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Infor Lawson Enterprise Financial Management Applications, built withLandmark Release Notes

Version: 10.1.1.0Published: June 2014

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Publication InformationRelease: LMFIN 10.1.1.0Publication date: June 2014Document Number: LMFINRN_10.1.1.0

Infor Lawson Enterprise Financial Management Applications, built with Landmark Release Notes Page 3

Contents

This document describes features and enhancements included in Infor Lawson Enterprise Financial Management Applications, built with Landmark, version 10.1.1.0. These new features and enhancements are organized under the following headings:

Where to look for documentation..................................................................................... 5Documentation Updates .................................................................................................. 5What are the Infor Lawson Enterprise Financial Management Applications, built with Landmark? ....................................................................................................................... 6

New features and enhancements.................................................................................................... 8Infor Lawson Travel Expense Management .................................................................... 8Infor Lawson Student Activity System ............................................................................. 8

Deleting Receipts with no Student ID ...................................................................... 8Infor Lawson AP Invoice Automation............................................................................... 8

New Email Notification History log ........................................................................... 8Approver allowed to create related documents ....................................................... 9Approval form changes for the Apple iPad®............................................................ 9Activity and Account Category added to the PO details line.................................... 9Call-out action added to view Infor Lawson Financials payment details ................. 9Error log generated when importing invoice approval assignments ...................... 10Ability to drill into purchase order distributions from an AP Invoice Automation invoice .................................................................................................................... 10Ability to update a tax amount on an invoice within the specified tolerance.......... 10Invoice type defaulted for document attached to invoice....................................... 10Reassign action for AP Clerk and Manager........................................................... 10Default value changed for Tax Adjustment field .................................................... 11Integration of AP Invoice Automation with Ascend and Perceptive Services ........ 11“View PO” link displayed when invoice created from the web ............................... 11Invoice approval support on iPhone®.................................................................... 12“Click Here To Review The Invoice” link can be configured to display or not in email messages sent to approvers ........................................................................ 12Invoice Routing Category field moved to the Main tab in Invoice Entry ................ 12Current Approver Name variable added for email messages that are configured in the Finance Group ................................................................................................. 13CreatePayablesInvoice web service now allows input of HandlingCode .............. 13Can create invoices in AP Invoice Automation from Supplier Order Management 13Email messages can be configured to accept attachments of all types ................ 13ApprovOperator populated on APINVOICE........................................................... 14All Approvers tab added to view past and current approvers ................................ 14Taxable amount edit added.................................................................................... 14Update Canceled status in APIA when invoice is canceled in Lawson ................. 14

Infor Lawson Cash and Treasury Management............................................................. 15Enhanced cash code list ........................................................................................ 15


Fields added on GL Company to hold non-Infor Lawson alphanumeric company identifier.................................................................................................................. 15Parent location level added next to the cash account location .............................. 15US Resident flag moved from the cash account resource list to the resource ...... 15International bank account requirement enhancement.......................................... 16Helper list added to the Cash Account resource list .............................................. 16Multiple Active cash forecasts allowed .................................................................. 16Enhanced Usability ................................................................................................ 16Updating cash forecasts within a cube .................................................................. 17Cash and Treasury Management Stand-alone...................................................... 17Email Notifications for Cash Forecast Approval Process Flow.............................. 17Import Intraday bank statements ........................................................................... 17Add new bank statement flows to support PGP encryption................................... 17

Infor Lawson Close Management and Reconciliation Management (new) ................... 19Key features for Close Management ..................................................................... 19Close Management Stand-alone ........................................................................... 20Key features for Reconciliation Management ........................................................ 22

New security roles.......................................................................................................... 25Close Management ................................................................................................ 25Reconciliation Management................................................................................... 25Required IPA setup for Cash and Treasury Management..................................... 26


Where to look for documentationThroughout these release notes, references to specific documents and Knowledge Base articles may be provided to help you locate more detailed information.

Product documentation is available on the Infor Xtreme portal.

You can find documentation posted to the product records on the Download Productspage. Look here first for installation guides and release notes.

