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Information Package

Community Officer

1 | P a g e Shire of Irwin - Information Package – Community Officer

Thank you for your interest regarding the position of Community Officer with the Shire of Irwin.

The following information is provided to assist in the preparation of your application:

Council Information;

Our Lifestyle profile;

Our Community profile;

Our Organisation profile;

Position Description (including essential selection criteria);

General conditions of employment information;

Guidelines for applying for an advertised vacancy;

Application form; and

Checklist for you to use prior to submitting your application.

This information is provided to you so that you fully understand the expectations of the organisation in relation to the information you need to include as well as the format and content of your application.

Applications for this position close at 12 noon Monday, 8 August 2016.

Please read these guidelines carefully and follow all instructions.

Should you have any further queries, please contact Ms Lauren Tunbridge, the Shire’s Coordinator Organisational Performance on 9927 0000 / 0409 137 245 / hr@irwin.wa.gov.au.

Yours sincerely

Suzette van Aswegen Acting Chief Executive Officer Shire of Irwin 19 July 2016

2 | P a g e Shire of Irwin - Information Package – Community Officer

Council Information

Office Location 11-13 Waldeck Street

DONGARA WA 6525

Website www.irwin.wa.gov.au

Email reception@irwin.wa.gov.au

Estimated Population (2015) 3,753

Length of Roads Sealed – 170km

Unsealed – 298km

Distance south of Geraldton

Distance north of Perth

66km (45 minutes drive)

352km (3 ½ hours drive)

3 | P a g e Shire of Irwin - Information Package – Community Officer

Our Lifestyle

Located on the Batavia coast north of Perth, Dongara and Port Denison are two towns working together in harmony to form the Shire of Irwin. The shire currently has a population of approximately 3,800 people and covers 2,223km2. Known historically for its lobster fishing industry and broad acre farming the area has developed into a friendly coastal lifestyle community in close proximity to Geraldton. With a range of sporting facilities including our modern Recreation Centre, a hospital, doctor, recently renovated high school, excellent services and businesses and a multitude of proactive community organisations, the Shire is a progressive alternative to the hustle and bustle of city life. It's the brilliant blend of coastal and rural landscapes, the blend of new and old and the blend

of lifestyle and employment opportunities that make the Shire of Irwin an enviable place to

live, work and play.

Our Community

There is an abundance of community and sporting groups who offer great opportunities for

people to get involved and actively participate. Groups advertise their activities in the local

paper (the ‘Dongara Denison Local Rag’) which is distributed every Wednesday through local

shops and businesses. They also promote their activities through their various individual

websites and facebook pages where possible.

Regular events such as the monthly town markets and annual Australia Day and Easter

Races events ensure that all members of the community have the opportunity to come

together to socialise and celebrate.

Other events on the calendar also include the Hanging of the Quilts and the Irwin District

Charity Ball.

Updated information on everything happening within our Shire can be obtained by calling one

of our friendly staff at the Visitors Centre on 9927 1404 or alternatively visiting

www.dongaraportdenison.com.au.

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Our Organisation

The community is serviced by the Shire's 44 staff members (35.2 FTE) who can be found in

one of the following four work areas; Administration Office, Library/Visitors Centre,

Operations Depot and Recreation Centre. We work together in order to provide an effective

service to the community whilst upholding the following values:

Benefits of working for the Shire of Irwin:

Becoming part of a fantastic and friendly coastal community

Great work-life balance opportunities

Provision of Rostered Days Off (RDO’s)

Time required for commuting is limited which provides for more personal leisure time

opportunities

Friendly work environment

Support provided for personal and professional development

Encouragement for career path planning

Ability to have a positive impact on the local community

Increased exposure to a range of tasks within relevant field

Provision of work uniforms

Provision of an Irwin Rec gym membership

5 | P a g e Shire of Irwin - Information Package – Community Officer

Community Officer – Position Description

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9 | P a g e Shire of Irwin - Information Package – Community Officer

General Conditions of Employment

PROBATIONARY PERIOD

A standard probationary period of three (3) months applies to all new appointments within the Shire, primarily to give time to assess the incumbent’s knowledge of, and suitability to, the role employed. The probation period may also be extended if necessary.

WORK LOCATION &

REPORTING

The position is based at the Shire Administration Office (11-13 Waldeck Street, Dongara) and will report to the Manager Community Capacity. The successful applicant may be directed to work at a different location from time to time.

