING !! – think of it like job hunting.

Applying for LI placement• Refer to the company list/database• Find on your own, e.g. search the Internet or newspaper etc.• www.Jobstreet.com.my• www.JobsDB.com.my• www.yellowpages.com.my• e-directory.com.my• …many other sites

• Ask family members, relatives and friends (even seniors) for recommendations.

• Call the company if the willing to offer LI or not first. • Obtain the following:• Name of the person, Address, Contact Person, Contact Email &

Tel & Fax No• Scope of the LI that they are willing to offer

Accepting/rejecting LI offer

• Accepting : only to the company that you HAVE DECIDED/CONFIRM to go for LI (one company)

• Before accepting :• Think carefully & solat istikharah…• Find out first about the company and scope of the LI. Ask these questions :• Is the place suitable?. How about transportation? Place of stay?• Is the scope/workload provided appropriate ? • Is the working time suitable?

• Remember : YOU ARE RESPONSIBLE FOR YOUR CHOICE !• Send the accept/reject form:• If accept : kindly follow up with thank you note/phone call

• If you have many offer, as soon as you can:• MUST INFORM THAT the offer with “good” reasons & justification.• Offer the extra offer to other friends who is still looking for places

After accepting…

• Ask the company’s what are the processes you need to do to proceed(e.g. need photo, ic copy etc etc)• Fill in the Industrial Training Student Database (online

form). Link will be given later. • Then, you can get the logbook from one of our JK LI (will

appoint later). Incomplete form = no logbook.

What if you don’t get any offer?

• If you have applied & the company keep you wait for looongg time : RIGOROUSLY FOLLOW UP !!..CALL/EMAIL with appropriate manners.•Keep on searching! EVERYDAY…

THERE ARE THOUSANDS OF COMPANIES IN MALAYSIA!!

Important reminder• Don’t forget to register for this course from SMP during PRE-

REGISTRATION.!!• Plan your activities so that it will not clash with your industrial

training !!... If you missed xx days during training, you have to replace xx days, so that, complete 10 weeks (5 days x 10weeks = 50 working days). However, this does not include emergency leave and 3 days leave.

• Do not attempt to argue of the payment that the company willing to pay (some company even don’t provide any allowances)

• Constantly check for new LI offer from Admin Officer (Ground Floor FKE)- If Any.

• Constantly search for LI placements until accepted• Constantly look for new post on the Facebook group• DO NOT APPLY FROM AGENCIES WHICH HIRES PERSONNEL (agensi

mencari pekerjaan)!!.• If you failed to get placement, you might not be able to graduate on

time…so, take this matter seriously!

FAQ• Which/what type of company I need to apply?- preferably, any

company which will make you learn something relevant to the engineering working environment. e.g. a cookie factory, but, have electrical department.

• What if the company wants us to stay up to 12 weeks?- Yes you can,but, insurance will cover only 10 weeks & the extra time is at your own responsiblities(e.g. if missed 1st week of class, need to inform lecturer early).

• Can I join MASUM or any other activities?- YES, but you must replace the number of days missed.

• Can I take leave? Yes, 3 days max, other than MC or other emergencies. Must keep the letter and give to your appointed faculty supervisors

• Can I change place after start LI?. – YES, with permission from your appointed faculty supervisors.

Final words..

Good Luck in “ job hunting”, or, we’ll “hunt” you until you get your placement !!!!

Any Questions?...THEN, SEE YOU IN THE 2ND BRIEFING ..SOMETIME NEXT

SEMESTER