You can browse or search for product documentation on the Documentation page.

For questions or feedback, email [email protected].

Documentation UpdatesThe following documents have been updated or added for this release.

Document Name Description

Infor Lawson Enterprise Financial Management Applications, built with Landmark Installation Guide –WINDOWS

Infor Lawson Enterprise Financial Management Applications, built with Landmark Installation Guide –UNIX

Describes how to install a new version of Infor Lawson Enterprise Financial Management Applications, built with Landmark or upgrade an existing version to the current version.

Infor Lawson Travel Expense Management User Guide

For Travel Expense Management end users. Describes how to use the Expense Reporter process board, Expense Manager process board, Expense Mobile process board, Expense Auditor process board, and Expense Final Reviewer process board to enter, approve, track, and analyze expense reports and expense requests.

Infor Lawson Travel Expense Management Administration Guide

For Travel Expense Management administrators. Describes how to use the Expense Administratorprocess board to set up, process, and maintain data in Travel Expense Management.

“Travel Expense Management Rule Examples”

Knowledge Base Article ID 1207692

An article containing examples of business policy rules and how you would write them in Travel Expense Management. This information supplements information on writing rules in the administration guide.

Infor Lawson Student Activity System Administrator and Users Guide

For Student Activity System administrators (school district) and end users. Describes how to use Student Activity System to setup, collect, track, process, report and analyze student fees and activity funds.


Document Name Description

Infor Lawson AP Invoice Automation Administration Guide

For AP Invoice Automation administrators. Describes how to use AP Administrator space to set up, process, and maintain data in AP Invoice Automation.

Infor Lawson AP Invoice Automation User Guide

For AP Invoice Automation end users. Describes how to use the AP Processor, AP Manager, and AP Viewer process boards to enter, submit, monitor, and/or analyze invoices.

Infor Lawson Cash and Treasury Management Administration Guide

For Cash and Treasury Management administrators. Describes how to use the Treasury Administrator process boards to set up, process, and maintain data in Cash and Treasury Management.

Infor Lawson Cash and Treasury Management User Guide

For Cash and Treasury Management end users. Describes how to use the Treasury Manager, Treasury Analyst, and Treasury Viewer process boards, to monitor and/or manage, your organization’s cash position, and cash forecasts, and to reconcile your bank statements.

Infor Lawson Cash and Treasury Management Bank Mappings

An Excel document that provides bank mappings for the supported bank mapping formats.

Infor Lawson Close Management and Reconciliation Administration Guide

For Close Management and Reconciliation Management administrators and end users. Describes Close processing, the lifecycle of each type of Reconciliation Management, and the integration of reconciliation accounts and close tasks.

Infor Lawson Enterprise Financial Management Applications, built with Landmark Infocenter

Online library of all the user guides and administration guides listed above. It is delivered as a separate download that must be installed on your product line. Access the infocenter by clicking Start > Help > Application, or by clicking the Show Help (?) icon on an open form.

What are the Infor Lawson Enterprise Financial Management Applications, built with Landmark?The Infor Lawson Enterprise Financial Management Applications, built with Landmark are financials applications developed for the Landmark platform that can integrate with Infor Lawson Financials.

The installation package for LMFIN 10.1.1.0 includes:

Infor Lawson Travel Expense Management

Infor Lawson Student Activity System


Infor Lawson AP Invoice Automation

Infor Lawson Cash and Treasury Management

Infor Lawson Close Management (new)

Infor Lawson Reconciliation Management (new)

These applications are delivered as a bundle, but licensed separately.


New features and enhancements

Infor Lawson Travel Expense ManagementNo new features this release. See release notes for previous releases for information.

Infor Lawson Student Activity System

Feature Deleting Receipts with no Student ID

Description Corrected a problem where a Receipt record could not be deleted when the receipt did not have a Student ID assigned.

Related Documents

Student Activity System Administrator and Users Guide

Infor Lawson AP Invoice Automation

Feature New Email Notification History log

Description The Email notification history record can be accessed from the Related menu for an invoice.