SALARY & ALLOWANCES

This full-time, permanent position attracts a salary of up to $66,560 per annum ($33.6842 per hour) dependent on qualifications and experience, with relevant conditions of employment as per the Local Government Industry Award (LGIA) 2010 and National Employment Standards.

ANNUAL LEAVE 4 weeks in accordance with the LGIA. In addition to the standard salary outlined above, 17.5% leave loading will also be applied during periods of annual leave.

LONG SERVICE LEAVE In accordance with the Local Government (Long Service Leave) Regulations.

OTHER LEAVE Personal/carer’s, compassionate, community service, and parental leave in accordance with the National Employment Standards.

SUPERANNUATION Council currently contributes 9.5% to the Statutory Occupational/Guarantee Fund, plus up to 5% matching contributions if you are a contributing member of WA Super.

VEHICLE A ‘General Use’ category vehicle will be available for use during working hours in accordance with the Shire’s Light Vehicle Fleet Policy and associated guidelines.

TELECOMMUNICATIONS A Smartphone and Tablet will be provided for work and private use in accordance with the Shire’s ‘Information and Communications Technology (ICT) Use Policy’.

HOURS Hours of work will be as agreed with the Manager Community Capacity on a 19-day per month basis.

GYM MEMBERSHIP The Community Officer will be entitled to an annual membership at the Irwin Recreation Centre Gym as part of their employment.

STUDY ASSISTANCE

Employees who enrol in technical or further education relevant to their position may have a portion of enrolment fees paid subject to compliance with the Shire’s Study Policy and an approved study application.

UNIFORM ALLOWANCE An annual uniform allowance of $400 (excl. GST) per annum applies to this position. All purchased uniforms must be compliant with the Shire’s Uniform Policy.

EMPLOYMENT MEDICAL

The successful applicant will be requested to undertake a pre-employment medical, paid for by the Shire. Any offer of employment will be conditional upon the applicant being assessed as fit for the proposed employment.

POLICE CLEARANCE Provision of a National Police Clearance not more than three months old will be required to support eligibility for this position.

SUPPORTING DOCUMENTATION

Originals of supporting documents must be made available on request (eg. National Police Clearance, Motor Vehicle Licence/s and qualification/s where applicable).

10 | P a g e Shire of Irwin - Information Package – Community Officer

Guidance Notes for Prospective Applicants

The following notes are provided to assist in the preparation of your application and to help the selection panel assess your suitability for the position and prospective interview. Also enclosed is a copy of the

respective position description, which includes the selection criteria.

APPLICATIONS

The Shire is pleased to accept all applications whether hand written or typed,

providing they are neat and legible in presentation.

All information, including a completed Application Form, should be

stapled/secured in the top left hand corner. Please do not submit your application

bound or in folders. Only copies of supporting documentation should be enclosed

so as to avoid loss or damage to originals. Originals of supporting documents

must be made available at interview including National Police Clearance, motor

vehicle licences and qualifications where applicable.

All submissions must be received by the nominated closing date. In fairness to

all applicants, late applications cannot be considered unless prior consent has

been received from this office under restricted circumstances.

APPLICATION FORM

All applicants are required to complete and sign the Application Form for each

relevant position. If attaching a CV/Resume, you do not again list relevant work

history etc on this form, rather tick the required box/es and note ‘as attached’

within the relevant fields. Please provide a convenient daytime contact number

so that we may contact you should you be invited for an interview or if there are

any queries regarding your application.

COVERING LETTER A short covering letter which outlines your interest in the position is required.

ADDRESS OF SELECTION CRITERIA

Address of selection criteria (maximum 2 pages) outlining your ability to meet the

selection criteria as indicated within the position description is required.

CURRICULUM VITAE / RESUME

A CV / Resume outlining current contact details, previous employment history

and qualifications is required.

REFERENCES

You are required to nominate at least two contactable employment referees

within your application. These referees should be able to comment on your

recent work experience, skills and knowledge in relation to the selection criteria.

Please provide names, relationship to you (e.g. Supervisor), company name and

daytime telephone numbers. If you do not wish current work referees to be

contacted initially, please advise of this.

ASSESSMENT

The Selection Panel will assess your suitability to and understanding of the

requirements of the position, and whether you possess the knowledge,

experience and qualifications required to successfully carry out the duties of the

position. It is impractical to interview all applicants and therefore only those who

best meet the criteria will be considered for interview.

SENDING IN YOUR APPLICATION

Applications should be clearly

marked:

“CONFIDENTIAL - Application

Community Officer”

Applications should be addressed to: Mr Darren Simmons Chief Executive Officer Shire of Irwin PMB 21 DONGARA WA 6525 Facsimile: (08) 9927 1453 Email: hr@irwin.wa.gov.au

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INTERVIEWS / FINAL RECRUITMENT PROCESS

Applicants nominated for interview will be personally contacted as soon as practical after the advertised closing date. Those unsuccessful in progressing their applications further will be advised in writing at the conclusion of the recruitment process.

EQUAL OPPORTUNITY

Council maintains an equal opportunity policy in assessing all applications for any advertised position.

Should you have any queries regarding this position or your application, please contact Shire of Irwin’s Coordinator Organisational Performance –

Lauren Tunbridge on 9927 0000 / 0409 137 245 / hr@irwin.wa.gov.au

12 | P a g e Shire of Irwin - Information Package – Community Officer

Community Officer - Application Form

PLEASE ATTACH THIS FORM TO THE FRONT OF YOUR APPLICATION

POSITION DETAILS Position Advertised: Community Officer

Location: Shire Administration ☐ Depot ☐ Other Reference: PE.RE.2016.7

PERSONAL DETAILS

Surname: Title: Mr Mrs Ms Miss

Given Names: Date of Birth:

Address:

Suburb: Postcode:

Daytime Contact No: Email:

Nationality: Are you a permanent resident of Australia, or have your been granted permanent residence? Yes No – If no, please attach copy of a Visa

validating permission to work in Australia

Do you hold a current unrestricted Western Australian Motor Vehicle Driver’s Licence: Yes No

EMPLOYMENT HISTORY

☐ Refer to attached CV / Resume for complete details (please tick if attached)

Period of Employment Name of Employer Position Held Reason for Leaving

EMPLOYMENT REFERENCES Please provide details of at least two contactable work-related referees – i.e. your present or most recent employers / supervisors.

(Referee 1) Name: (Referee 2) Name:

Position Held: Position Held:

Company: Company:

Contact No: Contact No:

How soon would you be able to commence work?

If currently employed, what is the minimum period of notice required:

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EDUCATION / TRADE DETAILS ☐ Refer to attached CV / Resume for complete details (please tick if attached)

Highest Level attained (eg. Year 10, 11, 12, TAFE, University):

Year Name of School / Institution Certificate / Qualification Obtained

Current Studies being undertaken

Year Name of School / Institution Details

Other Qualifications / Training (eg. Trade details, Certificates / Licences held, or other relevant information):

SUPPLEMENTARY DETAILS – HEALTH / MEDICAL ISSUES Do you consider your overall health to be: Excellent Good Average Fair Are there any reasons you may be unable to fulfil the requirements of this position? No Yes Please provide details:

Are you currently receiving or have you made a claim for and received Workers Compensation or Insurance benefits for any reason? Yes No Please provide details (eg. Year of injury, Company worked for, Period of time off work):

SUPPLEMENTARY DETAILS - CONVICTIONS Have you ever been convicted of any offence in any court or are you currently the subject of any charges pending? (You need to give details of any conviction that has been declared spend under the Spent Convictions Act 1988). No Yes Please provide details:

A criminal record is not a barrier to the consideration of an application for employment. Applicants who have a record of conviction are invited to discuss its relevance or otherwise to the position being applied for.

APPLICANT DECLARATION

1. I certify that the information contained in this application is to the best of my knowledge and belief, try, accurate, and current in every detail, with no impending issues or claims apparent that may affect consideration of this application or the requirements of any position for which I am applying.

2. I understand that Council reserves the right to verify all information on this application and that any false or misleading statement will be considered sufficient cause for the application to be rejected, or for immediate dismissal if appointed. Originals of supporting documents must be made available at interview including National police Clearance, Motor Vehicle Licences and Qualifications where applicable.

3. I understand that Council’s recruitment and selection procedure involves a pre-employment medical examination by a Council approved medical centre, at Council’s expense, and that original results of this examination are required to be disclosed to this organisation.

Signature of Applicant: Date:

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APPLICATION CHECKLIST COMMUNITY OFFICER

Application Form

Covering Letter

Statement addressing the Selection Criteria

Resume

Copies (not originals) of supporting documentation

Full application has been proof read prior to submitting

Application has been photocopied for personal reference

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