Records are added to the history log every time an email message about an invoice is sent out. The record includes the following items:

Emails sent when the invoice is sent for approval

Email sent when the invoice is rejected

Email sent manually with the Email Invoice action

Email sent manually with the Email Current Approver(s) action

Related Documents

AP Invoice Automation Administration Guide, AP Invoice Automation UserGuide


Feature Approver allowed to create related documents

Description An approver can now attach a related document during the approval process.

Related Documents


Feature Approval form changes for the Apple iPad®

Description 'View' image changed from a link to a button.

List totalling removed.

Contact email address and phone number now displayed on approval history form.

Related Documents


Feature Activity and Account Category added to the PO details line

Description You can now display the Activity Account Category from a purchase order (PO) detail line on an AP Invoice Automation invoice. You will need to personalize the Invoice Details From PO Lines list to display these fields.

Related Documents


Feature Call-out action added to view Infor Lawson Financials payment details

Description For AP Invoice Automation invoices that have been paid in Infor Lawson Financials, a call-out action is now available to access Payment Details. Previously this information was only available by going under Actions > Related > Accounts Payable Information.

Related Documents



Feature Error log generated when importing invoice approval assignments

Description An error log is now generated if the Create action fails when importing invoice approval assignments. The errors are logged on the Error Messages tab of the work unit.

Related Documents


Feature Ability to drill into purchase order distributions from an AP Invoice Automation invoice

Description A new related link was added. Select View PO, then select Related > PO Distributions.

Related Documents


Feature Ability to update a tax amount on an invoice within thespecified tolerance

Description This matches the existing functionality in Infor Lawson Financials.

Related Documents


Feature Invoice type defaulted for document attached to invoice

Description When manually adding a related document to an invoice, the document type defaults to Invoice if no 'Invoice' related document exists.

Related Documents


Feature Reassign action for AP Clerk and Manager

Description A new Reassign Approver action has been created. This action is available when an invoice is pending approval.

A new APIAReassignApprover_ST security class has been created. This security class is assigned to the APIAManager_ST role. If a client wants to grant an AP Clerk access to the new action, they will have to add the APIAReassignApprover_ST security class to the APIAClerk_ST role.

Related Documents



Feature Default value changed for Tax Adjustment field

Description If no value is entered in the Tax Adjustment field, the default value displayed as “No Tax”. The default value now displays as “No Adjustment”.

Related Documents


Feature Integration of AP Invoice Automation with Ascend and Perceptive Services

Description APIA integration with Ascend and Perceptive Services is now supported.A new .wsi file was added to map to Ascend and Perceptive Services.

Related Documents


Feature “View PO” link displayed when invoice created from the web

Description When an invoice was created from the web service, and the invoice had a PO number, we did not display the 'View PO' link until after the invoice was opened and saved.

The link is now displayed when the invoice is created.

Related Documents



Feature Invoice approval support on iPhone®

Description Includes:

Access to notifications

Ability to approve, reject, or reassign an invoice

Ability to view, update, and delete invoice distributions

Ability to view related invoice documents

Ability to view comments, errors, and approval history

Ability to send an email, text message, or telephone call from the approval history.

Related Documents


Feature “Click Here To Review The Invoice” link can be configured to display or not in email messages sent to approvers

Description The “Click Here To Review The Invoice” link was always displayed in the email message sent to an approver. Now, there is an “Include Link To Review Invoice” field in the Finance Group to control whether or not this link is displayed.

Related Documents


Feature Invoice Routing Category field moved to the Main tab in Invoice Entry

Description This field used to be on the Miscellaneous tab. Due to its importance, it was moved to the Main tab.

Related Documents



Feature Current Approver Name variable added for email messages that are configured in the Finance Group

Description This variable can be used to let approvers make sure that they are the current approver of an invoice. This variable can be used in email templates for:

Invoice Submitted For Approval Invoice Rejected Email Invoice

Related Documents


Feature CreatePayablesInvoice web service now allows input of HandlingCode

Description The CreatePayablesInvoice web service now allows input of HandlingCode.

Related Documents


Feature Can create invoices in AP Invoice Automation from Supplier Order Management

Description It is now possible to create invoices in AP Invoice Automation from Supplier Order Management.

These invoices are created using the same web services that our third party imaging partners use.

Related Documents


Feature Email messages can be configured to accept attachments of all types

Description Previously, only the Related Documents marked as an 'Invoice' were sent as an attachment in email messages. Now, there are settings in the Finance Group to allow all Related Documents to be sent as attachments in email messages.

Related Documents



Feature ApprovOperator populated on APINVOICE

Description The ApprvOperator field on APINVOICE is now populated with the last approver.

Related Documents


Feature All Approvers tab added to view past and current approvers

Description An 'All Approvers' related page has been added to the Invoice and to the Approval History in the Rich Client.

An 'All Approvers' related page has been added to the Approval History in the Web UI.

Related Documents


Feature Taxable amount edit added

Description You are allowed to enter a Taxable Amount that is greater than the Invoice Amount when the Tax Adjustment is set to Calculate.

Related Documents

AP Invoice Automation Administration Guide

Feature Update Canceled status in APIA when invoice is canceled in Lawson

Description Corrected a problem where if an invoice was cancelled in Lawson Accounts Payable, the view of that invoice in APIA still showed the status as Paid.

Related Documents

AP Invoice Automation Administration Guide


Infor Lawson Cash and Treasury Management

Feature Enhanced cash code list

Description The Cash Code was enhanced to include a description and currency code along with the cash code.

Related Documents

Cash and Treasury Management Administration Guide

Feature Fields added on GL Company to hold non-Infor Lawson alphanumeric company identifier

Description The Company Identifier and Long Description fields have been added to the Finance Company form.

Related Documents


Feature Parent location level added next to the cash account location

Description The user can now see the higher level parent hierarchy structure next to the detail location attached to the cash account.

Related Documents


Feature US Resident flag moved from the cash account resource list to the resource

Description The US Resident status can now be defined for a resource and will display on the cash account when the resource is attached.

Related Documents



Feature International bank account requirement enhancement

Description The IBAN field was on the Financial Institution Branch and should be defined at the Cash Account level. Relabeled Routing Number on the Financial Institution Branch.

Related Documents


Feature Helper list added to the Cash Account resource list

Description The Helper list lets users add multiple resources at a time to a cash account.

Related Documents


Feature Multiple Active cash forecasts allowed

Description Until now, only one cash forecast could be active at any time. Multiple active cash forecasts are now allowed.

Related Documents


Feature Enhanced Usability

Description Added ability to define online banking users at the bank branch level

Added ability to define intermediary banks for a bank branch

Added checks issued flag at account level

Added electronic file transmission flag at account level

Added ability to define lockboxes at account level

Added ability to indicate a legal entity for a cash account

Added ability to use the cash account legal entity as a reporting dimension

Expanded routing numbers at account level to include separate numbers for electronic, check, and wire transfer

Added ability to indicate signer limits, transfer initiation, and transfer approval limits for resources

Added DrillAround™ feature at the cash account level

Related Documents

Cash and Treasury Management Administration Guide, Xtreme #37808


Feature Updating cash forecasts within a cube

Description Users can now create or update a cash forecast directly within a cube in order to see category hierarchy and an updated rollup once amounts have been changed.

Related Documents


Feature Cash and Treasury Management Stand-alone

Description Cash and Treasury Management is now available as a stand-alone application. Importing and exporting data in Cash and Treasury Management as a stand-alone application requires mapping of the data to the CTM system’s data structures.

Related Documents


Feature Email Notifications for Cash Forecast Approval Process Flow

Description Added email notifications for when a cash forecast is submitted for approval and when it is rejected.

Related Documents


Feature Import Intraday bank statements

Description Added the ability to import Intraday bank statements via MT942.

Related Documents


Feature Add new bank statement flows to support PGP encryption

Description Added the following bank statement flows to support PGP encryption:

SyncBai2BankStatementData_PGP

SyncMT940BankStatementData_PGP

SyncMT942BankStatementData_PGP

PGP stands for Pretty Good Privacy which is a data encryption and decryption computer program that provides cryptographic privacy and authentication for data communication. PGP is often used for signing, encrypting and decrypting texts, e-mails, files, directories and whole disk partitions to increase the security of e-mail communications. PGP and similar products follow the OpenPGP standard (RFC 4880) for encrypting and decrypting data.


Related Documents



Infor Lawson Close Management and Reconciliation Management (new)

Feature Key features for Close Management

Description Close Management lets you perform the following tasks.

Provide role-based access to the application. Users access their own springboards based on their security settings through the following springboards:

o Close Manager

o Close Resource

o Close Administrator

o Close Viewer

o Close Security Administrator

o Close Approver

Note The Close Approver role does not have its own springboard. The Close Approver actions are available on the springboard for the approver’s other role. For example, a Close Approver who is also a Close Resource, would access the Close Approver actions on their Close Resource springboard.

Schedule, monitor, and manage a single close process across your entire organization.

Define a hierarchy of tasks (parent, child), including the ability to:

o Attach user defined descriptions..

o Assign start and end dates (based on number of days + or -).

o Identify a user defined calendar (holiday schedules).

o Identify a person responsible (owner).

o Relate a task to one or more reconciliations.

o Flag high risk/important tasks.

o Schedule tasks (Annual, Quarterly, Period).

o Identify dependencies of other tasks.

o Import a Close Process (structure) from Excel.

o Assign a team or owner to a task.


Feature Key features for Close Management

o Define rules around the owner of Summary Tasks.

Assign a person responsible to lower level tasks.

Identify a reviewer/approver on tasks.

Store supporting and required documentation, including task standard procedures and supporting subsystem reports.

Analyze and measure performance, including metrics by period, process, sub-process, task owner, and team.

Display Team information (members, contact information).

Attach a user defined note to each task.

Utilize company and employee information from Infor Lawson Financials (dropdowns/reporting).

Track tasks by start date, due date, and level of effort required to complete them.

Monitor tasks by status, including scheduled, in-process, pending approval, closed, and voided.

Identify tasks in-jeopardy based on an updated estimated completion date.

Access a Calendar view showing Tasks.

Route tasks for appropriate approval.

Automate emails based the state and conditions of the tasks.

Dump a listing of all tasks to Excel.

One-time Tasks

Related Documents

Close Management and Reconciliation Administration Guide

Feature Close Management Stand-alone

Description Close Management can be run coupled with Infor Lawson Financials or run as a stand-alone application. If you are running Close Management coupled with Infor Lawson Financials, you can leverage existing setup data from Infor Lawson Financials, specifically, Lawson GL (General Ledger) Companies.

Related Documents




Feature Key features for Reconciliation Management

Description Close Management lets you perform the following tasks.

Provide role-based access to the application. Users access their own springboards based on their security settings through the following springboards:

Note: The security administrator has his/her own springboard. But the Approver role is usually a separate role given in addition to another role. So the Approver role will have whatever springboard the other role has.

o Reconciler

o Reconciliation Manager

o Reconciliation Administrator

o Reconciliation Viewer

o Reconciliation Security Administrator

o Reconciliation Approver

Note The Reconciliation Approver role does not have its own springboard. The Reconciliation Approver actions are available on the springboard for the approver’s other role. For example, a Reconciliation Approver who is also a Reconciler, would access the Reconciliation Approver actions on their Reconciler springboard.

Set up a Master Listing of GL account that require reconciliations, including the ability to:

o Identify high risk/priority accounts.

o Identify the frequency the accounts are to be reconciled (based on periods).

o Identify the level the accounts are reconciled (Company/Account or Accounting Unit /Account).

o Auto load of the Infor Lawson Financials General Ledger Chart of Accounts.

o Tie Close tasks to reconciliation and share information.

o Identify who is responsible for the specific account reconciliations.

Store pertinent documentation (reports, invoices scans, spreadsheet files and so on).

Display information from the Infor Lawson Financials General Ledger.



o The application captures account balance information directly from the General Ledger.

o The application captures amounts directly from specific Infor Lawson Financials Reports.

Note Accounts Payable reconciliation exposes AP136 amounts (current functionality).

Automatically bring forward details from prior periods.

Automatically bring forward reconciling items from prior periods.

Create and maintain Prepaid Amortization Schedules and create period distributions directly from amortizations.

Route reconciliations and journal entries for appropriate approval.

Route reconciliations for review.

Reconcile Infor Lawson Financials General Ledger account transactions.

o Match transactions within a GL Account (auto and manual).

o Match subsystem details (auto and manual).

o Match non-Infor Lawson system details (auto and manual).

o Expose unmatched transactions as reconciling items.

o Create journal entries for reconciling items.

Reconcile Cash Ledger transactions to a bank statement.

o Match Cash Ledger to bank statements (auto and manual).

o Expose unmatched transactions as reconciling items.

o Tie last statement of period to GL Period End Reconciliation.

Note All statement reports are exposed on Period End Reconciliation. There is no need to duplicate.

Reconciliation Management accommodates the following reconciliation types:

GL Account Reconciliation Types

o Balance to Balance "Basic Reconciliation"



o Prepaid or Clearing Account (Amortization Schedule)

o Detail to GL

GL to Subsystem

o CB Cash Account

o Accounts Payable Accrual (Balance)

Cash Reconciliation

o Bank Statement Reconciliation to CB

o Bank Statement Reconciliation to GL

o Bank Statement Reconciliation to Non-Infor Lawson System

Related Documents



New security rolesFor information about security classes and roles, refer to the administration guide for your application. Also, for more information on security in general, see the Landmark Technology User Setup and Security Guide.

Close Management

Security role DescriptionCLOSEAdministrator_ST The Close Administrator is

responsible for setting up Close dataand updating the data as needed.

CLOSEApprover_ST The Approver is able to approve and reject close tasks.

CLOSEManager_ST The Manager is responsible for monitoring close task statusesand the close process.

CLOSESecurityAdministrator_ST The Close Security Administrator is able to assign securityclasses to roles and able to assign roles to actors.

CLOSEViewer_ST This role has read-only access to all of Close Management.

CLOSEResource_ST This role provies access to CLOSEResource webapp. Able toperform tasks associated with resource.

OOFAdmin_ST The OOF Administrator has full access across all OOF modules.

Reconciliation Management

Security role DescriptionRECONAdministrator_ST The Reconciliation Administrator is

responsible for setting upReconciliation data and updating the data as needed.

RECONSecurityAdministrator_ST

The Reconciliaiton Security Administrator is able to access theReconciliation Security webapp, assign security classes to roles,and assign roles to actors.


Security role DescriptionRECONManager_ST The Reconciliation Manager is able

to access the ReconciliationManager webapp and has access to all actions (create/update/delete)within the webapp (create reconciliation account, create periodreconciliations, load chart detail, create reconciliation account group,create reconciliation account defaults, schedule period endreconcilations). This role does not have create action permissionson the Reconciliation page.

RECONApprover_ST The Reconciliation Approver has access to the approval actionswithin the reconciliation approval process flow.

RECONViewer_ST This role has read-only access to all of Reconciliation Management.

RECONReconciler_ST The Reconciler has access to the Reconciler webapp and is able toperform the actions neccessary to reconcile cash statements.

OOFAdmin_ST The OOF Administrator has full access across all OOF modules.

Required IPA setup for Cash and Treasury ManagementYou must set up a file channel to retrieve bank statements from remote directories, with a receiver for each of the bank formats that you import. The file channel specifies the remote directory from which you import the statements, the directory to which processed statements are copied, and the directory to which statements that errored are copied. The receiver specifies the bank statement format and the process associated with that format(SyncBai2BankStatementData, SyncMT940BankStatementData, or SyncBankStatement). For more information, see the Infor Lawson Cash and Treasury Management Administration Guide, as well as the Infor Process Automation Administration Guide.

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